BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas Study Session

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1 BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Study Session Date: Submitted by: October 5, 2015 Tony Harkleroad, Deputy Superintendent, Finance and Support ~ Services U ACTION ITEM TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative Purchases BACKGROUND INFORMATION: Bids for the items listed on the attached sheets were advertised and received for opening in the Business Services Department. The bid(s) listed on the following pages are recommended for acceptance as the lowest responsive bid(s) or other qualifying bid that meets specifications and provides the best value to the District. If the lowest responsive bid does not fall within the budgeted amount for the item, supportive justification and information has been requested and may be made available. Contract(s) for the services reflected on the attached sheets have been reviewed and, where needed, negotiated. Each contract is within the budgeted amount for the item. As indicated, certain contracts have been renegotiated, modified, or otherwise changed. Any such changes recommended are within budgeted amounts. The attached sheets also show cumulative purchases from vendors who were selected from the stateapproved lists aggregate to amounts that suggest Board review. All such purchases have been made through established District procedures to ensure that the purchase provided the best buy at the lowest available price. SUPERINTENDENT'S RECOMMENDATION: The Superintendent recommends that the Board accept the bid(s) and contract(s) as listed on the following pages. PROPOSED RESOLUTION WHEREAS, the Board has authorized the District's administration to secure bids for various items required for District operations; and WHEREAS, the RISD Business Services Department has solicited, received, opened, and considered responsive bids and made recommendations for the acceptance of certain bids that provide the best value to the District; and

2 WHEREAS, the District has made cumulative purchases from previously qualified vendors in accordance with applicable procedures for services; and WHEREAS, the RISD Business Services Department has solicited and received proposed contracts for proposed services and has recommended that the District enter into specified contracts for needed services; and WHEREAS, an effective management of the District's purchasing and acquisition processes supports the Board's goal that the District will ensure excellence in operations; now THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Richardson Independent School District accepts, and/or approves the specified bid(s), contract(s), and cumulative purchases listed on the attached pages.

3 Board Agenda October 5, 2015 Bid Description Recommended Vendor Number Budgeted Number of Number Of Bids Responses No Bid sought Responses Bid Renewals: Bid Description Recommended Vendor Number Budgeted Number of Number Of Bids Responses No Bid sought Responses Contract Information: Contracts, Contract Modifications & Change Orders: Greater than 100,000 Corgan Associates, Inc. -Architectural and engineering services for proposed 2016 Bond projects Hourly rate per fee schedule Contracts, Contract Modifications & Change Orders: Less than 100,000 (continued) Jill Darling - Provide services for R Time and work with the Assistant Superintendent of Secondary Instruction and Operations on special projects Monica Wischmeyer - Provide bilingual speech-language testing and report writing Janet Bliss Mello - Coordinate and present paraprofessional staff development and support the New Teacher Mentor Grant Catholic Charities Diocese of Ft. Worth dba Translation and Interpretation Network - Provide translation and interpretation services for the Special Student Services Department 28, , , ,750.00

4 Contracts, Contract Modifications & Change Orders: Less than 100,000 (continued) Texas Entertainment Services, LLC dba Gilley's Dallas -Venue for the LHHS Favorites Dance Marie Gill - Bilingual speech-language evaluation and report writing Nancy Lontos - PPCD speech-language assessment and report writing Christine Anderson - Provide support for audiological services including district equipment Faviola Trevino - Bilingual speech-language evaluation and report writing Nancy Bidwell dba Scentry Place - Provide drug detection dog and educational programs for students Aaron Tobkin - Security officer for PACE afterschool program Catholic Charities Diocese of Ft. Worth dba Translation and Interpretation Network - Provide translation and interpretation services for the Legal Department Perot Museum of Nature & Science -Venue for Lake Highlands HS Senior Prom April 9, 2016 Yahir Perez- Security guard for PACE afterschool program 13, , , , , , , , , , Other: Memorandum of Understanding between Texas A&M and RISD to achieve the goals of enhancing the college going culture and to increase the number of students pursuing higher education. This agreement, which includes but is not limited to one adviser, is for the academic year.

5 Cumulative Purchases from Qualified Vendors: August 24, September 13, 2015 BUY BOARD- Texas Association of School Boards CCGPF-Collin County Governmental Purchasers Forum CPGPC- Choice Partners Government Procurement Coop DIR- State of Texas Department of Information Resources EPCNT- Education Purchasing Cooperative of North Texas ESC- Education Service Center NCPA -National Cooperative Purchasing Alliance NJPA- National Joint Powers Alliance TCPN- Texas Cooperative Purchasing Network TIPS- The lnterlocal Purchasing System TPASS- Texas Procurement and Support Services U.S. Communities TOTAL 115, , , , , , , , , , , , ,350.36

6 Bid # Description BOARD AGENDA- OCTOBER 5, 2015 RECOMMENDED SPECIFIED BID COMMENTS Comments Bid Renewals: I Bid # Description Comments Other: Memorandum of Understanding between Texas A&M and RISD to achieve the goals of enhancing the college going culture and to increase the number of students pursuing higher education. This agreement, which includes but is not limited to one advisor, is for the academic year.

BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. David Pate, Chief Financial Officer

BOARD OF TRUSTEES. Richardson Independent School District Richardson, Texas. David Pate, Chief Financial Officer BOARD OF TRUSTEES Richardson Independent School District Richardson, Texas Date: Submitted by: April 3, 2017 David Pate, Chief Financial Officer TOPIC: Specified Best Value/Low Bids, Contracts and Cumulative