ROAD SHOW SPONSOR AND EXHIBITOR BOOKLET

Transcription

1 ROAD SHOW SPONSOR AND EXHIBITOR BOOKLET

2 2018 CRA ROAD SHOW Join us for the 2018 CRA Road Show at the County Road Association s Annual Highway Conference Lansing Center, Exhibit Halls A-B Tuesday, March 13 2:30 6:30 p.m. & Wednesday, March 14 9 a.m. Noon Get your brand and representatives in front of Michigan s county road agencies and guests from the Michigan Department of Transportation, cities and villages. Two-day, indoor heavy equipment and vendor show! Main Stage will allow educational product demonstrations!

3 SPONSORSHIP OPPORTUNITIES The 2018 CRA Highway Conference is the best time of the year to interact with Michigan s county road agencies, guests from road agencies throughout the state and key industry leaders. Sponsorships are a great way to increase your visibility! Opportunities include: Targeted events such as receptions, meals and refreshments breaks; Sponsorship of logo materials, conference bags, and lanyards; and Customized sponsorships to meet your company s needs. DON T MISS THE 2018 ROAD SHOW! The award-winning 2018 CRA Road Show provides a forum to show your services, products, software, equipment or other items of interest to engineers, finance directors, managers, superintendents and commissioners of Michigan s 83 county road agencies and our guests from MDOT and local governments. Exhibitors get: Access to more than 400 industry leaders and agency decision makers; Quality networking opportunities; and Member appreciation for your support of county road agencies. MORE QUALITY TIME WITH ATTENDEES The Road Show will run from 2:30 to 6:30 p.m. on Tuesday, March 13, and from 9 a.m. to noon on Wednesday, March 14. In addition to Michigan s county road agencies, MDOT, city and village DPW directors and staff have been invited to attend the show at no charge to them. Many great restaurants in downtown Lansing are available to gather with current or prospective clients following the show on Tuesday night. Vendors are also invited to join us for the Legislative Reception on Wednesday evening. Door prizes will be drawn throughout the Road Show on Tuesday and again on Wednesday from 10 a.m. to noon. WANT TO TALK? A small Main Stage area is available at the show on Wednesday from 10 a.m. to 11:30 a.m. for short, informative presentations demonstrating the benefits of innovative technologies, products and services. Talking slots will fill up fast! Contact Christina Strong at or at cstrong@micountyroads.org. CRA 2018 Highway Conference Sponsor and Road Show Booklet 3

4 2018 CRA ANNUAL HIGHWAY CONFERENCE AND ROAD SHOW SPONSORSHIP OPPORTUNITIES The following sponsorship opportunities are available for the 2018 County Road Association Annual Highway Conference: The Road Ahead, to be held March 13-15, 2018, at the Radisson Hotel and Lansing Center in downtown Lansing. Sponsorships confirmed by November 3, 2017, will be noted in the Highway Conference registration booklet. All sponsors will be acknowledged on the CRA website, in on-site materials, on conference signs and other promos throughout the event. Sponsors may also include promotional materials in attendee tote bags. HOW DOES THE SPONSOR PROGRAM WORK? Sponsors must be Associate Members of the County Road Association of Michigan. Sponsorships are used to offset the expenses of the conference and are accepted on a first-come, first-served basis, with the first option going to the 2017 sponsor of that service. Acceptance of the sponsorship does not imply CRA s endorsement of a product or service. Submit the sponsorship application by February 1, 2018, along with either full payment or a 50 percent deposit. For companies that have not been in good standing with the Association, we reserve the right to require full payment before the sponsorship is granted. Payment in full is required by February 20, Upon acceptance of sponsorship, CRA will send a confirmation . If you wish to include materials in the registration tote bags, items must be received at the County Road Association of Michigan Office (417 Seymour Ave., Ste. 1, Lansing, MI 48933) no later than February 20, We expect more than 400 attendees from county road agencies, plus industry leaders and guests. Door prizes must arrive at the County Road Association of Michigan office (417 Seymour Ave., Ste. 1, Lansing, MI 48933) no later than February 20, 2018, to be included on sponsor signs. Sponsorships are non-refundable. Sponsors wishing to utilize the conference (The Road Ahead) logo on materials may contact Christina Strong in the CRA office for permission. 4 Sponsor and Road Show Booklet CRA 2018 Highway Conference

5 SPONSOR LEVELS Marquee: $4,000 Includes two booths and five registrations. Signature: $3,000 Includes two booths and four registrations. Diamond: $2,000 Includes one booth and three registrations. Platinum: $1,500 Includes one booth and two registrations. Gold: $1,000 Includes one booth and one registration. Silver: $800 Includes one booth. Bronze: $500 Includes one registration. YOUR COMPANY HERE WELCOMES YOU TO THE 2018 CRA ROAD SHOW MARQUEE SPONSORSHIP Marquee Sponsorship of the Road Show, March $4,000 Limited to one Signature sponsor of the Road Show will receive special marquee signage at show entrance; Premium booth location at show entrance; Two booths and five registrations. SIGNATURE SPONSORSHIPS Road Show Lounge, March $3,000 Limited to one Exclusive hosting rights to the Road Show Lounge throughout the show, a 40 x 20 booth including space for your exhibit, and a comfortable lounge area. One keg of beer and server during the Tuesday evening President s Reception and coffee on Wednesday morning; Two booths and four registrations. Main Stage Sponsor March 14...$3,000 Limited to one Exclusive hosting rights to the main stage on Wednesday, March 14; Premium booth location adjacent to the main stage on Wednesday, March 14, and President s reception on Tuesday, March 13; Two booths and four registrations. CRA 2018 Highway Conference Sponsor and Road Show Booklet 5

6 * Logo will be shown before and after presentations. No logos shown during presentations. DIAMOND SPONSORSHIPS Kick-off Breakfast... $2,000 Company logo on screens adjacent to the stage (see photo above); Special acknowledgement in on-site program and at event; Representatives of sponsoring company may attend breakfast at no charge; One booth and three registrations. Keynote Luncheon Speaker Chip Lutz... $2,000 Company logo on screens adjacent to the stage (see photo above); Seating at VIP table with Chip Lutz; Special acknowledgement in on-site program and at event; Representatives of sponsoring company may attend luncheon at no charge; One booth and three registrations. Awards Breakfast... $2,000 Company logo on screens adjacent to the stage (see photo above); Special acknowledgement in awards program booklet; Special acknowledgement in on-site program and at event; Representatives of sponsoring company may attend breakfast at no charge; One booth and three registrations. Shuttle Sponsor... $2,000 Sponsorship of shuttle service provided throughout the conference on a consistent basis from the Radisson Hotel and Lansing Center to the Hyatt Place Lansing at the Eastwood Towne Center; Recognition on shuttle schedule signage; One booth and three registrations. 6 Sponsor and Road Show Booklet CRA 2018 Highway Conference

7 PLATINUM SPONSORSHIPS Sign Printing Sponsor... $1,500 Sponsor underwrites cost of conference printing including signs, graphic decals, other specialty printing needs; One booth and two registrations. President s Reception, during the Road Show, Tuesday, March $1,500 Company banner may be hung at the President s Reception. Banner must be approved by CRA and the Lansing Center. Banner should not exceed 3 x 3 and should have grommets; Special acknowledgement in on-site program and at event; Representatives of sponsoring company may attend reception at no charge; One booth and two registrations. Legislative Reception, Wednesday, March $1,500 each Company banner may be hung at the Legislative Reception. Banner must be approved by CRA and the Lansing Center. Banner should not exceed 3 x 3 and should have grommets; Special acknowledgement in on-site program and at event; Representatives of sponsoring company may attend reception at no charge; One booth and two registrations. GOLD SPONSORSHIPS Hosted Beer Service at Road Show, Tuesday, March 13...$1,000 Limited to two Sponsor underwrites cost of hosted keg service (Tuesday); One booth and one registration. Hosted Bar at Road Show, Tuesday, March $1,000 - Limited to three Sponsor underwrites cost of hosted bar service (Tuesday); One booth and one registration. Wine Tasting at Road Show, Tuesday, March 13...$1,000 Limited to two Sponsor underwrites cost of wine tasting service (Tuesday); One booth and one registration. On-site Program... $1,000 Sponsor underwrites the cost of the on-site program layout and printing; One booth and one registration. Lanyards/Name Badge Holder... $1,000 Sponsor will cover the cost of lanyards. Lanyards will be ordered by CRA as agreed upon with the sponsor; One booth and one registration. Attendee Tote Bags... $1,000 Sponsor will cover the cost of tote bags. Tote bags will be ordered by CRA as agreed upon with the sponsor; One booth and one registration. CRA 2018 Highway Conference Sponsor and Road Show Booklet 7

8 SILVER SPONSORSHIPS Refreshment Breaks... $800 Signs will be displayed during refreshment breaks with your company logo; One booth. CRA 100th Anniversary Souvenirs... $800 Sponsor underwrites the cost of providing CRA 100th Anniversary giveaways to attendees at the conference; One booth. BRONZE SPONSORSHIPS Wireless Internet Sponsor... $500 Sponsorship underwrites the cost of wireless internet services; Highlighted space in the on-site brochure; One registration. SPECIAL THIS YEAR!!! CRA 100th Anniversary Banquet Sponsorship...$3,000 Limited to three Recognition on 100th Anniversary Banquet signage; Company logo on screens adjacent to the stage (see photo, top of page 6); Opportunity for two-minute speaking slot during event; 125 word welcome message in program booklet; Logo inclusion in banquet program; Two trade show booths; Two company representatives (including speaker) can attend banquet free of charge. Complete the 2018 Road Show Sponsor/Exhibitor Form online at: DOOR PRIZE DONATIONS Road Show & Annual Business Meeting Door Prizes (values vary). Signs will be created for both the Road Show and the Annual Business Meeting acknowledging door prize donations. Prizes will be drawn throughout the Road Show and as attendance prizes at the end of the conference. CUSTOM SPONSORSHIPS Not seeing what you re looking for? Call Christina Strong at , to discuss a customized sponsorship package to meet your company s needs. SILENT AUCTION ITEMS NEEDED A Silent Auction will be held during the Road Show to benefit Roads+ (CRA s political advocacy arm). Road Show attendees will visit vendor booths to bid on auction items. Vendors can bring their Silent Auction items with them to the Road Show. Complete the Roads+ Silent Auction donation form at To learn more, contact Donna Cianciolo, dcianciolo@mackadmin.com, or Cindie Dulaney at cdulaney@micountyroads.org or at Sponsor and Road Show Booklet CRA 2018 Highway Conference

9 ATTENTION 2018 ROAD SHOW SPONSORS AND EXHIBITORS! STEP 1 If you have questions about sponsoring the CRA Road Show or purchasing booths please contact CRA Communication Manager, Christina Strong at or at cstrong@micountyroads.org. STEP 2 For questions on booth assignments, changing trade show attendee names, booth layout, move-in times, confirmation letters, wash bay services and assistance on the day of the event, please contact Tammi Connell, CRA s on-site coordinator at or at Tammi_CRA@outlook.com. GET CONTACT INFO OF POTENTIAL CLIENTS AT THE COUNTY ROAD ASSOCIATION OF MICHIGAN 2018 ROAD SHOW! As a sponsor or exhibitor at the 2018 County Road Association of Michigan (CRA) Road Show, you are eligible to order a one-time-use electronic list of all participants who attend CRA s 2018 Annual Highway Conference and Road Show. Please complete the participants list order form and rental agreement online at Payment must be made before the list will be provided. You can choose to be invoiced or pay by credit card on the online form. You must also provide an address for the electronic list. CRA 2018 Highway Conference Sponsor and Road Show Booklet 9

10 2018 CRA ROAD SHOW EXHIBITOR INFORMATION SHOW HOURS: TUESDAY, MARCH 13, 2:30 6:30 P.M. WEDNESDAY, MARCH 14, 9 A.M. NOON Exhibitor Move- in: Equipment move-in is scheduled for Monday, March 12, from 1 to 6 p.m. based on location within the exhibit hall. Standard vendor move-in is Tuesday, March 13, from 8 a.m. to noon. All exhibits must be set up by noon on Tuesday, March 13, prior to the show opening at 2:30 p.m. Exhibitor Move -out: Exhibitors may not tear down until the room has emptied of guests at noon on Wednesday, March 14. For the safety and comfort of guests, security will only open overhead doors after the show is closed. Exhibits must be removed by 4 p.m. on Wednesday, March 14. Booth Rates: Standard 10 x 10 booth rates are $400 for the first booth. Multiple booth discounted rates are as follows: 2 booths $750 3 booths $1,100 4 booths $1,450 5 booths $1,750 6 booths $2,000 Each additional booth space, add $200 Standard Booth Equipment: Each 10 x 10 exhibit booth includes: Draping with 8 high backs and 3 sides, 2 x 8 covered and skirted table, folding chairs, wastebasket, carpet, basic wireless internet, and sign including company name and booth number. Special displays, decorations or booth furnishings may be obtained in advance from Art Craft Display. Visit and click on Get Exhibitor Kit. Enter event code You will need your booth number, which will be assigned in mid-february. The Art Craft advance order deadline is Monday, February 26, Electric Service: Electrical service can be purchased through the Lansing Center for a rate of $55 for both days, if ordered 10 days before the show. At the show, the price increases to $80. If you have questions about ordering electricity, contact the Lansing Center at Fire Hazards and Equipment Rules: All exhibits must conform to the ordinances and regulations of the City of Lansing and the laws of the State of Michigan. The following requirements are in place for vehicles and equipment: The client/owner must disconnect vehicle battery. Gas tank should have 1/8 of a tank of gas or less. Gas tank should be capped. A drop cloth or plastic sheeting must be placed under the engine. Vehicle should be dried as much as possible before entering the building. If the vehicle is placed on a carpeted area, additional carpet squares must be placed under the wheels. A set of keys should be left with security with a contact person and phone number. Popcorn, Pretzels and Other Rules: A variety of rental options, such as popcorn and hot pretzel machines, and catered items are available from the Lansing Center. Visit and click on the Exhibit at the Center tab for a comprehensive list of facility guidelines and rules for a successful show. If you have questions about ordering, contact the Lansing Center at Hotel Accommodations, Storage, Event Information: For additional event information including hotel and registration materials visit Events/Highway-Conference. Complete the 2018 Road Show Sponsor/Exhibitor Form online at: 10 Sponsor and Road Show Booklet CRA 2018 Highway Conference

11 Guidelines for Participation in the CRA Road Show 1. Exhibitors must be Associate Members of the County Road Association of Michigan in good standing. 2. Booths will be reserved on a first-come, first-served basis with some premium booth locations reserved for key event sponsors. 3. Every effort will be made to accommodate requested locations and configurations. Booth assignment(s) will be provided to you between February 15-February 16, All items that can be carried away should be put in safekeeping when the booth is not attended. Exhibits and exhibit equipment are brought into the building, maintained and removed at the exhibitor s risk. While the room will be locked on Tuesday evening, the County Road Association of Michigan assumes no liability for lost, stolen or damaged exhibits or exhibit equipment. 5. No exhibitor shall change booths or sublet space without permission of the show coordinator. 6. Solicitation of business will be confined exclusively to companies exhibiting in the Road Show. 7. Exhibitors may install signs, display counters or other items, but they cannot impede the visibility of any booths or extend into the aisles. Please be considerate of other vendors and keep bright lights and other distractions to a minimum. Any sound tracks or audio presentations must be kept at a low volume so as not to disturb adjoining exhibits. 8. To attend the entire conference, a full registration should be purchased. Registration cancellations received by March 1, 2018, full refund. March 2-7, 50 percent refund. After March 7, no refunds. Early bird pricing for a full Highway Conference registration ends February 23, Individual tickets for the breakfast ($25) and luncheon ($35) on Wednesday, March 14, will be available for exhibitors. 10. Vendors must provide the names of their representatives during the pre-registration process. If for some reason a named representative cannot attend, you may substitute when arriving at the conference. 11. Vendors may donate a door prize to be given away during the trade show or during the Annual Business meeting. Please complete the sponsor/exhibitor form online for this process. 12. Payment in full is required by February 20, You are responsible for the loading and unloading of displays. If you need storage during your stay, please contact the Lansing Center. 14. Trade show cancellations before January 31, 2018, full refund; February 1-February 15, 50 percent refund; after February 15, no refund. 15. Exhibitors planning to drive vehicles or equipment to the facility should contact CRA s on-site coordinator for additional information about equipment wash bay services. CRA 2018 Highway Conference Sponsor and Road Show Booklet 11

12 2018 CRA ROAD SHOW Lansing Center, Exhibit Halls A-B March 13 & 14 N 12 Sponsor and Road Show Booklet CRA 2018 Highway Conference

13 SIGN UP ONLINE! Sign up for the 2018 Road Show online at: CRA 2018 Highway Conference Sponsor and Road Show Booklet 13

14 HOTEL INFORMATION Main Hotel Radisson Hotel Lansing at the Capitol 111 N. Grand Ave., Lansing, Ml Group: #CRA18 Phone: Rate: $124.95/night Parking: $6/night For information on Hospitality Suites, contact Cindie Dulaney at or at Secondary Hotel: Hyatt Place Lansing/Eastwood Towne Center Just 5 Minutes from the Lansing Center with Continuous Shuttle Service 2401 Showtime Drive, Lansing, Ml Group: #G-CRA3 Phone: or Rate: $119/night, until Feb. 16 Parking: Free Shuttle Hours: Continuous shuttle service between Hyatt Place and Radisson/Lansing Center March 13 - Noon to Midnight March 14-7 a.m. to Midnight March 15-7 a.m. to 1 p.m. Lansing Center Parking and Loading: In addition to parking at the Radisson and shuttle service from the Hyatt Place, limited parking is available at the Lansing Center at $7 per day, per entry. The loading zone in front of the Lansing Center will be reserved by CRA for your convenience during exhibit set-up and tear down hours. REGISTRATION INFORMATION For additional information on registering to attend the full 2018 CRA Annual Highway Conference, please visit Questions on Hotel, Registration Issues or Hospitality Suites, please contact Cindie Dulaney at or at cdulaney@micountyroads.org. 14 Sponsor and Road Show Booklet CRA 2018 Highway Conference

15 NOTICE OF ON-LINE EXHIBITOR KIT Re: County Road Association of Michigan March 13-14, 2018 Lansing Center Dear Exhibitor: Art Craft Display, Inc. has been selected by your show management to serve as the Official Exhibition Service Contractor for this event. YOUR EXHIBITOR KIT FOR THIS EVENT IS AVAILABLE ON-LINE. IF YOU DO NOT HAVE INTERNET ACCESS, ART CRAFT DISPLAY CAN FAX OR MAIL THE KIT BY CALLING (517) IF YOU NEED ADDITIONAL EQUIPMENT OR SERVICES YOU CAN ORDER ONLINE OR DOWNLOAD ORDER FORMS USING THE FOLLOWING PROCEDURES: Go to the following website: Click on: Get Exhibitor Kit Enter Event Code: ADVANCE ORDER DEADLINE IS MONDAY, FEBRUARY 26, 2018, 5:00PM If we can be of any further assistance, please contact us. We are looking forward to being of service to you. THANK YOU FOR YOUR PATRONAGE CRA 2018 Highway Conference Sponsor and Road Show Booklet 15

16 ROAD SHOW SPONSOR AND EXHIBITOR CONTACT COUNTY ROAD ASSOCIATION OF MICHIGAN 417 Seymour Ave., Suite 1, Lansing, MI Phone Fax