Mrs. Valtena G. Brown Deputy Superintendent/Chief Operating Officer School Operations

Transcription

1 Mr. Alberto M. Carvalho Superintendent of Schools Mrs. Valtena G. Brown Deputy Superintendent/Chief Operating Officer School Operations

2 Miami-Dade County Public Schools The School Board of Miami-Dade County, FL Dr. Lawrence S. Feldman, Chair Dr. Marta Perez, Vice Chair Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Dr. Steve Gallon III Ms. Perla Tabares Hantman Dr. Martin Karp Ms. Lubby Navarro Ms. Mari Tere Rojas Mr. Alberto M. Carvalho Superintendent of Schools Mrs. Valtena G. Brown Deputy Superintendent/Chief Operating Officer 2

3 APRIL Principal Operated Fee-based After School Program Sites and Fee-based Middle School Enrichment After School program sites that have been approved to operate a Fee-based Summer Camp program should begin marketing Summer Camp, registering students, and collecting fees. Summer Camp applicants begin registration and the collection of fees for interested summer camp students. Verify that all staff members needed to implement the camp are available to work. Community Education, Before and After School Care, and Middle School Enrichment Community Education, Before and After School Care, and Middle School Enrichment Victor Ferrante vicferrante@dadeschools.net Victor Ferrante vicferrante@dadeschools.net 4/3/2017 4/3/2017 Schools submit the Final Roster and Waiting List for the VPK Program to the Department of Early Childhood Programs. Sites with students whose fee payments are in arrears should identify all discrepancies and document all attempts to collect these fees as soon as possible. Sites with Early Learning Coalition (ELC) subsidized fees still in arrears should identify all discrepancies and document all attempts to collect these fees. District to submit completed SIP/SAC Assurances to OAT for final signature. School Support Team (SST) meeting information and referrals for initial M-Team evaluations of students must be forwarded to the corresponding ESE Service Center. Deadline for schools to submit referrals for student evaluations. Department of Early Childhood Programs Community Education, Before and After School Care, and Middle School Enrichment Academics & Transformation - Office of School Improvement Department of Exceptional Student Education Department of Exceptional Student Education Marisol Diaz marisoldiaz@dadeschools.net Victor Ferrante vicferrante@dadeschools.net Iliana Ramos-Sibila District Supervisor isibila@dadeschools.net Ava Goldman agoldman@dadeschools.net Ava Goldman agoldman@dadeschools.net 4/7/2017 Ongoing process but no later than June 30, /19/2017 4/21/2017 4/21/2017 3

4 Deadline for schools to submit referrals for SST- SSW Student Screenings New Charter School Applicants Informational Meeting in the SBAB Auditorium. Location with Workers Compensation (W.E.R.C) program employee, they are eligible to work throughout the intersession and summer session. Identify those employees for whom you have available work and notify the Office Risk and Benefits Management, Workers Compensation section by calling Any 10-month W.E.R.C program participants not identified to work by 4/28/2017 will not appear on your payroll roster and will not be eligible to be paid. Refer to Educational Excellence School Advisory Councils (EESAC) Briefing #20909 (briefing to be forthcoming). School sites will complete Educational Excellence School Advisory Council (EESAC) Waiver Form (#7292) save and upload to OSI at osi.dadeschools.net Department of Exceptional Student Education Office of Risk and Benefits Management Academics & Transformation - Office of School Improvement MAY Ava Goldman agoldman@dadeschools.net Ms. Dahlia Gonzalez District Supervisor dmgonzalez@dadeschools.net Michael G. Fox District Director mfox@dadeschools.net Iliana Ramos-Sibila District Supervisor isibila@dadeschools.net K-12 Preliminary Budget/Personnel Conferences Office of Budget Management Ron Steiger Chief Budget Officer rsteiger@dadeschools.net Selection of SPED Classroom Typical Role Models due. List of all typical/role model students accepted for School Year must be ed to nabrahante@dadeschools.net Attendance log AND Virtual School Grades submitted via Charter Tools (Charter Virtual Schools Only). List of VPK Role Models and copies of the Certificates of Eligibility for the School Year must be ed to: nabrahante@dadeschools.net Department of Early Childhood Programs of Prekindergarten Program for Children with Disabilities Department of Early Childhood Programs/ Prekindergarten Program for Children with Disabilities Dr. Ann Marie Sasseville amsasseville@dadeschools.net Georgina Koch District Supervisor ginakoch@dadeschools.net Dr. Ann Marie Sasseville amsasseville@dadeschools.net 4/21/2017 4/25/2017 4/28/2017 4/28/2017 5/1/2017-5/12/2017 5/1/2017 5/1/2017 5/1/2017 4

5 Diploma Designations: Standard high school diploma shall include, as applicable, the Scholar, Merit, and/or Biliteracy designation for graduating seniors who meet the criteria set forth in the Student Progression Plan. Designations will be noted in the form of a seal. There may be no more than three (3) state designations, and District determined seals must be placed below designations. Schools should contact Herff Jones at no later than due date to arrange for the purchase of the seals needed for the diplomas as per Weekly Briefing #20887 (briefing to be forthcoming). Certified Public Accountant (CPA) Letter submitted via Charter Tools. Complete the entry of future homeroom sections in DSIS Elementary Schools. Educational Excellence School Advisory Councils (EESAC) District. District will hold final EESAC District Advisory Committee meeting for the school year. Last day to enter shopping carts for outside vendors into SAP. Last day to enter funds reservation for General Authorization requests into SAP. S&MD shopping carts should reflect For Summer School in the vendor text field of the shopping cart in order to identify and expedite processing for delivery by June 9, All orders must be fully approved and processed by due date. Division of Student Services Information Technology Services Academics & Transformation - Office of School Improvement Procurement Management Services Procurement Management Services Procurement Management Services Martha Z. Harris mharris1@dadeschools.net Michelle Denis Fiscal Supervisor mdenis@dadeschools.net Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Iliana Ramos-Sibila District Supervisor isibila@dadeschools.net Melody Thelwell Chief Procurement Officer mthelwell@dadeschools.net Melody Thelwell Chief Procurement Officer mthelwell@dadeschools.net Melody Thelwell Chief Procurement Officer mthelwell@dadeschools.net 5/5/2017 5/5/2017 5/8/2017 5/12/2017 5/12/2017 5/12/2017 5/12/2017 5

6 Deadline for submission and approval of In-County and Outof-County Travel requests (commitment items, /533100/539000) Deadline for submission and approval of shopping carts, using Title I Funds Reservations and Special Field Trips Invoices (commitment item ) for Title I. Deadline for uploading Printing and Duplicating JV s (commitment item ) Secondary Schools: To prepare the necessary files for processing Student Schedules, Student Data Cards, and Gradebook Attendance, schools must complete the Fall File Preparation Survey for the school year. Briefing #20907 (briefing to be forthcoming) ITS Fall File Preparation Survey Attendance log and Virtual School Grades submitted via Charter Tools (Charter Virtual Schools Only). Begin assigning Student s Academic Programs Elementary Schools (Begin earlier if the Course Record (PF9) screen has been completed) Educational Summer Services: Summer Services Implementation Documents due. Adult Budget/Personnel Conferences Charter School Fire Inspection Reports submitted via Charter Tools. Title I Administration Title I Administration Title I Administration Information Technology Services Information Technology Services Summer Services Office of Budget Management Edgardo L. Reyes elreyes@dadeschools.net Edgardo L. Reyes elreyes@dadeschools.net Edgardo L. Reyes elreyes@dadeschools.net Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Georgina Koch District Supervisor ginakoch@dadeschools.net Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Reginald Johnson rjohnson1@dadeschools.net Ron Steiger Chief Budget Officer rsteiger@dadeschools.net James Dillard jdillard@dadeschools.net 5/12/2017 5/12/2017 5/12/2017 5/12/2017 5/15/2017 5/15/2017 5/15/2017 5/15/2017-5/18/2017 5/16/2017 6

7 Senior High Schools may begin to collect tablets from students no earlier than May 16, 2017 and store them; K-8 centers and middle schools begin to place carts and tablets in a secure location Division of Instructional Technology, Instructional Materials, and Library Media Services Richard Benvenuti District Director rbenvenuti@dadeschools.net 5/16/2017 Note: Tablets should be collected with no disruption to testing that may still be going on. Middle School Civics classes have print textbooks that students may use to review the EOC exams. High Schools that are participating in the DDEOC exams may allow students to continue using tablets to review course content and collect them once testing is done. Summer Camp sites that will be utilizing summer food service through the Office of Food and Nutrition should contact Olga Botero, at Deadline for schools to submit referrals for social histories and adaptive behavioral assessments. Alternative Education Budget/Personnel Conferences Re-evaluation Team (RT) review meeting information and referrals for formal reevaluations of students with disabilities that are beyond the three- year time limit must be forwarded to the corresponding ESE Service Center. Community Education, Before and After School Care, and Middle School Enrichment Department of Exceptional Student Education & Student Support Office of Budget Management Department of Exceptional Student Education Victor Ferrante vicferrante@dadeschools.net Ava Goldman agoldman@dadeschools.net Ron Steiger Chief Budget Officer rsteiger@dadeschools.net Ava Goldman agoldman@dadeschools.net 5/19/2017 5/19/2017 5/19/2017 5/19/2017 Last day for final approval of shopping carts for outside vendors. Last day to request new bus assignments for students, and to request changes to existing bus assignments for the school year. Complete the Library Media Center Inventory and submit the Annual Library Media Statistical Survey by May 19, Library personnel can locate the survey form at: For further information refer to Weekly Briefing # Procurement Management Services Transportation Library Media Services Melody Thelwell Chief Procurement Officer mthelwell@dadeschools.net Orlando Alonso oalonso2@dadeschools.net Dwight Bailey Instructional Supervisor dbailey@dadeschools.net 5/19/2017 5/19/2017 5/19/2017 7

8 Charter Schools Principal Liaison Committee Meeting. Exceptional Student Education Center Budget/Personnel Conferences In County Travel: In-County Travel requests must be submitted to the Payroll Department- Travel Desk (Mail Code 9321, Room 614). If travel forms must be approved by the Region Center/District office, they should be submitted to that office early enough to be forwarded to Payroll by the due date above. Office of Budget Management Office of the Controller- Payroll Department Georgina Koch District Supervisor Ron Steiger Chief Budget Officer Odalis J. Garces District Director /19/2017 5/20/2017 5/22/2017 YOU MUST USE VALID SAP ACCOUNT STRUCTURES. EESAC Please be advised that mileage for travel to retirement celebrations is considered personal, and is therefore not reimbursable under School Board Policy. Educational Excellence School Advisory Councils (EESAC) School Sites Hold Educational Excellence School Advisory Councils (EESAC) elections per school s EESAC by-laws. Weekly Briefing #20910 (briefing to be forthcoming). o Schools complete and verify the End-of-Year (EOY) Assurances Checklist. Upload Assurance Checklist to OSI at: osi.dadeschools.net Post the minutes of the last EESAC meeting which will remain as pending until approved during the first meeting of the school year. Verify all pending EESAC minutes (Principal updates on-line) EXCEPT for the last meeting of the school year. Academics & Transformation - Office of School Improvement Iliana Ramos-Sibila District Supervisor isibila@dadeschools.net 5/26/2017 8

9 School Improvement Plan: Weekly Briefing #20910 (briefing to be forthcoming) Schedule a faculty meeting to conduct the SIP End-of-Year (EOY) Review utilizing the EOY Planning Worksheet, Mid-Year Reflection (as applicable) and available data. Schedule EESAC meeting to review and approve the SIP and EOY Review and Planning Worksheet Refer to Weekly Briefing #20864 (briefing to be forthcoming) w h i c h includes Technical Assistance Paper (TAP) for secondary reading class placement. Title I School locations with negative balance(s) in the structures for textbooks (552000), hourly (515000), overtime (513100), substitute (514900) and stipends (513600) under Program must take appropriate actions(s) as indicated in page 30 of the Title I Handbook, in order to avoid a possible audit finding. Academics and Transformation Office of School Improvement Department of Language Arts/Reading Title I Administration Iliana Ramos-Sibila District Supervisor isibila@dadeschools.net Karen Spigler Kspigler@dadeschools.net Edgardo L. Reyes elreyes@dadeschools.net 5/26/2017 5/26/2017 5/26/2017 9

10 Summer Reading Plan Weekly Briefing #19166 includes information regarding required actions for all schools implementing a summer reading plan: Select books that are readily available and reasonable in cost, so as not to create a financial burden to students and their families; Publish reading lists no later than one month prior to the end of the school year; Assign a realistic number of books that can be read during the summer recess (consider the length of the books and the time it would take to read them); Consider the length of the assignment and the amount of time that will be required to complete it when assigning summer reading activities; Create a plan with strategies for ensuring that all students have access to required books for summer reading; Establish a uniform grading policy if summer reading assignments are required; Inform parents of required reading assignments and grading policy before the end of the school year; and Present students who enroll during the summer months with the required summer reading assignment. The last day to approve S&MD shopping carts is May 26, All shopping carts fully approved on May 26, 2017 will be completed and posted in the budget year. Inventory of all athletic tickets must be completed. Prepare and Submit the Fire Alarm and Emergency Lighting Systems Test Log annual report (FM-0390). Department of Language Arts/Reading and Department of Library Media Services Procurement Management Services Division of Athletics, Activities, and Accreditation Division of Safety and Emergency Management Vanessa De La Pena, Elementary vdelapena@dadeschools.net Karen Spigler, Secondary kspigler@dadeschools.net Dwight Bailey Instructional Supervisor dbailey@dadeschools.net Melody Thelwell Chief Procurement Officer mthelwell@dadeschools.net Dung T. Nguyen Instructional Support Specialist Dungnguyen1@dadeschools.net Ignacio Palacio District Director ipalacio@dadeschools.net 5/26/2017 5/26/2017 5/26/2017 5/26/

11 All receipts of goods for items purchased with Carl D. Perkins funding MUST be received on-line by the due date at the school and confirmation of receipt of items should be forwarded to the appropriate Department of Career & Technical Education (CTE) - instructional supervisor/educational specialists (i.e. Agriscience Education, Business Technology, Industrial Education, Diversified Education, Health Science Education, Technology Education, Family & Consumer Sciences, Public Service Education, and Marketing Education). Please fax/scan a copy of the packing slip or invoice with the stamp. Family and Consumer Science teachers in collaboration with their respective Principals should submit purchase orders and arrange for pest control services for the month of June The End of the Year Sanitation/Facilities Checklist, FM-7647 must also be completed and sent via e- mail to the Department of Career and Technical Education, attention Ms. Diana Collingwood. dcollingwood@dadeschools.net Update and verify information in the Fire Alarm Safety Inquiry (FASI) application. Each school should have eleven (11) emergency drills and two (2) Lockdown drills entered into the system. Information regarding the drill requirements can be found in the District Emergency Operations Plan. Dade Partner Liaisons should update the Dade Partners database. As per Weekly Briefing #20843, the database is accessed by the Dade Partner Liaison in the Employee Portal under Apps/Services/Sites. Click on DADE PARTNERS, and add new Dade Partners, review all existing partners, and update any partnership information (i.e. partner contact information, , in-kind or monetary contributions, volunteer hours, etc.) that has changed by VIEWing the partner s form and EDITing the information. Click OK to save at the bottom of the form. Career & Technical Education Career & Technical Education Division of Safety and Emergency Management Office of Intergovernmental Affairs, Grants Administration, and Community Engagement Dr. Lupe Diaz lupediaz@dadeschools.net Dr. Lupe Diaz lupediaz@dadeschools.net Ignacio Palacio District Director ipalacio@dadeschools.net Lisa Thurber District Director lthurber@dadeschools.net 5/26/2017 5/26/2017 5/26/2017 5/26/

12 Attendance log submitted via Charter Tools (Charter Virtual Schools Only). The Florida VPK Assessment AP 3 results are uploaded online into the Bright Beginnings website: Pre-K Teachers complete the End-of-the-Year Program Evaluation on-line. The Post Test Assessment Summary Charts for All Pre-K SPED students: Battelle Developmental Inventory-2 (BDI-2); and; Phonological and Early Literacy Inventory (PELI) must be ed to: evega1@dadeschools.net All vision and hearing screening referrals must be completed in the employee portal/aspen program. All health screenings, conducted at the school site, outcome and follow- up must be properly documented in students cumulative record specifically in form DH Health screenings include vision, hearing, Body Mass Index, scoliosis, and dental screenings. To avoid the summer rush, school Principals must notify parents of immunization requirements for school year Senior High School Graduations. (see Appendix A) Senior High School Gender Equity Report Due. Middle School Gender Equity Report Due. Department of Early Childhood Programs Department of Early Childhood Programs/ Prekindergarten Program for Children with Disabilities Department of Early Childhood Programs/ Prekindergarten Program for Children with Disabilities School Operations/Comprehensive Health Services School Operations/Comprehensive Health Services School Operations/Comprehensive Health Services Division of Athletics, Activities, and Accreditation Division of Athletics, Activities, and Accreditation Division of Athletics, Activities, and Accreditation Georgina Koch District Supervisor ginakoch@dadeschools.net Marisol Diaz marisoldiaz@dadeschools.net Dr. Ann Marie Sasseville amsasseville@dadeschools.net Dr. Ann Marie Sasseville amsasseville@dadeschools.net Brenda Wilder Director bwilder@dadeschools.net Brenda Wilder Director bwilder@dadeschools.net Brenda Wilder Director bwilder@dadeschools.net Susan Giro Instructional Support Specialist sgiro1@dadeschools.net Dung T. Nguyen Instructional Support Specialist Dungnguyen1@dadeschools.net Ira Fluitt Curriculum Support Specialist irafluitt@dadeschools.net 5/29/2017 5/31/2017 5/31/2017 5/31/2017 5/31/2017 5/31/2017 5/31/2017 5/31/2017-6/9/2017 5/31/2017 5/31/

13 Monthly Financial Report submitted via Charter Tools. May Monthly Financial Statement submitted via Charter Tools. Sick Leave Cash-In and 401(k) Sick Leave Rollover Enrollment/Cancellation. Notification in writing to CSCS intention to open for school year and to commence contract negotiations. Emergency Evacuations submitted via Charter Tools. Truancy referral packages are due to the Federal and State Compliance Office. All textbook shopping carts for the start of the fall school year must be fully approved and processed. All Senior High Schools must submit End of Year reports for diploma expenditures to Athletics/Activities. End of year reports for athletics must be submitted to GMAC/Athletics/Activities. All school social work staff is required to complete the inputting or recording of all service data into ESE-EMS and SCM. JUNE Office of the Controller- Payroll Department Federal and State Compliance Office Stores and Mail Distribution Division of Athletics, Activities, and Accreditation Division of Athletics, Activities, and Accreditation Department of Exceptional Student Education Michelle Denis Fiscal Supervisor Michelle Denis Fiscal Supervisor Odalis Garces District Director Dahlia Gonzalez District Supervisor Susan Cooper School Clerk II Jennifer D. Andreu Melody Thelwell Chief Procurement Officer Susan Giro Instructional Support Specialist Dung T. Nguyen Instructional Support Specialist Ava Goldman /31/2017 5/31/2017 6/1/2017 6/1/2017 6/1/2017 6/1/2017 6/1/2017 6/2/2017 6/2/2017 6/2/

14 Aces Survey 5 submitted via Charter Tools. Charter School Support Mr. Christopher DeOgburn (305) deogburn@dadeschools.net Governing Board Minutes for April and May submitted via Charter Tools. Completion of Student Records: Prior to the departure of teachers, each Principal will ensure that all student records have been completed according to Principal s published guidelines. Specific information regarding the maintenance of records in the Cumulative Record Folder was provided in Weekly Briefing #20888 (briefing to be forthcoming) from the Division of Student Services. Division of Student Services Nicki Brisson District Director nbrisson@dadeschools.net Martha Z. Harris mharris1@dadeschools.net 6/2/2017 6/6/2017 6/7/2017 Weekly Briefing #20633 IDEA and HIPAA Requirements Schools are required to ensure Access Cards are provided in each CUM folder and remove social security from CUM in accordance with approved bid item. Providing a Safe Learning Environment for Early Dismissal and Graduations. Attendance corrections must be completed. Annual Community Education Courses, Before and After School Care programs, and Fee-Based Middle School Enrichment programs should continue through June 8, 2017 unless a change to the schedule has been authorized by the Principal or the program has already been slated to end prior to this date. Senior Exit Survey: All 12 th grade students must complete this online survey. Refer to weekly briefing # M-DCPS Police Department Information Technology Services Community Education, Before and After School Care, and Middle School Enrichment Division of Student Services Major Edwin Lopez W: C: edwinlopez@dadeschools.net Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Victor Ferrante vicferrante@dadeschools.net Martha Z. Harris mharris1@dadeschools.net 14

15 Industry Certifications: Schools must ensure that all CTE Instructors complete grade book entry results for students who took industry certification exams. Additionally, teachers should submit documentation supporting industry certification results to school administration. School administration will then the completed Excel file to the respective CTE Instructional Supervisor. For exams administered after the closing of the gradebook, please submit the Intent to Pursue Spreadsheet with results via to Dr. Lupe Diaz. Prepare and input any remaining outstanding student injury reports in ASPEN. Program supplies and equipment should be inventoried and secured as soon as possible but no later than the due date unless your program operates through the summer. EP s that expire on or before September 25, 2017, must be completed in ESE-EMS by June 8, 2017 IEP s that expire on or before September 25, 2017, must be completed in ESE-EMS by June 8, 2017 All schools will serve breakfast and lunch thru the last day of school for students. Career & Technical Education Division of Safety and Emergency Management Community Education, Before and After School Care, and Middle School Enrichment Department of Advanced Academic Programs Department of Exceptional Student Education Food and Nutrition Dr. Lupe Diaz lupediaz@dadeschools.net Ignacio Palacio District Director ipalacio@dadeschools.net Victor Ferrante vicferrante@dadeschools.net Lisette T. Rodriguez, Executive Director ltrodriguez@dadeschools.net Ava Goldman, Administrative Director agoldman@dadeschools.net Angie Kasselakis Director akasselakis@dadeschools.net Ending date for all Food Service Assistants to the Manager. Food and Nutrition Angie Kasselakis Director akasselakis@dadeschools.net Ending date for all Food Service Workers (part time). Food and Nutrition Angie Kasselakis Director akasselakis@dadeschools.net 15

16 Ending date for all Food Service Satellite Assistants. Food and Nutrition Angie Kasselakis Director Ending date for all Motorized Vehicle Drivers. Food and Nutrition Angie Kasselakis Director Attendance corrections must be completed by due date. Any corrections to attendance data after June 8, 2017, must be submitted and entered into DISIS by Federal and State Compliance Office Personnel. Title I Funding Receipt of Goods: All Open PO s with Title I funding are to be closed by completing the online receipt of the goods or services, and invoices bearing Receipt of Goods stamp sent to the Accounts Payable Department by due date. If the online receipt of the goods is not concluded by the aforementioned date, contact M-DCPS Procurement Management Services to close/cancel the open PO s, and inform the vendor(s) about the cancellation(s) of said PO s to avoid goods being shipped and/or services provided, after PO s have been cancelled and funding is no longer available. Schools receiving goods online after June 30, 2017 will be responsible for payment of any outstanding balances from their next fiscal year general funds school budget. Hourly personnel paid with Title I funds may work through Thursday, June 8, A school may be required to provide an alternate funding source for any expenditure beyond Thursday, June 8, The final payroll period for personnel to be charged to the Title I Schoolwide and Schoolsite Parental Program will be from June 2, 2017 through June 15, All payroll corrections for time worked through Thursday, June 8, 2017, must be entered by Thursday, June 15, All new and existing students must have a Future school designation in DISIS. Federal & State Compliance Office Title I Administration Title I Administration Federal & State Compliance Office akasselakis@dadeschools.net Jennifer D. Andreu jandreu@dadeschools.net Edgardo L. Reyes elreyes@dadeschools.net Edgardo L. Reyes elreyes@dadeschools.net Jennifer D. Andreu jandreu@dadeschools.net 16

17 Weekly Briefing #18816 outlines the change in course sequence for Middle School Social Sciences, which begins in the academic year. Ensure that student schedules reflect the changes outlined in the briefing. Schools should make concerted efforts to identify students who took M/J World History during the or academic year who still need to recover the course and offer opportunities to recover the course accordingly. The ending date for full-time teachers and paraprofessionals (10-month) paid under all Title I Programs is June 8, The last payroll pay period is June 2, 2017 June 15, Electronic Gradebook uploads due to ITS. School social work program staff assigned to WL: 9624 ESE Service Centers must submit electronic copies of all completed student social histories, SST screenings, TIP compliance home visit reports and behavioral assessments to store in ESE Service Center files. Ending Date for Instructional Staff, Paraprofessionals and Security. Deadline to FUTURE all students in ISIS who will be returning for the school year. (Students who are not futured by this date may not have bus assignments when the new school year starts in August, 2016) Update Student Grade Promotion status. Department of Social Sciences Title I Administration Information Technology Services Department of Exceptional Student Education Division of Athletics, Activities, and Accreditation Transportation Information Technology Services Robert C. Brazofsky rbrazofsky@dadeschools.net Edgardo L. Reyes elreyes@dadeschools.net Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Ava Goldman agoldman@dadeschools.net Susan Giro Instructional Support Specialist sgiro1@dadeschools.net Orlando Alonso (305) oalonso2@dadeschools.net Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: 6/9/2017 6/9/2017 6/9/2017 6/9/2017 6/9/2017 6/9/

18 Ending date for all Food Service Managers. Food and Nutrition Angie Kasselakis Director Last day to purchase via the Purchasing Card is Friday, June 9, 2017, to ensure purchase is posted to your June statement by June 30. Transactions posted to your Purchasing Card July 1 st and after are charged to your FY 2017/18 Budget. The End of Year Sanitation/Facilities Checklist must be completed and signed by the Food Service Manager and the Principal before year-end closing. The Food Service Manager must or fax the completed form to the attention of the Food Service Supervisor by the due date, no later than 10:00 a.m. The fax numbers are or Compile and store professional logs for the school year for services provided in the Home Language Assistance Program (HLAP). Last day for Instructional Staff, Paraprofessionals and Security. It is recommended that all school volunteer liaisons log into the employee portal, access the volunteer liaison screen, and download the school s volunteer data. This data should be saved electronically (MS Excel) by the administration, volunteer liaison and to the schools dedicated network drive. The download should be named, (school name) Volunteer EOY Download. All students participating in both internal and external Mentoring (i.e. Women of Tomorrow, Take Stock in Children, 5000 Role Models and other mentoring programs) must be flagged in DSIS. The Student At Risk program codes are available from the DSIS Help Menu. To access these codes press PA2 then press PF21. Please refer to Briefing ID#20962 (briefing to be forthcoming). Office of the Controller Accounts Payable Food and Nutrition Department of Bilingual Education and World Languages Human Capital Management Office of Intergovernmental Affairs, Grants Administration, and Community Engagement Office of Intergovernmental Affairs, Grants Administration, and Community Engagement akasselakis@dadeschools.net Eric Ojeda District Director eojeda@dadeschools.net Angie Kasselakis Director akasselakis@dadeschools.net Melba Brito mbrito@dadeschools.net Dennis Carmona dcarmona1@dadeschools.net Lisa Thurber District Director lthurber@dadeschools.net Lisa Thurber District Director lthurber@dadeschools.net 6/9/2017 6/9/2017 6/9/2017 6/9/2017 6/9/2017 6/9/2017 6/9/

19 For grant funded programs ending June 30, 2017 in order to provide Accounts Payable with sufficient time to fully liquidate purchase orders and pay vendor invoices prior to the end of fiscal year, all goods received and services performed satisfactorily for M-DCPS must be received by June 9, Office of Intergovernmental Affairs, Grants, Administration, and Community Meyme Falcone District Director /9/2017 6/30/2017 Goods and services received between June 12, and June 30, must be received online by June 30, Goods and services received after June 30, 2017 will be considered fiscal year business and thus received and paid after July 1, Controlled Open Enrollment Regions Parents are to be notified if approved or denied of transfer request Regions conduct random lottery selection Attendance Log (Charter Virtual Schools Only) submitted via Charter Tools. Federal and State Compliance Office Jennifer Andreu Georgina Koch District Supervisor Virtual School Grades submitted via Charter Tools. Charter School support Georgina Koch District Supervisor Summer Camp dates and hours of operation (Available dates June 12, 2017 to August 18, 2017 from 7:00 am to 6:00 pm). Extended Foreign Language (EFL) lottery conducted at schools that have a greater number of applicants than available sections per grade level. Community Education, Before and After School Care, and Middle School Enrichment Department of Bilingual Education and World Languages ginakoch@dadeschools.net Victor Ferrante vicferrante@dadeschools.net Melba Brito mbrito@dadeschools.net 6/12/2017 6/16/2017 6/12/2017 6/12/2017 6/12/2017 6/12/

20 District Office Sponsored Professional Development Inservice Payment requests, must be submitted to the Compensation Department by June 13, 2017 in order to receive payment by the end of the fiscal year. District Offices can submit payment files electronically by following the procedures available on our website at: Compensation Administration Christopher deogburn /13/2017 School sponsored Professional Development In-service Payment requests, must be submitted to the Payroll Department (Mail Code -9321, Room 614) the June 13, 2017 due date. Documents must be approved by the Region Center/District Office, they should be submitted to that office early enough to be forwarded to Payroll by the due date. Office of the Controller-Payroll Department Odalis Garces District Director The due date specify in this section applies to all funding sources including grant funded. Perfect Attendance Letters available for schools to pick up at ITS. The last day of school is June 8, 2017, and the Principals Report on Attendance must be signed by the Principal and maintained at the school. Principals will use the on-line Principal s Certification of Attendance to certify the fourth reporting period and the school year. The on-line certification must be completed by due date. Extended Foreign Language (EFL) Acceptance or Denial letters sent to parents from schools that conducted EFL Lottery. All elementary students scheduled into an Academic Program. Information Technology Services Federal & State Compliance Office Department of Bilingual Education and World Languages Information Technology Services 20 Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Jennifer D. Andreu jandreu@dadeschools.net Melba Brito mbrito@dadeschools.net Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Last day for Assistant Principals and 10-month Clerical staff. Human Capital Management Dennis Carmona dcarmona1@dadeschools.net 6/13/2017 6/15/2017 6/16/2017 6/16/2017 6/16/2017

21 Ending Date for Assistant Principals. Ending Date for Ten-month clerical. Accounts Payable Fund 9 Replenishment Request. Athletic Ticket Order for must be submitted to selected ticket vendor. All Budget Transfers and Transfer of Expenditures (JV) requests must be submitted to the Financial Human Capital Region for approval by the due date. S&MD will conduct its annual inventory June 16, 2017 through June 30, Delivery of approved and processed shopping carts will stop on June 16, No new shopping carts will be processed until July 1, Division of Athletics, Activities, and Accreditation Division of Athletics, Activities, and Accreditation Office of the Controller Accounts Payable Division of Athletic, Activities, and Accreditation Title I Administration Procurement Management Services Susan Giro Instructional Support Specialist sgiro1@dadeschools.net Susan Giro Instructional Support Specialist sgiro1@dadeschools.net Eric Ojeda District Director eojeda@dadeschools.net Dung T. Nguyen Instructional Support Specialist dungnguyen1@dadeschools.net Edgardo L. Reyes elreyes@dadeschools.net Melody Thelwell Chief Procurement Officer mthelwell@dadeschools.net 6/16/2017 6/16/2017 6/16/2017 6/16/2017 6/16/2017 6/16/

22 The Year-End School Textbook Inventory Report (Product # M64YR110) will be mailed to schools in May. This report will assist schools as they try to locate and count their instructional materials. In order for the textbook inventory to be finalized, it must be approved in STAIRS by the school Principal by the due date. Adjustments to Textbook Inventories (STAIRS) Obsolete Materials, Schools have received new instructional materials for the following grades and subject areas: Algebra I (Holt McDougal Algebra I) Geometry (Holt McDougal Geometry) Algebra II (Holt McDougal Geometry) French, grades 6-12 (Bient Dit! and T es branche?) Literature, grades 6-12 (HMH Collections) Mathematics, grades K-5 (HMH Go Math! 2015) Spanish, grades K-12 (Santillana) Therefore, the old materials used in these grades and subject areas are out of adoption and have become obsolete. These materials have been removed from schools textbook inventories. All schools must discard old materials in these grades and subject areas as per the procedures provided in Weekly Briefing #20732 Consumables The following subject areas receive consumable materials that are replaced every year for the life of the adoption cycle. These materials have been marked as consumable issue in STAIRS for all schools. K-5 Mathematics, Go Math series (student edition & practice book) K-2 Core Reading, Reading Wonders series (Your Turn Practice Book) 2 nd grade Reading intervention WonderWorks series (interactive worktext) 4-5 Social Studies, Florida Social Studies series (Florida Student Worktext) 6-8 Science, Florida Comprehensive Science series, (Student Edition Worktext) 6-8 Mathematics McGraw Hill, Student Edition Algebra I (Holt McDougal Algebra I) Geometry (Holt McDougal Geometry) Algebra II (Holt McDougal Geometry) Instructional Materials Valentina Pasarón Instructional Materials Supervisor vpasaron1@dadeschools.net 6/16/

23 Report Cards available for schools to pick up. ITS will update the Twelfth-Grade Student File with Final GPA and credit update Briefing #20908 (briefing to be forthcoming) will be published. ITS will update the twelfth-grade student file with the withdrawal code information. The Graduation Type Code used to determine the correct Withdrawal Code must be entered prior to 5:00 p.m. Briefing #20908 (briefing to be forthcoming) - ITS ISIS Graduation Type Code Update will be published. Cumulative Record Folders: Cumulative Record Folders for groups of students promoted or transferred are to be sent in bulk with a transmittal list to the receiving school as soon as possible, but no later than ten (10) school days after the close of the grading period, with the exception of students transferring to new schools opening in the fall. Prior to the transfer of cumulative records, Principals and/or Assistant Principals are to ensure that all LEP/SPED documents are properly completed including signatures and dates. Information Technology Services Information Technology Services Information Technology Services Division of Student Services Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Annette Adams Supervisor aadams@dadeschools.net or Submit a Self Service request at: Martha Z. Harris mharris1@dadeschools.net 6/20/2017 6/21/2017 6/22/2017 6/22/

24 End of Year Evaluation: Principals and work site administrators will ensure that the original copy of the end-of-year evaluation forms with Provisional Recommendation for Continued Employment for Probationary, Annual, Professional Services Contract, and Continuing Contact Teachers, media specialists, counselors, psychologists, school social workers, speech/language pathologists, and UTD clerical staff, etc., who are assigned to school sites, have been filed in Personnel Records. A copy of the IPEGS Summative Performance Evaluation form indicating a Provisional Recommendation for Continued Employment must be submitted. For all employees, submit no later than June 23, 2017 to Mr. Dennis Carmona,, and Personnel Records. The following completed forms should be maintained in the school site/work location Personnel file of all Instructional personnel: Deliberate Growth Practice Target (DPGT) Formative Performance Evaluation- Probationary Only (if applicable) Observation of Standards Form IPEGS Documentation Cover Sheet Original of the Summative Performance Evaluation with Provisional Recommendation for Continued Employment Original of the Final Summative Performance Evaluation with Unified Summative Rating (USR) and Performance Level After the data are populated for IPEGS Performance Standard 1: Learner Progress (scheduled to take place by the end of Fall/Winter of 2016), the following completed form should be included in the school site/work location Personnel File of all instructional personnel: Hard copy of the Final Summative Performance Evaluation with Unified Summative Rating (USR) and Performance Level must be sent to Mr. Dennis Carmona, Executive Director, and Personnel Records. Human Capital Management/Office of Professional Development & Evaluation Kimberly Davis kdavis2@dadeschools.net 6/23/

25 Annual Evaluations for Instructional and Non-Instructional employees (non-school-site). Human Capital Management/Office of Professional Development & Evaluation Tom Fisher /23/ Summer employment schedule includes two full day(s) of professional development for teachers at E lementary schools and two half day(s) for teachers at middle schools. Annual Evaluations for Non-Instructional School-site employees Grants: For grant funded programs ending June 30, 2016, in order to provide Accounts Payable with sufficient time to fully liquidate purchase orders and pay vendor invoices prior to the end of the fiscal year, all goods received and services performed satisfactorily for M-DCPS must be received by June 9, Goods and services received between June 12 and June 30 must be received online by the date received. Goods and Services received after June 30, 2017, will be considered fiscal year business and thus received and paid after July 1, Florida Leadership Principal Assessment: School-Site administrators will complete the Florida Leadership Principal Assessment p o r t i o n (first 50%) of the end-of-year evaluation for school site MEP administrators via the District s on-line system to Tricia Fernandez, Assistant Superintendent, Office of Human Capital Management by the due date. The final copy completed with a combination of Florida Leadership Principal Assessment and SPM data must be submitted to Mr. Jose Dotres, Chief Human Capital Officer, Office of Human Capital Management. Summer Services Human Capital Management Office of the Controller Accounts Payable Human Capital Management Kimberly Davis Kdavis2@dadeschools.net Reginald Johnson Rjohnson1@dadeschools.net Dennis Carmona Dcarmona1@dadeschools.net Eric Ojeda eojeda@dadeschools.net Thomas Fisher tfisher@dadeschools.net 6/29/2017 6/30/2017 6/30/2017 6/30/2017 6/30/

26 Non-school site administrators will submit completed evaluations (original) to Ms. Tricia Fernandez, Assistant Superintendent, Office of Human Capital Management. Reviewers will submit, the Dade County Schools Administrators Association (DCSAA) employee s evaluation completed, original, annual checklist to Ms. Tricia Fernandez, Assistant Superintendent, Office of Human Capital Management. Summative Performance Evaluation (SPE) Meetings Non-school site administrators will submit the original completed Annual Evaluations for Confidential Exempt Personnel (CEP), by due date, to Mr. Dennis Carmona,, Personnel Operations and Records. Outstanding charges for Hospitality Services rendered by C.O.D. must be paid by due date to the Office of Hospitality S e r v i c e s. Payments by check must be dated no later than the due date, and mailed or delivered to the Office of Hospitality Services. Human Capital Management Human Capital Management Human Capital Management/Office of Professional Development & Evaluation Human Capital Management Division of General Accounting Internal Fund Thomas Fisher tfisher@dadeschools.net Thomas Fisher tfisher@dadeschools.net Kimberly Davis kdavis2@dadeschools.net Thomas Fisher tfisher@dadeschools.net Maritza Carr maritzacarr@dadeschools.net Nikita Bailey nstephens@dadeschools.net 6/30/2017 6/30/2017 6/30/2017 6/30/2017 6/30/2017 Juliana Thimons jthimons@dadeschools.net Inga Alvin @dadeschools.net 26

27 Internal Fund Closing Activities for the Fiscal Year End Division of General Accounting Internal Fund Maritza Carr /30/2017 Nikita Bailey Juliana Thimons Internal Fund Closing Activities for the Fiscal Year End for Adult Education Schools. June fee collection posted in esas as early as possible but no later than June 30 th. Approval deadline for instructional materials requisitions for school year Invoices received at the schools for services rendered that do not require On-Line receiving should be reviewed and manually approved by the Principals on the date the invoice was received and forwarded to Accounts Payable immediately. Invoices for services rendered sent directly to Accounts Payable will be sent to the P r i n c i p a l via workflow and must be approved by due date. Adult/Vocational Education Community Education, Before and After School Care, and Middle School Enrichment Instructional Materials Office of the Controller Accounts Payable Inga Alvin @dadeschools.net Latosha Styles Supervisor, Adult/Vocational Education lstyles@dadeschools.net Victor Ferrante vicferrante@dadeschools.net Valentina Pasaròn Instructional Materials Supervisor vpasaron1@dadeschools.net Eric Ojeda District Director eojeda@dadeschools.net 6/30/2017 6/30/2017 6/30/2017 6/30/

28 Records Destruction - An inventory of the site records should be completed by the end of each fiscal year. Material that has met their retention period should be prepared for destruction. Records and Forms Management Jennifer D. Andreu jandreu@dadeschools.net 6/30/2017 A Records Disposition Request Form (FM 5592) must be submitted when a work location has determined that a series of records at their location is eligible for destruction by having verified the retention period in the M-DCPS Retention Guide. Under no circumstances should a site utilize Records Management storage boxes for disposition. Transferring Records for Storage: When a location is storing records in the warehouse, they must fill out the Records Transfer Request Form (FM- 1223) and submit to the Record Center Annex. Records must be packed in standard size Record Center boxes, which are available from our department. Locations may order storage boxes by filling out a Storage Box Order Form (FM 1695). Records and Forms Management Jennifer D. Andreu jandreu@dadeschools.net 6/30/2017 The Department of Records & Forms Management will store only inactive files. 28