Art & Craft Fair Vendor

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Edwin Scott
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Art & Craft Fair Vendor RULES AND REGULATIONS About is a non-profit initiative that provides the entire family with world-class entertainment, art, exercise and play for a remarkably low cost.

research. This music and arts festival was conceptualized and established by Ashley Furniture Industries, Inc. in 2009.

1 Art & Craft Fair Vendor RULES AND REGULATIONS About is a non-profit initiative that provides the entire family with world-class entertainment, art, exercise and play for a remarkably low cost. It is also one of Wisconsin s largest charity events, raising more than $425,000 in 2017 for more than 40 non-profit organizations, including participating schools, children s charities and medical research. This music and arts festival was conceptualized and established by Ashley Furniture Industries, Inc. in Today, more than 50,000 people attend the event held in Arcadia, Wisconsin s Memorial Park. BOOTH INFORMATION Hours Friday, August 10: 3:00PM 7:00PM Saturday, August 11: 10:00AM 6:00PM Vendors are allowed to open as early as 8:00AM but are not required to. This is an all-weather event. Vendors must stay with their booth during these times. Vendors must be present both days. Booth Space Booth space measures 10 wide by 10 deep with 2 spacer on each side (10 x 20 is also available). The space assigned at vendor check-in is the only space allotted to you. reserves the right to change vendor locations without notice in accordance with changes that are made to the grounds. If you find during set-up that you will need more space, you must contact the vendor coordinator who may contract additional space based on availability. You will be required to pay for the additional space before sales will be allowed at your booth. Displays must be contained within your space. Booth spaces may be located on asphalt, gravel or grass. Please be aware that ground may be uneven. Equipment will NOT provide any equipment to you including tent, tables, service counters, chairs, storage units and/or any other equipment for the sale of your products. Vendors must provide their own tents, lights, tables and displays. Tents can be of any color, although white is preferred. Booths MUST be anchored to the ground by weights at all times. In the event of high winds or inclement weather, booth owners are responsible and liable for the security and safety of their structures, as well as anything contained within. Vendors should be prepared for inclement weather with rain covers, tie-downs and weights. All equipment, supplies and overstock must be stowed and hidden within the space provided. No unsightly materials or equipment should be visible to the crowd. 1

2 APPLICATION & ACCEPTANCE Application Deadline Applications must be submitted online or received by mail by June 15, 2018, to participate in this event. Acceptance Booth acceptance is based on, but not limited to the following: previous history with us, our desire to offer an assortment of booths and completion of all required documentation. reserves the right to deny an applicant for any reason. reserves the right to cancel any contract upon receipt of notice from any fair, festival or other event that the exhibitor has been suspended, expelled from or otherwise penalized for violation of contract terms or rules of venue. Returning vendors are given a priority but are not guaranteed a spot or the same location as previous years if accepted. If approved, you will receive an acceptance with specific information regarding the 2018 event. Notice of acceptance will be ed on or before June 30, will be the primary mode of communication. If your address changes, it is your responsibility to notify us. All work must be of original concept by the vendor. Vendors or direct sellers selling mass produced, commercial or imported products, copies, kits, molded or prefabricated work will not be accepted. Special requests (such as booth placement) are not guaranteed, but are considered in accordance with the date the application was received. Booth Fee 10 x 10 booth: $ x 20 booth: $80.00 If we do not receive payment and all required information by July 31, 2018, you will be removed from the event and a replacement will be contacted. New vendors, please do not submit payment until you receive an application acceptance . Please make checks payable to and mail to: Arcadia, WI Wristbands & Parking Passes Vendors will be given TWO (2) admission wristbands per booth (10 x 10 and 10 x 20 ). Additional wristbands (after the 2 provided) may be purchased at the gate for $10 each. Vendors will be given ONE (1) restricted area vehicle parking pass per booth. ALL vehicles and trailers must be parked in this area. Wristbands and parking passes will be mailed out prior to the event to accepted vendors after payment has been received. Refunds Vendors who submit a written cancellation request through by July 31, 2018, may receive a full-refund. No refunds will be allowed after that date. 2

3 ADDITIONAL INFORMATION Sales & Sales Tax We do not guarantee sales at your booth. Hawking and making sales outside of your approved booth space is not permitted under any circumstance. Sales are not reported to. Wi-Fi and cellular service is limited at the park. Vendors cannot rely on internet connection for sales. There is an ATM on site. Vendors are responsible for collecting, reporting and paying their own local state sales tax on all items sold at the festival. Current tax rate is 5.5% for the state of Wisconsin. A copy of your tax permit must be displayed during operations, on site. To obtain a Wisconsin sales tax number, write to Wisconsin sales and use tax division, dept. of revenue, PO Box 8902, Madison WI ; go online at or call Load-in Vendors may check-in Friday from 8:00AM until noon. Vendors must have their booth completely set up by Friday, August 10 at 2:00PM. Vendors will only be allowed to drive to their booth location until 1:00PM. All cars must be off of Memorial Park Dr. by 1:00PM on Friday. NO EXCEPTIONS! Check-in information will be ed to accepted vendors prior to the event. When you arrive at check-in, a festival representative will direct you to your booth space. Once your booth is set up, it can remain up for the remainder of the event. Load-out Vendors may not load-out before 6:00PM Saturday. All vendors must load out before 11:00AM on Sunday. Vehicles are NOT PERMITTED on Memorial Park Dr. at ANY TIME on Saturday. will provide volunteers to help transport your materials to your vehicle. It is recommended that vendors bring hand-operated carts or dollies to assist in load-out of merchandise and equipment. Security provides general grounds security throughout the entire weekend of the event but is not responsible for damage to, loss, or theft of property belonging to a vendor, his agent, employees, business invitees, visitors or guests. Electricity No electricity will be provided by. Quiet generators are acceptable with pre-approval by the festival organizers. Please add this request into the special requests section of the application. Demonstrations Demonstrations of work in progress are welcome at our event. If you wish to perform any demonstration, please add your request into the special request section of your application, please include all information including times, special set-up requirements, and any other specific information. Trash & Garbage Vendors are responsible for leaving booth spaces and area clean. All trash from your operation must be removed and/or placed in proper receptacles when you load out. Any vendor leaving garbage will be billed for its removal. 3

4 Advertising We encourage accepted vendors to advertise their participation in our event. If you wish to obtain promotional brochures with event details to distribute, we will provide you with these upon request. However, vendors are not allowed to promote their participation on social media or any other platform prior to acceptance. Additional Notes Pets are not allowed, this includes the festival grounds and all festival/staff parking areas. No exceptions. Do not leave your animals in your vehicle, or animal control will be summoned. Service animals are the only animals allowed on grounds with proper paperwork readily available. Vendors will NOT be allowed to bring outside food and beverage carry-in into the festival. There will be food and beverage for purchase at the event. Unauthorized motorized vehicles are not allowed on the grounds. AWARDS Eligibility All work must be of original concept by the exhibitor and the artist must be present at the Art & Craft Fair. Mass produced, commercial or imported products, copies, kits, molded or prefabricated work will not be accepted. Awards Application All vendors interested in participating in entering for awards must submit four (4) photos representing your works. Photos can be submitted in the online application or ed to com by June 15, If you wish to submit photos by mail (on a nonreturnable USB storage device or 4x6 photos), please mail to: Arcadia, WI Selection is made based on originality, execution of design, technique and craftsmanship, creative use of materials, aesthetic qualities, and diversity of media. Monetary awards will be distributed after the event. To be eligible for an award, you must participate in the event. Awards Awards will be distributed as follows: Art Category Best of Show $1000 Platinum Award $1000 Gold Award $500 Student Artist Award $250 Craft Category Best of Show $250 Student Award $250 Additional Awards Best Display $250 (2 winners chosen day of event) 4

eligible for awards-4 photos of your original work Contact Information Email: ashleyforthearts@ashleyfurniture.

5 CHECKLIST & CONTACT Application Checklist Completed and signed application and agreement. Current Wisconsin Sales Tax Number or last four digits of your social security number Wisconsin Temporary Event Operator and Seller Information Form If you wish to be eligible for awards-4 photos of your original work Contact Information Phone: Mailing Address: Arcadia, WI This document is a list of rules and regulations that you agree upon as a vendor. If you choose not to comply with these guidelines, will ask you to leave the festival site without refund. KEEP A COPY OF THESE RULES & REGULATIONS FOR YOUR RECORDS. 5

2018 Festival in the Park - Craft/Art Vendor Application

2018 Festival in the Park - Craft/Art Vendor Application PLEASE READ CAREFULLY AND IN FULL You are invited to participate in the 40th Annual Festival in the Park (FIP) July 20-22, 2018 in Spearfish, SD.