LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE

Transcription

1 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst School Construction Bond Citizens Oversight Committee Regular Meeting LAUSD HQ Board Room 333 S. Beaudry Avenue Los Angeles, CA Thursday, September 28, :00 a.m. Live video stream available for this meeting at Call To Order Chair s Remarks Item Presentation/ Discussion Time Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax: Presenter Q. Nguyen Q. Nguyen 1. Consent Calendar Meeting Minutes (August 10, 2017) 2 Minutes Q. Nguyen 2. Chief Facilities Executive s Report 10 Minutes M. Hovatter Facilities Bond Program Strategy to Address Unfunded and Pressing School Facilities Needs Related to Safety, Compliance and Instructional Requirements Through 2018 Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve the Science Academy Upgrade Project at East Valley HS Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve Six Board Member Priority and Local District Priority Projects Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve Two Sustainable Environment Enhancement Developments for Schools (SEEDS) 20 Minutes M. Hovatter 10 Minutes K. Tokes 10 Minutes R. Finstad 10 Minutes R. Finstad

2 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Regular Meeting Thursday, September 28, :00 a.m. Item Presentation/ Discussion Time Presenter 7. Public Comment Q. Nguyen 8. Discussion of Non-Agenda Matters Q. Nguyen Bond Oversight Committee Upcoming Meeting Schedule: November 2, 2017 November 30, 2017 January 4, 2017 Bond Oversight Committee meetings are aired on KLCS-TV (channel 58) on the Sunday following the meeting date. Broadcast time of the Bond Oversight Committee meetings may change due to the volume of broadcasts scheduled for the day. Please call (213) the Friday prior to the Sunday Broadcast to verify the time. This agenda has been prepared and posted as required by law to inform the public and assist in the orderly administration of the Committee s meetings. The Committee may take action on any item that appears on this agenda. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Bond Oversight Committee Administrator, (213) Notification 48 hours prior to the meeting will enable the Oversight Committee to make reasonable arrangements to ensure accessibility to this meeting. (28CFR ADA Title II) Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

3 AGENDA ITEM #1

4 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office (Vacant) AARP (Vacant) CA Charter School Association (Vacant) L.A. City Controller s Office Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst School Construction Bond Citizens Oversight Committee Regular Meeting LAUSD HQ Board Room 333 S. Beaudry Avenue Los Angeles, CA Thursday, August 10, :00 a.m. Please see the archived video of the meeting for all discussions/questions: Committee Members Present (9): Quynh Nguyen, Barry Waite, Stuart Magruder, Rachel Greene, Bevin Ashenmiller, Araceli Sandoval-Gonzalez, Greg Good, Ron Miller, Kathryn Steinberg Committee Members Absent (3): Susan Linschoten, Kate Mergen, Scott Pansky 00:05:28 Call to Order Ms. Nguyen called the meeting to order at 10:05 a.m. 00:05:32 Chair s Remarks Ms. Nguyen read the Bond Oversight Committee s (BOC) mission Statement: The mission of the Oversight Committee is to oversee the permissible and prudent expenditure of funds for the construction, repair, and modernization of schools by the Los Angeles Unified School District. In order to effectively carry out that mission the Oversight Committee must remain strong and independent. That is our responsibility to the District, the teachers, the students, and the taxpayers.

5 BOC Meeting Minutes August 10, 2017 Page 2 Ms. Nguyen announced the appointment of new BOC members, Araceli Sandoval-Gonzalez, and her alternate Celia Ayala representing the Early Education Coalition, and LAUSD Student Parent representative, Bevin Ashenmiller. Ms. Nguyen informed the people in attendance that Item 6 would be moved up on the agenda to accommodate parent speakers. Lastly, Ms. Nguyen informed any public speakers wishing to address the BOC to do so by signing up on the provided speaker s forms to the right of the podium. 00:06:56 Agenda Item 1. Consent Calendar Presenter: Quynh Nguyen, BOC Chair Ms. Nguyen entertained a motion to approve the Consent Calendar. Mr. Miller made a motion to approve the Consent Calendar. There was a second. 00:07:10 There was a vote. Ayes: 7 - Ms. Nguyen, Mr. Magruder, Ms. Greene, Dr. Ashenmiller, Mr. Miller, Ms. Sandoval-Gonzalez, Ms. Steinberg Nays: 0 Abstentions: 0 Absent: 5 - Mr. Waite, Mr. Good, Ms. Linschoten, Ms. Mergen, Mr. Pansky The Consent Calendar was approved. [Mr. Waite and Mr. Good joined the meeting] 00:07:28 Agenda Item 2. Chief Facilities Executive s Report Presenter: Mark Hovatter, Chief Facilities Executive, Facilities Services Division (FSD) Mr. Hovatter presented the Chief Facilities Executive s Report, beginning with the School Upgrade Program (SUP) Progress Chart. He stated that there was concern that the line representing the number of projects under construction was not following the same path as the line showing the total number of approved projects, but explained that the line showing the number of projects under construction is starting to move up and has gone up $200M since the last time he presented the chart. The next part of Mr. Hovatter s presentation focused on the completion of the Maywood Center for Enriched Studies project. He stated that the completion of this school fulfills the District s commitment to Los Angeles to build 131 new schools, so that students would be able to attend a school in their neighborhood without having to be on a year round schedule. He showed the BOC some pictures of the new campus and informed the Committee that the ribbon cutting ceremony will be on September 23, Mr. Hovatter postponed the rest of his presentation to allow for the time certain given to the parents of Santee Education Complex. Some of the BOC members congratulated Mr. Hovatter on the accomplishment. Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

6 BOC Meeting Minutes August 10, 2017 Page 3 The school representatives from Santee Education Complex were not present at this time, so Mr. Hovatter continued his presentation, which focused on the SUP and how it ties into the overall Facilities Bond Program, including the challenges they are faced with, particularly with escalating construction costs. He also included an overview of how much money is under construction and how much is in pre-construction, a slide showing that the spending targets for the SUP have nearly been reached, an overview of focused efforts, and slides to explain how the increasing volume of national construction as well as the competitive environment are impacting the District with challenges in funding, risk management and operations. Questions were tabled until the end of the meeting. 00:37:17 Agenda Item 6. Amendment to the FSD Strategic Execution Plan (SEP) to Define and Approve 16 Board Member Priority and Local District Priority Projects Presenter: Roger Finstad, Director of Maintenance and Operations, FSD Mr. Finstad presented the FSD SEP amendment to define and approve 16 Board Member Priority (BMP) and Local District Priority (LDP) projects totaling $925,648. Seven projects are funded by BMP funds and 9 projects are funded by LDP funds. Four projects are for the installation of new electronic marquees and 3 projects are for the installation of new secure entrance systems. The other projects include security upgrades, installation of a new fence, shade structure, playground structure, swing gates, turf and irrigation system, closed-circuit television (CCTV) systems, and the purchase of computer technology. Mr. Finstad highlighted the project to install a campus-wide CCTV system at Santee Education Complex (Santee) due to the number of questions asked by the BOC prior to the meeting, and introduced Principal Susana Gutierrez and Assistant Principal Marissa Martinez who were present to speak on behalf of the school. Ms. Nguyen reminded the BOC that responses to questions asked by the members at the agenda setting meeting were distributed by staff. Ms. Martinez addressed the BOC with the school s reasons for requesting campus-wide video surveillance. She also explained that the idea for CCTV was brought forward by the school s parent committee, and that most of the funds will be coming from the school site. Ms. Nguyen clarified that the full proposal is for 91 cameras with the vast majority of the funding coming from the school, and that the BOC is being asked to recommend $47,961 from bond funds. She added that the reason there were so many questions was because the BOC had not seen a request for such a large number of cameras to be installed at one time at a single campus. Principal Gutierrez added that video surveillance is also needed during critical times when there is less staff supervision. A parent volunteer provided reasons why she thinks the installation of CCTV is needed at Santee. There was discussion. All questions were answered by Mr. Finstad, Information Technology Division (ITD) staff, and school staff. Mr. Good made a motion to recommend the 16 BMP and LDP projects. Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

7 BOC Meeting Minutes August 10, 2017 Page 4 There was a second. 01:32:54 There was a vote. Ayes: 6- Mr. Waite, Ms. Greene, Mr. Good, Mr. Miller, Ms. Sandoval-Gonzalez, Ms. Steinberg Nays: 2- Ms. Nguyen, Mr. Magruder Abstentions: 1- Dr. Ashenmiller Absent: 3- Ms. Linschoten, Ms. Mergen, Mr. Pansky The motion to recommend all 16 BMP and LDP projects failed. There was more discussion. Ms. Martinez addressed some of the comments made by the members and invited them to visit Santee. More questions were answered by ITD staff. Mr. Waite made a motion to recommend the CCTV project at Santee. There was a second. 01:43:54 There was a vote. Ayes: 6- Mr. Waite, Ms. Greene, Mr. Good, Mr. Miller, Ms. Sandoval-Gonzalez, Ms. Steinberg Nays: 2- Ms. Nguyen, Mr. Magruder Abstentions: 1- Dr. Ashenmiller Absent: 3- Ms. Linschoten, Ms. Mergen, Mr. Pansky The motion to recommend only the CCTV project at Santee Education Complex failed. Mr. Waite made a motion to recommend the remaining 15 BMP and LDP projects. There was a second. 01:45:35 There was a vote. Ayes: 9- Ms. Nguyen, Mr. Waite, Mr. Magruder, Ms. Greene, Dr. Ashenmiller, Mr. Good, Mr. Miller, Ms. Sandoval- Gonzalez, Ms. Steinberg Nays: 0 Abstentions: 0 Absent: 3- Ms. Linschoten, Ms. Mergen, Mr. Pansky The motion to recommend the remaining 15 BMP and LDP projects contained in Resolution passed. 01:47:04 Agenda Item 3. Amendment to the Transportation Services Division (TSD) SEP to Approve Capital Improvements on Electric School Buses Presenter: Yi Hwa Kim, Deputy Director of Transportation Services Division, LAUSD Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

8 BOC Meeting Minutes August 10, 2017 Page 5 Ms. Kim presented the amendment to the TSD SEP to approve capital improvements on electric school buses. Staff proposes that the Board of Education (BOE) accept grants from the South Coast Air Quality Management District (SCAQMD) and the California Air Resources Board (CARB) Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP) totaling $536,000 for two electric school buses, and amend the TSD SEP to approve $39, in capital improvements for the buses, including child restraint seats, back-up camera mirrors, and air conditioning. All questions were answered by Ms. Kim. Mr. Magruder made a motion to recommend Resolution There was a second. 1:51:38 There was a vote. Ayes: 9- Ms. Nguyen, Mr. Waite, Mr. Magruder, Ms. Greene, Dr. Ashenmiller, Mr. Good, Mr. Miller, Ms. Sandoval- Gonzalez, Ms. Steinberg Nays: 0 Abstentions: 0 Absent: 3- Ms. Linschoten, Ms. Mergen, Mr. Pansky Resolution passed. 01:51:46 Agenda Item 4. Amendment to the FSD SEP to Define and Approve 85 Parent and Family Center Classroom Upgrade and Improvement Projects Presenter: Roger Finstad, Director of Maintenance and Operations, FSD; Rosalinda Lugo, Administrator, Parent and Community Services, LAUSD Mr. Finstad introduced the Amendment to the FSD SEP to define and approve 85 Parent and Family Center classroom upgrade and improvement projects, with a total combined budget of $6,455,777, and introduced Dr. Rosalinda Lugo, who gave the presentation. Dr. Lugo began by stating that the Superintendent s goal of 100% graduation cannot be met without parent engagement. She went on to talk about the background and goals of the Parent and Family Center Improvement Program, and described what a parent center is. She talked about the technology investment and facilities upgrades that are made, the commitment between the schools and Parent and Community Services, and the different types of training and workshops available to parents and staff. [Ms. Greene and Mr. Magruder left the meeting.] All questions were answered by Dr. Lugo and Mr. Khazei, ITD. Mr. Miller made a motion to recommend Resolution There was a second. 02:10:20 There was a vote. Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

9 BOC Meeting Minutes August 10, 2017 Page 6 Ayes: 7- Ms. Nguyen, Mr. Waite, Dr. Ashenmiller, Mr. Good, Mr. Miller, Ms. Sandoval-Gonzalez, Ms. Steinberg Nays: 0 Abstentions: 0 Absent: 5- Ms. Linschoten, Mr. Magruder, Ms. Greene, Ms. Mergen, Mr. Pansky Resolution passed. 02:10:31 Agenda Item 5. Amendment to the FSD SEP to Define and Approve Five Sustainable Environment Enhancement Developments for Schools (SEEDS) Projects Presenter: Roger Finstad, Director of Maintenance and Operations, FSD Mr. Finstad presented the amendment to the FSD SEP to define and approve five SEEDS projects, at Playa Del Rey Elementary School, Thomas Bradley Awareness Magnet Elementary School, Hubert Howe Bancroft Middle School, Bushnell Way Elementary School, and Malabar St. Elementary School with a total combined budget of $500,000. The presentation included architectural renderings of the projects. All questions were answered by Mr. Finstad and Ms. Guelsy Gomez. Mr. Waite made a motion to recommend Resolution There was a second. 02:15:24 There was a vote. Ayes: 7- Ms. Nguyen, Mr. Waite, Dr. Ashenmiller, Mr. Good, Mr. Miller, Ms. Sandoval-Gonzalez, Ms. Steinberg Nays: 0 Abstentions: 0 Absent: 5- Ms. Linschoten, Mr. Magruder, Ms. Greene, Ms. Mergen, Mr. Pansky Resolution passed. 02:15:35 Agenda Item 7. Information Technology Division Quarterly Report and Milestones for New Projects Presenter: Shahryar Khazei, Chief Information Officer, LAUSD Mr. Khazei presented the ITD Quarterly Report and milestones for new projects. He began with a slide showing an overview of what ITD is responsible for. Mr. Khazei focused his presentation on the executive summary, which consisted of project updates on school networks, CORE network modernization, disaster recovery/business continuity, Instructional Technology Initiative (ITI), and the IT organizational study. Mr. Khazei also presented a slide showing project budgets and stated that none of the projects have gone over budget. Mr. Khazei also included a high-level summary of some of the software projects that ITD is working on. The summary covered project milestones on Unified Enrollment, the Learning Management System, and Enterprise Reporting. Mr. Khazei invited the BOC members to the next District Technology Advisory Committee to see demonstrations on some of these systems. [Mr. Miller left the meeting.] There were no questions. Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

10 BOC Meeting Minutes August 10, 2017 Page 7 02:28:53 Agenda Item 2. Chief Facilities Executive s Report (Cont.) Presenter: Mark Hovatter, Chief Facilities Executive, FSD Mr. Hovatter returned to answer questions. There was discussion. All questions were answered by Mr. Hovatter. 02:36:46 Agenda Item 8. Public Comment No public comment. 02:36:51 Agenda Item 9. Discussion of Non-Agenda Matters Ms. Nguyen reminded everyone that the next BOC meeting is on August :37:04 Ms. Nguyen adjourned the meeting at 12:42 p.m. Minutes of August 10, 2017 approved per Bond Oversight Committee Susan Linschoten Susan Linschoten Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

11 AGENDA ITEM #2

12 FACILITIES SERVICES DIVISION Consolidated Monthly Program Status Report Prepared for Bond Oversight Committee September 2017 Data Through August 15, 2017

13 Los Angeles Unified School District FACILITIES SERVICES DIVISION Consolidated Monthly Program Status Report TABLE OF CONTENTS Status of Top 10 Largest Active Construction Projects 1 Total Budget of Five Largest Project Types 2 Key Deliverables 3 Monthly Program Expenditure Chart 5 Monthly Progress 6 Monthly Progress - Managed Program Glossary 10 Formal Contract Change Order Rates by Project Type 11 Board of Education Actions 12

14 Los Angeles Unified School District FACILITIES SERVICES DIVISION Status of Top 10 Largest Active Construction Projects Project Name Budget Contract Amount Change Order % NTP Construction Substantial Completion % Complete South Region HS #8 $160,012,090 $81,727, % 12/18/2014 9/3/ % Crenshaw HS Seismic Modernization $87,219,813 $67,757, % 6/16/2017 5/17/2020 4% Foshay Learning Center Seismic Modernization Olive Vista MS Seismic Modernization Monroe HS Industrial Arts Building Replacement Porter Ranch Community School Classroom Addition $72,888,843 $46,489, % 6/26/ /11/2019 4% $43,438,518 $30,475, % 1/18/2017 3/9/ % $19,851,085 $13,198, % 5/15/ /24/ % $17,411,917 $10,791, % 4/4/2017 4/21/ % Fairfax HS Replace HVAC $13,975,438 $9,948, % 1/20/2017 7/20/ % 93rd St. ES Food Services Upgrade $10,029,615 $7,438, % 6/6/ /9/ % Perez Special Education Center HVAC $8,150,083 $5,408, % 4/11/ /14/ % Venice HS Seismic Modernization $7,271,000 $5,390, % 5/22/ /18/ % BOC Report Page 13 of Data Through August 15, 2017

15 Los Angeles Unified School District FACILITIES SERVICES DIVISION TOTAL BUDGET OF FIVE LARGEST PROJECT TYPES Pre-Construction Paving/Greening/Playground Equipment $123,908,099 HVAC $210,660,579 Addition $135,401,092 All Other Projects $547,285,622 Campus Improvement $155,081,358 Comprehensive Modernization $2,859,513,285 Under Construction HVAC $132,149,282 New School $192,519,021 Campus Improvement $74,298,627 Paving/Greening/Playground Equipment $42,611,935 All Other Projects $227,820,562 Seismic Modernization $226,037,631 BOC Report Page 24 of Data Through August 15, 2017

16 Los Angeles Unified School District FACILITIES SERVICES DIVISION KEY DELIVERABLES Legacy Repair & Modernization Capital Improvement Program 17, ,200 17, ,000 16,900 16,800 16,700 16,600 16,500 16,400 16, Q Q Q Q Q Q Q Q Q Q Q Q Q Q2 16,834 1, , Q Q Q Q Q Q Q Q Q Q Q Q School Upgrade Program Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q4 Actual data in the charts above is adjusted at Substantial Completion. Baseline is the 2017 Facilities Services Division Strategic Execution Plan as amended by Board of Education actions to date. BOC Report Page 35 of Data Through August 15, 2017

17 Los Angeles Unified School District FACILITIES SERVICES DIVISION KEY DELIVERABLES 1,900 Board Member/Local District Priority 900 Early Childhood Education 1,850 1,800 1,750 1,787 1, , ,650 1,600 1,550 1,500 1, Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q4 Charter School Projects Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q1 Adult and Career Education Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q4 Actual data in the charts above is adjusted at Substantial Completion. Baseline is the 2016 Facilities Services Division Strategic Execution Plan as amended by Board of Education actions to date Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q4 BOC Report Page 46 of Data Through August 15, 2017

18 Los Angeles Unified School District FACILITIES SERVICES DIVISION $50 MONTHLY PROGRAM EXPENDITURE CHART $46.3 Expenditures (in Millions) $40 $30 $20 $33.3 $23.6 $36.8 $31.8 $27.9 $26.7 $29.9 $34.3 $33.8 $38.8 $33.5 $10 $0 8/31/16 9/30/16 10/31/16 11/30/16 12/31/16 1/31/17 2/28/17 3/31/17 4/30/17 5/31/17 6/30/17 7/31/17 BOC Report Page 57 of Data Through August 15, 2017

19 Los Angeles Unified School District FACILITIES SERVICES DIVISION MONTHLY PROGRESS NTP Design Project # Managed Program Project Name Date BMP Cardenas ES - Shade Structure BMP Gledhill ES - Shade Structure BMP O'Melveny ES - Playgroun Upgrades ECE Monte Vista EEC - Shade Structure ECE Fair EEC - Shade Structure ECE Telfair EEC - Shade Structure SUP Garvanza ES - Seismic Retrofits ECE Gledhill EEC - Shade Structure 17-Jul Jul Jul Jul Jul Jul Jul-17 1-Aug-17 DSA Approval Project # Managed Program Project Name Date SPED Sunland ES - ADA Improvements BMP Chatsworth Park ES - New Play Structure SUP Edison MS - Address Antiquated HVAC Systems 20-Jul-17 8-Aug-17 8-Aug-17 NTP Construction Project # Managed Program Project Name Date CHRT Mann MS Prop CIPR Andasol ES - Kindergarten Play Area PMP Sylmar Charter HS - Portable Removal LDP Playa Del Rey ES - Backpack Hooks SUP Woodlawn ES - Flooring ACE Harbor Occupational Center - Fencing SPED Harbor City ES - ADA Improvements BMP Central Continuation HS - Security & Technology MCD Sun Valley MS - Purchase Ramps SPED Brainard ES - ADA Improvements ECE Grant EEC - Playground Upgrades SUP Eagle Rock HS - Seismic Retrofit - Practice Gym Building SUP Palms MS - Walk-In Freezer Modernization SUP Manchester ES - Replace Steel Stairs BMP Rockdale ES - Security & Technology ECE 24th St. EEC - Campus Upgrades MCD Humphreys ES - Restroom Upgrades 17-Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul-17 BOC Report Page 68 of Data Through August 15, 2017

20 Los Angeles Unified School District FACILITIES SERVICES DIVISION NTP Construction Project # Managed Program Project Name Date MCD Nava College Preparatory Academy - Install Grab Bars BMP Southeast MS - Security & Technology CIPR Vermont ES - Parent & Family Center SUP Chandler Learning Academy - Roofing CHRT 24th St. ES Prop PMP Compton EEC - Portable Removal BMP Corona ES - Security & Technology LDP Madison MS - Gym Lockers MCD Nava College Preparatory Academy - Restroom Upgrade SUP Wilson HS - Address Failing Slope 27-Jul Jul-17 1-Aug-17 1-Aug-17 2-Aug-17 2-Aug-17 4-Aug-17 8-Aug Aug Aug-17 Substantial Completion Project # Managed Program Project Name Date ECE Estrella EEC - Campus Upgrades SUP Farmdale ES - Address Antiquate Roofing CHRT Le Conte MS Prop CHRT Belvedere MS Prop CIPR Cohasset ES - Parent & Family Center CHRT Heliotrope ES Prop CHRT Holmes ES Prop CHRT Bethune MS Prop CHRT Muir MS Prop CHRT Stevenson MS Prop CHRT Columbus MS Prop CHRT Solis Learning Academy Prop CHRT Sun Valley HS Prop CHRT Arlington Heights ES Prop CHRT Liberty ES Prop CIPR Hart ES - New Lunch Shelter LDP Orthopaedic Hospital Mag - Rekey Entire Site SUP Cochran MS - Antiquated Roofing CHRT Bradley Global Awareness Magnet Prop CHRT Breed ES Prop CHRT Huntington Park HS Prop CHRT West Adams Preparatory HS Prop Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul-17 1-Aug-17 1-Aug-17 1-Aug-17 BOC Report Page 79 of Data Through August 15, 2017

21 Los Angeles Unified School District FACILITIES SERVICES DIVISION Substantial Completion Project # Managed Program Project Name CHRT Yorkdale ES Prop CHRT Eastman ES Prop CHRT Sun Valley MS Prop CHRT Virgil MS Prop PMP Manchester ES - Portable Removal CHRT Los Angeles Academy MS Prop 39 (Summit Preparatory Charter School) CHRT Pio Pico MS Prop CHRT Sutter MS Prop CHRT Trinity ES Prop CHRT Dymally HS Prop 39 (Pathways Community School) SUP Bethune MS - Address Antiquated Roofing SUP Brockton ES - Walk-In Freezer Modernization SUP Budlong ES - Walk-In Freezer Modernization SUP Crescent Heights Language Arts/Social Justice Magnet - Walk-In Freezer Modernization SUP Foshay Learning Center - Walk-In Freezer Modernization SUP La Salle ES - Walk-In Freezer Modernization CHRT 24th St. ES Prop CHRT Baldwin Hills ES Prop CHRT Fulton College Preparatory School Prop CHRT Cowan ES Prop CHRT Fair ES Prop CHRT Webster MS Prop CHRT Wright MS Prop CHRT Grant ES Prop CHRT Panorama HS Prop CHRT Ramona ES Prop CHRT Selma ES Prop CHRT Vista MS Prop PMP Dodson MS-Portable Removal CHRT Maclay MS Prop CHRT Magnolia ES Prop CHRT Miles ES Prop CHRT Norwood ES Prop LDP Hawaiian ES - Prep Parent Center For Laundry Equipment Date 1-Aug-17 2-Aug-17 2-Aug-17 2-Aug-17 2-Aug-17 3-Aug-17 3-Aug-17 3-Aug-17 3-Aug-17 4-Aug-17 4-Aug-17 4-Aug-17 4-Aug-17 4-Aug-17 4-Aug-17 4-Aug-17 7-Aug-17 7-Aug-17 7-Aug-17 8-Aug-17 8-Aug-17 8-Aug-17 8-Aug-17 9-Aug-17 9-Aug-17 9-Aug-17 9-Aug-17 9-Aug-17 9-Aug Aug Aug Aug Aug Aug-17 BOC Report Page 10 8 of Data Through August 15, 2017

22 Los Angeles Unified School District FACILITIES SERVICES DIVISION DSA Certification Project # Managed Program Project Name B_B Sierra Vista ES - Compliance with State & Federal Access Requirements CRF Washington Preparatory HS - Repair/Replace Grandstands M_K Washington Preparatory HS - Track Renovation SUP Aggeler Opportunity HS - Library & Multipurpose Room Upgrades Date 2-Aug-17 8-Aug-17 8-Aug-17 9-Aug-17 BOC Report Page 11 9 of Data Through August 15, 2017

23 Los Angeles Unified School District FACILITIES SERVICES DIVISION MONTHLY PROGRESS Managed Program Glossary Managed Program Managed Program Description 2SEM ACE ASAB B_B BMP CHRT CIPR CPS CRF CTE ECE FA JTU LDP LSS M_K MCD MJR NAC PFA_Y PMP QZB RHU SLC SLR_R SPED SRU SUP YBR_Y Two-Semester Neighborhood School Program Adult Career Education Asbestos Abatement Bond BB Board Member Priority Charter School Bond Program Capital Improvement Program Certificates of Participation Core Facilities Career Tech Education Early Childhood Education Fire Alarm Joint Use Local District Priority Life Safety and Seismic Retrofit Measure K Modified Consent Decree Major Repairs Non-Air Conditioned Spaces Proficiency For All Portable Removal Plan Qualified Zone Academy Bond Relocatable Housing Unit Small Learning Communities Science Lab Renovation Measure R Special Education Seismic Retrofit Upgrades School Upgrade Program Bond Funded - Deferred Maintenance BOC Report Page of Data Through August 15, 2017

24 Los Angeles Unified School District FACILITIES SERVICES DIVISION FORMAL CONTRACT CHANGE ORDER RATES * BY PROJECT TYPE Project Type Original Contract Amount Final Contract Amount Change Order Amount Total Change Order % Access Compliance $21,037,202 $23,992,575 $2,955, % Addition $119,624,892 $134,908,938 $15,284, % Auditorium Renovation $17,772,365 $23,695,481 $5,923, % Campus Improvement $75,460,454 $90,821,152 $15,360, % Career Technical Education $14,267,125 $17,299,946 $3,032, % Ceiling/Wall System $3,668,451 $4,013,932 $345, % Comprehensive Modernization $151,431,741 $170,614,965 $19,183, % Electrical/Lighting $14,935,976 $15,827,172 $891, % Excavation $1,010,055 $1,044,995 $34, % Facelift $1,453,464 $1,493,346 $39, % Fencing $1,242,407 $1,283,947 $41, % Fire Alarm System $235,876,387 $284,122,363 $48,245, % Flooring $3,222,126 $3,300,194 $78, % Food Services Renovation $72,771,626 $80,017,101 $7,245, % Gym/Athletic Facilities Renovation $85,034,501 $99,386,305 $14,351, % HVAC $124,820,116 $141,669,214 $16,849, % IT Network Upgrade $76,558,591 $76,183,775 $(374,815) -0.49% Library Renovation $8,548,786 $10,461,823 $1,913, % Lunch/Shade Shelter $7,470,078 $8,132,692 $662, % New School $2,465,880,631 $2,644,041,869 $178,161, % Other $3,417,892 $4,656,033 $1,238, % Painting $5,969,549 $6,016,772 $47, % Paving/Greening/Playground Equipment $25,236,816 $29,423,191 $4,186, % Photovoltaic Installation $39,873,094 $39,873,094 $0 0.00% Plumbing/Irrigation/Drainage $4,933,577 $5,349,647 $416, % Portable Removal $7,540,960 $7,719,769 $178, % Portable Upgrade $11,961,401 $13,885,060 $1,923, % Reconfiguration $34,669,142 $41,421,216 $6,752, % Roofing $37,723,822 $38,244,582 $520, % Seismic Modernization $18,085,218 $16,094,344 $(1,990,874) % Small Learning Community/Academy $52,334,101 $61,895,993 $9,561, % Total $ 3,743,832,545 $4,096,891,486 $353,058, % *Includes formal contracts with completion after January 1, For job order contracts, after January 1, BOC Report Page of Data Through August 15, 2017

25 BOARD OF EDUCATION ACTIONS RECENT BOARD ACTIONS Report # Action Item BOC Date BOC Resolution BOE Date BOE Resolution No Board Actions for this Period BOC Report Page 12 of 12 Data Through August 15, 2017

26 AGENDA ITEM #3

27 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller s Office Kate Mergen Assoc. General Contractors of CA Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31 st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst RESOLUTION BOARD REPORT NO /18 FACILITIES BOND PROGRAM STRATEGY TO ADDRESS UNFUNDED AND PRESSING SCHOOL FACILITIES NEEDS RELATED TO SAFETY, COMPLIANCE AND INSTRUCTIONAL REQUIREMENTS THROUGH 2018 WHEREAS, District staff is proposing that the Board of Education take certain actions, as described in Board Report No /18, attached hereto, to support the Facilities Services Division (Facilities) Bond Program strategy to address unfunded and pressing school facilities needs related to safety, compliance, and instructional requirements through 2018; and WHEREAS, Since the establishment of the School Upgrade Program (SUP), Facilities has been focused on prioritizing capital needs, and developing and presenting new project proposals to the BOC and Board; and WHEREAS, More than 300 projects in the SUP valued at approximately $4,168,000,000 have been approved by the Board and are currently in various phases of planning, design or construction; and WHEREAS, Approximately $3,600,000,000 of the total value of approved SUP facilities work (nearly 90 percent) is in pre-construction, with the remaining approximately $545,000,000 in construction; and WHEREAS, After four years of District Staff focusing its efforts on identifying, planning, and designing projects within the Program, many projects are now bidding and transitioning into the construction phase; and WHEREAS, Following this period of an intensive, multi-year focus on developing new project proposals and acquiring Board approval of these projects, SUP spending targets for three Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

28 RESOLUTION FACILITIES BOND PROGRAM STRATEGY TO ADDRESS UNFUNDED AND PRESSING SCHOOL FACILITIES NEEDS RELATED TO SAFETY, COMPLIANCE AND INSTRUCTIONAL REQUIREMENTS THROUGH 2018 PAGE 2 categories of capital need have been nearly reached or exceeded and an immediate and pressing need exists to continue the work to address needs associated with these categories of capital need; and WHEREAS, District Staff is continuously working to secure new sources of funding; constantly monitoring funding requirements, sources and uses of funds, trends, and changes in the construction industry and economy; and WHEREAS, District Staff makes ongoing efforts to monitor the Program risk factors mentioned above to ensure they can quickly and appropriately mitigate any potential impacts to the Facilities Bond Program, with the concurrent objective of identifying funding sources to fund increased costs of approved projects and/or enable new projects to be developed; and WHEREAS, District staff has recently identified funding sources that can be made available to cover possible future cost increases and/or to enable the development of new project proposals; and WHEREAS, District Staff has made adjustments to project cost estimates and updated its forecast of additional funds anticipated to be needed to complete projects already approved by the Board, and based on these adjustments and a review of Program Reserve funds, District Staff has a high degree of confidence it can complete all Board approved projects, and that it is reasonable to utilize the available sources of funds identified in this proposal to support the development of new project proposals; and WHEREAS, District Staff has recently evaluated known facilities conditions and needs at schools, State compliance requirements for school facilities, and known instructional requirements for facilities improvements, in order to identify the most pressing school facilities needs that need to begin to be addressed before the end of 2018; and WHEREAS, District Staff makes monthly reports to the School Construction Bond Citizens Oversight Committee on the financial status of the SUP, and shall continue to provide regular reports and assessments related to Program risk considerations and potential future funding sources over the next year; and NOW, THEREFORE, BE IT RESOLVED THAT: 1. The School Construction Bond Citizens Oversight Committee (the BOC ) recommends that the Board of Education approve District Staff s proposal in support of the Facilities Bond Program strategy to address unfunded and pressing school facilities needs related to safety, compliance, and instructional requirements through 2018, as outlined in Board Report No /18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference. Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

29 RESOLUTION FACILITIES BOND PROGRAM STRATEGY TO ADDRESS UNFUNDED AND PRESSING SCHOOL FACILITIES NEEDS RELATED TO SAFETY, COMPLIANCE AND INSTRUCTIONAL REQUIREMENTS THROUGH 2018 PAGE 3 2. This resolution shall be transmitted to the Los Angeles Unified School District Board of Education and posted on the Bond Oversight Committee s website. 3. That a written response as required by the Charter and Memorandum of Understanding between the Oversight Committee and the Board be provided to the Oversight Committee within 30 days, reporting either on action taken or proposed to be taken in response to this resolution and each recommendation herein. ADOPTED on Thursday, September 28, 2017, by the following vote: AYES: NAYS: ABSTENTIONS: ABSENCES: Quynh Nguyen Chair Barry Waite Vice Chair Bond Oversight Committee 333 S. Beaudry Avenue, 23 rd Floor, Los Angeles, CA Phone: Fax:

30 Los Angeles Unified School District 333 South Beaudry Ave, Los Angeles, CA Board of Education Report File #: Rep /18, Version: 1 Facilities Bond Program Strategy to Address Unfunded and Pressing School Facilities Needs Related to Safety, Compliance and Instructional Requirements Through 2018 October 10, 2017 Facilities Services Division Action Proposed: Staff proposes that the Board of Education (Board) approve the following actions in support of the Facilities Services Division (Facilities) Bond Program strategy to address unfunded and pressing school facilities needs related to safety, compliance, and instructional requirements through 2018: 1. Approve the allocation of new sources of capital funds into the Facilities managed portion of the School Upgrade Program (SUP) as follows: - $26,000,000 in interest that has been earned on State bond cash balances; and - $52,000,000 associated with the closeout of projects or programs included in the legacy Two- Semester Neighborhood School Program and Repair & Modernization Program, and the Capital Improvement Program Reserve. 2. With the completion of the Information Technology (IT) school network infrastructure upgrades executed by Facilities under the SUP, approve the reallocation of the remaining spending target, estimated at $58,000,000, to support enhanced IT scope undertaken as part of comprehensive modernization, seismic modernization, and classroom addition/replacement projects. 3. Approve an increase in the spending targets associated with three SUP categories of capital need that have nearly reached or exceeded their spending target, as follows: - $80,000,000 to the major renovations, modernizations & reconfigurations category of capital need; - $100,000,000 to the critical school repair and safety improvements category of capital need; and - $40,000,000 to the school upgrades and reconfigurations to support specialized instructional programs category of capital need. Refer to Attachment A for a spreadsheet reflecting the status of the SUP categories of capital need and associated spending targets based on this proposal. Background: Overview and Status of School Upgrade Program On January 14, 2014, the Board approved the establishment of the SUP, the District s latest capital bond program, to support the development of projects that would upgrade, build and repair school facilities to improve student health, safety and educational quality (Board Report No /14). At that time, the SUP was valued at $7,852,970,000 and 18 categories of capital need with associated spending targets were established as the priorities and parameters by which project proposals would be created and presented to the School Construction Bond Citizens Oversight Committee (BOC) for consideration and recommendation, and Los Angeles Unified School District Page 1 of 7 Printed on 9/25/2017 powered by Legistar

31 File #: Rep /18, Version: 1 the Board for approval. SUP goals and principles were also set to further focus the development of projects. SUP projects are intended to align with the shared goals that schools should be safe and secure, school building systems should be sound and efficient, and facilities should align with instructional requirements and vision. Subsequent to the establishment to the SUP, on November 10, 2015, the Board approved an update to the SUP to reallocate and prioritize funding to support improvements to school facilities in order to comply with the program accessibility requirements of the Americans with Disabilities Act (ADA) Title II Regulations. As part of this proposal, the Board also approved several other changes to spending targets to reflect the District s needs and priorities at that time. Facilities is responsible for 12 of the SUP categories of capital need, nine of which are considered specialized client programs wherein Facilities partners with a different Division or organization within the District to identify priorities for improvements to a particular type of facility. The Facilities managed portion of the SUP is included in the Facilities Strategic Execution Plan (SEP), which encompasses previous capital facilities programs including the legacy Two-Semester Neighborhood School Program and Repair and Modernization Program, as well as the Capital Improvement Program. Since the establishment of the SUP, Facilities has been focused on prioritizing capital needs, and developing and presenting new project proposals to the BOC and Board. Under the SUP alone, more than 300 projects valued at approximately $4,200,000,000 have been approved by the Board and are underway. Nearly 90 percent, approximately $3,650,000,000, of the total value of approved SUP facilities work is in preconstruction, with the remaining approximately $550,000,000 in construction. After four years focusing on identifying, planning, and designing, many projects are now bidding and transitioning into the construction phase. With the intensive, multi-year focus on developing new project proposals, SUP spending targets for four categories of capital need have nearly been reached or exceeded. This is not to say that any of these categories of capital need have been completely addressed, but rather that the funding targeted in the SUP to help address these particular needs has been allocated. The District s school facility needs continue to far exceed available funding and no single priority (category of capital need) will be completely addressed within available funding. The needs associated with the four categories of capital need that have nearly reached or exceeded their spending target have recently been assessed. There is an immediate and pressing need to continue the work to address needs associated with three of these categories of capital need: - Critical school repair and safety improvements; - Major school renovations, modernizations & reconfigurations; and - School upgrades and reconfigurations to support specialized instructional programs. The fourth category of capital need that has nearly reached its spending target is for projects that enhance facilities to support partnership and community use. This spending target has been allocated to projects to enable 11 new or expanded wellness clinics in high need areas and other prioritized partnership and community use projects. All of these projects are in various stages of pre-construction. While the District continues to have a need and desire to continue to develop new, and improve existing school facilities to enable additional partnerships and community use, based on the recent assessment there is not an immediate need to undertake additional projects at this time. Los Angeles Unified School District Page 2 of 7 Printed on 9/25/2017 powered by Legistar

32 File #: Rep /18, Version: 1 Sources of Funds Facilities is continuously working to secure new sources of funding. Moreover, Facilities staff is constantly monitoring funding requirements, sources and uses of funds, trends, and changes in the construction industry and economy. These ongoing efforts help ensure staff can quickly and appropriately mitigate any potential impacts to the Facilities Bond Program, and also provides the opportunity to identify sources to fund increased costs of approved projects and/or enable new projects to be developed. Staff has recently identified the following four funding sources that can be made available to cover possible future cost increases and/or to enable the development of new project proposals: 1. $26,000,000 in interest earned on State bond cash balances associated with funding apportioned for Facilities projects. Use of these funds is restricted and may only be used for high priority capital projects similar to those that would be considered eligible for State matching funds. 2. $52,000,000 associated with the closeout of projects or programs included in the legacy Two-Semester Neighborhood School Program and Repair & Modernization Program, and the Capital Improvement Program Reserve. This is not considered a new funding source for the overall Facilities managed Bond Program. The funding is already in the Facilities SEP, associated with previous capital facilities programs. 3. $58,000,000 of available funds associated with the completion and closeout of the IT school network infrastructure upgrades category of capital need executed by Facilities. The required projects have been completed under the original spending target amount. This is not considered a new funding source, it is already in the Facilities SEP and is associated with the SUP. 4. $84,000,000 of Developer Fee revenue for Fiscal Year This source is added to the Facilities SEP each year under existing Board policy, as indicated in Board Report No /05. The use of the funds follow applicable State statutes, Board policy, and the SEP process for the construction of new school facilities. Very recently SUP projects have started transitioning into the construction phase. The bid results received so far indicate that prices are increasing and that it will cost more to complete already approved Facilities projects than was originally budgeted. With this new information, staff has made adjustments to project cost estimates and updated its forecast of additional funds anticipated to be needed to complete projects already approved by the Board. Based on these adjustments and a review of Program Reserve funds, staff believes it is reasonable to make the sources discussed above available to support the development of new project proposals. Uses of Funds Despite the significant investments the District has been able to make in its students school facilities over the last two decades, District schools are aging, deteriorating, and do not align with instructional requirements. All inferior facilities conditions should be addressed, but the District s capital needs far exceed available funding, so priorities for the expenditure of capital funding must be evaluated to ensure the District s most pressing priorities are being addressed. Los Angeles Unified School District Page 3 of 7 Printed on 9/25/2017 powered by Legistar