Regrets: Jeremy Campbell, Kate Ming Sun, Grant D. Johnson, Thomas René Dupont, Bill Bagshaw

Transcription

1 Annual General Meeting Conference Call Webinar Ready to Talk October 29 th, 2016 at 1:00 PM EAST, Montreal MEC local Action Items are blue Motions are in purple In attendance: Sylvain Marcoux, Chair Dean Cattle,Vice Chair Maria Valdés, office coordinator Carrie Drake, director Jean Vézina, Treasurer, Haven Holspple, advisor Bernadette Hanoul, member Connie Davis, Member Paul Dance, member ME James Cahan, partner Renna Mallen, partner Paul Osborn, Member Danielle Landry, partner Regrets: Jeremy Campbell, Kate Ming Sun, Grant D. Johnson, Thomas René Dupont, Bill Bagshaw Call to order at 13h08PM Sylvain starts the meeting and asks participants to present themselves. He invited participants to share the PowerPoint presentation; he presented Board members, participants and agenda. Agenda is approved by Dean Cattle and second by Carrie Drake. Roll Call Presentation of each 13 participants Approval of Minutes from 2015 AGM Sylvain, explains that the minutes of the 2015 Annual General Meeting (the latter AGM posted on the web site) were sent by s to the membership and posted on the website and invites all members and assistants to go and look for the documents if need it. Since no comments were received after the minutes were sent by or after being posted on the website, they are assume to be accepted by the membership No changes Motion to approve agenda: by Dean Cattle and second by Carrie Drake. Motion to approve minutes for 2015: no comments Chair propose that the present minutes will again be sent by to the membership and soliciting comments from people that attended the last meeting.

2 As a reminder, convocation to this was sent on July 26 th by Maria as per the 90 day prior notice requirement of LNTC bylaws. Reminder was sent by Maria on Sept. 15 th. Chair s report Sylvain gave a summary of his report and Strategic Plan for (The written report will be posted on the web site alongside the PowerPoint file) Wonderful program with requests for courses Challenge is funding our base costs while being active Thanks to Maria who took over the office since February 2016 Accomplishments: a. Liability Insurance for Trainers b. Membership and partnership increase c. Haven is our inspiration source about LNT Center. Strategic Plan review Presented by Sylvain Marcoux, Chair (The written report will be posted on the web site-it is part of the PowerPoint file) Three main goals for were detailed: 1. Secure stable funding. More projects to have visibility and keep money for operation. 2. Encourage, facilitate and support training activities. Insurance is a part of it. 3. Increase our capacity to act as the Keystone for Leave No Trace activities in Canada. More nationwide and spread our successes. Strategic Goals #1 - Secure funding Membership drive with partners help and include membership in training Presentation of the funding project: Train the personnel of Canada's federal, provincial and regional parks to give leave no trace workshops to park visitors, LNTC is in the process of getting funding for gradual implementation of such a project while keeping a percentage of the received grants to fund the basic operations of LNTC. MEC is confirmed in and other grant applications are underway. Members were asked to contribute by voting for our project registered to the Aviva Community grant program. Parks will be asked to contribute in-kind services to help. LNTC must continue to pursue corporate partnerships Communication with our partners Explore new grants

3 Strategic Goals #2 - Facilitate training Renewal/update of the trainer/master educator database Use Park training workshop to promote LNT and get member Update the training calendar Strategic Goals # 3 LNTC as keystone of leave no trace in Canada Update the trainer database and rekindle contact with members and trainers Implement programs aiming at helping the trainers Scouting for new board members especially outside of Quebec. Transfer of knowledge of BOD members from stepping-down directors to new directors A lot of work could be recognised by a Recognition plan Questions and comments 1. Paul Dance: Explains the team work with Parks in Ontario as an example to follow in search of support and grants, he will advise and help in order to do that. He explains the link in between the Ministry of Education and the importance of continuing spreading our mission with their help. The board consider this a good idea has it help promote the message. Dean Cattel, vice-chair responds to Paul comments and suggestions. We can look for school boards and Upper Educational Institutions, there are a number of options and opportunities to explore. 2. Reena proposes more participation in Festivals and Events where impact on the site from attendee is significant. LNTC considers this a good idea. One LNTC trainer, Jeremy Campbell, already has experience in giving workshop in outside events. Achievements Membership and partnership renewal: Active members 547 Hikers 44 Backpackers 5 Explorers 7 Students* 491 Partners 48 Retailers 6 Educational Institutions 10 Government Agencies 5 Outfitters 11 Non-profit 16

4 Achievements: Two projects since last AGM: RBC Blue water grant for a traveling trainer giving LNT workshop around Quebec Echo foundation grant for a traveling trainer giving LNT workshop in Nova Scotia Insurance for trainers is now in place and working well Thanks you to the following partners: MEC for their continuing support AEQ as a logistic partner and "roommate" Challenges 1. Coordination is difficult across the country and needs funding 2. Financial situation is ups-and-down due to regular expenses and irregular large funding is adequate due to MEC support 3. We need to find other sources of revenue 4. Long term corporate partnerships to increase staff and projects 5. Coordinate nationwide - Volunteer and course providers 6. Working board - with some directors involved in operations, it can be a lot of work- New BOD members would be a great help 7. Increase visibility and membership of the organisation; Leave No Trace is well known, LNTC, a tad less. 8. Provide more training opportunities - New authorised providers. 9. Find support to grow nationwide on projects started in Quebec Financial report Presented by Sylvain, Chair (The written report has been posted on the web site -It is part of the PowerPoint file) Financial statement Regular expenses are still higher than regular revenues. LNTC typically surfs on irregular large funding that needs to be stabilized or complemented by more regular revenues No questions or comments Proposed amendments to bylaws

5 No change to the Bylaws Renewal was done for registering of LNTC to Industry Canada Confirmation of Board members None Sylvain proposes to stay with Dean as counselors to the new BOD members Nomination and Elections Board members confirmed: Paul Osborn and Jeremy Campbell* are de facto nominated to the Board of Directors BOD Positions will be confirmed at next meeting. * Between the time of the AGM and the writing of these minutes, the board was notified that Jeremy Campbell had sent regrets by to LNTC on the day of the AGM and announced that he no longer presented his nomination for personal reasons and therefore will not become director on the board of LNTC. Paul Osborn presents himself as a very active person in outdoors activities and very excited about being part of the BOD. He is more than willing to contribute to our success. Sylvain, Chair, thanks all the participants and addresses all participants around the country for comments. Dean Cattell proceeds to the draw of the Hammock, given by Hennessy hammock, to a lucky renewing trainer or master educator. It is won by Kate Ming Sue of Ontario. Danielle Landry proposes to that roundtable sessions be organised to put in contact the Authorized Providers, Master Educators and Trainers to share experiences, tips, resources and more. The board considers this a good idea as it is easy to do and sits well with the mission of LNTC. Sylvain proposes Adjournment at 2:55 EAST Approved by Dean seconded by Danielle Upcoming meetings To be determined by new BOD Action Items Maria and Sylvain

6 - Post PPT, minutes and financial statements on website (the latter have been posted) - Develop and program conference call with Master Educators for sharing experiences and reactivation