SELLING TO THE STATE OF SOUTH CAROLINA. Voight Shealy State Materials Management Officer Budget and Control Board

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1 SELLING TO THE STATE OF SOUTH CAROLINA Voight Shealy State Materials Management Officer Budget and Control Board

2 Application of the SC Procurement Code This code applies to every procurement or expenditure of funds by this State under contract acting through a governmental body as herein defined irrespective of the source of the funds.

3 A Governmental Body Means a state government department, commission, council, board, bureau, committee, institution, college, university, technical school, agency, government corporation, or other establishment or official of the executive or judicial branch. Governmental body excludes the General Assembly or its respective branches or its committees, Legislative Council, the Office of Legislative Printing, Information and Technology Systems, and all local political subdivisions such as counties, municipalities, school districts, or public service or special purpose districts or any entity created by act of the General Assembly for the purpose of erecting monuments or memorials or commissioning art that is being procured exclusively by private funds.

4 Local Governments All political subdivisions of the State (counties, towns, cities, school districts, etc) shall adopt ordinances or procedures embodying sound principles of appropriately competitive procurement no later than July 1, 1983.

5 State Structure Centralized Purchasing IT Mike Spicer Construction John White Supplies and Services Voight Shealy

6 Centralized Purchasing Our Role - To process procurements of the highest complexity as well as statewide term contracts and multi-state cooperative purchases to save money on common items and services used by most agencies. Large agency buys State term contracts 1) to aggregate agency needs into very large buys for discounted pricing 2) So 100 agencies don t have to

7 Decentralized Purchasing All agencies of the State make procurements too, not just our office. Minimum agency authority is $50,000 Many are certified to do more See the list of certified agencies

8 Decentralized Purchasing Agency s role To process procurements to provide for the routine, daily needs of the agencies.

9 Small Purchases - <$50,000 Competition Required <$2, None $2, $10, Written Quotations $10, and above - Advertisement in SCBO Unless you are a college, university or technical college.

10 Small Purchases For Colleges Competition Required <$10, none $10, and above - Advertisement in SCBO

11 Source Selection Methods Above $50,000 Competitive Sealed Bids Competitive Best Value Bidding Competitive Fixed Price Bidding Competitive Sealed Proposals Sole Source Emergency Read the Code at:

12 Competitive Sealed Bids The lowest responsive and responsible bidder meeting specifications wins.

13 Competitive Sealed Proposals The most advantageous offer as determined by an evaluation committee based upon price and other award criteria wins.

14 Competitive Best Value Bids A hybrid between competitive sealed bids and competitive sealed proposals combining price (60%) and other award criteria. The best value wins.

15 Competitive Fixed Price Bids A multiple award schedule - All qualified bidders willing to sell for a pre-determined price win a license to sell to agencies

16 Sole Source A unique item or service only available from a single vendor

17 Emergency An unforeseen crisis that must be addressed immediately; that does not allow time for normal processes.

18 Now, You Need A Marketing Strategy 1. You Need To Decide What Is Your Target Contract 2. You Need To Decide What Are Your Target Agencies

19 1. Your Target Contract You Need To Decide What Your Target Contract Is

20 Is It Less Than $2,500? If so, the contract can be awarded without seeking competition. But, agencies decide who they call. Will they know your name & phone number? For a list of state agency procurement officers, see: c%20offices/ po.doc.

21 Is It Less Than $10,000? If so, the contract still will be awarded based upon telephoned requests for written quotes. Use the list above

22 Is It More Than $10,000? Then, it must be advertised in South Carolina Business Opportunities (SCBO). Mary Lynn or her at mlfowler@mmo.sc.gov.

23 South Carolina Business Opportunities (SCBO) We publish twice weekly Single source for all bidding opportunities of $10,000 or more Free Electronic (web No computer? - It's also free in every public library in the State!

24 2. Your Target Agencies Can you handle a contract: Your town or city? Your region of the state? Statewide? Interstate? Once you decide which is true, you need to find out what agencies are located within your target area.

25 Is Your Target Interstate or Statewide? I m your man. Is your target local or regional? Focus on state agencies themselves

26 State Government Presence Major locations are Columbia, Charleston, Greenville Other college towns - Rock Hill, Clemson, Florence, Greenwood, Orangeburg, Conway Other technical college towns - Aiken, Sumter, Denmark, Cheraw, Spartanburg, Beaufort, Pendleton & Kingstree

27 State Government Presence But, we are everywhere really! At least the following state offices are located in virtually every county: Department of Juvenile Justice Department of Motor Vehicles Dept of Public Safety (Highway Patrol) Department of Health & Environmental Control (DHEC) Department of Social Services (DSS) Employment Security Commission

28 More State Government Presence In virtually every county: Adjutant General (National Guard) Alcohol & Drug Abuse Department of Education Forestry Commission Department of Mental Health Natural Resources (Game Wardens) Probation, Parole & Pardon Dept. of Transportation Vocational Rehabilitation

29 More State Government Presence In regions of the State: Corrections Columbia, Rock Hill, Bennettsville, Greenwood, Charleston, Turbeville, McCormick Disabilities and Special Needs Clinton, Summerville, Florence, Columbia Parts, Recreation and Tourism 45 locations across the state Vocational Rehabilitation All over - Greenville, Aiken, Sumter Moncks Corner, Walterboro

30 Upstate Presence Clemson University (Clemson), USC Upstate (Union), Winthrop Universities (Rock Hill), Lander University (Greenwood) Technical Colleges Tri-County Tech (Pendleton), Spartanburg Community College (Spartanburg), Greenville Tech (Greenville), York Tech (Rock Hill) Prisons - Rock Hill, Greenwood, Bishopville, Spartanburg, McCormick, Pelzer State Parks Devils Fork, Table Rock

31 How To Find SC State Government? For colleges, Click on "Education", then "Colleges and Universities" for colleges and technical colleges or For agencies, Click on "Agency Listing" for state agencies

32 Advantages For In-state Bidders The advantages available to you by Law Resident Vendor 7% or S. C. End Product 7% Combined Resident Vendor & S.C. End Product 10% U. S. End Product 2% Resident contractor preference 2% or 4% depending upon SC citizens employed

33 Advantages For Out Of State Bidders The advantages available to you by Law S. C. End Product 7% U. S. End Product 2% Resident contractor preference 2% or 4% depending upon SC citizens employed

34 Additional Advantages To Small Minority Vendors Every agency must prepare a plan annually to utilize small, minority vendors certified by the Governor's Office We offer low cost training opportunities We offer vendor shows for certified minority vendors only

35 Best Practices - Target Your Chances SCBO - All Procurements Get to Know Agency Procurement Officers. See the Proc%20Offices/ po.doc

36 Register With Our Office Click on "vendor registration" Then, click on "new vendor registration" You will be asked a few questions including "Tell us what you sell." Once you register, we will you when we are buying what you sell.

37 Best Practices Study Each Solicitation s Requirements Ask Questions - Call the Buyer Attend Pre-Bid and Pre-Proposal Conferences - Even if you can't bid on all of it, you can meet larger contractors to subcontract with

38 Best Practices Call the Buyer to Find Out What We Paid Last Time - It's public information! Use the Freedom of Information Act Submit Bids that Meet Solicitation Requirements

39 Assistance Available We Are Always Willing To Help Call Web Site