NORTHEAST OHIO AREAWIDE COORDINATING AGENCY

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1 TO: NORTHEAST OHIO AREAWIDE COORDINATING AGENCY M E M O R A N D U M Planning and Programming Committee Members Samuel Alai, Mayor, City of Broadview Heights Allen C. Biehl, Deputy Director, ODOT District 3 Tanisha Briley, City Manager, City of Cleveland Heights Armond Budish, County Executive, Cuyahoga County Joseph Calabrese, CEO and General Manager, Greater Cleveland Regional Transit Agency Kenneth Carney, County Engineer, Lorain County Freddy L. Collier, Director, Cleveland City Planning Commission Glenn Coyne, FAICP, Executive Director, Cuyahoga County Planning Commission Timothy DeGeeter, Mayor, City of Parma Michael Dever, Director of Public Works, Cuyahoga County William Friedman, President and CEO, Cleveland Cleveland Cuyahoga County Port Authority James Gills, County Engineer, Lake County Dick Heidecker, Township Trustee, Columbia Township Susan Infeld, Mayor, City of University Heights Martin Keane, Councilman, Ward 21, City of Cleveland Matt Lundy, Lorain County Commissioner Judy Moran, Commissioner, Lake County Michael Summers, Mayor, City of Lakewood Patrick Patton, Engineer, City of Medina Kurt Princic, Chief, Northeast District Office, Ohio EPA Terrell Pruitt, Councilman, Ward 1, City of Cleveland Blake Rear, Commissioner, Geauga County Michael Salay, County Engineer, Medina County Matt Spronz, Capital Projects Director, City of Cleveland Michael Summers, Mayor, City of Lakewood Daniel Troy, Commissioner, Lake County FROM: Commissioner Daniel Troy, Chair DATE: April 3, 2015 RE: Planning and Programming Committee Friday, April 10, 2015 from 11:30 a.m. to 1:30 p.m. NOACA Offices 1299 Superior Avenue, Cleveland, Ohio Please note that in addition to the members listed above, any interested Board members are welcome to attend. Also, we d like to remind you that lunch will be provided for this meeting as it occurs during the lunch hour. I look forward to seeing you on Friday, April 10th, 2015 at 11:30 a.m. at the NOACA offices.

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3 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY Friday, April 10, 2015, 11:30 a.m. 1:30 p.m. NOACA Offices 1299 Superior Avenue, Cleveland, Ohio PLANNING AND PROGRAMMING COMMITTEE AGENDA Page 1. Minutes of February 12, 2015 Meeting Subcommittee Updates: a. Air Quality Subcommittee (AQS) (Chair: Holly Brinda ) 2-1 b. Transportation Subcommittee (TS) (Chair: Michael Dever ) i. SFY 2015 NOACA Attributable Funded Project Monitoring Report c. Water Quality Subcommittee (WQS) (Chair: Jim Gills) 3. Public Comments on Current Agenda Items Oral 4. Chair s/executive Director s Report Oral 5. Action Items a. Focus Areas i. Planning and Programming Committee Focus Areas for ii. Subcommittee Focus Areas for b. 4 th Quarter SFY 2015 Transportation Projects i. Project Planning Reviews (PPRs) for 4th Quarter SFY ii. Plan and TIP Amendments for 4th Quarter SFY iii. Fiscal Year 2016 Provisional Transportation Asset Management Projects 5-37 c. Project Programming i. NOACA SFY Preliminary Draft Transportation 5-39 Improvement Program ii. Fiscal Year 2016 Annual Priority List 5-45 d. Project Award Recommendations i. Transportation for Livable Communities Initiative (TLCI) Planning Grants 5-49 ii. Enhanced Mobility for Seniors and Individuals with Disabilities (Section 5310) Program 5-53 iii. Redistribution of MPO Carry Over Project Presentation/Discussion Items a. Future Action b. Information 7. Reports/Updates 8. Old Business 9. New Business 10. Adjourn Next Regular Meeting: Friday, July 10, 2015 at 11:30 a.m. NOACA Offices

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5 Agenda Item No. 1 MINUTES

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7 Planning and Programming Committee Meeting February 12, 2015 NOACA Offices 1299 Superior Avenue, Cleveland, Ohio Present: Please see the attached attendance sheet. Commissioner Daniel Troy, Chair of the Planning and Programming Committee (PPC), convened the meeting at 11:04 a.m., a quorum having been established. Commissioner Troy noted that public notice of the meeting and its agenda were issued. Announcement of New Members Commissioner Troy welcomed Mr. Patrick Patton from Medina County and Commissioner Blake Rear from Geauga County to the PPC. Meeting Minutes A motion was made by Mayor John Hunter to approve the meeting minutes of November 14, The motion was seconded by Mr. Glenn Coyne. Motion passed by voice vote. Committee Update Ms. Bonnie Teeuwen stated that the Transportation Subcommittee (TS) met and discussed the project planning reviews (PPRs) and the Plan and Transportation Improvement Program (TIP) amendments that will be presented to the PPC later in the meeting. Ms. Grace Gallucci provided a summary of the topics discussed at the Air Quality Subcommittee meeting, including the proposed National Ambient Air Quality Standard (NAAQS) rule for ozone by the U.S. Environmental Protection Agency (EPA), update on the Air Quality Program and the Ohio Rideshare Satisfaction Survey. Ms. Gallucci provided a summary of the topics discussed at the Water Quality Subcommittee meeting, including the facility planning area updates for Lorain and Medina Counties that will be presented to the PPC later in the meeting. Public Involvement Commissioner Troy reported no one signed up for public involvement. Chair s Report Commissioner Troy stated that he did not have a report. Executive Director s Report Ms. Gallucci stated that she did not have a report. She welcomed new members as well as existing members to the first PPC meeting of She thanked members for being 6900c 1-1

8 able to adjust their schedules to attend the PPC meeting a day before the original scheduled date. ACTION ITEMS Project Planning Reviews for the 3rd Quarter SFY 2015 Mr. Ed May reviewed the project descriptions, estimated costs, funding sources and staff comments for the 3 rd quarter SFY 2015 project planning reviews (PPRs). Mr. May advised members that the PPR summaries were reviewed by staff and posted on NOACA s website. The TS reviewed the proposed projects on January 30 and recommended that the projects move forward, with the exception of the IR-77/Rockside Road interchange project. He noted that the IR-77/Rockside Road will be presented to the TS, pending approval of the required modification study by the Ohio Department of Transportation (ODOT). For new members, Ms. Gallucci explained the approval process for agenda items. She stated that the committee reviews the agenda items. If the committee chooses to endorse the items, recommendations are forwarded to the Executive Committee to be placed on the Board s agenda for approval. The Executive Committee does not endorse the content of the items but rather ensures that due diligence has been performed by the appropriate committees. Mr. Brian Higgins asked if sponsors reply to comments made about their projects. Mr. May stated that staff forwards comments to the sponsors; the sponsors review the comments and then send their responses to NOACA; staff presents those responses to the appropriate committees. In reference to the Cleveland projects that were included in the 3 rd quarter PPRs, Commissioner Troy asked Mr. Matt Spronz if he had any comments. Mr. Spronz stated that the bridges and roadways addressed by the projects are in poor condition and the city needs and appreciates the financial support provided by NOACA. Mayor Mike Summers asked the funding source used for the Greater Cleveland Regional Transit Authority (GCRTA) project that was included in the 3 rd quarter PPRs. Mr. Schipper stated that GCRTA receives $1.6 to $1.8 million annually in funding from the Ohio Transit Preservation Partnership Program (OTPPP). Mayor Summers asked where ODOT gets the funding for the program. Mr. Schipper stated that the OTPPP consists of federal money that is a combination of Congestion Mitigation and Air Quality Improvement (CMAQ) program and Surface Transportation Program (STP) funds. Mr. Lane stated that ODOT sets aside funding for capital improvements. The OTPPP is financed with about $14 million a year. The funding is not determined in terms of source until ODOT receives requests. For example, if a project includes an air quality component, the project would receive CMAQ funds; otherwise, the project would receive STP funds. A motion was made by Ms. Teeuwen to recommend the 3 rd quarter SFY 2015 PPRs to the Executive Committee. The motion was seconded by Mr. Higgins. The motion passed by voice vote. 6900c 1-2

9 Plan and TIP Amendments for the 3rd Quarter SFY 2015 Mr. May reviewed the Plan and TIP amendments for the 3 rd quarter. Mr. May stated that the projects include bridge, roadway and transit projects sponsored by various entities. The amendments include projects currently programmed in the TIP that, per federal regulations, require an MPO resolution because the project costs decrease, increase, or exceed the cost estimate threshold, or new funding has been added to a project. Mr. May noted that the Plan and TIP amendments were reviewed and endorsed by the TS, with the exception of the IR-77/Rockside Road interchange project. Mr. May stated that the estimated total cost of the proposed projects is approximately $22.2 million, which includes $9.1 million in NOACA-controlled funds as well as projects receiving federal, state, and local funding. Commissioner Troy inquired about the noise wall replacement project on I-271 that is included in the 3 rd quarter amendments. Ms. Gallucci stated that the project has exceeded its funding limit, so in order for the project to receive additional funding, the project must be presented to the Board. A motion was made by Mayor Summers to recommend the Plan and TIP amendments to the Executive Committee. The motion was seconded by Ms. Teeuwen. The motion passed by voice vote. Lorain County/Northeast Ohio Regional Sewer District (NEORSD) Facility Planning Area (FPA) Boundary Transfer Request and Prescriptions for Wastewater Treatment Mr. Eric Akin used the Lorain County FPA reference map to review the boundary change. He stated that the request involves transferring 29 parcels (97 acres) from the Lorain County FPA to the NEORSD Southwest FPA. The request also includes an update to the prescriptions for wastewater treatment. The proposed prescription change would involve changing sewer plans undeclared to sewers expected within 20 years in Columbia Township. Mr. Akin noted that Lorain County and Columbia Township support these updates and the Water Quality Subcommittee endorsed the request. Mr. Akin also noted that there was no capacity issues associated with these changes. Mayor Hunter commented that the Lorain County Commissioners support the changes. A motion was made by Mayor Hunter to recommend the Lorain County/NEORSD FPA boundary change and update to the prescriptions for wastewater treatment to the Executive Committee. The motion was seconded by Mayor Summers. The motion passed by voice vote. Medina County FPA and Prescriptions for Wastewater Treatment Updates Mr. Akin used the Medina County FPA reference map to review the existing boundaries and the proposed FPA updates in Medina County. Mr. Akin stated that the goal of the updates is to align the areas for parcel-level accuracy. He noted that NOACA staff has met with several designated management agencies (DMAs) and has received a signed FPA map accuracy acknowledgement form from all the Medina County DMAs. Mr. Akin stated that the Water Quality Subcommittee reviewed and endorsed the updates. 6900c 1-3

10 Commissioner Troy asked if other areas in Medina County will be designated for more sewer service. Mr. Akin said yes and noted that all the Medina County DMAs have reviewed their FPA boundaries based on past and future needs. A motion was made by Mr. Richard Heidecker to recommend the proposed Medina County FPA and prescriptions for wastewater treatment updates to the Executive Committee. The motion was seconded by Mr. Higgins. The motion passed by voice vote. Mayor Summers asked if the expansion of sewers is driven by developments and if the sewer needs of today are different than the needs in the past. Mr. Akin stated that a number of FPAs were developed over the years and noted that this is the first comprehensive update since He also noted that staff reviewed all the elements of the Medina County FPAs before the boundaries were redrawn. The DMAs provided staff with a list of areas that are currently being sewered; areas that will be sewered in the next 20 years; and areas to be served with on-site systems. Ms. Gallucci stated that the two FPAs on the PPC agenda are good examples of how NOACA handles FPA boundary changes. She noted that the Lorain County FPA change was initiated by that county relative to a specific situation involving a new development. The Medina County FPA changes are a wholesale review of the entire county. Ms. Gallucci noted that Medina is the second county to receive a comprehensive update, with the first being Geauga County. She also noted that the updates in the remaining counties (Cuyahoga, Lake and Lorain) will be completed in the near future. She stated that the purpose of the comprehensive updates is to reduce individual requests from being presented to the Board. Mayor Summers asked if residential properties outside the FPAs have septic systems. Mr. Akin said yes. Mayor Summers asked the name of the regulatory body that oversees the performance of on-site systems. Mr. Akin stated that for residential properties, the regulatory body is the Medina County Health Department and for commercial properties, the regulatory body is the Ohio EPA. Commissioner Troy stated that the Ohio EPA designates the Medina County Health Department to oversee the residential properties. Redistribution of Metropolitan Planning Organization (MPO) Carry Over Funds Mr. Randy Lane stated that in FY 2014, ODOT implemented a new policy to help reduce the allocations carried forward by Ohio MPOs. The policy establishes percent limits on funds carried forward from one year to the next. Any funds carried forward in excess of the policy limits, not meeting a stated condition of waiver, will be recalled by ODOT. Those funds will then be redistributed proportionately to MPOs that do not exceed the limits. The percent limits are as follows: In SFY 2014, the carry forward limit was 75%. In SFY 2015, the carry forward limit is 50%. In SFY 2016 and beyond, the carry forward limit will be 25%. Mr. Lane noted that in FY 2014, NOACA s carry forward was 8%, significantly less than the 75% allowed. Five MPOs across the state did not meet the threshold and had 6900c 1-4

11 $2,720,421 in funding recalled by ODOT. As a result, NOACA will receive $1,683,293 of the recalled funds as redistributed based on population. Mr. Lane stated that the PPC is being asked to develop a procedure by which to select projects. He noted that funding will be allocated to projects that represent a need identified by an existing study or plan; can award to contract by SFY 2016; and that meets federal eligibility requirements for the respective program. Funding will also be considered for projects that are accelerated to enhance an important event, such as the Republican National Convention (RNC). Staff will solicit and review potential projects in February and March and present the proposed projects to the PPC in April. The PPC will be asked to recommend inclusion of project recommendations on the June Board agenda to the Executive Committee in May. Commissioner Troy asked if the action requested is to allow staff to develop a list of projects for the PPC to review and endorse on April 10. Mr. Lane said yes. Ms. Gallucci added that staff is looking to implement a procedure that would allow them to expedite the process to get a project under construction by FY She asked if there was an alternate method that the PPC would like staff to pursue such as conducting a solicitation of projects. Commissioner Troy asked if the selected project has to be already planned and in the works. Ms. Gallucci stated that the selected project must be shovel ready by FY Commissioner Troy stated that he was concerned with the language can be used to support an important event, as stated in Mr. Lane s presentation. He asked staff to keep the project selection in perspective and suggested that the projects be implemented to ensure benefits are received after the RNC. Ms. Gallucci stated that when staff refers to accelerating a project to enhance an important event, staff is not suggesting that funds be used for a new project for a particular event, but for a project that may already be on the books and has a regional benefit for that particular event. Mr. Lane assured members that the federal funds will be used for a project that has long-term public benefit. Ms. Teeuwen asked if the carryover funds will be available every year. Ms. Gallucci stated that there was no guarantee NOACA would receive as much money, if any at all, in the coming years. On another note, Ms. Gallucci stated that staff is planning to present an exchange funding strategy to the Finance and Audit Committee. The exchange would involve NOACA obtaining funding from another Ohio MPO that does not have an immediate need for their funds, and in exchange, NOACA would provide that MPO with funding when they do need the funds. She noted that the benefit of exchanging funds would enable an MPO to move projects forward and prevent funds from being carried over. Ms. Teeuwen asked when NOACA was notified about the additional funds. Ms. Teeuwen asked when a project needs to be in the queue in order to be considered for additional funding in the future. Mr. Lane said NOACA was notified in late November or early December in Ms. Gallucci noted that this is being considered a one time effort with no guarantee of a similar situation occurring in the future. 6900c 1-5

12 Mr. Lane stated that the $1.6 million will probably be a one-time allocation because the other Ohio MPOs will probably become more efficient with managing their annual allocations. Ms. Gallucci assured members that if NOACA receives additional funding from ODOT in the future, staff will inform the committees. Ms. Teeuwen asked if NOACA has any contingency projects. Mr. Lane stated that NOACA has reservoir projects that it monitors for potential advancement. Reservoir projects consist of projects that demonstrate readiness in future TIP years. Ms. Gallucci stated that staff s first step would be to review and consider using the additional funding for a reservoir project. She noted that because $1.6 million is a relatively small amount of funding, there are likely more projects in line for Transportation Alternatives Program (TAP) funding that could be completed with these funds than traditional projects. Mayor Hunter asked if the additional funds will be used to supplement a project that has been previously approved by the Board and is currently receiving funding or will the funds be used for a new project that has not been funded. Ms. Gallucci stated that the money will be used for a project that has not been funded. Mayor Hunter asked when the selected project must be completed. Commissioner Troy stated that the project will be awarded in FY Mr. Lane said that the project must be completed in approximately 14 months. A motion was made by Mayor Hunter to recommend the project solicitation and the prioritization strategy to the Executive Committee. The motion was seconded by Mr. Higgins. The motion passed by voice vote. Mr. Higgins thanked Ms. Gallucci and her staff for using all of NOACA s allocated funding that enabled the agency to receive the additional $1.6 million. Ms. Gallucci thanked stakeholders and partners for doing their part in helping NOACA to move projects forward. Mr. Schipper suggested that the additional funds be used for a project currently in the NOACA TIP or the Transportation Plan. He noted that there are a number of projects in the Plan that are unfunded. He stated that the additional funds can be used to move a project from FY 2017 to FY Ms. Gallucci stated that staff intentionally did not include the TIP as criteria because that would imply that funding already existed. She also noted that the $1.6 million would have no impact on existing TIP projects. Mr. Lane stated that staff discussed the additional funds with the Board and the Finance and Audit Committee. The sentiment of those bodies was to use the funds for new projects or programs that would have a region-wide benefit. Commissioner Troy stated that the motion will only allow staff to prepare recommendations for the PPC to consider on April 10. He asked members to keep in mind that the selected projects will need to meet an immediate need, be shovel ready 6900c 1-6

13 and have a region-wide benefit. If the PPC and the Board endorse the selected projects, staff will work with the sponsors to implement them. Ms. Gallucci reiterated that projects in the Transportation Plan and in the reservoir will be considered for funding, but the selection process should not be limited to those projects, but include other projects in the NOACA region, as well. Reprogramming Transportation for Livable Communities Initiative (TLCI) Funds for a Multimodal Transportation Facility Application Mr. Josh Naramore provided an overview of the TLCI program. He reminded members that the TLCI Policy (Resolution No ) was approved at the January Board meeting and the latest TLCI application round opened January 26. Mr. Naramore stated that staff recently received a TLCI application from regional partners (Amtrak, City of Cleveland, GCRTA and Greyhound). The regional partners are seeking TLCI funding for a study which would evaluate feasibility and options for a multiphased, multimodal transportation facility that would accommodate GCRTA s downtown trolley and adjacent light rail service; Amtrak s inner-city service; and the relocation of the Greyhound Bus Station. For the facility itself, the study would look at pedestrian improvements, way finding and signage as well as better inclusion of shuttle services, taxis, Cleveland s future bicycle share infrastructure; and other public and/or private services. Mr. Naramore stated that the application submitted by the regional stakeholders meets the requirements of the TLCI Policy and is consistent with the objectives of the program. Mr. Naramore mentioned that the regional stakeholders noted in their application that the current schedule for processing applications would not allow them to complete any part of the project for any hope of implementation for the Republican National Convention (RNC). Mr. Naramore used a map to review the proposed project area located near the municipal lot. Mr. Naramore stated that the regional partners are requesting $120,000 in TLCI funding. The total cost of the study is $150,000. The local match for the study will be provided by the City of Cleveland and GCRTA. Mr. Naramore explained that the proposed study can be funded using unused TLCI funds from in the amount of $68,000, along with funding originally awarded to the City of Wadsworth in 2014 in the amount of $52,000. Mr. Naramore stated that if the project is endorsed by the PPC and the Board, staff will work with the regional stakeholders to begin the process of selecting a consultant using the TLCI pre-qualification list. Ms. Gallucci stated that the regional partners are trying to capitalize on the existing Amtrak station to see if it can be enhanced to accommodate a multimodal facility. Commissioner Troy asked who controls the Greyhound Bus Station. Ms. Gallucci stated that the Greyhound Company controls the station and noted that the project discussions have included all the regional partners. She also noted that after the study has been completed, the project will receive funding from a number of sources, including the Greyhound Company. 6900c 1-7

14 Mayor Summers asked what the RNC Cooperative Agreement is and how does it relate to this project. Mr. Naramore stated that the RNC Cooperative Agreement was referenced in the application and was adopted by the NOACA Board. Ms. Gallucci added that the agreement was requested by the RNC Host Committee of major partners in the Greater Cleveland area to basically promise to support the efforts of planning for the RNC, and if possible, accelerate projects. Ms. Gallucci assured members that there was no specific financial or staff commitment involved with the agreement. Mayor Summers asked if the project will be completed in 2016 if a study is conducted now. Ms. Gallucci stated that the plan is to complete the facility and enhance the Amtrak station as the base for the multimodal facility. She noted that some of the project could be completed in 2016 if they got started now. Mr. Naramore added that the regional stakeholders are planning to do the project in phases. Ms. Gallucci noted that there are some long-term issues related to this project, including moving the platforms for Amtrak. She also noted that there has been some discussion about reallocating some of the existing space to accommodate Greyhound bus bays and other vehicles. Mr. Coyne expressed some concern about the equity of the TLCI program. He noted that a number of sponsors would have liked to have been considered for the available funding. Ms. Gallucci advised members that the proposed project will not take away any funding from the TLCI program. She noted that if additional funds had not become available, the regional stakeholders would have had to wait along with the other applicants. A motion was made by Mayor Hunter to recommend the reprogramming of TLCI funds for the multimodal transportation facility application to the Executive Committee. The motion was seconded by Mr. Dave Schroedel. The motion passed by voice vote. Ms. Briley asked why the proposed project should receive TLCI funding over other projects. Ms. Gallucci stated that the proposed project was elevated based on two reasons: 1) the project relates to the RNC, which NOACA did make a commitment to assist in making the event successful and 2) the regional stakeholders were able to complete their application and submit it to NOACA early in the TLCI round. Ms. Gallucci noted that had other sponsors did the same, their projects may have been considered for funding, as well. Ms. Briley asked if any other sponsors submitted a completed application early. Ms. Gallucci said no. Commissioner Troy suggested that NOACA emphasize that the project is not being done specifically for the RNC, but for the general benefit of the region. Ms. Gallucci noted that the regional stakeholders have been working with Greyhound on this project for several months, because the bus company is looking to move from its current facility. If the project is not done, Greyhound may move to a site that does not support multimodal service. Mr. Coyne stated that he had no objections to the project being accelerated for the RNC, but would prefer that the project was not tied to the TLCI program, because of the competitive nature of the program and the need for TLCI funding. Mr. Coyne suggested 6900c 1-8

15 that NOACA allocate some of the $1.6 million it will receive from ODOT for this project. Ms. Gallucci stated that staff will take Mr. Coyne s suggestion into consideration. Commissioner Troy advised members that the proposed project will be reviewed by the Board before it is approved. He asked staff to take into account comments made by PPC members. Transportation Subcommittee Membership Ms. Kathy Sarli reminded members that the revised TS membership structure (Resolution No ) was adopted at the January Board meeting. The size of the subcommittee was changed from 34 to 11. At the January meeting, some members voiced their concerns of the TS being too small and the four smaller transit systems not having seats on the subcommittee. Ms. Sarli stated that at the January TS meeting, the subcommittee recommended adding three seats for the advisory councils (Bicycle and Pedestrian Advisory Council (BPAC), Transit Council and the Safety and Operations Council). The TS also asked staff to review the responsibilities of the TS, taking into consideration comments made by the subcommittee, and make recommendations for additional members to the PPC. Ms. Sarli reviewed the functions of the TS (as referenced in the Code of Regulations) and the revised membership structure that would increase the subcommittee size from 11 to 25. In addition to the council seats, the revised TS membership would consist of one planning director from each member county, plus the City of Cleveland; and one engineer, service director or planning director from the largest city (or second largest city if largest is already represented) in each county. Ms. Sarli noted that if the PPC endorses the recommended changes, staff will present the proposed changes to the Governance Committee. If the Governance Committee endorses the changes, the revised Code of Regulation will be forwarded to the Executive Committee to be placed on the Board s agenda in March for approval. Ms. Sarli stated that the proposed membership changes were ed to the TS for review. Staff received two responses; one from Mr. Allen Biehl, who supported the proposal; and the other from Mr. Mike Salay, who suggested that the TS consist of city, county and transit stakeholders. Mr. Salay also noted in his response that there were some duplication in representation in the revised TS membership with regard to engineers and planners. Commissioner Troy noted there was no need to have a large subcommittee since the PPC adequately represents the region. Ms. Gallucci stated that if the PPC is not at a consensus with the revised TS membership structure, staff can make some adjustments; forward the changes to the PPC for review; and then present the revised TS membership structure to the Governance Committee. Mayor Summers suggested that the PPC take some time to think through the process of making additional changes to the TS membership. He stated that planners can attend the meetings if they want to provide input. He noted that one of the objectives of the 6900c 1-9

16 committees is to make good decisions on behalf of the region. Mayor Hunter concurred with Mayor Summers and noted that the TS membership should be kept to a minimum. Ms. Briley suggested adding the chairs of the advisory councils to the TS membership to provide a balanced perspective to the transportation needs in the region. A motion was made by Mayor Hunter to table the proposed TS membership structure until a thorough review has been completed by staff. The motion was seconded by Mayor Summers. The motion passed by voice vote. INFORMATION ITEMS Fiscal Year (FY) 2016 Overall Work Program (OWP) Mr. Jonathan Giblin presented information on the FY 2016 OWP. He stated that the OWP is a federally required document that is developed by NOACA every fiscal year. Mr. Giblin explained how the OWP will serve as a guide for transportation and environmental planning work. He also provided an overview of NOACA s ongoing work activities in the following areas: Transportation Planning Transportation Studies Environmental Planning Transportation Modeling Research, Analysis and Policy Programming External Relations Administration Mr. Giblin stated that the draft FY 2016 OWP will be presented to NOACA s various committees for review and then to the Board for approval on March 13. The final OWP will be forwarded to ODOT by May 5. Old Business No old business was discussed at this meeting. New Business Commissioner Troy stated that Governor Kasich has revealed his two-year transportation budget. Commissioner Troy noted that if the budget is adopted by the legislature by March 31, it will go into effect July 1. Commissioner Troy asked Mr. Marvin Hayes if he had any comments related to the proposed budget and NOACA s outlook. Mr. Hayes stated that the state budget does not look vastly different than the last biennial budget. He also noted that the state is in the process of consolidating all versions of rail (except for passenger rail) into a freight/rail division. Mr. Hayes stated that NOACA s legislative agenda will be presented to the Northeast Ohio delegation as well as to the committee chairs of the legislature. He noted that NOACA will have a better idea of what the agency can expect later in the process. 6900c 1-10

17 Mr. Hayes stated that asset management is one of NOACA s priorities in terms of what needs to be integrated into the state policy. He assured members that staff will keep the PPC updated on any future developments. Mr. Biehl stated that the purpose of ODOT developing the Office of Freight is to provide local governmental agencies with an easier process for pursuing rail projects. Currently potential project sponsors could be forced to deal with three different ODOT divisions maritime, freight, and Ohio Rail Development Commission. The combined Office of Freight would be more efficient and would allow for a one stop shop. It would also increase the potential for bringing different funding strategies together to advance projects. Adjournment Commissioner Troy announced that the next PPC meeting is scheduled for Friday, April 10, 2015 at 11:30 a.m. There being no further business, the meeting was adjourned at 1:10 p.m. Respectfully submitted, Commissioner Daniel Troy, Lake County Commissioner Chair of the Planning and Programming Committee 6900c 1-11

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19 2015 NOACA PLANNING AND PROGRAMMING ATTENDANCE MEETING DATES 02/12/15 04/10/15 07/10/15 10/09/15 Cuyahoga County Samuel Alai Mayor of Broadview Heights (Dave Schroedel, Alternate) Tanisha Briley City Manager of Cleveland Hts (Richard Wong, Alternate) Armond Budish, County Executive, Cuy County (Nathan Kelly, Alternate) Joseph Calabrese General Manager of GCRTA (Michael Schipper, Alternate) Glenn Coyne Exec. Director of Cuyahoga County Planning Commission (Claire Kilbane, Alternate) Timothy DeGeeter Mayor of Parma (Brian Higgins, Alternate) Susan Infeld Mayor of University Heights (Jeffrey Pokorny, Alternate) Michael Summers Mayor of Lakewood (Dru Siley, Alternate) Bonnie Teeuwen Public Works Director (Stanley Kosilesky, Alternate) A X A A X A X X X Michael Dever Public Works Interim Director (Stanley Kosilesky, Alternate) Freddy Collier, Jr. Director, City Planning Comm. (Donald Angus, Alternate) City of Cleveland Martin Keane Councilman, Ward 17 (Phyllis Cleveland, Alternate) Terrell Pruitt Councilman, Ward 1 (Kevin J. Kelley, Alternate) Matthew Spronz Capital Projects Director (Robert Switalski, Alternate) X X X Geauga County Blake Rear Commissioner 1-13 X

20 MEETING DATES 02/12/15 04/10/15 07/10/15 10/09/15 (Mary Samide, Alternate) James Gills County Engineer (Bruce Landeg, Alternate) Lake County Judy Moran County Commissioner (Jason Boyd, Alternate) Daniel Troy Lake County Commissioner (William Margalis, Alternate) X X Lorain County Kenneth Carney County Engineer (Robert Klaiber, Alternate) Richard Heidecker Columbia Township Trustee (Mark Cunningham, Alternate) Matt Lundy Lorain County Commissioner (John Hunter, Mayor, Sheffield Village, Alternate) A X A Medina County Patrick Patton, City Engineer of Medina (Patrick McNamara, Alternate) Michael Salay County Engineer (David Szabo, Alternate) X A OHIO DEPARTMENT OF TRANSPORTATION (ODOT) Allen Biehl Deputy Director, District 3 (Myron Pakush, Alternate) X Kurt Princic Chief, Ohio EPA, NE District Office (Jennifer Kurko, Alternate) NON-VOTING EX OFFICIO MEMBER ADDITIONAL MEMBER William Friedman (Linda Sternheimer, Alternate) A TOTAL MEMBERS PRESENT: 22 X - Member present A - Alternate present 2308b 1-14

21 Agenda Item No. 2 SUBCOMMITTEE UPDATES

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23 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA Planning and Programming Committee Grace Gallucci, Executive Director DATE: April 3, 2015 RE: Subcommittee Updates ACTION REQUESTED No action is requested at this time. This is an informational item. BACKGROUND/JUSTIFICATION FOR CURRENT ACTION The Planning and Programming Committee evaluates recommendations from its three Subcommittees; Air Quality, Transportation and Water Quality. The Subcommittees provide advice and policy recommendations to the Planning and Programming Committee, so it is essential to have accurate summaries of the proceedings at the Subcommittee meetings. Below are the summaries from the March 2015 Subcommittee meetings. Air Quality Subcommittee The Air Quality Subcommittee (AQS) meeting was chaired by Mayor Holly Brinda on March 20, Under information items, the AQS discussed the following: The preliminary results of the Ohio Rideshare Member Satisfaction Survey NOACA s strategic approach to public education and outreach Air Quality Awareness Week Under old business, the AQS was informed how the U.S. Environmental Protection Agency (EPA) calculates the air quality index (AQI) using pollutant concentration data. Under new business, the AQS was informed that the U.S. EPA released the guidance for the State Implementation Plan (SIP) for the 2008 Ozone Standard. The Air Quality Subcommittee meets next on June 19, 2015 at 9:00 a.m. Transportation Subcommittee The Transportation Subcommittee (TS) meeting was chaired by Mr. Michael Dever on March 20, c 2-1

24 Under action items, the TS endorsed the 4 th quarter SFY 2015 project planning reviews (PPRs), the Plan and Transportation Improvement Program (TIP) amendments and the Annual Priority List. Under information items, the following presentations were made to the TS: SFY TIP development update 2016 Transportation for Livable Communities Initiative (TLCI) planning grant applications 2016 TLCI implementation grants The Transportation Subcommittee meets next on June 19, 2015 at 10:30 a.m. Water Quality Subcommittee The Water Quality Subcommittee (WQS) meeting was chaired by Engineer Jim Gills on March 20, Under information items, the WQS was updated on the 208 facility planning area (FTA) / designated management agency (DMA) work and watershed activities. Also, under information items, the following presentations were made to the WQS: Road salt toxicity in streams New Sewage Treatment System (STS) Rules Under old business, the WQS was updated on the dredging by the U.S. Army Corps of Engineers. The Water Quality Subcommittee meets next on June 19, 2015 at 12:00 p.m. FINANCIAL IMPACT There is no financial impact.. CONCLUSION/NEXT STEPS Updates of the Subcommittee meetings will continue to be provided to the Planning and Programming Committee. 6901c 2-2

25 Agenda Item No. 3 PUBLIC COMMENTS

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27 Agenda Item No. 4 CHAIR/EXECUTIVE DIRECTORS REPORT

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29 Agenda Item No. 5 ACTION ITEMS

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31 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: Planning and Programming Committee Grace Gallucci, Executive Director DATE: April 3, 2015 RE: Planning and Programming Committee Focus Areas for 2015 ACTION REQUESTED The Committee is asked to discuss what it desires to accomplish during calendar year BACKGROUND/JUSTIFICATION FOR CURRENT ACTION Last year, the Planning and Programming Committee focused on efforts to implement the Provisional Transportation Asset Management Program (PTAMP); recommend projects for inclusion in the long-range transportation plan, Transportation Improvement Program (TIP) and annual priority list; develop the Northern Ohio Railroad Alliance (NORA); and implement air and water quality efforts and programs. These efforts are ongoing and should like remain priorities. Staff will lead a discussion as to whether there are additional focus areas the Committee would like to set for this year. FINANCIAL IMPACT There is no financial impact for this decision. CONCLUSION/NEXT STEPS Based on the Planning and Programming Committee s input, meeting agendas and materials will be crafted to accomplish the identified focus areas. GG/ks/6902c 5-1

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33 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: Planning and Programming Committee Grace Gallucci, Executive Director DATE: April 3, 2015 RE: Subcommittee Focus Areas for 2015 ACTION REQUESTED The Committee is asked to discuss what it desires its Subcommittees to accomplish during calendar year BACKGROUND/JUSTIFICATION FOR CURRENT ACTION Last year the Air Quality Subcommittee focused on reviewing and providing advice and recommendations to advance Congestion Mitigation and Air Quality Improvement (CMAQ) projects through the statewide committee and assisting the Planning and Programming Committee and Agency staff in environmental and air quality work program development. These remain ongoing efforts and should likely be 2015 focus areas again. Last year, the Transportation Subcommittee focused on reviewing and providing recommendations regarding projects for inclusion in the long-range transportation plan, Transportation Improvement Program (TIP) and annual priority list; reviewing projects and plans affecting regional transportation and assisting the Planning and Programming Committee and Agency staff in development of the transportation elements of the annual Overall Work Program. These remain ongoing efforts and should likely be 2015 focus areas as well. Last year, the Water Quality Subcommittee focused on providing review and recommendations concerning wastewater treatment facility planning area (FPA) boundary updates; providing advice and policy recommendations on regional water quality environmental issues and transportation projects with related water quality issues; and providing recommendations for the Clean Water 2000 update. These efforts are ongoing and should remain priority areas. Staff will lead a discussion as to whether there are additional focus areas the Committee would like to set for the Subcommittees this year. FINANCIAL IMPACT There is no financial impact for this decision. CONCLUSION/NEXT STEPS Based on the Planning and Programming Committee s input, meeting agendas and materials will be crafted to accomplish the identified focus areas for the Subcommittees. GG/ks/6903c 5-3

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35 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA Planning and Programming Committee Grace Gallucci, Executive Director DATE: April 3, 2015 RE: Project Planning Reviews 4 th Quarter State Fiscal Year (SFY) 2015 ACTION REQUESTED The Planning and Programming Committee is asked to recommend Executive Committee inclusion of approval of the 4th Quarter Project Planning Reviews (PPRs) on the June 12 th Board of Directors agenda. BACKGROUND/JUSTIFICATION Attached are PPR summary documents for the proposed projects. NOACA s Regional Transportation Investment Policy (Resolution ) requires that all proposed federal-aid transportation projects be processed through PPR in order to meet NOACA s adopted goals and federal requirements. PPR consists of four components: staff review, committee review, intergovernmental review and consultation (IGRC), and public involvement. The end product of PPR is a Board resolution that certifies that the project has had thorough review, allowing the project to proceed to the programming stages of the planning process. As part of the PPR process, a description of the proposed improvement and a staff assessment of the project are posted on NOACA s website, A link to the PPRs is included on the home page. Staff adds comments obtained from the public, governmental organizations and NOACA committees as they are received. Proposed projects are posted on the website for three months, allowing adequate time for review and comment. FINANCIAL IMPACT The estimated total cost of the proposed projects is approximately $11.9 million, which includes approximately $2.9 million in NOACA-controlled funds. Funding for these projects is being provided from a variety of federal, state, and local sources. Federal funding is provided by the Federal Highway Administration and Federal Transit Administration and is administered through NOACA and the Ohio Department of Transportation. 5-5

36 GG/em/6904c Attachments: Project Summaries 5-6

37 City of Cleveland Paving Projects Title: City of Cleveland Paving Projects Sponsor: Cleveland Name: CENTER ST; ELM ST and MAIN AVE Estimated Total Cost: $4,040,950 Proposed Source of Federal Funds: NOACA CUY CENTER ST - This project involves rehabilitation along Center Street, from River Road to Old River Road, in Cleveland (location map). The sponsor reports that Center Street is a primary route for truck traffic in the industrial area of the Flats. The work includes milling the existing asphalt and replacing it with a 3 inch asphalt overlay, performing base repair as needed and installing ADA (Americans with Disabilities) compliant curb ramps. The estimated total cost of the project is $1,927,050. The estimated cost of preliminary engineering preliminary development (PEPD) is $100,000. The estimated cost of preliminary engineering detailed design (PEDD) is $50,000. The estimated construction cost is $1,777,050. The sponsor requests that eighty percent ($1,421,640) of the construction cost be funded with STP funds. The sponsor will provide the non-federal share of construction ($355,410). The sponsor reports that the project can be designed and ready to construct by September CUY ELM ST - This project involves rehabilitation along Elm Street, from Division Avenue to Main Avenue, in Cleveland (location map). The sponsor reports that Elm Street is a primary route for truck traffic in the industrial area of the Flats. The work includes milling the existing asphalt and replacing it with a 3 inch asphalt overlay, performing base repair as needed and installing ADA (Americans with Disabilities) compliant curb ramps. The estimated total cost of the project is $1,053,100. The estimated cost of preliminary engineering preliminary development (PEPD) is $100,000. The estimated cost of preliminary engineering detailed design (PEDD) is $50,000. The estimated construction cost is $903,100. The sponsor requests that eighty percent ($722,480) of the construction cost be funded with STP funds. The sponsor will provide the non-federal share of construction ($180,620). The sponsor reports that the project can be designed and ready to construct by September CUY MAIN AVE - This project involves rehabilitation along Main Avenue, from West 25 th Street to Center Street, in Cleveland (location map). The sponsor reports that Main Avenue is a primary route for truck traffic in the industrial area of the Flats. The work includes milling the existing asphalt and replacing it with a 3 inch asphalt overlay, performing base repair as needed and installation of ADA (Americans with Disabilities) compliant curb ramps. The estimated total cost of the project is $1,060,800. The estimated cost of preliminary engineering preliminary development (PEPD) is $100,000. The estimated cost of preliminary engineering detailed design (PEDD) is $50,000. The estimated construction cost is $910,800. The sponsor requests that eighty percent ($728,640) of the construction cost be funded with STP funds. The sponsor will provide the non-federal share of construction ($182,160). The sponsor reports that the project can be designed and ready to construct by September Staff Comment (Summary): General comments: These projects are consistent with NOACA s Connections Goal #3 (Preserve and Improve the Efficiency of the Transportation System). NOACA s STP funds are programmed through SFY If these proposed projects are approved, they will be amended to NOACA s Long Range Transportation Plan. Recommend committee and public review in order to obtain comments. Committee Review: Transportation Subcommittee: No comments; recommended for Planning and Programming Committee review. 5-7

38 Intergovernmental Review and Consultation (IGRC): Public Involvement: 5-8

39 Location Map Center St. (River Rd. to Old River Rd.) Center St. 5-9 Mayor s Office of Capital Projects Division of Engineering and Construction

40 5-10

41 Location Map Elm St. (Division Ave. to Main Ave.) Elm St. Mayor s Office of Capital Projects Division of Engineering and Construction 5-11

42 Location Map Main Ave. (W. 25 th St. to Center St.) Main Ave. Mayor s Office of Capital Projects Division of Engineering and Construction 5-12

43 Modification at the IR-77/Rockside Road Interchange in Independence Title: IR-77/Rockside Road Interchange Modification Sponsor: Independence Estimated Total Cost: $3,361,170 Proposed Source of Federal Funds: Independence History/Background: The City of Independence (project sponsor) is applying for the southbound IR-77/Rockside Road interchange ramp modification. The City in cooperation with ODOT is completing plans and obtaining necessary District and Federal approvals. The resolution ( ) notes the City s consultant was retained under a previous resolution ( ) to complete the design plans and intends to begin construction in The resolution verifies support from City Council and allowed an opportunity for public input on the proposed work. This project was originally presented to the Transportation Subcommittee at its January 30, 2015 meeting. The Transportation Subcommittee reviewed the request and supporting documents at the meeting and recommended the proposed 3rd Quarter Project Planning Reviews, with the exception of this project, for consideration by the Planning & Programming Committee. The Transportation Subcommittee recommended that this project be presented again at its March 20, 2015 meeting pending ODOT review and approval of the required modification study. Proposed Project: The proposed project involves improving the IR-77 interchange at Rockside Road, in the City of Independence (location map). The proposed improvements include widening the southbound ramp to allow double left turn movements from westbound Rockside Road to the southbound IR-77 ramp and double right turn movements from eastbound Rockside Road to the southbound IR-77 ramp. The sponsor reports that work also includes widening eastbound Rockside Road to add an exclusive right turn lane between Summit Park Drive and the IR-77 southbound ramp. Pavement markings, sidewalk, drainage and necessary signal modification work will also be included. The project s estimated total cost, provided by the sponsor, is $3,361,170. The estimated cost of preliminary engineering preliminary development (PEPD) is $144,000. The estimated cost of preliminary engineering detailed design (PEDD) is $127,000. The estimated cost of right-of-way (RW) is $1,000,000. The estimated cost of construction (C) is $2,000,000. The sponsor reports that all phases of the project will be funded entirely with local funds. Staff Comment (Summary): General comments Recommend committee and public review in order to obtain comments pending ODOT review and approval of the required modification study. As of the March 13, 2015 ODOT has not approved the required modification study. Intergovernmental Review and Consultation (IGRC): Public Involvement: Committee Review: Transportation Subcommittee: No comments; recommended for Planning and Programming Committee review. 5-13

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47 Improvements at the IR-71/SR-82 Interchange in Strongsville Sponsor: Strongsville Project Name: CUY SR PID No: Estimated Total Cost: $1,343,551 Proposed Source of Federal Funds: ODOT History/Background: In December 2014, the City of Strongsville approved Ordinance approving and authorizing the filing of an application to NOACA for funding assistance through its Transportation Improvement Program in connection with the IR-71/SR-82 interchange improvements-ramp B modifications. Current Conditions: The sponsor reports that congestion and back-ups occur along SR-82 (Royalton Road) during AM and PM hours on weekdays, early afternoon on weekends and consistently throughout the day from November to January during the holiday season. The back-up extends from the northbound ramps at IR-71 to the South Park Mall. The sponsor also reports that, based on recent crash history, there are numerous rear end and sideswipe/passing crashes on SR-82 eastbound between the IR-71 northbound ramps and the South Park Mall. Proposed Project: The proposed project involves improving the IR-71 interchange at SR-82, in the City of Strongsville (location map). The proposed project consists of changing the existing lane assignments for three SR-82 eastbound lanes at the IR-71 northbound ramp and widening the IR-71 northbound ramp such that two lanes of traffic can enter the ramp. According to the sponsor, the ability to turn right from two lanes is intended to alleviate the back-up due to congestion and to alleviate the need to pass and cut off vehicles waiting to enter the highway, therefore improving safety. The sponsor reports that the project was approved for Highway Safety Improvement (HSIP) funds in November The sponsor further reports that the HSIP funds will be available in January The project s estimated total cost, provided by the sponsor, is $1,343,551. The estimated cost of preliminary engineering preliminary development (PEPD) is $143,597. The estimated cost of preliminary engineering detailed design (PEDD) is $26,621. The PEPD and PEDD phases will be funded by ODOT. The estimated cost of construction (C) is $1,173,333. Ninety percent ($1,056,000) of the construction cost will be funded with HSIP funds. The sponsor will provide the remaining $117,333. Staff Comment (Summary): General comments ODOT 12 reports that the Interchange Modification Study (IMS) for this project hasn t been approved yet. The project was submitted for Safety funding and received a score 37/100, which is average. ODOT is doing the IMS and will be constructing the project. Recommend committee and public review in order to obtain comments pending ODOT review and approval of the required modification study. Intergovernmental Review and Consultation (IGRC): Public Involvement: Committee Review: Transportation Subcommittee: No comments; recommended for Planning and Programming Committee review. 5-17

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49 Highway Safety Program Problem Statement: One lane to access I-71 NB from SR 82 EB Driver preference for curb lane on SR 82 EB up to ¾ of a mile to the west approaching I-71 NB Lane imbalance adds to already congested area Link between congestion and rear end / sideswipe crashes, particularly at SR 82/Howe intersection Proposed Improvements: Provide second SR 82 EB lane to access I-71 NB Improve lane use on SR 82 EB, particularly at SR 82/Howe intersection Location Frequency by Severity: Property Damage Only Injury Crash # Eastbound Crashes Safety Funding Application WEST EAST 82 Southpark Existing Queues along SR 82 EB: Howe Urban Freeway #223 Lane Utilization Issue Drivers prefer curb lane I-71 SB I-71 NB Urban Freeway #138 Urban Non-Freeway #32 82 Urban Non-Freeway #43 West Urban Non-Freeway #152 Howe Rd South Improve Lane Use at SR 82 / Howe Rd intersection Urban Intersection #99 (#12 in 2012) 82 East SR 82 / Howe Rd Intersection Looking Southwest SR 82 Eastbound to I-71 Northbound Ramp STRONGSVILLE, OHIO Urban Freeway #458 #301 # Safety Analyst Ranks:

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51 Title: Intersection Improvement in Amherst Township Sponsor: Lorain County Engineer Project Name: LOR-CR 32/CR /7.28 PID No: Estimated Total Cost: $531,200 Proposed Source of Federal Funds: County Engineers Association of Ohio (CEAO) History/Background: In 2006, the Ohio Department of Transportation (ODOT) required that CEAO spend half of its County Surface Transportation Program (CSTP) funds on safety projects, and it was subsequently determined that the CSTP and Highway Safety Improvement Program (HSIP) funds would be administered by CEAO as separate programs. To be eligible for federal HSIP funding, a project must correct or improve an identified hazardous road section, intersection, or bridge location or feature or address a highway safety problem. In October 2014 the CEAO approved the use of HSIP funds for a project application submitted by the Lorain County Engineer. In November 2014, the Lorain County Board of Commissioners adopted Resolution No requesting NOACA to place the project on its Transportation Plan. Current Conditions: The intersection at Middle Ridge Road (CR-32) and West Ridge Road (CR-52), located in Amherst Township, is a skewed, 3-way "T" intersection (location map). No turn lanes are present on West Ridge at the intersection. Existing crash problems at the intersection of Middle Ridge Road and West Ridge Road are predominately rear-end and angle. The rear-end crashes typically occur on West Ridge Road as traffic stores waiting for motorists to turn onto Middle Ridge Road. The angle crashes typically occur as motorists turn unprotected onto Middle Ridge Road from West Ridge Road. Additionally, due to the lack of a dedicated turn lane on West Ridge Road, many motorists enter the shoulder to make right turns as they wait for vehicles ahead to make left turns onto Middle Ridge Road. Proposed Project: The proposed project involves countermeasures to address the rear-end crashes occurring on West Ridge Road (as traffic stores waiting for motorists to turn onto Middle Ridge Road), to permit vehicles to turn right on Middle Ridge Road and reduce the amount of angle crashes at the intersection by providing motorists protection when turning onto Middle Ridge Road. The proposed countermeasures include: constructing a left turn lane on West Ridge Road onto Middle Ridge Road; and converting the intersection from a stop sign controlled intersection to a signalized intersection The project s estimated total cost is $531,200. The estimated cost of preliminary engineering preliminary development (PEPD) is $15,000. The estimated cost of preliminary engineering detail design (PEDD) is $27,200. The PEPD and PEDD will be funded by the sponsor. The estimated cost of construction (C) is $489,000. Eighty percent ($391,200) of the C cost will be funded with CEAO HSIP funds. The Lorain County Engineer will provide the non-federal share of construction ($97,800). Staff Comment (Summary): General comments: This project is consistent with NOACA s Connections Goal #3 (Preserve and Improve the Efficiency of the Transportation System). Recommend committee and public review in order to obtain comments. Committee Review: Transportation Subcommittee: No comments; recommended for Planning and Programming Committee review. Intergovernmental Review and Consultation (IGRC): Public Involvement: 5-21

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55 Resurface Smith Road in Medina County Sponsor: Medina County Engineer PID No: Estimated Total Cost: $1,994,200 Proposed Source of Federal Funds: County Engineers Association of Ohio (CEAO) History/Background: In November 2013, the Medina County Engineer was approved for CEAO-administered Surface Transportation Program (C/STP) funds for the repair and resurfacing of Smith Road (County Road [CR] 4) in FY (fiscal year) In April 2014, legislation was adopted by the Board of County Commissioners, Medina County Ohio, for the resurfacing on Smith Road in Litchfield, Chatham and Spencer Townships, in Medina County and Penfield Township in Lorain County. Proposed Project: The proposed project involves resurfacing Smith Road, from SR-301 (Spencer Road) to SR-83 (Avon Lake Road), in Litchfield, Chatham and Spencer Townships, in Medina County and Penfield Township in Lorain County (location map). The Lorain County Engineer will reimburse the Medina County Engineer for the portion of the project within Lorain County in accordance with an agreement of cooperation between Lorain County Board of Commissioners and the Median County Board of Commissioners approved in May The estimated construction cost of the project is $1,994,200. Eighty percent ($1,595,360) of the construction cost will be funded with C/STP funds. The sponsor will provide the 20 percent ($398,840) non-federal share of construction. The project can be designed and ready to construct in April Staff Comment (Summary): General comments: This project is consistent with NOACA s Connections Goal #3 (Preserve and Improve the Efficiency of the Transportation System). Recommend committee and public review in order to obtain comments. Committee Review: Transportation Subcommittee: No comments; recommended for Planning and Programming Committee review. Intergovernmental Review and Consultation (IGRC): Public Involvement: 5-25

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59 Maintenance Projects in Medina County Sponsor: Medina County Engineer Estimated Total Cost: $600,000 Proposed Source of Federal Funds: County Engineers Association of Ohio (CEAO) History/Background: In 2006, The Ohio Department of Transportation (ODOT) required that CEAO spend half of its County Surface Transportation Program (CSTP) funds on safety projects, and it was subsequently determined that the CSTP and Highway Safety Improvement Program (HSIP) funds would be administered by CEAO as separate programs. To be eligible for federal HSIP funding a project must correct or improve an identified hazardous road section, intersection, or bridge location or feature or address a highway safety problem. The following projects have been approved by the CEAO for the use of Highway Safety Improvement Program (HSIP) funds: MED CR GR FYS 2018 and This project involves the installation of new and upgrade of existing deficient guardrail and bridge rail on various county roads in Medina County in state fiscal year (SFY) 2018 (PID No : MED CR GR FY 2018) and SFY 2019 (PID No : MED CR GR FY 2019). The estimated construction cost is $100,000 and $200,000, respectively. The construction will be funded with 100% HSIP funds administered through the CEAO. MED CR PM FYs This project involves the installation of new pavement markings on various county roads in Medina County in state fiscal year (SFY) 2018 (PID No : MED CR PM FY 2018), SFY 2019 (PID No : MED CR PM FY 2019 and SFY 2020 (PID No : MED CR GR FY 2020). The estimated annual construction cost is $100,000. The construction will be funded with 100% HSIP funds administered through the CEAO. Staff Comment (Summary): General comments: These projects are consistent with NOACA s Connections Goal #3 (Preserve and Improve the Efficiency of the Transportation System). Recommend committee and public review in order to obtain comments. Committee Review: Transportation Subcommittee: No comments; recommended for Planning and Programming Committee review. Intergovernmental Review and Consultation (IGRC): Public Involvement: 5-29

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61 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA Planning and Programming Committee Grace Gallucci, Executive Director DATE: April 3, 2015 RE: Plan and TIP Amendments 4th Quarter State Fiscal Year (SFY) 2015 ACTION REQUESTED The Committee is asked to consider recommending this item to the Executive Committee for placement on the Board of Directors June 2015 agenda. This action directs that NOACA s long-range transportation plan (Plan) and the Transportation Improvement Program (TIP) be amended to include the proposed projects as indicated. Please note that some of the projects listed are to be amended to the Plan, some to the TIP, and others to both the Plan and TIP. BACKGROUND/JUSTIFICATION The proposed amendments to the Plan and the state fiscal year (SFY) TIP are being processed through project planning review (PPR). The projects include maintenance, roadway and safety projects sponsored by various entities. FINANCIAL IMPACT The estimated total cost of the proposed projects is approximately $11.9 million, which includes approximately $2.9 million of NOACA controlled funds. Funding for these projects is being provided from a variety of federal, state, and local sources. Federal funding is provided by the Federal Highway Administration and is administered through NOACA and the Ohio Department of Transportation. CONCLUSION/NEXT STEPS With Planning and Programming Committee concurrence, the Plan and TIP amendments will be placed on the May 8, 2015 Executive Committee agenda for consideration to be included on the June Board of Directors agenda. GG/em/6905c Attachments: Amendments Summary 5-31

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63 PID Project Description SFY Transportation Improvement Program Highway and Bikeway Element Amendments Type of Work Funding Data CUY CENTER ST Rehabilitation PEDDCleve $50,000 Plan Cleveland: River Rd to Old River Rd 0.66 mile PEPDCleve $100,000 Plan CE Cleve $35,541 Plan CE STP $142,164 Plan CO Cleve $319,869 Plan CO STP $1,279,476 Plan $1,927,050 CUY ELM ST Rehabilitation PEDDCleve $50,000 Plan Cleveland: Division Ave to Main Ave 0.38 mile PEPDCleve $100,000 Plan CE Cleve $18,062 Plan CE STP $72,248 Plan CO Cleve $162,558 Plan CO STP $650,232 Plan $1,053,100 CUY IR 77 / ROCKSIDE RD INTERCHANGE Interchange improvements RW Indpnc $1,000, Independence: widen IR-77 SB ramp to allow double LTs from Rockside WB to IR- 77 SB; and double RTs on Rockside EB to IR-77 SB; add RT lane on Rockside EB, btwn Summit Park Dr and IR-77 SB ramp; pavement markings, sidewalks, drainage, signal work as need 0.80 mile 1.14 miles CO Indpnc $2,000, PEDDIndpnc $217, PEPDIndpnc $144, $3,361,000 CUY MAIN AVE Rehabilitation PEDDCleve $50,000 Plan Cleveland: W 25th St to Center St 0.12 mile PEPDCleve $100,000 Plan CE Cleve $18,216 Plan CE STP $72,864 Plan CO Cleve $163,944 Plan CO STP $655,776 Plan $1,060,800 4/3/15 AQ required? exempt exempt exempt exempt PE=preliminary engineering, RW=right of way, C=construction, CE=construction engineering, CO=construction contract, PEDD=preliminary engineering detailed design, PEPD=preliminary engineering preliminary development, AR=archeological recovery 5-33

64 PID Project Description SFY Transportation Improvement Program Highway and Bikeway Element Amendments Type of Work Funding Data 4/3/15 AQ required? CUY SR Intersection Improvement PEDDHSIP $21, exempt Strongsville: Highway Safety Improvement Program to change the existing lane assignments for SR-82 EB to IR-71 NB ramp from thru/thru/right to thru/thru-right/right to alleviate excessive queuing in the SR-82 EB curb lane PEDDODOT $2, PEDDODOT $2, PEPDHSIP $102, PEPDODOT $15, PEPDODOT $11, PEPDODOT $14, CE Strngs $8, CE HSIP $73, CO Strngs $109, CO HSIP $982, $1,343, LOR MIDDLE RIDGE RD (CR-32)/WEST RIDGE RD (CR-53)- Intersection improvement CE LOR CO $8,900 Plan exempt 3.02/7.28 CE C/HSIP $35,600 Plan Amherst Twp: CO LOR CO $88,900 Plan Intersection of Middle Ridge Rd (CR-32) and West Ridge Rd (CR- 53) improve skewed intersection by constructing turn lanes and CO C/HSIP $355,600 Plan installing signal PEDDLOR CO $27,200 Plan PEPDLOR CO $15,000 Plan $531, MED CR VAR GR FY2018 Guardrail CE C/HSIP $3,800 Plan exempt Medina County: upgrade/replacement CO C/HSIP $96,200 Plan Various locations on county roads in Medina County $100,000 FUNDED BY STATEWIDE LINE ITEM MED CR VAR GR FY2019 Guardrail CE C/HSIP $7,700 Plan exempt Medina County: upgrade/replacement CO C/HSIP $192,300 Plan Various locations on county roads in Medina County $200,000 FUNDED BY STATEWIDE LINE ITEM PE=preliminary engineering, RW=right of way, C=construction, CE=construction engineering, CO=construction contract, PEDD=preliminary engineering detailed design, PEPD=preliminary engineering preliminary development, AR=archeological recovery 5-34

65 PID Project Description SFY Transportation Improvement Program Highway and Bikeway Element Amendments Type of Work Funding Data 4/3/15 AQ required? MED CR VAR PM FY2018 Pavement markings CE C/HSIP $3,800 Plan exempt Medina County: Various locations on county roads in Medina County FUNDED BY STATEWIDE LINE ITEM CO C/HSIP $96,200 Plan $100, MED CR VAR PM FY2019 Pavement markings CE C/HSIP $3,800 Plan exempt Medina County: Various locations on county roads in Medina County FUNDED BY STATEWIDE LINE ITEM CO C/HSIP $96,200 Plan $100, MED CR VAR PM FY2020 Pavement markings CE C/HSIP $3,800 Plan exempt Medina County: Various locations on county roads in Medina County FUNDED BY STATEWIDE LINE ITEM CO C/HSIP $96,200 Plan $100, MED SMITH RD (CR ) Resurfacing CE MED CO $11,960 Plan exempt Spencer Twp, Chatham Twp, Litchfield Twp: SR 301 (Spencer Rd) to SR 83 (Avon Lake Rd) FUNDED BY STATEWIDE LINE ITEM CE C/STP $47,840 Plan CO MED CO $398,840 Plan CO C/STP $1,595,360 Plan $2,054,000 PE=preliminary engineering, RW=right of way, C=construction, CE=construction engineering, CO=construction contract, PEDD=preliminary engineering detailed design, PEPD=preliminary engineering preliminary development, AR=archeological recovery 5-35

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67 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA Planning and Programming Committee Grace Gallucci, Executive Director DATE: April 3, 2015 RE: Fiscal Year 2016 Provisional Transportation Asset Management Projects ACTION REQUESTED The Committee is asked to consider recommending this item to the Executive Committee for placement on the Board of Directors June 2015 agenda. BACKGROUND/JUSTIFICATION FOR CURRENT ACTION The Provisional Transportation Asset Management Policy was approved by the Board of Directors on April 11, 2014 through resolution number to address the region s immediate critical needs. The Policy authorizes a list of projects to be developed, which are to be implemented through the Provisional Transportation Asset Management Policy over the course of the next two years. The project list was developed using NOACA s Regional Pavement Management System, which prioritizes projects using a cost benefit analysis based on pavement condition, traffic data, functional classification and connectivity factors, but which is unable to consider other criteria (e.g. adjacent land use, employment, etc.). To enhance and supplement missing criteria from the RPMS, NOACA has partnered with the affected communities to establish a final list of projects using the RPMS generated prioritized data as a baseline, while taking into consideration factors such as project readiness, multimodal use, economic development, and improved access to community destinations and job centers. As NOACA staff coordinated with the communities, it was discovered that some projects were unable to be completed in fiscal year These projects were accommodated in future years as part of the Transportation Improvement Plan (TIP) development. The projects moving out of the FY16 PTAMP list created an opportunity to advance projects that were next in line on the list, and have the ability to be awarded in FY Below is the proposed revised FY2016 PTAMP project list: 5-37

68 Revised Provisional Transportation Asset Management Projects For State Fiscal Year 2016 Total Average Construction PTAMP 80% Pavement Name Community Length Width Cost Funding SR Elyria $738,077 $590,462 SR Willoughby, Willoughby Hills $2,185,606 $1,748,485 HARVARD Cleveland $3,500,562 $2,800,450 SR North Randall Village $329,600 $263,680 ST. CLAIR AVE. Cleveland $3,930,000 $3,144,000 US Mayfield Heights $1,220,920 $976,736 WARREN RD. Cleveland $1,369,900 $1,095,920 US Strongsville $2,111,500 $1,689,200 SNOW Brook Park $3,301,750 $2,641,400 SR 175 Euclid $889,920 $711,936 W.150TH Cleveland $2,035,795 $1,628,636 SR Avon $2,169,719 $1,735,775 SR Mentor $3,870,449 $3,096,359 Total $27,653,798 $22,123,039 NOACA staff has met with all the project sponsors, and all have committed to awarding their projects in FY2016. FINANCIAL IMPACT There is no additional financial impact as this action merely reflects substitution of projects. In addition to the substitution of projects, some projects required cost refinements, which will be considered by the Finance and Audit Committee. The substitution and cost refinements will not exceed the $40M approved for the program by the Board. CONCLUSION/NEXT STEPS Upon recommendation from the Planning and Programming Committee, the refined draft project list will be presented to the Executive Committee on May 8, With Executive Committee concurrence, the Board of Directors will be asked to take action on the recommendations at its June 10, 2015 meeting. Quick implementation of the provisional program will address the vital needs of the region while continuing to work on the comprehensive Transportation Asset Management Program. GG/ks/6906c 5-38

69 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA Planning and Programing Committee Grace Gallucci, Executive Director DATE: April 3, 2015 RE: NOACA SFY Preliminary Draft Transportation Improvement Program (Revised 4/9/2015) ACTION REQUESTED The Committee is asked to consider recommending this item to the Executive Committee for placement on the Board of Directors June 2015 agenda. BACKGROUND/JUSTIFICATION A first draft of the TIP, dated February 2015 was developed through coordination with the project sponsors and program managers for scope and schedule updates. This draft did not contain a delineation of projects utilizing NOACA controlled funds. Staff assembled the information into the first draft Transportation Improvement Program (TIP) and submitted it to ODOT, FHWA and FTA for review and comment. NOACA has developed a second draft of its TIP for state fiscal years (SFYs) The draft TIP contains the program of projects for SFY 2016 through SFY 2019, including projects to be funded with NOACA controlled funds and projects financed with other federal funds. This draft is being utilized for statewide STIP/TIP public participation, which runs from March 30, 2015 to April 10, In accordance with NOACA s Public Interaction Policy (2011 Update), April 2011), the NOACA TIP will be available for review and comment through May 15, The March 2015 draft TIP can be viewed on the NOACA website at the following link: NOACA and ODOT will be hosting open houses to invite public review and comment on the STIP / TIP documents on the following dates: Tuesday, April 7, from 1 p.m. to 6 p.m. at NOACA s offices; Wednesday, April 8, from 4 p.m. to 7 p.m. at ODOT District 12 (5500 Transportation Blvd., Garfield Heights); Thursday, April 9, from 10 a.m. to 6 p.m. at ODOT District 3 (906 North Clark St, 5-39