CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT

Transcription

1 ITEM NO. 6.C.3 Mission Statement We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: November 25, 2014 Department: Development Services Submitted By: Marilyn Ponton, Development Services Director Prepared By: Eydie Tacata, Management Analyst Agenda Title: Endorsing the Alicia and Colegio Vista Parks Restrooms Project for Community Development Block Grant Program Funding Application RECOMMENDED ACTION: Consider adoption of a resolution endorsing the Alicia and Colegio Vista Parks Restrooms Project for a funding application of FY Community Development Block Grant Program funds administered by the Sonoma County Community Development Commission. BACKGROUND: The Community Development Block Grant ( CDBG ) Program was created by the federal Housing and Community Development Acts of 1974 and 1987, with its primary objective being the development of viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons. The Sonoma County Community Development Commission ( SCCDC ) is the designated local administrative body for the CDBG Program. All funding proposals from municipalities must be submitted to the SCCDC with city/town council resolutions endorsing proposed projects. Staff seeks Council endorsement of one project, Alicia and Colegio Vista Parks Restrooms Project, which is estimated at a total cost of $227,000 and for which staff has also prepared a draft funding application (Exhibit A to the Resolution) requesting $147,000 in CDBG funds. DISCUSSION: The Alicia and Colegio Vista Parks Restrooms Project will rehabilitate existing restrooms at Alicia Park and demolish and replace the existing restrooms in Colegio Vista Park. The upgrade includes redesigning the restrooms for ADA accessibility and installing new ADA-compliant fixtures, lighting, and enhanced security features (auto locking doors, alarms, surveillance and exterior lighting). The project also includes path-of-travel improvements from the playgrounds and parking lots. The parks are used by nearby residents and the community-at-large who enjoy the play structures, ballfields and picnic grounds. The project will remove blight and provide improved basic facilities for these popular parks. The project cost is estimated to be approximately $227,000 for all costs, including design, bid, construction, construction management, inspection and contingency. The project will be 1

2 ITEM NO. 6.C.3 partially funded up to $80,000 by excess bond funding from the former City of Rohnert Park Community Development Commission, as authorized by the City of Rohnert Park Successor Agency. This means that $147,000 remains to be funded from other sources. The CDBG Program is an appropriate source for funding all or a portion of this gap. The program aims to develop viable urban communities principally for low-income persons by providing a suitable living environment; improving the safety and livability of neighborhoods; eliminating blighting influences and the deterioration of property and facilities; increasing access to quality public and private facilities and services (from Sonoma County Community Development Commission Funding Policies, Sec. II: Funding Goals and Objectives). The two parks are located in older, more socioeconomically-challenged neighborhoods in Rohnert Park, characterized by household incomes below 80% of the Rohnert Park median income of $57,387 and in which 16%-26% of households live below the poverty line. In recent years, about $490,000 in CDBG funds has been available for allocation among projects submitted by the 7 participating municipalities of Rohnert Park, Cotati, Sebastopol, Cloverdale, Windsor, Healdsburg and Sonoma. Last year, the funding awards for capital facilities projects ranged from $24,176 awarded to Cloverdale, which requested $25,000 for their South Cloverdale Boulevard ADA Improvements project, up to as much as $154,806 awarded to Cotati, which requested $210,000 for their ADA Sidewalk Ramp Improvements project. The last projects for which Rohnert Park was allocated CDBG funds were two phases of Sidewalk Ramps ADA Upgrades, with award amounts of $74,581 in FY and $65,983 in FY The Alicia and Colegio Vista Parks Restrooms Project is tentatively scheduled for construction in summer of 2016, subject to obtaining adequate funding and approval of the project in the City s capital improvement program budget. Obtaining an endorsement of the project from the City Council is a requirement of the funding application. The endorsement of the project does not constitute an obligation to construct the project should grant funding not be obtained or in sufficient amount to make the project feasible. OPTIONS: The Council may direct staff to put forward a different project for endorsement of CDBG funding. Staff would prepare a new application and return to the Council to seek an endorsement of the alternate project. One possible alternate project could be another phase of sidewalk ramps ADA upgrades, as the project is very scalable to the amount of available funding, and it is a typical CDBG-funded project. FISCAL IMPACT: The Sonoma County Community Development Commission Funding Policies do not require a funding match for the capital projects applications for CDBG funds. However, the SCCDC staff has stressed that the CDBG funding is not meant to be the only funding source for projects, and the amount of match offered by funding applicants has been a consideration in the funding allocation process in the past. Excess bond funding from the 2007R TAB Bonds is identified as this project s funding match. The Alicia Park restroom renovation was included as 2

3 ITEM NO. 6.C.3 part of a larger project, A, B and L-Park Restroom Renovation, on the Public Improvements List approved by the Rohnert Park City Council on February 11, 2014 and on the expenditures list on the for the January-June 2015 Recognized Obligation Payment Schedule (ROPS 14-15B) approved by the Rohnert Park Successor Agency Oversight Board on September 29, The Alicia Park restroom portion of the A, B and L-Park Restroom Renovation is estimated to be $80,000 of the $101,000 in excess bond funding on the ROPS. Should only a portion of the funding requested from the CDBG Program be awarded to this project, the project may be scaled back to match available funding, or other funds may be identified when the City s capital improvement program budget is updated for FY CONCLUSION: Staff recommends the City Council approve the resolution endorsing the Alicia and Colegio Vista Parks Restrooms Project for a funding application of FY Community Development Block Grant Program funds administered by the Sonoma County Community Development Commission. Upon approval of the resolution, the funding application (Exhibit A to Resolution) will be completed and finalized with the resolution and other required attachments and submitted by the deadline of December 19, Department Head Approval Date: 11/14/14 City Manager Approval Date: 11/14/14 City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A to the Resolution: Sonoma County Community Development Commission Funding Application for Alicia and Colegio Vista Parks Restrooms Project 3

4 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE ALICIA AND COLEGIO VISTA PARKS RESTROOMS PROJECT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING APPLICATION WHEREAS, the Community Development Block Grant ( CDBG ) program was created to develop viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons; and WHEREAS, City of Rohnert Park staff have identified the Alicia and Colegio Vista Parks Restrooms Project as an appropriate project that meets the goals of the CDBG program, including eliminating blighting influences and the deterioration of property and facilities; increasing access to quality public and private facilities and services as stated in the Sonoma County Community Development Commission Funding Policies, Sec. II: Funding Goals and Objectives. WHEREAS, City staff have prepared an application requesting grant funding from the FY Sonoma County Community Development CDBG Program for the Alicia and Colegio Vista Restroom Project, which will rehabilitate the restrooms at Alicia Park and demolish and replace the restrooms at Colegio Vista to provide upgraded restroom facilities and path-oftravel improvements that meet current Americans with Disabilities Act (ADA) accessibility standards; and WHEREAS, the Sonoma County Community Development Commission ( SCCDC ) as the designated local administrative body for the CDBG Program requires that a municipality submitting CDBG program funding applications must include a City/Town Council Resolution endorsing the project for which the funding is being sought. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby endorse the Alicia and Colegio Vista Parks Restrooms Project for a request of funding from the 2015/2016 Sonoma County Community Development CDBG Program. BE IT FURTHER RESOLVED that the City Council approves the attached application (Exhibit A) for CDBG funds and authorizes the City Manager or his designee to submit the application in substantially similar form and adjust the funding request based on any new information that may be submitted prior to the decision of the Sonoma County Board of Supervisors

5 DULY AND REGULARLY ADOPTED this 25th day of November, CITY OF ROHNERT PARK ATTEST: Joseph T. Callinan, Mayor JoAnne M. Buergler, City Clerk Attachment: Application BELFORTE: MACKENZIE: STAFFORD: AHANOTU: CALLINAN: AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )

6 EXHIBIT A to RESOLUTION SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION FUNDING APPLICATION: Capital Projects (Non-Housing) Application Summary Sheet City of Rohnert Park Legal Name of Organization Alicia and Colegio Vista Parks Restrooms Program Name Agency DUNS Number: Alicia Park (300 Arlen Drive) and Colegio Vista Park (1200 Southwest Boulevard) Physical Location of Activities (if more than one location, please provide primary location) Amount Projected Budget Requested: $ 147, for this Program: $ 227, CONTACT INFORMATION Darrin Jenkins, City Manager, djenkins@rpcity.org City Manager/Executive Director: Name, Title & address Eydie Tacata, Management Analyst, etacata@rpcity.org Contact Person: Name, Title & address 130 Avram Avenue, Rohnert Park, CA Mailing Address of Organization Telephone Fax Organization website address CDC Date and Time Stamp Rev 10/2011

7 EXHIBIT A to RESOLUTION PART I Summary Project or Program Description: This section will be incorporated into the staff reports provided to the Community Development Committee, the Technical Advisory Committee and the Board of Supervisors. Descriptions MUST BE 125 words or less. The project will rehabilitate existing restrooms at Alicia Park and replace the restrooms in Colegio Vista Park. The upgrade includes redesigning the restroom buildings for ADA accessibility; new ADA-compliant fixtures; lighting; and enhanced security features (auto locking doors, alarms, surveillance and exterior lighting). The project also includes path-of-travel improvements from the playgrounds and parking lots. The parks serve older Rohnert Park neighborhoods characterized by household incomes below 80% of the Rohnert Park median income of $57,387 and in which 16% - 26% of households live below the poverty line. The parks are used by nearby residents and the community at large who enjoy the ballfields and picnic grounds. The project will remove blight and provide improved basic facilities for these popular parks. PART II PROJECT TYPE Answer only ONE of the following questions below based on the project type: 1. Facilities (ADA Restroom retrofit, New facilities, Improvements, Capital renovation) Project Street Address: 300 Arlen Drive (Alicia Park), 1200 Southwest (Colegio Vista Park) Assessors Parcel Number: (Alicia Park), (Colegio Vista Park Census Tract: (Alicia Park), (Colegio Vista Park) Is project in the 100 year flood plain? No Please list the FEMA FIRM panel number: 06097C0879E Is the project, or any part of it, located within the limits of any city? Yes If yes, which city? Rohnert Park Status of Site Control: Identify the form of site control (whether ownership, lease, or option agreement) Can site acquisition be obtained within 12 months? The City of Rohnert Park owns both park properties. No site acquisition is necessary. Attach a copy of Site Control: If applying for funds to acquire the site, attach a copy of a current appraisal, if available* * The appraised value must fully secure the Commission s loan(s). In addition, the total purchase price may not exceed the reasonable cost for the property. 2. For ADA Sidewalk/ curb cut projects Address location of Sidewalk Census Tract: Number of curb cuts anticipated 3 Rev 10/2014

8 EXHIBIT A to RESOLUTION If project will involve more than the installation of curb cuts, please describe. 3. Housing Rehabilitation projects: Indicate the number of units to be assisted: 4. Infrastructure: Provide all Census block groups for service area: Alicia Park services area: Census Tract : Census block groups 1,3, and 4 Colegio Vista Park service area: Census Tract , Census blocks 2 and 3 Answer ALL of the following questions regardless of project type 5. Status of any environmental review. No environmental review conducted yet for these projects. 6. What is the status of land use, building permits or other approvals? No land use approvals have been obtained or will be needed. Building permits will be applied for prior to construction. a. Attach a certification of the project s consistency with the applicable General Plan, signed by an authorized representative of the jurisdiction in which the project is located. (Housing Rehabilitation projects excluded) b. Explain any land use (zoning, lot split, set back, or environmental) constraints that must be resolved prior to proceeding with the project. None. 7. Provide detail if the project will involve the demolition of any structure or the relocation of any persons or businesses. Demolition of the restroom facility at Colegio Vista will be needed, but will not require relocation of any persons or businesses. 8. Describe your green building practices and anticipated certifications (e.g. LEED Certifications). a. Please attach the green score assessment provided by the jurisdiction where the project is located. If jurisdiction has no adopted green policies please refer the CDC funding policies, Section IV. I. Green Building Guidlines, for further direction. 9. List anticipated target date for each of the major milestones below. Major Milestones Target Completion Date Environmental Review July 2015 Site Control (No site control activities are needed.) Design Completion August 2015 Bid Period Closes November 2015 Construction Begins February 2016 Construction Complete June 2016 Notice of Completion August Rev 10/2014

9 EXHIBIT A to RESOLUTION PART III SOURCES and USES Sources of Funds: Donations Loans Grants In Kind TOTALS 2007R Bond Proceeds $ $ $80,000 $ $80,000 CDBG $ $ $147,000 $ $147,000 Total $ $ $227,000 $ $227,000 Projected Uses: Donations Loans Grants In Kind TOTALS Land Acquisition $0 $0 $0 $0 $0 Environmental Report $0 $0 $500 $0 $500 Architect $0 $0 $4,625 $0 $4,625 Engineering $0 $0 $0 $0 $0 Project Fees $0 $0 $1,000 $0 $1,000 Site Improvements $0 $0 $185,000 $0 $0 Other Const. Mgmt/Insp $0 $0 $12,625 $0 $12,625 Other Const. Contingency $ $ $23,250 $0 $23,250 Other - Total $ $ $227,000 $0 $227,000 6 Rev 10/2014

10 EXHIBIT A to RESOLUTION Alicia and Colegio Vista Parks Restrooms Project: Project areas in relation to surrounding community Rohnert Park Snyder Lane Rohnert Park Expressway Redwood Drive COLEGIO VISTA PARK ALICIA PARK Copeland Creek Commerce Drive S M A R T r a i l r o a d t r a c k Southwest Blvd Adrian Drive Camino Colegio HIGHWAY 101 East Cotati Avenue

11 EXHIBIT A to RESOLUTION Alicia and Colegio Vista Parks Restrooms Project: Alicia Park project location and surrounding community R o h n e r t P a r k Copeland Creek Avram Drive Santa Alicia Drive ALICIA PARK John Reed Elementary School Restroom project A d r ia n D r iv e Arlen Drive

12 EXHIBIT A to RESOLUTION Alicia and Colegio Vista Parks Restrooms Project: Colegio Vista Park project location and surrounding community Country Club Drive R o h n e r t P a r k Copeland Creek Camino Coronado Southwest Boulevard COLEGIO VISTA PARK Restroom project Head Start Center Credo High School