BOARD INSIGHTS. April Innovation Brew Works Celebrates One-Year Anniversary. page 13

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1 BOARD INSIGHTS April 2016 Innovation Brew Works Celebrates One-Year Anniversary page 13

2 PUBLISHED BY: Cal Poly Pomona Foundation. Inc. Ph: Fx: WHAT YOU SPEND ON CAMPUS STAYS ON CAMPUS Next Board Meeting The next Board of Directors meeting is scheduled for Thursday, May 19 from 2:00 to 4:00 p.m. in the Garden Vista Room at Kellogg West Conference Center & Hotel. Surplus funds generated by all Cal Poly Pomona Foundation operations go back to the University to provide financial and facility resources to benefit students, faculty, and staff. May 2016 Committee Meetings Schedule Personnel Committee Meeting Tuesday, May 3, 2016 from 10:00 a.m. to noon foundation.cpp.edu Investment Committee Meeting Thursday, May 5, 2016 from 9:00 to 11:00 a.m. Program Committee Meeting Wednesday, May 11, 2016 from 2:00 to 4:00 p.m. Finance Committee Meeting Thursday, May 12, 2016 from 2:00 to 4:30 p.m. Board of Directors Meeting Thursday, May 19, 2016 from 2:00 to 4:00 p.m. 2

3 Strategic Planning: Share Your Voice and Vision The Strategic Planning website has been launched, giving the campus community an opportunity to share vital input as Cal Poly Pomona charts a course for the next several years. The campus community is invited to share their voice and vision for the university through an online feedback form. As a Foundation Board member, you are encouraged to share your unique perspective and valuable input. Your contribution is appreciated. Please respond before noon on Monday, April 25, Cal Poly Pomona to Host the California Association of College Stores Spring Showcase Cal Poly Pomona will be hosting the California Association of College Stores (CACS) Spring Showcase on April 26 in the Bronco Student Center, Ursa Major. The Spring Showcase is a one-day table-top show presented by CACS and its vendors for General Merchandise buyers. Since there will be many in attendance from other universities, this will be an excellent opportunity to show off the beautiful Cal Poly Pomona campus and Bronco Bookstore! 3

4 Bronco Bookstore s Code of Ethics The Bronco Bookstore s Code of Ethics declaration recognizes that the Bronco Bookstore is committed to purchasing ethically. ETHICS STATEMENT The Code of Ethics for the Bronco Bookstore at Cal Poly Pomona stipulates that all vendors and business partners must adhere to local, state, and federal laws pertaining to fair labor and safety practices. This code relies on and is consistent with ethical standards of the following: California State University system California State Polytechnic University, Pomona Cal Poly Pomona Foundation, Inc. The Fair Labor Association (FLA) The Bronco Bookstore reserves the right to cancel orders, return merchandise, and/or terminate business dealings with any vendor/business partner who violates these standards. CODE OF ETHICS The Bronco Bookstore and its employees are committed to a moral and ethical standard of business practices, including but not limited to: Employment Relationship Employers shall adopt and adhere to rules and conditions of employment that respect workers and, at a minimum, safeguard their rights under national and international labor and social security laws and regulations. Nondiscrimination No person shall be subject to any discrimination in employment, including hiring, compensation, advancement, discipline, termination, or retirement, on the basis of gender, race, religion, age, disability, sexual orientation, nationality, political opinion, social group, or ethnic origin. Forced Labor There shall be no use of forced labor, including prison labor, indentured labor, bonded labor, or other forms of forced labor. Child Labor No person shall be employed under the age of 15 or under the age for completion of compulsory education, whichever is higher. Health, Safety, and Environment Employers shall provide a safe and healthy workplace setting to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of employers facilities. Employers shall adopt responsible measures to mitigate negative impacts that the workplace has on the environment. 4

5 Third Southern California Edison Building Comes to Innovation Village Trammell Crow Company and Millie & Severson Inc. constructed the third Southern California Edison building in Innovation Village in record time! Construction began in January 2015 and was completed in March Southern California Edison employees are in the process of moving into the building in phases over the next several weeks. The staff who are moving into the new building are from various locations including Brea, Rancho Cucamonga, Ontario, and Rosemead. The majority will be in place by the end of April. The Foundation and Cal Poly Pomona approved the installation of a raised crosswalk on Innovation Way to assist those employees who will be walking to and from the buildings. Most of the employees in the new Southern California Edison building work for the same department as their colleagues in the other two buildings across the way. With the completion of the third building, Southern California Edison will occupy 369,000 square feet of space and will become the largest tenant at Innovation Village in terms of space and number of employees; approximately 1,200 total employees will be working at Southern California Edison in Innovation Village. Construction on the third SCE building began in January 2015 and concluded in March

6 Village Roundup: March 2016 Pi Day! After an intense beginning of the month with the shelterin-place situation that occurred, the University Village staff united together to bring some smiles and tasty treats to Village residents at the third annual Pi Day Celebration! For the last three years, University Village staff have celebrated Pi Day, which is held on March 14 (or 3.14, the mathematical number for pi). Staff members from each of the University Village departments worked together to provide residents with a slice of tasty pie! Over the course of two hours, Village staff served over 300 slices of pie. It was a great way to thank residents for staying with the Village and a wonderful mini-break during finals week. Francisco Retires March also marked the end of a legacy. After 15 years of dedicated service to the Foundation in the facilities department, Francisco Salguero has retired. Residents frequently remarked how much they appreciated Francisco. Francisco said hi to me every time I saw him and always put a smile on my face! says one Village resident. [Francisco] taught me some great life lessons and [gave me] advice about hard work, expresses another Village resident. He was always smiling. Francisco s smile and his stories will certainly be missed by residents and Village staff alike! Upcoming Events The operations staff is hard at work gearing up for the licensing process for summer and next academic year! 6

7 H Café Opens at Collins College H Café at the Collins College of Hospitality Management has officially opened. H Café is a small convenience store serving grab-and-go snacks, beverages, and self-serve Starbucks coffee. H Café was named after a family who generously donated for the naming of the café as well as a 37 H x 25 W Chihuly painting titled Dot Combo. The painting is hanging on the north wall between two vertical windows. For dining hours, visit 7

8 Kellogg West Conference Center & Hotel Completes Room Renovations Kellogg West Conference Center & Hotel at Cal Poly Pomona has renovated all 85 guestrooms. The project began in July 2015 and took nearly six months to complete. The extensive improvements were done to provide on- and off-campus guests with modernized features and a higher level of comfort at an affordable rate. It was time to remodel and upgrade, says Cameron Edmonds, director of Kellogg West Conference Center & Hotel. The new rooms are modern, clean, and very comfortable with warm colors and great lighting. The remodeled rooms include updated furniture, artwork, carpet, headboards, bedding and linens, lighting, mirrors, and curtains. The rooms are now adorned in soft, contemporary colors and neutral accents, complete with dimmable LED lighting over the beds. For even more convenience, new ihome clock radios with USB ports and ipad and iphone charging docks were installed next to the beds. The bathrooms were also updated with new countertops, flooring, and Moen fixtures. Since the completion of the remodeling, many returning and loyal clients, as well as guests who have come for large conference events, have enjoyed the new rooms and have given positive feedback, states Cameron. The new modern style of the rooms has increased guest satisfaction at Kellogg West. To enhance customer satisfaction even more, Kellogg West is also in the process of updating the Wi-Fi in all of the guestrooms and conference centers. The project is expected to be finished by the end of May. To schedule a tour at Kellogg West, please call to speak to a sales manager. For more information or to book a room at Kellogg West, visit 8

9 Foundation Supports Neutra House Nomination as a National Historic Landmark On April 4, Foundation Executive Director Paul Storey wrote a letter of support to Chief J. Paul Loether of the National Park Service (NPS) to encourage his consideration of the VDL Neutra House as a National Historic Landmark. According to the NPS website, landmark designations are bestowed upon nationally significant historic places designated by the Secretary of the Interior because they possess exceptional value or quality in illustrating or interpreting the heritage of the United States. The VDL Neutra House in Silver Lake, CA The VDL Neutra House sits on Silver Lake and is a signature space, demonstrating vanguard architect Richard Neutra s aesthetic focus and inspiration for his later works; he wanted people of ordinary income living in an urban setting to aspire to a higher design standard for their own homes. The home was originally constructed in 1932, but was rebuilt in 1964 after the home was destroyed by fire. Richard Neutra was awarded an American Institute of Architects Gold Medal in 1977, which is given to those who have a significant body of work with lasting influence on the theory and practice of architecture. In 1980, Richard Neutra s widow donated the house to the Cal Poly Pomona Foundation to be used by the university s College of Environmental Design faculty and students. The College of Environmental Design has coordinated the efforts of the City of Los Angeles to keep the home open to the public and integrate it into curriculum for Cal Poly Pomona students and architects worldwide. Tours of the VDL Neutra House are on Saturdays from 11 a.m. to 3 p.m. The last tour is 30 minutes before closing (usually at 2:30 p.m.) Admission is $15 for adults, $10 for students and seniors, and free for children under the age of twelve. There is no need to make an appointment. Guided tours are given on a first-come, first-served basis. Tours are given by Cal Poly Pomona architecture students and are around 30-minutes long. Visit for more information. To learn more about this remarkable University/Foundation asset, please visit the website at: 9

10 Bronco Bookstore to Host Annual Grad Fair The 2016 Grad Fair will be held on April 19 and 20 from 9 a.m. to 6 p.m. inside the Bronco Bookstore and atrium. Vendors from Jostens, Herff Jones, Graduation Day Flowers, and many campus partners will be there to provide all the information needed for the Cal Poly Pomona graduates big day in June. The bookstore would like to thank Alumni Affairs as they assisted with a hard copy mailer that was sent to graduating students and their families for the first time. The bookstore is really hoping to generate a lot of excitement about Grad Fair with this new method! 10

11 EMV at Dining Venues What is EMV? WHAT: EMV is a fancy name for a chip-embedded credit card. EMV stands for Europay, Mastercard, Visa. Some people call it Chip and Pin, though generally no pin is required. WHY: Using the chip instead of the magnetic stripe adds a significant layer of security and protects us from fraud. WHEN: EMV was implemented on April 4 in dining locations with MICROS registers. WHERE: EMV is in all dining locations except Vista Market, Subway, Carl s Jr., Poly Fresh, and all Pony Express stores (Campus Center, CLA, and CBA). HOW: Customers use the chip on their card instead of the magnetic stripe to pay with a credit card. The card reader tells the customer what to do, and the transaction may take a little longer. The key to speeding things up is to get the customer to insert their card early in the transaction. BONUS! OTHER PAYMENT METHODS ARE AVAILABLE WITH THESE READERS!: The new credit card readers also accept Apple Pay, Android Pay, Google Pay, etc. and the transaction is virtually instantaneous! IMPORTANT! Customers who still use their magnetic stripe for credit card transactions are now required to sign the credit card slip for any transaction $10 or more. 11

12 KELLOGG WEST EMPLOYEE OF THE MONTH MARCH 2016 M agdalena Aleman Magdalena has worked at Kellogg West since She first began as a dish washer and was then promoted to pantry cook, which is the position she holds today. She has been very dependable through the years. Magdalena is also known throughout the university for her fresh, delicious spicy salsa. It is a pleasure to support her in this recognition and her years of service to the Kellogg West operation. Jose L. Rodriguez Executive Chef, Kellogg West Executive Chef Jose L. Rodriguez and Pantry Cook Magdalena Aleman 12

13 Innovation Brew Works Celebrates One-Year Anniversary Innovation Brew Works celebrated its one-year anniversary on Saturday, April 9 from 1:00 to 10:00 p.m. The event featured craft beers, craft sodas, food, live entertainment, raffles, and more. Despite the rainy weather, waves of people came in and out of the event throughout the day and night. A special anniversary beer called Innovation Celebration and a mac n cheese pizza were specifically created for the festivity. A variety of house-made craft sodas along with class clown beers were also offered. Class clown beers are regular Innovation Brew Works beers with a twist; for instance, mango and habanero were added to the Innovation Brew Works beer Brethren Belgian. Guests also had the opportunity to munch on free popcorn, order from the usual Innovation Brew Works menu, or purchase food from the award-winning Poly Trolley food truck. A raffle for Innovation Brew Works merchandise and other prizes, including Beats headphones and the complete Star Wars saga on Blu-ray, was held every hour from 2:00 to 9:00 p.m. Guests could also purchase Innovation Brew Works merchandise inside or at an outdoor tent. Several local bands performed throughout the event, including The Motors, Attic Empire, Lions!, and Headbed. To commemorate the special occasion, guests and staff members were able to write messages and post photos on the giant chalkboard inside the brewery. For more information about Innovation Brew Works and for dining hours, visit 13

14 Dining Services Director Aaron Neilson stands proudly outside Innovation Brew Works. 14

15 Several local bands performed during the Innovation Brew Works anniversary celebration. The full Innovation Brew Works menu was available during the celebration. Guests were able to purchase Innovation Brew Works merchandise and sample specially-made beers outside. Guests and staff were able to write messages on the brewery s chalkboard during the event. A special mac n cheese pizza was made specifically for the one-year anniversary celebration. Guests gathered both indoors and outdoors during the event. Those outside were kept toasty with heating lamps. 15

16 Financial Reporting System: Training Sessions Held in February and March As part of our efforts to improve access to the financial reporting system, Financial Services Department offered four training sessions in February and March. The sessions included a review of how you can configure your screen (dashboard) with the blue puzzle piece in the lower right hand corner to understand the structural or parts of a project and architecture of the system (project is who and object is where ) as well as to gain a better understanding when selecting those parts in your financial reports. We also presented various financial reports, including click, drag and drill reports that allow for further detail through sub-reports or drill downs and access to source documents supporting the transactions when web forms are used. We demonstrated the use of various web forms (electronic forms) and work flow (where the web form goes) that can be used instead of paper forms, which allows for the approval process from your Outlook . We also provided a brief understanding of the authorized signers and reviewed how we manage the ever-changing environment with respect to those who can sign. There was some good dialogue and we did receive a request for a click, drag and drill income statement and have uploaded this report to the dashboard. We appreciate the opportunity to provide the training and for those who took time out of their day to attend. Please let us know if you need any training and we will make sure to get you in contact with your internal manager assigned to your division and/or college. If you have any questions or would like to discuss further please contact David Prenovost at ext or at dfprenovost@cpp.edu. 16

17 Schedule of New Grants March 2016 Project Title Awarding Agency New Awards College/Division Project Director Integration of Research, Mentoring, Role Modeling to Prepare Students for PhD Programs (RISE) State Preschool Program (CSPP) National Institute of Health California Department of Education 577,693 Science Jill Adler-Moore 33,701 Student Affairs Celeste Salinas General Child Care and Development Program (CCTR) California Department of Education 4,650 Student Affairs Celeste Salinas 616,044 17

18 Unaudited Financial Statement Highlights Feb EXECUTIVE SUMMARY The purpose of this article is to provide information related to the unaudited financial performance of the Foundation for the month of February The Foundation generated a monthly deficit versus a budgeted surplus mainly due to unrealized/ realized losses from endowment and general investments and operations of continuing education and restricted Foundation Programs. ENTERPRISES Summary For the month ended, the enterprise operations generated a surplus greater than budgeted mainly due to Housing, Dining, and Kellogg West operations outperforming. Bronco Bookstore Revenues are 10% or $27,182 short of budget largely due to a computer purchased by the university that requires invoicing. Cost of goods is 77% versus 69% again due to the above invoice requires processing; payroll and expenditures are 72% versus 71% of revenues. We appreciate the university s support and the president s request that what you spend on campus stays on campus. Dining Services Revenues exceed budget by 4.5% or $92,960. These revenues consist of 61% from retail and 39% from board operations; cost of goods sold is 34% versus 36% of budget, salaries and expenditures are 53% versus 54% budgeted. Retail revenues exceed budget by 15% or $171,971; cost of goods is 36% versus 38% of budget, salaries are 31% versus 33% of budget and expenditures are 24% versus 23% of budget generating a surplus of $113,922 versus $66,945 budgeted. Board operation revenues are 91% Monthly Budget Monthly Actual Monthly Variance Y T D Budget Y T D Actual Enterprise Activities Bookstore (107,928) (118,636) (10,708) 84, ,666 Dining Services 204, ,529 67, ,057 5,810 Kellogg West Conf. & Hotel 1,899 51,911 50,012 (16,262) 63,578 University Village Housing 300, ,232 85, , ,913 Subtotal: 398, , ,347 1,030,967 1,199,967 General Activities Foundation Administration (61,742) (48,390) 13,352 (416,195) 173,170 Real Estate Development (38,320) (54,329) (16,009) (11,230) (230,692) General Investments 127,431 (169,287) (296,718) 783,651 (2,168,482) Building Rental 6,969 15,819 8,850 50,757 77,130 Subtotal: 34,338 (256,187) (290,525) 406,983 (2,148,874) Designated Funds (102,463) (162,047) (59,584) (800,499) (546,753) Other Activities Research Office 3,754 2,096 (1,658) 30,454 36,768 Agriculture (70,958) (40,229) 30, , ,664 Continuing Education 79,348 (56,732) (136,080) 609, ,939 Fdtn Programs-Unrestricted 1 (71,893) (71,894) 8 33,797 Subtotal: 12,145 (166,758) (178,903) 806,748 1,124,168 Net Surplus/(Deficit) 342,709 6,044 (336,665) 1,444,199 (371,492) Unrestricted: Fdtn Programs-Restricted 168,632 (69,206) (237,838) 1,742, ,451 Endowment Programs- 475,887 (410,647) (886,534) 2,181,092 11,478,702 Restricted Assets Transferred to 0 (52,217) (52,217) 0 (287,447) University Net Surplus/(Deficit) 644,519 (532,070) 1,176,589 3,924,016 11,610,698 Restricted Net Surplus/(Deficit) Grand Total: 987,228 (526,026) 1,513,254 5,368,215 11,982,190 18

19 or $79,011 short of budget; costs of goods are 31% versus 33% of budget, salaries are 23% versus 23% of budget and expenditures are 27% versus 29% of budget generating a surplus of $152,522 versus a budgeted surplus of $139,012. Kellogg West Catering/Dining Revenues exceed budget by 79% or $91,634, cost of goods is 29% versus 29%, salaries are 44% versus 68% and expenditures are 20% versus 29% of revenues generating a surplus of $13,645 versus a deficit of $30,669 budgeted. Kellogg West Conference Center & Hotel Revenues exceed budget by 30% or $41,005 as conference business was better than expected, salaries are 32% versus 40% and expenditures are 38% versus 58% of revenues generating a surplus of $51,910 vs $1,899 budgeted. University Village Revenues are in line with budget and occupancy is at 98.2%, salaries and expenditures are 61% versus 70% of budget generating a surplus greater than budgeted. GENERAL ACTIVITIES General Activities reported a deficit versus a budgeted surplus mainly due to unrealized losses in the General Investment Portfolio and Real Estate expenditures currently of approximately $386,000 with respect to Lanterman Development Center in excess of the budgeted amount of $500,000, the actual amount will be invoiced and reimbursed by the university. DESIGNATED EXPENSES Designated Gifts generated a deficit greater than budgeted due to meals & refreshments, advertising, rent/commissions and other expenditures exceeding budgeted. OTHER ACTIVITIES (presented year-to-date actual versus budget) Sponsored Research has generated a year-to-date surplus greater than budget due to year-to-date indirect revenues exceeding budget by 8.46% or $64,512 and direct grant expenditures short of budget by 1.3% or $98,765 generating an effective rate of 11.05% versus the budgeted rate of 11.5%. Agriculture-Aid-to-Instruction year-to-date revenues exceed budget by 3.8% or $97,033 mainly due to donations of approximately $102,000 to the Wasmansdorff House at Pine Tree Ranch that was not budgeted and exceed prior year revenues by 25% or $501,135 even after taking into consideration the donation to the Wasmansdorff House at Pine Tree Ranch, costs of goods are 20% versus 16% of budget and payroll and expenditures are 72% versus 77% of budget generating a year to date surplus in excess of budgeted surplus due to Pine Tree Ranch, Farm Store, and Pumpkin Festival offset by Agronomy Farm, Arabian Horse Center and Ornamental Horticulture. Continuing Education year-to-date revenues are 90% or $471,352 short of budget mainly due to CPELI revenues; payroll and expenditures are 81% versus 87% of budget mainly due to savings in advertising, rent/commissions, services, supplies, travel, bank fees, salaries and benefits generating a year to date surplus greater than budgeted. Foundation Programs Unrestricted includes the activities that are not third party donor imposed stipulations. Year to date revenues are 87% or $49,954 short of budget mainly due to prior fiscal year indirect cost recoveries allocation between unrestricted and restricted programs; expenditures (excluding Transfers to the University # 7344) are 78% or $83,781 short of budget generating a year to date surplus versus a zero budget. Endowment/Investment unrealized/realized investment losses are $12.6 million, donations are 43% or $382,128 below budget; expenditures are in line with budget. Foundation Programs Restricted Revenues exceed budget by 8% or $491,410, expenditures exceed budget by 46% or $2.1 million. If you have any question or need additional information, please contact David Prenovost at dfprenovost@cpp.edu or call (909)

20 We Are Fifty. We Are Golden. 20