Welcome and Introductions
|
|
- Georgina Wright
- 5 years ago
- Views:
Transcription
1 Fiscal Matters: An Overview of Annual Head Start and Early Head Start Grant Requirements U.S. Department of Health and Human Services, Welcome and Introductions Staff Grantee Representatives 1
2 Goals for This Session Provide an Overview of Annual Head Start and Early Head Start Grant Requirements Increase Compliance Awareness Meet Your Fiscal Operations Specialist Federal Oversight of Five Year Grants The Office of Head Start is transitioning grants from indefinite project periods to five year project periods. Federal oversight involves the review and analysis of data, program services, and management systems to ensure organizations establish and implement: Program goals, including goals for school readiness; Effective management systems, including data management and analysis, ongoing monitoring, and fiscal oversight; and Methods to assess progress on anticipated outcomes for children, families, and the community throughout the five year project period. 2
3 Federal Oversight of Five Year Grants IMPORTANT INFORMATION: Please document all Program related questions about the five year project requirements on the forms provided. THE REFUNDING APPLICATION 3
4 Two Refunding Application Submission Requirements Indefinite Budget Period Five Year Project Period Funding Guidance Letter (FGL) contains the application submission requirements FGL is generally mailed at least seven months before the Head Start (HS) and/or Early Head Start (EHS) Program Year Begin Date Refunding Applications are due 90 days before the Head Start and/or Early Head Start Program Year Begin Date Refunding Applications must be submitted electronically using the Head Start Enterprise System (HSES) The Regional Office will no longer accept hard copies of Refunding Applications. Only the original SF 424s and certification pages will be accepted. must be submitted on behalf of the Authorized Official registered in HSES for your organization Board Chair Indefinite Budget Period (Three Year Cycle) Organizations not yet approved for funding under a five year project period in accordance with Information Memorandum ACYF IM HS 00 12, dated April 25, 2000 Indefinite Refunding (Continuation) application submission requirements are for a three year cycle Year 1 a comprehensive application Years 2 & 3 an abbreviated application SF 424 Submitted electronically on behalf of the registered Authorized Official SF 424A A breakout of amounts by object class categories for HS and EHS operations & T/TA SF 424B Assurances Non Construction Programs Electronic GABI Reports Budget Justification 4
5 Indefinite Budget Period (Three Year Cycle) cont. Long Range Goals and Objectives Program and Budget Narratives Risk Management (If applicable) Employee Compensation Cap o Effective January 2014, $181,500 is the Executive Level II rate Training and Technical Assistance Plan Results of Self Assessment and Improvement Plan Tax Certification form (signed) o Required for Federal awards of $5,000,000 or more, certifying that Federal taxes have been filed No convictions have occurred pursuant to Internal Revenue Code No notification of unpaid Federal taxes within the last 90 days Signed Governing Board and Policy Council Approval Statements and meeting minutes Five Year Project Period Organizations must submit either a baseline application or continuation application The FGL will contain a table outlying the criteria base on the type of grant and effective date of the project period. The following material must be uploaded to the HSES: Application and Budget Justification Governing Body and Policy Council Approvals Indirect Costs Rate Agreement, if applicable Results of Self assessment and Improvement Plan, and Training and Technical Assistance Plan Include the following evidence of Governing Body approval and Policy Council approval or disapproval: Signed statements of the Governing Body and Policy Council Chairs Governing Body and Policy Council minutes documenting each group s participation in the development and approval of the application, and If the Policy Council did not approve the application, submit the required letter from the Policy Council indicating its reasons for withholding approval. 5
6 Content of Application Applications for Federal financial assistance to operate a Head Start and/or Early Head Start program must provide a comprehensive description of the organization s plans to deliver quality Head Start and/or Early Head Start services and a detailed budget to support the planned delivery of services. Applications to obtain a grant for a five year project period or to continue operations during the five year project period contain two sections: Section I. Program Design and Approach to Service Delivery Section II. Budget and Budget Narrative Section I. Program Design and Approach to Service Delivery Program Design and Approach to Service Delivery, specifies the organization s plans to operate the Head Start and/or Early Head Start programs. Detailed information is requested for the criteria outlined in five sub sections: A. Long Range Goals, Objectives and Program Impacts; B. Service Delivery; C. Approach to School Readiness; D. Parent, Family and Community Engagement (PFCE); and E. Governance, Organizational and Management Structure, and Ongoing Oversight. 6
7 Section II: Budget and Budget Justification Instructions Requirements for All Applications (baseline and continuation) Submitted for each of the five year project period and individual budget period Comprehensive budget that aligns with the proposed program approach and identifies allowable, reasonable and allocable costs SF 424A Distribution of funds by object class categories in separate columns for HS and/or EHS program operations, training and technical assistance for the grant and for each delegate agency. Detailed budget narrative & justification that identifies the amount of funds and a description of the intended use of the funds. Describe the organization s financial management system and internal control environment. o Maintain effective control & accountability for grant funds, property and other assets. Budget and Budget Justification Instructions cont. Identify each source of non Federal share (NFS) match, including the estimated amount per source and the valuation methodology. Demonstrate in the narrative the allowability of the amounts and sources identified that will contribute to the required NFS match of the total project costs. If the application proposes a waiver of any portion of the non Federal share match requirement a detailed justification is required that conforms with the criteria under Section 640(b)(1) (5) of the Head Start Act. 7
8 Budget and Budget Justification Instructions cont. Demonstrate the ability to meet the 15 percent limitation on development and administrative costs A detailed justification is required if the application proposes waiver of the 15 percent limitation that meets the conditions for CFR (g). Provide the source and the amount of cash and other resources proposed to support the project including Child & and Adult Care Food Program (CACFP), Child Care and Development Block Grant (CCDBG), United Way, State and/or local funds. Etc. Demonstrate an appropriate cost allocation methodology for any proposed shared costs between programs and, when applicable, between or among multiple HS and/or EHS grants. Budget and Budget Justification Instructions cont. Provide a copy of the current or proposed indirect cost agreement. If applicable, provide a detailed narrative to accompany the proposed budget, including any one time costs, for any proposed conversion requests. If applicable, identify the amount of funds that will be reallocated by object class category to convert from either part day to full working day services or from HS to EHS services. Explain the changes in each object class category. Describe the proposed budget savings, if any, and planned use of the funds to support requests for enrollment reduction, as applicable. 8
9 Budget and Budget Justification Instructions cont. If applicable, detailed explanation of use of HS funds for the initial or ongoing purchase, construction and major renovation of facilities in accordance with 45 CFR 1309 for prior approval. Identify the sources of funding for each facility. No HS funds may be used toward the payment of one time expenses, principal and interest for the acquisition, construction or major renovation of a facility without the express written approval of the Regional Office. Upload and Submissions HSES will generate the following forms, and the application will be considered electronically signed when submitted: SF 424 SF 424A (Non Construction Programs) SF 424B Assurances (Non Construction Programs) Certification Regarding Compliance with Compensation Cap (Level II of the Executive Schedule) Tax Certification Form 9
10 REPORTING REQUIREMENTS Standard Form (SF) 425 AVAILABLE FOR DOWNLOAD: mb/assets/grants_forms/sf 425.pdf COMMON ERRORS: Numbers one through nine not completed to include all grantee and current reporting period information. Federal expenditures and unobligated balance not recorded correctly. Administrative costs, USDA funding and unobligated balance information missing from the remarks section (number 12) on final reports. Expenditures reported in dollars and cents as opposed to whole dollars. Signatures and dates missing. 10
11 Standard Form (SF) 425 Budget Period Begins: First Report Semi Annual Due: Reporting Cumulative Costs Through: Second Report Annual Due: Reporting Cumulative Costs Through: Third Report Final Due: JAN 1 JUL 30 JUN 30 JAN 30 DEC 31 APR 30 FEB 1 OCT 30 JUL 31 APR 30 JAN 31 APR 30 MAR 1 OCT 30 AUG 31 APR 30 FEB 28/29 JUL 30 APR 1 OCT 30 SEP 30 APR 30 MAR 31 JUL 30 MAY 1 JAN 30 OCT 31 JUL 30 APR 30 JUL 30 JUN 1 JAN 30 NOV 30 JUL 30 MAY 31 OCT 30 JUL 1 JAN 30 DEC 31 JUL 30 JUN 30 OCT 30 AUG 1 APR 30 JAN 31 OCT 30 JUL 31 OCT 30 SEP 1 APR 30 FEB 28/29 OCT 30 AUG 31 JAN 30 OCT 1 APR 30 MAR 31 OCT 30 SEP 30 JAN 30 NOV 1 JUL 30 APR 30 JAN 30 OCT 31 JAN 30 DEC 1 JUL 30 MAY 31 JAN 30 NOV 30 APR 30 Division of Payment Management Services SF 425 Federal Financial Report (FFR) / Federal Cash Transaction Report (FCTR) The Division of Payment Management has changed its name to Division of Payment Management Services (DPMS). FFR (FCTR) is submitted electronically to the DPMS via the Payment Management System (PMS). 11
12 Division of Payment Management Services QUARTER FFR/FCTR DUE DATES DISBURSEMENT ACTIVITY DUE DATE 1st OCT 1 DEC 31 JAN 30 2nd JAN 1 MAR 31 APR 30 3rd APR 1 JUN 30 JUL 30 4th JUL 1 SEP 30 OCT 30 Division of Payment Management Services Key Items of Payment Request Information: Cash on Hand Amount of Federal grant funds remaining in the organization s bank account. A Positive amount funds left from a previous draw. A Negative amount expended organizational funds for HS/EHS expenses and reimbursement is being requested. 12
13 Division of Payment Management Services The PMS Payment Request Formula Payment Request Amount = Expected Disbursement Amount Cash on Hand Cash Requests and Reporting Disbursements to Payment Management Services for grant closeout: Reasonable to request funds and report disbursements to PMS in whole dollars Round up ($0.50 cents or more) Round down ($0.49 cents or less) Reasonable to include any remaining cents in the last funds requests for the budget period Division of Payment Management Services Expired Grants DPMS has implemented a grant expiration process to assist organizations in the timely closeout of grants after their performance periods have expired. Federal grant management policy specifies that within 90 days of the performance period end date the grant recipient must submit its final financial report for the grant, unless the awarding agency extends the performance period or reporting period due dates. Payment Requests from Expired Grants The Regional Office is notified and asked to authorize or disapprove the payment request. DPMS may contact the organization s authorized representative for additional information. 13
14 Division of Payment Management Services IMPORTANT REMINDERS: FFRs/FCTRs are due to PMS 30 days after each quarter. DPMS normally restricts the release of funds if FFRs/FCTRs are delinquent. Funds are to be drawn down solely to accommodate immediate needs and must not be held in excess of three business days. Beginning Fiscal Year 2015, a pre closeout letter will be mailed to organizations 60 days prior to expiration date of award as notification that final reports are due within 90 days of the grant expiration date. Division of Payment Management Services IMPORTANT INFORMATION: FFR/FCTR questions and other PMS related questions/matters Point of Contacts: State and Local Governments (School Districts, County & City Governments) Ms. Linda Porter Phone Number: (301) Address: linda.porter@psc.hhs.gov Non Profit Organizations Ms. Maribelle Ramos Phone Number: (301) maribelle.ramos@psc.hhs.gov Universities Ms. Linda Johnson Phone Number: (301) linda.johnson@psc.hhs.gov 14
15 Standard Form (SF) 428 Tangible Personal Property Report AVAILABLE FOR DOWNLOAD: mb/grants/approved_forms/sf 428.pdf BEST PRACTICES: Submit the completed form annually with the Final SF 425. Inventory listing may be attached to the form in current formats as opposed to completing the supplemental form. Standard Form (SF) 428S Tangible Personal Property Report Supplemental Sheet AVAILABLE FOR DOWNLOAD: mb/grants/approved_forms/sf 428 s.pdf BEST PRACTICE: Submit the completed form annually with the Final SF
16 Standard Form (SF) 429 Real Property Status Report AVAILABLE FOR DOWNLOAD: mb/grants/approved_forms/sf 429.pdf BEST PRACTICES: Submit the completed form annually with the Final SF 425. This form should be submitted only if property and/or land has been acquired in whole or in part, or improved with Federal grants funds. Annual Audits IMPORTANT REMINDERS: Audits must be submitted electronically to the Federal Audit Clearinghouse and the Regional Office within nine months from end of the organization s fiscal year end. Expenditures reported on the final SF 425, FFR/FCTR and audit must reconcile. Report expenditures in whole dollars. Ask auditors to reconcile audited expenditures where grant year and audit year differ. Failure to submit audits on time or respond to requests for information could put future grant funding at risk. 16
17 Grant Cycle The Cycle Begins Here Grant Application submitted via HSES Awarding Agency reviews application for approval Awarding Agency processes the Notice of Award Notice of Award is certified by the Regional GMO Awarding Agency Closes award AUTH=DISB=ADVANCES Grant data is Transmitted to PMS overnight, provided there are no errors Regional Grants Office reviews semi annual and final FFR s for compliance PMS updates their database PMS records grantee quarterly disbursements Grantee reports disbursements data quarterly to PMS via FFR Grantee requests funds from PMS PMS issues payments to grantee the next business day PRIOR APPROVALS 17
18 Key Items That Require Prior Approval Budget Revisions Line item changes that equal or exceed $250,000 or 25% of the total approved budget (whichever is less). Completion and submission of a SF 424, revised SF 424A, program and budget narratives, and policy council approval. Submit the request at least 45 days prior to the end of the budget period. One Time Supplements Completion and submission of a SF 424, SF 424A, program and budget narratives, and policy council approval. Real Property Purchase/Construction, Incidental Alterations and Major Renovations Completion and submission of a 1309 Pre Award Checklist. Incidental alterations (or renovations) means facility improvements that do not meet the definition of major renovation. Major renovation means structural changes to the foundation, roof, floor, or exterior or load bearing walls of a facility, such as to significantly change its function and purpose. Additionally, a renovation of any kind which has a cost exceeding the lesser of $200,000 is considered a major renovation. Equipment Valued at $25,000+ (Post Award Requirement) An item of personal property, which costs $25,000 or more per unit, and which has a useful life of more than one year. Key Items That Require Prior Approval Non Federal Share Waivers Provide sufficient detailed information in the request submitted. Reminder The normally required 20% of the total grantee budget (Federal funds plus non Federal share) is the same as 25% of the federal funds. Carryover/Unobligated Balances Carryover of unobligated balances may be approved to complete work that was approved but not completed during the previous budget period. Funding may only be carried over for two subsequent budget periods. Vehicle Dispositions Current per unit fair market value of $5000 or more. Include the year, model, passenger size, vehicle identification number, and fair market value with the request. 18
19 Key Items That Require Prior Approval Modular Dispositions Current per unit fair market value of $5000 or more and/or classified as real property. Submit a written request for disposition of the modular unit to the Regional Office, including: A statement, including factual basis for the statement, that the modular unit is no longer needed for program purposes. The serial number or other identifying information. The date of acquisition. The acquisition price. The date of any major renovation(s). The total value of any major renovation(s). The completion date of any major renovation(s). The proposed method of disposal. Additional information regarding modular dispositions is provided in Information Memorandum ACF IM HS 12 08, dated November 30, 2012 available for download at: Contact assigned Fiscal Operations Specialist for guidance. Key Items That Require Prior Approval BEST PRACTICES: As soon as the need for prior approval has been identified, submit a request. Submit requests for prior approval on official letterhead. ed requests are not considered official. Be responsive to requests for additional information made by assigned Fiscal Operations and/or Program Specialist. Contact assigned Fiscal Operations and/or Program Specialist if it is not clear whether or not prior approval is necessary. 19
20 Formal Regional Office Approvals Notification of Regional Office decision regarding a request are made via: Notice of Award Letter Signed by the Grants Management Officer (GMO) and/or Regional Program Manager Conclusion It is important to be knowledgeable of grant requirements and regulations. Remember to consult for current information and grant resources. The Omni Super Circular will become effective December 26, New Office of Management and Budget (OMB) Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Supersedes and streamlines the requirements from OMB circulars o Cost Principles A 21 (2 CFR Part 220), A 87 (2 CFR Part 225) and A 122 (2 CFR Part 230) o Administrative Requirements A 110/2 CFR Part 215 (45 CFR Parts 74 and 92) o Audit Requirements A 133 Remain deadline attentive. Ask assigned Fiscal Operations and/or Program Specialist for assistance when in doubt. 20
21 Thank You for Attending MEET AND GREET 21
Diane Dean, Director Kathy Hancock, Assistant Grants Compliance Officer Joel Snyderman, Assistant Grants Compliance Officer
Division of Grants Compliance and Oversight Office of Policy for Extramural Research Administration, OER National Institutes of Health, DHHS NIH Regional Seminar San Diego, CA October 2015 Diane Dean,
More informationDiscretionary Grants Overview. Why This Session Is Needed. Lesson Overview & Module Objectives. Modifications: when, why, and how
Oversight and Monitoring 1 Why This Session Is Needed Prior approval requirements Ability to incur costs Modifications: when, why, and how Application to subrecipients Formula authority 2 Lesson Overview
More informationNevada Volunteers AmeriCorps Program Closeout Checklist and Certification
Nevada Volunteers AmeriCorps Program Closeout Checklist and Certification Instructions: The following closeout documents are due to Nevada Volunteers no later than 90 days following the expiration of the
More informationSubject: Financial Management Policy for Workforce Investment Act Funds
NORTH CAROLINA DEPARTMENT OF COMMERCE DIVISION OF WORKFORCE SOLUTIONS DWS POLICY STATEMENT NUMBER: PS 19-2013 Date: October 14, 2013 Subject: Financial Management Policy for Workforce Investment Act Funds
More informationSubject: Financial Management Policy for Workforce Innovation and Opportunity Act Title I
NORTH CAROLINA DEPARTMENT OF COMMERCE DIVISION OF WORKFORCE SOLUTIONS DWS POLICY STATEMENT NUMBER: PS 19-2015 Date: October 7, 2015 Subject: Financial Management Policy for Workforce Innovation and Opportunity
More informationDivision of Grants Compliance and Oversight Office of Policy for Extramural Research Administration, OER National Institutes of Health, DHHS
Division of Grants Compliance and Oversight Office of Policy for Extramural Research Administration, OER National Institutes of Health, DHHS NIH Regional Seminar Chicago, IL October 2016 Diane Dean, Director
More informationACL GRANTS MANAGEMENT AND AMENDMENTS. SMP/SHIP Conference August 2-5, 2016
1 ACL GRANTS MANAGEMENT AND AMENDMENTS SMP/SHIP Conference August 2-5, 2016 Agenda 2 Introductions Understanding and Reading the Notice of Award (NOA) Requesting Amendments Reporting Requirements Website
More informationGRANT TERMS/CONDITIONS/PROJECT CODES
GRANT TERMS/CONDITIONS/PROJECT CODES http://wvde.state.wv.us/finance/ SPECIAL GRANT TERMS AND CONDITIONS Policy on Withholding of Funds Monies or benefits may be withheld from vocational programs unless
More informationCity of Fernley GRANTS MANAGEMENT POLICIES AND PROCEDURES
1 of 12 I. PURPOSE The purpose of this policy is to set forth an overall framework for guiding the City s use and management of grant resources. II ` GENERAL POLICY Grant revenues are an important part
More informationJANUARY 2018 (21 work days) FEBRUARY 2018 (19 work days)
AND CORRESPONDING DATES FOR JANUARY AND FEBRUARY 2018 JANUARY 2018 ( work days) Deadline* 12-27 12-28 12-29 1-2 1-3 1-4 1-5 1-8 1-9 1-10 Benefit Hold ** 12-28 12-29 1-2 1-3 1-4 1-5 1-8 1-9 1-10 1-11 Mailing
More informationOffice of Financial Resources Division of Grants Management
Office of Financial Resources Division of Grants Management MAI New Grantee Meeting December 8-10, 2015 Rockville, MD Andrew Payne Grants Management Specialist SAMHSA Grants/DGM Topics Note: Make sure
More informationGRANTS MANAGEMENT 411
GRANTS MANAGEMENT 411 GLS/NSSP Grantee Meeting May 3, 2016 Maria Martinez Grants Management Specialist OFR, Division of Grants Management 240 276 1417; maria.martinez@samhsa.hhs.gov TOPICS Partnership
More informationFinishing Your TAACCCT Grant Successfully
Finishing Your TAACCCT Grant Successfully Understanding Grant Closeout TAACCCT On! Tuesday, September 30, 2014 Agenda Overview of the Process Final Progress Reports Submitting Grant Products and Deliverables
More informationSeminar on Financial Management. VOCA s National Conference
Seminar on Financial Management VOCA s National Conference Financial Management Systems In summary, a Financial Management System must be able to: Record and report on the -- Receipt; Obligation; and Expenditure
More informationLadies and gentlemen, thank you for standing by. Welcome to the HUD. Instructions will be given at that time. (Operator instructions.
Final Transcript HUD-US Dept of Housing & Urban Development SPEAKERS Petergay Bryan PRESENTATION Moderator Ladies and gentlemen, thank you for standing by. Welcome to the HUD preparing SF form 425 conference
More information30. GRANTS AND FUNDING ASSISTANCE POLICY
30. GRANTS AND FUNDING ASSISTANCE POLICY POLICY It is the policy of Scott County to account for, and file all appropriate documentation in relation to, any grants or other funding that the county applies
More informationCultural Competency Initiative. Program Guidelines
New Jersey STOP Violence Against Women (VAWA) Grants Program Cultural Competency Initiative Cultural Competency Technical Assistance Project Program Guidelines State Office of Victim Witness Advocacy Division
More informationCHAPTER 10 Grant Management
CHAPTER 10 Grant Management Table of Contents Page GRANT MANAGEMENT 1 Introduction... 1 Financial Management of Grants... 1 Planning and Budgeting... 1 Application and Implementation... 2 Monitoring...
More informationCarryover Process Diabetes in Indian Country Conference
2017 Diabetes in Indian Country Conference Carryover Process John Hoffman, Senior Grants Management Specialist IHS Division of Grant Management September 19, 2017 Objectives 1. Carryover Policy and Procedure
More informationAN INTRODUCTION TO FINANCIAL MANAGEMENT FOR GRANT RECIPIENTS. National Historical Publications and Records Commission
AN INTRODUCTION TO FINANCIAL MANAGEMENT FOR GRANT RECIPIENTS National Historical Publications and Records Commission March 5, 2012 Contents USE OF THE GUIDE... 2 ACCOUNTABILITY REQUIREMENTS... 2 Financial
More informationTribal Child Support Enforcement (CSET)
Tribal Child Support Enforcement (CSET) Joe Lonergan, Director Division of Mandatory Grants October, 2007 Boise, ID 1 Topics for Discussion Today Tribal Child Support Enforcement 1. Applying for the Grant
More informationCHAPTER II FINANCIAL MANAGEMENT
CHAPTER II FINANCIAL MANAGEMENT SECTION 1 - GENERAL PROVISIONS 2100 ADMINISTRATIVE FUNDING Within the limitation of funds available for the administration of the Food Distribution Program by the ITOs/State
More informationFederal Financial Report Instructions
Federal Financial Report Report Submissions 1) Recipients will be instructed by Federal agencies to submit the Federal Financial Report (FFR) to a single location, except when an automated payment management
More informationEffective Grants Management
Prisoner Reentry Initiative (PRI) Discretionary Grant Program Effective Grants Management Ania Dobrzanska, CCM State Policy Advisor April 8, 2008 Overview Grants Management System (GMS) Special Conditions
More informationA-133 Single Audits: Common Audit Findings & Ways to Mitigate and Prevent Them
A-133 Single Audits: Common Audit Findings & Ways to Mitigate and Prevent Them Wayne Finley, MBA, CGMS Mayor s Office Education & Government Services City of St. Petersburg, Florida Session Objectives
More informationGrant Closeout Process
Grant Closeout Process Uniform Guidance vs. OMB Circulars Prior to the Uniform Guidance, requirements Designed for governing DOL-ETA cost direct principles, recipients administrative and their subrecipients
More informationHow to Draft New & Update Old Policies and Procedures. Agenda. Why?
How to Draft New & Update Old Policies and Procedures Brette Kaplan Wurzburg bwurzbrug@bruman.com Jennifer Segal jsegal@bruman.com Fall Forum 2014 Agenda Why policies and procedures are important? Logistics
More informationTANGIBLE PERSONAL PROPERTY REPORT SF- 428 Page of Pages
TANGIBLE PERSONAL PROPERTY REPORT SF- 428 Page of Pages 1.Federal Agency and Organization Element to Which Report is Submitted Department of Energy (DOE) 2. Federal Grant or Other Identifying Number Assigned
More informationThe State of Texas HELP AMERICA VOTE ACT PROVIDE THE SAME OPPORTUNITY FOR ACCESS AND PARTICIPATION TO INDIVIDUALS WITH DISABILITIES
The State of Texas Elections Division Phone: 512-463-5650 P.O. Box 12060 Fax: 512-475-2811 Austin, Texas 78711-2060 TTY: 7-1-1 www.sos.state.tx.us (800) 252-VOTE (8683) The Office of The Secretary of State
More informationSecond Chance Act Grant Recipients Bureau of Justice Assistance (BJA) Compliance with Federal Grant Management Frequently Asked Questions (FAQs)
Second Chance Act Grant Recipients Bureau of Justice Assistance (BJA) Compliance with Federal Grant Management Frequently Asked Questions (FAQs) 1. When does the grant term begin? Generally, for most grantees,
More informationIf a 20% Match Is Required:
NON-FEDERAL SHARE: A Programmatic & Fiscal Approach If a 20% Match Is Required: (a) Divide the total Federal funds by 80% to determine total project costs; (b) Subtract the Federal portion from the total
More informationFTA Reporting Requirements. Circular D Grant Management Requirements Chapter III, Section 3 available. way of communicating grant
FTA Reporting Requirements Reporting is required by FTA Circular 5010.1D Grant Management Requirements Chapter III, Section 3 available on FTA s website http://www.fta.dot.gov/laws/circulars/leg_reg_8640.html
More informationWhat Require Prior Approval. Debbie Pettitt 2018 SRA Western/Northeast Section Meeting March 2018
What Require Prior Approval Debbie Pettitt 2018 SRA Western/Northeast Section Meeting March 2018 1 Discussion Topics Definitions to know NIH Standard Terms of Award Expanded Authorities Prior Approval
More informationTexas Equal Access to Justice Foundation IOLTA GENERAL GRANT PROVISIONS SEPTEMBER 1998
Texas Equal Access to Justice Foundation IOLTA GENERAL GRANT PROVISIONS SEPTEMBER 1998 AMENDED 2004 TABLE OF CONTENTS Page ARTICLE I GENERAL 1 1.01 INTRODUCTION 1 1.02 DEFINITIONS 1 ARTICLE II GRANT PAYMENT
More informationFEDERAL TRANSIT CAPITAL IMPROVEMENT GRANTS CAPITAL PROGRAM. U. S. Department of Transportation
APRIL 2011 20.500 FEDERAL TRANSIT CAPITAL IMPROVEMENT GRANTS State Project/Program: FEDERAL TRANSIT ADMINISTRATION (FTA) CAPITAL PROGRAM U. S. Department of Transportation Federal Authorization: Safe,
More informationOUTDOOR RECREATION ACQUISITION, DEVELOPMENT AND PLANNING U.S. DEPARTMENT OF INTERIOR
APRIL 2009 15.916 OUTDOOR RECREATION ACQUISITION, DEVELOPMENT AND PLANNING State Project/Program: LAND AND WATER CONSERVATION FUND U.S. DEPARTMENT OF INTERIOR Federal Authorization: Land and Water Conservation
More informationBeing a CPRIT Grantee: What You Need To Know
Being a CPRIT Grantee: What You Need To Know FY2016 Welcome & Introductions Cameron Eckel Staff Attorney 512-305-8495 ceckel@cprit.texas.gov Lisa Nelson Operations Manager 512-305-8418 lnelson@cprit.texas.gov
More informationTRAUMA SYSTEM FUND AUTHORITY Trauma System Development
TRAUMA SYSTEM FUND AUTHORITY Trauma System Development GUIDELINES AND PROCEDURES APPROVED BY TRAUMA SYSTEM FUND AUTHORITY ON MARCH 21, 2012 1 2 1. Introduction In 2006, the New Mexico Legislature passed
More informationAdministrative Regulation SANGER UNIFIED SCHOOL DISTRICT. Business and Noninstructional Operations FEDERAL GRANT FUNDS
Administrative Regulation SANGER UNIFIED SCHOOL DISTRICT AR 3230(a) Business and Noninstructional Operations FEDERAL GRANT FUNDS Allowable Costs Prior to obligating or spending any federal grant funds,
More informationThe District 8 Little League Foundation
GRANT INFORMATION AND GUIDELINES INTRODUCTION The following guidelines are designed to furnish you--the grant seeker--with the information necessary to apply for a grant. These guidelines offer general
More informationTHE UNDER SECRETARY OF DEFENSE 3010 DEFENSE PENTAGON WASHINGTON, DC
THE UNDER SECRETARY OF DEFENSE 3010 DEFENSE PENTAGON WASHINGTON, DC 20301-3010 ACQUISITION, TECHNOLOGY AND LOGISTICS DEC 0 it 2009 MEMORANDUM FOR SECRETARIES OF THE MILITARY DEPARTMENTS CHAIRMAN OF THE
More informationUniform Guidance vs. OMB Circulars
Program Income Uniform Guidance vs. OMB Circulars Prior to the Uniform Guidance, requirements governing cost Designed for DOL-ETA direct principles, administrative recipients and their requirements and
More informationFederal Fiscal Year 2019 North Texas SBDC RFP Appendix III: Financial Management and Budget Guidance 1. Financial Basis of the Program
Federal Fiscal Year 2019 North Texas SBDC RFP Appendix III: Financial Management and Budget Guidance 1. Financial Basis of the Program The SBDC Program is funded through a Cooperative agreement with the
More informationSponsored Programs Roles & Responsibilities
The University of Florida is committed to acting with integrity in the management of sponsored programs. The goals of this document are to provide descriptions of key individuals or units and their responsibilities
More informationPMS Project Closeout. Dan Evon, Michigan State University Nate Martinez Wayman, Duke University
PMS Project Closeout Dan Evon, Michigan State University Nate Martinez Wayman, Duke University 1 Session Outline GAO Audit Reports Closeout Parameters The FCTR Closeout History Sample Numbers Details Late
More informationUNDERSTANDING PHA OBLIGATIONS UNDER THE NEW UNIFORM RULE ON ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES AND AUDITS: WHAT S NEW AND WHAT S NOT
UNDERSTANDING PHA OBLIGATIONS UNDER THE NEW UNIFORM RULE ON ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES AND AUDITS: WHAT S NEW AND WHAT S NOT INTRODUCTION BACKGROUND On December 26, 2013, the Office of
More informationDepartment of Defense Education Activity (DoDEA) DIVISION I: AWARD COVER PAGES
DIVISION I: AWARD COVER PAGES Grant Number: (to be completed at the time of award) Type of award & Award Action: Grant New Award Total Grant Amount: (to be completed at the time of award) Obligation and
More informationMatch, Leveraged Resources and Program Income
Match, Leveraged Resources and Program Income Speakers Deborah Galloway OGM, DPRR Supervisor Fiscal Policy Unit galloway.deborah@dol.gov Chanel Castaneda OGM, DPRR Grants Management Specialist castaneda.chanel@dol.gov
More informationKathy Hancock, Assistant Grants Compliance Officer, DGCO, OPERA, Office of Extramural Research, NIH, HHS
Division of Grants Compliance and Oversight (DGCO) Office of Policy for Extramural Research Administration (OPERA), OER National Institutes of Health (NIH), DHHS 19 th Annual SBIR/STTR Conference Milwaukee,
More informationTexas Department of Transportation Page 1 of 19 Public Transportation. (a) Purpose. Title 49 U.S.C. 5329, authorizes the
Texas Department of Transportation Page of 0 SUBCHAPTER D. PROGRAM ADMINISTRATION.. Public Transit Safety Program. (a) Purpose. Title U.S.C., authorizes the Secretary of the U.S. DOT to create and implement
More informationU. S. ARMY MEDICAL RESEARCH ACQUISITION ACTIVITY GENERAL TERMS AND CONDITIONS FOR ASSISTANCE AWARDS TABLE OF CONTENTS. 1 May 2008
U. S. ARMY MEDICAL RESEARCH ACQUISITION ACTIVITY GENERAL TERMS AND CONDITIONS FOR ASSISTANCE AWARDS TABLE OF CONTENTS 1 May 2008 1. RECIPIENT RESPONSIBILITY (DEC 2001) (USAMRAA) 2. ADMINISTRATION AND COST
More informationSponsored Programs Roles & Responsibilities
The University of Florida is committed to acting with integrity in the management of sponsored programs. The goals of this document are to provide descriptions of key individuals or units and their responsibilities
More information10 CFR 600: KNOW YOUR REQUIREMENTS
WEATHERIZATION ASSISTANCE PROGRAM 10 CFR 600: KNOW YOUR REQUIREMENTS Finance can be defined as the art and science of managing money. Virtually all individuals and organizations earn or raise money and
More informationTrinity Valley Community College. Grants Accounting Policy and Procedures 2012
Trinity Valley Community College Grants Accounting Policy and Procedures 2012 TABLE OF CONTENTS I. Overview.....3 II. Project Startup.... 3 III. Contractual Services.......3 IV. Program Income.....4 V.
More informationHUD INTERMEDIARY TOOLKIT: REPORTING
HUD INTERMEDIARY TOOLKIT: REPORTING TABLE OF CONTENTS SECTION 1 3 Toolkit Introduction 4 SECTION 2 6 Overview of Reporting Responsibilities 7 SECTION 3 9 Grant Setup Activities Checklist 10 SECTION 4 12
More informationUniform Grants Guidance. Colorado Charter School Institute Cassie Walgren, Controller
Uniform Grants Guidance Colorado Charter School Institute Cassie Walgren, Controller 1 Agenda 1. Introduction 2. EDGAR and C.F.R. 3. Financial Management Rules 4. Cost Principles 5. Procurement 6. Time
More informationOversight Agency Toolkit: Reporting
Oversight Agency Toolkit: Reporting This toolkit provides information, tools, and strategies to help Oversight Agencies establish efficient processes to meet HUD reporting requirements for their networks.
More informationUniform Guidance Sponsored Projects Services
Arizona s First University. Uniform Guidance Sponsored Projects Services 520-626-6000 sponsor@email.arizona.edu Agenda What is Uniform Guidance (UG)? Effective dates Structure of the Uniform Guidance Significant
More informationPresentation 2/26/2013. Director, TitleOPERA
Presentation Title Michelle Presented G. Bulls By: Name Director, TitleOPERA Office OER AASCU Washington Conference February 21, 2013 2 NIH is operating under a continuing resolution. See NOT-OD- 13-018
More informationCAPITALIZATION GRANT FOR STATE REVOLVING FUND. U.S. Environmental Protection Agency
APRIL 2015 66.458 CAPITALIZATION GRANT FOR STATE REVOLVING FUND State Project/Program: CLEAN WATER STATE REVOLVING FUND (CWSRF) Federal Authorization: U.S. Environmental Protection Agency CFR 40-35; Federal
More informationChapter 4 - Financial Management, Cash Management, Program Income, and Audits
Chapter 4 - Financial Management, Cash Management, Program Income, and Audits FINANCIAL MANAGEMENT Basic Federal Requirement Fiscal and Administrative Requirements Grant funds are revenues that the recipient
More informationEARLY INTERVENTION SERVICE COORDINATION GRANT AGREEMENT. July 1, 2018 June 30, 2019
EARLY INTERVENTION SERVICE COORDINATION GRANT AGREEMENT July 1, 2018 June 30, 2019 This Grant Agreement (the Agreement ) is entered into by and between the Family and Children First Administrative Agency
More informationEARLY INTERVENTION SERVICE COORDINATION GRANT AGREEMENT. July 1, 2017 June 30, 2018
EARLY INTERVENTION SERVICE COORDINATION GRANT AGREEMENT July 1, 2017 June 30, 2018 This Grant Agreement (the Agreement ) is entered into by and between the Family and Children First Administrative Agency
More informationGrants Financial Procedures (Post-Award) v. 2.0
Grants Financial Procedures (Post-Award) v. 2.0 1 Grants Financial Procedures (Post Award) Version Number: 2.0 Procedures Identifier: Superseded Procedure(s): BU-PR0001 N/A Date Approved: 9/1/2013 Effective
More informationHAVA GRANTS AND MONITORING. Presented by: Dan Glotzer, Election Funds Manager and Venessa Miller, HAVA Grant Monitor
HAVA GRANTS AND MONITORING Presented by: Dan Glotzer, Election Funds Manager and Venessa Miller, HAVA Grant Monitor Overview of the Help America Vote Act (HAVA) Grants Types of Grants Benefit Periods Program
More informationFEDERAL TRANSIT CAPITAL IMPROVEMENT GRANTS CAPITAL PROGRAM. U. S. Department of Transportation
APRIL 2009 20.500 FEDERAL TRANSIT CAPITAL IMPROVEMENT GRANTS State Project/Program: FEDERAL TRANSIT ADMINISTRATION (FTA) CAPITAL PROGRAM U. S. Department of Transportation Federal Authorization: Safe,
More informationWake Forest University Financial Services: Grants Accounting and Compliance
Wake Forest University Financial Services: Grants Accounting and Compliance 1 WFU Policies and Procedures a Policies b Fiscal Administration i Award Notification 1 The Office of Research and Sponsored
More informationAFFORDABLE CARE ACT (ACA) PERSONAL RESPONSIBILITY EDUCATION PROGRAM. N. C. Department of Health and Human Services Division of Public Health
APRIL 2017 93.092 AFFORDABLE CARE ACT (ACA) PERSONAL RESPONSIBILITY EDUCATION PROGRAM State Project/Program: PERSONAL RESPONSIBILITY EDUCATION PROGRAM (PREP) Federal Authorization: State Authorization:
More informationU.S. Department of Labor
U.S. Department of Labor Assistant Secretary for Veterans' Employment and Training Washington, D.C. 20210 January 14, 2004 VETERANS PROGRAM LETTER NO. _01-04 MEMORANDUM FOR: FROM: SUBJECT: ALL REGIONAL
More informationOverview of the New EDGAR (formerly the Uniform Grants Guidance)
Overview of the New EDGAR (formerly the Uniform Grants Guidance) LEIGH MANASEVIT LMANASEVIT@BRUMAN.COM BRUSTEIN & MANASEVIT, PLLC WWW.BRUMAN.COM NATIONAL TITLE I CONFERENCE FEBRUARY 2015 AGENDA Importance
More informationDOD INVENTORY OF CONTRACTED SERVICES. Actions Needed to Help Ensure Inventory Data Are Complete and Accurate
United States Government Accountability Office Report to Congressional Committees November 2015 DOD INVENTORY OF CONTRACTED SERVICES Actions Needed to Help Ensure Inventory Data Are Complete and Accurate
More informationFAQs will be updated regularly. New responses will be added chronologically within each subject area.
SÍ TEXAS GRANT APPLICATION FREQUENTLY ASKED QUESTIONS FAQs will be updated regularly. New responses will be added chronologically within each subject area. PROJECT AREA Q: Is the $6 million set aside for
More informationV. Application Review Information (listed in FOA)
V.1. Criteria Please note: Applications are limited to a total of 75 pages (including the budget and the appendix). Reviewers will not access, or review, any materials that are not part of the application
More informationAllocation of Funds to Area Agencies on Aging
Section 5 Payment Module Texas Department of Aging and Disability Services State Unit on Aging Allocation of Funds to Area Agencies on Aging Depending on the source of the funds, the State Unit on Aging
More informationAFOSR GRANTS OVERVIEW AFOSR. Air Force Office of Scientific Research. RINA MARTINEZ and MATT SLOWIK Air Force Office of Scientific Research
AFOSR GRANTS RINA MARTINEZ and MATT SLOWIK Air Force Office of Scientific Research Distribution A. Approved for Public Release OVERVIEW AFOSR Process Types of Awards Award Terms & Conditions Pre-award
More information1309 Facilities- Module One
1309 Facilities- Module One This Head Start Standards Training Module includes 1309.1-1309.4 Pages 186-188 45 CFR Ch. XIII (10 1 05 Edition) Pt. 1309 PART 1309 HEAD START FACILITIES PURCHASE, MAJOR 1309.22
More informationFISCAL YEAR FAMILY SELF-SUFFICIENCY PROGRAM GRANT AGREEMENT (Attachment to Form HUD-1044) ARTICLE I: BASIC GRANT INFORMATION AND REQUIREMENTS
1 1 1 1 1 1 1 1 0 1 0 1 0 1 0 1 FISCAL YEAR 01 FAMILY SELF-SUFFICIENCY PROGRAM GRANT AGREEMENT (Attachment to Form HUD-) ARTICLE I: BASIC GRANT INFORMATION AND REQUIREMENTS 1. This Agreement is between
More informationJUVENILE JUSTICE AND DELINQUENCY PREVENTION ALLOCATION TO STATES. U.S. Department of Justice
APRIL 2013 16.540 JUVENILE JUSTICE AND DELINQUENCY PREVENTION- ALLOCATION TO STATES State Project/Program: JUVENILE JUSTICE AND DELINQUENCY PREVENTION (JJDP) U.S. Department of Justice Federal Authorization:
More informationUnderstanding the Five- Year Grant Application Process: Version 3
Understanding the Five- Year Grant Application Process: Version 3 April 4-5, 2018 Astor Crowne Plaza New Orleans New Orleans, Louisiana In the fall of 2017, the Office of Head Start made MAJOR CHANGES
More informationMEDICAL ASSISTANCE PROGRAM (MEDICAID; TITLE XIX) U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
APRIL 2013 93.778 MEDICAL ASSISTANCE PROGRAM (MEDICAID; TITLE XIX) State Project/Program: SICKLE CELL PATIENT SERVICES U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES Federal Authorization: State Authorization:
More informationSingle Audit Entrance Conference Uniform Guidance Refresher
Single Audit Entrance Conference Uniform Guidance Refresher MGO Audit Partner Annie Louie 31 Uniform Guidance Effective Date Federal Agencies Implement policies and procedures by promulgating regulations
More informationSTATE AID TO AIRPORTS PROGRAM NC DEPARTMENT OF TRANSPORTATION DIVISION OF AVIATION
APRIL 2014 STATE AID TO AIRPORTS PROGRAM State Authorization: N.C.G.S. 63 NC DEPARTMENT OF TRANSPORTATION DIVISION OF AVIATION Agency Contact Person Program and Financial Nancy C. Seigler, Grants Administrator
More informationPresenter. Changes to Federal Programs & Single Audits (A-87, A-21, A-122, A-102, A-110, A-89, A-133 & A-50) The New OMB Uniform Guidance
Changes to Federal Programs & Single Audits (A-87, A-21, A-122, A-102, A-110, A-89, A-133 & A-50) The New OMB Uniform Guidance Presenter Richard Cunningham Quality Assurance & Technical Specialist Center
More informationU. S. Department of Justice. N. C. Department of Crime Public Safety. Governor s Crime Commission
16.523 JUVENILE ACCOUNTABILITY BLOCK GRANTS APRIL 2012 State Project/Program: Federal Authorization: Public Law 107-273 State Authorization: JUVENILE ACCOUNTABILITY BLOCK GRANTS (JABG) U. S. Department
More informationU.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Planning and Development
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Planning and Development Special Attention of: NOTICE: CPD-16-01 All CPD Division Directors HUD Field Offices Issued: January 28, 2016 HUD Regional
More informationU.S. Department of Justice 42 U.S.C (a) N.C. Department of Public Safety
APRIL 2016 16.575 CRIME VICTIM ASSISTANCE State Project/Program: VICTIMS OF CRIME ACT (VOCA) Federal Authorization: U.S. Department of Justice 42 U.S.C. 10603(a) Governor s Crime Commission Agency Contact
More informationMatch and Leveraged Resources
Match and Leveraged Resources Uniform Guidance vs. OMB Circulars Prior to the Uniform Guidance, Designed requirements for DOL-ETA governing direct cost recipients principles, and administrative their subrecipients
More informationNonprofit Single Audit and Major Program Determination Worksheet
40 HUD 8/14 : Nonprofit Single Audit and Major Program Determination Worksheet Entity: Completed by: Statement of Financial Position Date: Date: IMPORTANT INFORMATION ABOUT CHANGES TO THE SINGLE AUDIT
More informationMILPERSMAN OPNAV N130) Phone: DSN COM FAX
Page 1 of 19 MILPERSMAN 1050-272 POST-DEPLOYMENT/MOBILIZATION RESPITE ABSENCE FOR MOBILIZED RESERVE COMPONENT PERSONNEL Responsible Office OPNAV N130) Phone: DSN COM FAX 224-5477 (703) 604-5477 (703) 604-6957
More informationADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 2-16
EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington, D.C. 20210 CLASSIFICATION Financial Reporting CORRESPONDENCE SYMBOL OMAS/OGM DATE July 14, 2016 ADVISORY: TRAINING
More informationSTATE OF NORTH CAROLINA
STATE OF NORTH CAROLINA NORTH CAROLINA DEPARTMENT OF COMMERCE STATEWIDE FEDERAL COMPLIANCE AUDIT PROCEDURES FOR THE YEAR ENDED JUNE 30, 2012 OFFICE OF THE STATE AUDITOR BETH A. WOOD, CPA STATE AUDITOR
More informationSTATE AID TO AIRPORTS PROGRAM NC DEPARTMENT OF TRANSPORTATION DIVISION OF AVIATION
APRIL 2018 STATE AID TO AIRPORTS PROGRAM State Authorization: N.C.G.S. 63 NC DEPARTMENT OF TRANSPORTATION DIVISION OF AVIATION Agency Contact Person Program and Financial Betsy Beam, Grants Administrator
More informationTo the Board of Overseers of Harvard College:
Independent Auditor s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing
More informationMEDICAL ASSISTANCE PROGRAM (MEDICAID; TITLE XIX)
APRIL 2008 93.778 MEDICAL ASSISTANCE PROGRAM (MEDICAID; TITLE XIX) State Project/Program: SICKLE CELL PATIENT SERVICES Federal Authorization: State Authorization: U. S. Department of Health and Human Services
More informationIntroduction This is the Second Phase of State Grants Training. Before you begin this phase, you need to complete Phase 1.
State Grants Training Phase 2 Printable Version Introduction This is the Second Phase of State Grants Training. Before you begin this phase, you need to complete Phase 1. This second phase consists of
More informationObjectives for Financial Control over Grant Programs
Objectives for Financial Control over Grant Programs I. Cash management of grant funds is monitored for appropriate timing of receipts and disbursements of grant funds. (Cash Management) II. Procedures
More informationProgram Management Plan
Federal Transit Administration 5316 Job Access and Reverse Commute and 5317 New Freedom Program Management Plan Council of Fresno County Governments 2035 Tulare Street, Suite 201 Fresno, California 93721
More informationMEDICAL ASSISTANCE PROGRAM (MEDICAID; TITLE XIX)
APRIL 2018 93.778 MEDICAL ASSISTANCE PROGRAM (MEDICAID; TITLE XIX) State Project/Program: SICKLE CELL PATIENT SERVICES Federal Authorization: State Authorization: U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
More informationTHE UNIVERSITY OF TEXAS AT ARLINGTON OFFICE OF GRANT AND CONTRACT SERVICES CLOSE-OUT PROCEDURE
THE UNIVERSITY OF TEXAS AT ARLINGTON OFFICE OF GRANT AND CONTRACT SERVICES CLOSE-OUT PROCEDURE EFFECTIVE DATE OF POLICY/PROCEDURE: June 1, 2000 DEPARTMENTAL DIRECTOR APPROVAL AND DATE: Laura Wade-On File
More informationUniversity of San Francisco Office of Contracts and Grants Subaward Policy and Procedures
Summary 1. Subaward Definitions A. Subaward B. Subrecipient University of San Francisco Office of Contracts and Grants Subaward Policy and Procedures C. Office of Contracts and Grants (OCG) 2. Distinguishing
More information