BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. David Pate, Chief Financial Officer

Transcription

1 BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: April 3, 2017 David Pate, Chief Financial Officer TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative Purchases BACKGROUND INFORMATION: Bids for the items listed on the attached sheets were advertised and received for opening in the Business Services Department. The bid(s) listed on the following pages are recommended for acceptance as the lowest responsive bid(s) or other qualifying bid that meets specifications and provides the best value to the District. If the lowest responsive bid does not fall within the budgeted amount for the item, supportive justification and information has been requested and may be made available. Contract(s) for the services reflected on the attached sheets have been reviewed and, where needed, negotiated. Each contract is within the budgeted amount for the item. As indicated, certain contracts have been renegotiated, modified, or otherwise changed. Any such changes recommended are within budgeted amounts. The attached sheets also show cumulative purchases from vendors who were selected from the stateapproved lists aggregate to amounts that suggest Board review. All such purchases have been made through established District procedures to ensure that the purchase provided the best buy at the lowest available price. SUPERINTENDENT'S RECOMMENDATION: The Superintendent recommends that the Board accept the bid(s) and contract(s) as listed on the following pages. PROPOSED RESOLUTION WHEREAS, the Board has authorized the District's administration to secure bids for various items required for District operations; and WHEREAS, the RISD Business Services Department has solicited, received, opened, and considered responsive bids and made recommendations for the acceptance of certain bids that provide the best value to the District; and

2 WHEREAS, the District has made cumulative purchases from previously qualified vendors in accordance with applicable procedures for services; and WHEREAS, the RISD Business Services Department has solicited and received proposed contracts for proposed services and has recommended that the District enter into specified contracts for needed services; and WHEREAS, an effective management of the District's purchasing and acquisition processes supports the Board's goal that the District will ensure excellence in operations; now THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Richardson Independent School District accepts, and/or approves the specified bid(s), contract(s), and cumulative purchases listed on the attached pages.

3 Board Agenda April 3, 2017 Bid Description Recommended Vendor Number 1433 Language Lab Solution ASC Direct West Inc. 366, Budgeted 903, Number of Number Of Bids Responses No Bid sought Responses Synthetic Turf Replacement Hellas Construction, Inc. 1,855, ,000, Bid Renewals: Bid Description Recommended Vendor Number Budgeted Number of Number Of Bids Responses No Bid sought Responses Contract Information: Contracts, Contract Modifications & Change Orders: Greater than 100,000 Contracts, Contract Modifications & Change Orders: Less than 100,000 (Information Only) Sky Ranch -Additional costs for the outdoor education program for 62, students from multiple elementary schools including but not limited to Arapaho Classical, Big Springs, Bowie, Brentfield, Jess Harben, Lake Highlands, Mohawk, Northlake, Prairie Creek, Spring Creek, Springridge, Wallace, White Rock and Yale Collin County Adventure Camp- Additional costs for the outdoor 32, education program for students from multiple campuses including but not limited to Canyon Creek, Dartmouth, MST, Northrich, Northwood Hills, Prestonwood and Spring Valley Marie Gill- increased contract amount to reflect addition of 40 bilingual 12, speech language evaluations AVID Center HQ- consultant providing college readiness to middle 8, schools throughout RISD for the school year

4 Other: Cumulative Purchases from Qualified Vendors: February 13, March 5, 2017 (Information Only) BUY BOARD- Texas Association of School Boards CCGPF-Collin County Governmental Purchasers Forum CPGPC- Choice Partners Government Procurement Coop DIR- State of Texas Department of Information Resources EPCNT- Education Purchasing Cooperative of North Texas NCPA -National Cooperative Purchasing Alliance NJPA- National Joint Powers Alliance PPPCP- Prospering Pals Purchasing Cooperative Program TCPN- Texas Cooperative Purchasing Network TIPS- The lnterlocal Purchasing System TPASS- Texas Procurement and Support Services U.S. Communities TOTAL: 331, , , , , , , , , , , , ,224.73

5 BOARD AGENDA- APRIL 3, 2017 RECOMMENDED SPECIFIED BID COMMENTS Bid # Description Comments 1433 Language Lab Solution A request for sealed proposal was solicited for a district wide cloud based language lab solution. The vendor chosen was considered best value. This solution will be implemented by August 2017 and will be a two year agreement with an option to continue through year five. The budgeted amount represents not only the cost of the solution but future projects to remove the existing language labs Synthetic Turf Replacement This proposal was designed to solicit offers for the replacement of the artificial turf that has been in place at the four RISD football fields for the past fifteen years. Initially, site visits were conducted in order to identify products that could be specified in the proposal as potentially acceptable. Once the proposals were recorded, the specified weighted scoring matrix was utilized by the evaluation committee to determine the supplier/contractor that submitted the offer that provides the best long-term value to the District. Bid Renewals: I Bid # Description Comments Other: