BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas ACTION ITEM

Size: px

Start display at page:

Download "BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas ACTION ITEM"

Pauline Jackson
5 years ago
Views:

1 BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: February 2, 2015 Tony Harkleroad, Deputy Superintendent, Finance and Support ~ Services () ACTION ITEM TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative Purchases BACKGROUND INFORMATION: Bids for the items listed on the attached sheets were advertised and received for opening in the Business Services Department. The bid(s) listed on the following pages are recommended for acceptance as the lowest responsive bid(s) or other qualifying bid that meets specifications and provides the best value to the District. If the lowest responsive bid does not fall within the budgeted amount for the item, supportive justification and information has been requested and may be made available. Contract(s) for the services reflected on the attached sheets have been reviewed and, where needed, negotiated. Each contract is within the budgeted amount for the item. As indicated, certain contracts have been renegotiated, modified, or otherwise changed. Any such changes recommended are within budgeted amounts. The attached sheets also show cumulative purchases from vendors who were selected from the stateapproved lists aggregate to amounts that suggest Board review. All such purchases have been made through established District procedures to ensure that the purchase provided the best buy at the lowest available price. SUPERINTENDENT'S RECOMMENDATION: The Superintendent recommends that the Board accept the bid{s) and contract(s) as listed on the following pages. PROPOSED RESOLUTION WHEREAS, the Board has authorized the District's administration to secure bids for various items required for District operations; and WHEREAS, the RISD Business Services Department has solicited, received, opened, and considered responsive bids and made recommendations for the acceptance of certain bids that provide the best value to the District; and

2 WHEREAS, the District has made cumulative purchases from previously qualified vendors in accordance with applicable procedures for services; and WHEREAS, the RISD Business Services Department has solicited and received proposed contracts for proposed services and has recommended that the District enter into specified contracts for needed services; and WHEREAS, an effective management of the District's purchasing and acquisition processes supports the Board's goal that the District will ensure excellence in operations; now THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Richardson Independent School District accepts, and/or approves the specified bid(s), contract(s), and cumulative purchases listed on the attached pages.

3 Board Agenda February 2, 2015 Bid Description Number 1340 Mechanical Upgrades and Restroom Renovations at Westwood Jr. High Recommended Vendor Berger Engineering Company 1,343, Budgeted 1 '779, No Bid 0 Bids Sought 14 Cheerleading, Dance, and Drill Team Related Items BSN Sports, LLC Cheerleading Company Cheers, Etc. Inc. Costume Closet, The Down Patt Floyette Originals Inc. GetPoms.com Graphix Store, The Happy Feet, Inc. Legacy Monograms Mondor Positive Promotions, Inc. Team leader Terri's Stuff Varsity Spirit Fashions I Cheerleader & Danzteam YOFI Cosmetics Compliance NA Kitchen Renovations at Pearce HS Pogue Construction Co., LP 2,050, ,050, Bid Renewals: Bid Description Number 1128 Security, Fire Alarms, and Camera/DVR Services Recommended Vendor 911 Security Camera Communication Concepts DSS Fire, Inc. Entech Sales & Service, Inc. Fire Safety Solutions, Inc. General Sound Kratos Southwest, LP Lone Star Communications, Inc. SAS Security Alarm Service Co., Inc. Simplex-Grinnell, LP Compliance Budgeted No Bid Bids Sought

4 Contract Information: Contracts, Contract Modifications & Change Orders: Greater than 100,000 None Contracts, Contract Modifications & Change Orders: Less than 100,000 Sky Ranch -Additional costs incurred for the outdoor education program along with the addition of the following campuses: Big Springs Elementary, Lake Highlands Elementary, Spring Creek Elementary, Springridge Elementary and Wallace Elementary Education Service Center Region 10- Administrative Service Package to include but not limited to Leadership Training, Consulting, and Communications Hilton Dallas Lincoln Centre- venue for RHS Prom 2015 Sixty Five Hundred, LLC -Venue for the LHHS Favorites Dance 2015 Catherine Klise - presentor of writing workshops for students at White Rock, Brentfield, Forestridge, Spring Creek and Bowie Elementaries Dallas/Plano Marriott at Legacy Town Center- venue for RHS Carousel of Roses Dance 2015 Jerry Childree- PACE AEL Security guard Victor Diaz- PACE AEL Security guard Gloria Olson and Associates- Professional Coaching and Mentoring Bill Minnix- PACE AEL Security guard Steven Moore - PACE AEL Security guard Eddie Ruiz - PACE AEL Security guard 86, , , , , , , , , , , , Other: None

5 Cumulative Purchases from Qualified Vendors: December 8, January 11,2015 ARM- Commodity Processing BUY BOARD- Texas Association of School Boards CCGPF-Collin County Governmental Purchasers Forum Choice Partners- Government Procurement Cooperative DIR- State of Texas Dept. of Information Resources EPCNT- Education Purchasing Cooperative of North Texas NCPA- National Cooperative Purchasing Alliance TCPN- Texas Cooperative Purchasing Network TIPS -The lnterlocal Purchasing System TPASS- Texas Procurement and Support Services TXMAS- Texas Multiple Award Schedule U.S. Communities TOTAL 4, , , , , , , , , , ,426.30

6 IBid# Description BOARD AGENDA- FEBRUARY 2, 2015 RECOMMENDED SPECIFIED BID COMMENTS Comments 1340 HVAC Upgrades and Restroom Renovations at Westwood Junior High Proposals were solicited for HVAC and restroom upgrades and renovations. The recommendation is to award to the mechanical contractor who submitted the best value and lowest cost offer which met the required specifications for equipment and installation. This is a Summer 2015 project Cheerleading, Dance, and Drill Team Related Items This is a compliance bid that establishes vendors for the legal acquisition of Cheerleading, Dance, and Drill Team Related Items to be utilized by the District on an as-needed basis. This is a three year agreement beginning February 3, 2015 and ending February 5, Kitchen Renovations at Pearce HS Proposals were solicited for a complete kitchen renovation at Pearce High School, including equipment replacements. The recommendation is to award to the general contractor which submitted the best value and lowest cost offer that also met the required specifications. This is a Summer 2015 project. Bid Renewals: I Bid # Description 1128 Security, Fire Alarm, and Camera/DVR Services Comments In February of 2011, the Board approved a roster of ten sources to provide services related to the safety and security of all District facilities. Included is the inspection, repair and servicing of automated access controls, security cameras and fire alarms. At this time the recommendation is to renew the service agreements for a second and final one-year term as specified per the original bid document. None

BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. David Pate, Chief Financial Officer

BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. David Pate, Chief Financial Officer BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: April 3, 2017 David Pate, Chief Financial Officer TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative