BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas ACTION ITEM

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1 BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: June 1, 2015 Tony Harkleroad, Deputy Superintendent, Finance and Support ~,... (}~, Services U ACTION ITEM TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative Purchases BACKGROUND INFORMATION: Bids for the items listed on the attached sheets were advertised and received for opening in the Business Services Department. The bid(s) listed on the following pages are recommended for acceptance as the lowest responsive bid(s) or other qualifying bid that meets specifications and provides the best value to the District. If the lowest responsive bid does not fall within the budgeted amount for the item, supportive justification and information has been requested and may be made available. Contract(s) for the services reflected on the attached sheets have been reviewed and, where needed, negotiated. Each contract is within the budgeted amount for the item. As indicated, certain contracts have been renegotiated, modified, or otherwise changed. Any such changes recommended are within budgeted amounts. The attached sheets also show cumulative purchases from vendors who were selected from the stateapproved lists aggregate to amounts that suggest Board review. All such purchases have been made through established District procedures to ensure that the purchase provided the best buy at the lowest available price. SUPERINTENDENT'S RECOMMENDATION: The Superintendent recommends that the Board accept the bid(s) and contract(s) as listed on the following pages. PROPOSED RESOLUTION WHEREAS, the Board has authorized the District's administration to secure bids for various items required for District operations; and WHEREAS, the RISD Business Services Department has solicited, received, opened, and considered responsive bids and made recommendations for the acceptance of certain bids that provide the best value to the District; and

2 WHEREAS, the District has made cumulative purchases from previously qualified vendors in accordance with applicable procedures for services; and WHEREAS, the RISD Business Services Department has solicited and received proposed contracts for proposed services and has recommended that the District enter into specified contracts for needed services; and WHEREAS, an effective management of the District's purchasing and acquisition processes supports the Board's goal that the District will ensure excellence in operations; now THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Richardson Independent School District accepts, and/or approves the specified bid(s), contract(s), and cumulative purchases listed on the attached pages.

3 Board Agenda June 1, 2015 Bid Description Recommended Vendor Budgeted Number of Number of Bids Number Responses No Bid Sought Responses 1355 Depository Services Frost Bank Compliance NA Educational Services for the Alma y Corazon Tejano Ballet Compliance NA After School Program (PACE) Folklorico Dallas Childrens Theater Every Head Counts Junior Players Luz Garnica Michael Williams dba "Magic Mike" Nanna's Healthy Soul Food Kitchen Quiggly's Clayhouse Rasheed Hayes dba Training For Success The Writer's Garret 1362 Discount, Retail and Grocery Hobby Lobby Creative Centers Compliance NA Joann Fabric & Crafts Kroger Sam's Club Target Tom Thumb Food & Drugs Walmart Neighborhood Store 1364 Landscaping and Irrigation AquaGreen Global, LLC 91, , Installations- Berkner HS 1364 Landscaping and Irrigation Rainmasters Irrigation & JB Lawn 30, , Installations- Westwood JH Service 1365 Construction Manager@ Risk- Tim Jackson Construction Co., Inc. 21,500, ,351, Facility Service Center

4 Bid Renewals: Bid Description Recommended Vendor Budgeted Number of Number of Bids Number Responses No Bid Sought B~~gQn5~~ 1091 Vending Machines and Service American Bottling Co. Inc./ Compliance NA for Beverages and Snacks dba Dr Pepper Snapple Never Thirsty Vendinq 1267 Grocery Delivery Service Mclane Express Compliance NA dba The CD Hartnett Contract Information: Contracts, Contract Modifications & Change Orders: Greater than 100,000 Plano lsd- Regional Day School for the Deaf- shared services 123, nd payment school year McRellnternational - Provide instructional leadership skills to school leaders 106, Contracts, Contract Modifications & Change Orders: Less than 100,000 AP VEF LV Dallas Operator Inc. (dba Hilton Dallas Lincoln 24, Centre)- Venue for Richardson High School May 1, 2015 prom PROACT Search, LLC- Candidate sourcing services 18, Meltwater Services - Online media monitoring service 8, Riverbend Retreat Center- Venue for Peer Helper Retreat - Berkner 7, and Lake Highlands High Schools- March 2016 Riverbend Retreat Center- Venue for Peer Helper Retreat- Pearce 7, and Richardson High Schools- April2016 Jason Smith- AEL Security guard 5, Other: EPCNT coop membership

5 Cumulative Purchases from Qualified Vendors: April 13, May 10, 2015 ARM- Commodity Processing BUY BOARD- Texas Association of School Boards CCGPF-Collin County Governmental Purchasers Forum DIR- State of Texas Dept. of Information Resources EPCNT- Education Purchasing Cooperative of North Texas NCPA- National Cooperative Purchasing Alliance NJPA- National Joint Powers Alliance TCPN- Texas Cooperative Purchasing Network TIPS - The lnterlocal Purchasing System TPASS- Texas Procurement and Support Services U.S. Communities TOTAL 12, , , , , , , , , , ,482.98