TULANE NAVY ROTC ALUMNI ASSOCIATION TULANE UNIVERSITY 6823 St. Charles Avenue New Orleans, LA 70118

Transcription

1 TULANE NAVY ROTC ALUMNI ASSOCIATION TULANE UNIVERSITY 6823 St. Charles Avenue New Orleans, LA MINUTES: Board Meeting, 9 December 2014, Navy Building Chairman: President Wayne Bienvenu Members Present: Brian Bourgeois, Paul Deckert, Mike Flynn, Morris Gray, Michael Hallal, Nora Huete, Timothy Huete, Gregory Kahn, Gretchen Lowe, and William Vaudry. Members Who Sent in Proxies: Thomas Wicker. Members Absent: Norris Fant. Unit Representative: Captain P. Huete, USN (PNS) The meeting was called to order at 1732 by the Chair. The Chairman asked for reading of the minutes from the Board Meeting held on 9 September 2014 and the General Meeting held on 14 November A motion was made to waive the reading of the minutes and to accept them as written. The motion was seconded and carried unanimously. Morris Gray gave the Nominating Committee s Report, including the slate of officers for A motion was made and seconded to accept the committee s report and to approve the slate of officers for The motion passed unanimously. The Secretary passed out an excel spreadsheet for the 2015 NROTC Alumni Association Board of Directors (Attachment 1) and asked that members review the information for accuracy. The Chairman requested the Treasurer s Report. Treasurer Greg Kahn reviewed the Tulane NROTC Alumni Association Financial Report 1 January December 2014 (Attachment 2) and associated transactions. A motion was made to accept the Treasurer s report as written. The motion was seconded and carried unanimously. The Chairman then asked for Committee reports. There was some discussion on standing committees for The Board re-certified current standing committee chairmen as follows: Archives Norris Fant Communications Mike Hallal Fund Raising Greg Kahn Membership Paul Deckert (new appointment) Scholarships Nora Huete Navy Building Wayne Bienvenu Unit Support Gretchen Lowe 1

2 The Awards Committee was folded into Unit Support and the Memorial Committee into Archives, both moves pending approval by committee chairmen and assistance of personnel handling these committees. Unit Support Committee - Gretchen Lowe reviewed committee handout (Attachment 3) which details committee activities in 2014 and goals/planned activities for Scholarship Committee The Chair gave the report and stated that he wants to find ways to maximize use of available funds. Communications Committee - Michael Hallal gave a committee update (Attachment 4). The committee sent a newsletter prior to Homecoming to the entire mailing list of over 1300 addresses. Analysis of subsequent dues and donations payments indicates that this newsletter produced more revenue than it cost to distribute. It also netted the airfare donation to send three Tulane midshipmen to the Notre Dame Leadership Conference. Membership Committee The Chair appointed Paul Deckert chairman of the Membership Committee. He reviewed the membership goals for the coming year (Attachment 5), with some discussion amongst the board. It was noted that dues paying members should be solicited, that unit staff members be allowed to become members if authorized by the Articles of Incorporation, that membership cards be issued to members, and that a membership desk be provided at the annual meeting and reception. Colonel Deckert agreed to propose a specific plan to implement this guidance to the committee. Fundraising Committee - Greg Kahn gave a summation of funding sources and reviewed the Budget Formulation 2014 sheet (Attachment 6). Archives Committee Mike Hallal gave an update on committee meetings and letters to alumni requesting oral histories. Navy Building Committee - Wayne Bienvenu gave an update on the building issue and stated that nothing is happening at this time. New Business: The Secretary presented a list of important dates for the 2015 Tulane Alumni Association Calendar, which will be posted on the Association website. A motion was made to approve the 2015 Calendar, was seconded, and approved unanimously. The Treasurer, Greg Kahn, reported that the 2015 budget was still not completed, but would be ready for the March Board of Directors meeting. Upon his request, a motion was made, and seconded, to authorize expenditures in the first quarter of CY 2015 in accordance with those incurred in the first quarter of The motion was voted on and passed unanimously. The Chair presented his strategic focus for 2015 (Attachment 7), which he also discussed at the General Meeting held on 14 November The Chair then asked for standing committee goals. 2

3 Gretchen Lowe presented the Unit Support Committee s goals for 2015 (Attachment 3). One initiative is to send Tulane midshipmen to the Notre Dame Leadership Conference, and the Committee needs up to $350 to cover costs. A motion was made to approve $350 for this conference, which was seconded and approved unanimously. The Chair asked that the Communications Committee include this effort in the newsletter to help solicit additional funds. The PNS also discussed the possible acquisition of the USS Constitution float from NRD NOLA. Mike Hallal presented the Communications Committee goals for 2015 (Attachment 4). The Treasurer, Greg Kahn will put together a proposed 2015 budget to be presented at the next meeting. A motion was made to adjourn the meeting. The motion was seconded and carried. The Chair adjourned the meeting at Signed: Tim Huete, Secretary Approved: Wayne Bienvenu, President 3

4 Tulane NROTC Alumni Association, Inc Board of Directors * Name Year Residence Position Col. Wayne J. Bienvenu, USMC (ret.) 1959 Covington, LA President CAPT Brian S. Bourgeois, USN (ret.) 1982 Slidell, LA Col. Paul Deckert, USMC (ret.) 1986 New Orleans, LA Mr. Norris L. Fant 1944 New Orleans, LA Col. Michael Flynn, USMC 1990 New Orleans, LA Mr. E. Morris Gray 1959 Metairie, LA Vice President CDR Michael P. Hallal, Jr., USN (ret.) 1984 Slidell, LA Communications Officer Lt.Col. Nora S. Huete, USMC (ret.) 1980 River Ridge, LA Lt.Col. Timothy Huete, USMC (ret.) 1980 River Ridge, LA Secretary LCDR Gregory W. Kahn, USN (ret.) 1966 New Orleans, LA Treasurer Ms. Gretchen Z. Lowe 1990 Metairie, LA Mr. J. William "Bill" Vaudry, Jr New Orleans, LA Judge Thomas C. Wicker, Jr Metairie, LA Mr. Fernand F. Willoz, III 1952 New Orleans, LA * All Board members are volunteers. The Association has no paid employees.

5 'l.'ula.ne N.R.o.T.C. ALUMNI ASSOCIATIOB' FINANCIAL HSPORr BUOOET CA.TEGORI PLANNED ACTUALS TO 6. ~ ACCOMPLISIU I) FUNDING SOUB:E INCO!I!: ISR lc:;o., DATE ~ ',..; IZ b r- \ 32~ 1-;'l!!f._ 3 A ANNUAL DOES lz6 ~c ta1o 1- h5 30 ~4 q_ 4 B LIFETIME. DOEs : ~. 0 Ob I '2. ~~ 1- T 14 ~ I "Ju 5 c MEMBER DONATIONS )~0 ~ lqq 1- I ro 0 'lo I 1- IS oo evj. 6 D MEMORIAl.o DONATIONS _')CO cy 7 E "C<HmRCIAL" DONATIONS 0 (J p cr lo F DEDICA.'l'ED PROJECT APPULS Ob () 1- IS 00 osz. G IEtnUQNl PBOCEEDS G ~b po + HI ' 1 0 ac C::f:l.. :>?. OJ EVENT FEES ~ 0 0 a?.. ll IJ Jm~HANDISE SALES L[C op C% 12 J WEBSITE ADVERriSING - \ ~ ( ole 0~ l3 K' IN'l'.EIBST EARNINGS ~c lb 1- ~l t 3?_ L4 L). END~S(SCBOUR3BIPS) G 0 0 osj.. 15 M NAVY BUn.DIBG FUND 11 ~D 0 lc. 6 9~: L6 N BULK MAIL PERMIT REFUND 0 I l L7.. C- 7~ 1--:P l \IS ~ ~ :z::~ 18 II) MISSIO!f- ACTI'IITY EXPEHDITUBES ~.6 l5o ~ <; \ 91~ [52. s;.. 19 ~0 1} SCBOU15HIPS r. 2' - v 0 0 of., ~CD ~-C 14 I I 8%?1 AWARm ~ H 0 ~2 3) MIDSBIP!Wf ENGAGEMENT ~0 /J<:; 15 ~o - lf4 r:;o [28 ~ ~ 4) SPBAKERS' DUBEAU/ADVOCACY a ~4 5) FACILITIESfEQUIP!mNT co 6 r- 36 () c!5 6) C<HmHICATIONSfNBWSI.EtTER l t oc l \ b) - if 3 \ ~s vz?6 7) REUNIONS IO o..: ,9 1..!7 8).lRCBIVBS soc \... - r- 5 Oit OJ)?8 9) MEMO~fBICOONI.TIONS 20C:.C ~ ~ o>l GENERAL JJlMINISTRATION ~0 \ b 1-41c <".0 ~ 10 t>l NAVY BUn.DI!n TIE~!6 IC o% ll III ACCOUNT SUMMARIES a) CBBCKING ACCT(BIG.BAL=$ \,L..t.S ) ~H s 73 ~ ~i [81 3 4,~ -:?, ~.> 16 b) LDEMBM.BER c.d. (BBG.BlL.=$\7 1 \0 \ \ ~'~le \1. \ () p - IL [ceo ~() 1.' c) lisojiolf C.D. (BmBAL=$ \530S ) I 13 ls2 9 \3, 52 ~. s \ :> 19 T<1l'AL (BmZ.BAL= $33, l:,y. ~ )_ 132 <p B ~' 18 - l~l ro of. "' -

6 Unit Support Activities for Calendar Year 2014 (Jan - Dec 2014) Activity Unit Support FEX Spring Alumni attended & lunch meal provided ($) Fallen 5K Run Alumni participated in race Mardi Gras Drill Meet Alumni attended/watched Spring NROTC Crawfish Boil Alumni attended A wards Banquet Awards presented($) and alumni board member attended Graduation Alumni board member attended Archive Recording Alumni and midshipmen interaction New Midshipman Swearing In FEX Fall Alumni attended & dinner meal provided ($) TU NROTC HC Alumni Reunion Alumni attended Alumni and midshipmen interaction TU NROTC Homecoming Tailgate Alumni and midshipmen interaction Meeting with unit staff to get input on future desires for unit support.

7 Unit Support Goal for 2015: Interact with and suppmt unit and midshipmen to enhance development as Marine and Naval officers and allow for increase of ties, opportunities, and pride of the alumni in their alma mater. Possible Activities Calendar Year 2015 (Jan- Dec 2015) to support and execute; hopefully one per semester. Activity Unit Support FEX Spring Fallen 5K Run Mardi Gras Drill Meet A wards Banquet Graduation FEX Fall Alumni attend & provide meal ($) Published race info in newsletter and on website. Alumni participation? Link to unit page with info is on website. Alumni attend/watch? Awards($) Alumni board member attend Alumni attend & provide meal ($) TU NROTC HC Alwnni Reunion Alumni and midshipmen interaction Meeting with w1it staff to get input on future desires for unit support. Notre Dame Leadership Conference Provide funds to cover conference fee, ($) lodging, and meals for 2-3 midshipmen to attend in spring of (Approximate cost per mid is $3 50) Travel for flight provided in 2015 by a generous alumnus.

8 To: President, Tulane NROTC Alumni Association 10 Sep - 9 Dec 2014 From: Chairman, Communications Committee Subj: Communications Committee Report I. Committee members: Nora Huete, Tim Huete, Gretchen Lowe II. Committee meetings: none this period III. Communication Log: Communications sent this period 1. TULANE NROTC ALUMNI ASSOCIATION NEWS (new dues discounts) 2. TULANE NROTC ALUMNI ASSOCIATION NEWSLETTER - electronic 3. NROTC UNIT TAILGATE FOR ALUMNI 4. HAPPY VETERAN'S DAY TULANE NROTC ALUMNI 5. Hard Copy Newsletter Printed and distributed to 1300 addresses Facebook Statistics: Total Page Likes 135 Posts since 10 Sep - 21 Total post Reach Highest Post Reach Association Board members, NROTC Unit Staff, and several new Ensigns enjoy an afternoon of good food and camaraderie at an NROTC alumni social. Classes of were in attendance to watch a Saints game Bio Updates via Website: 7 IV. Analysis of Alumni Association Database: 2239 total entries (most are not members) 311 deceased 1928 non-deceased 459 have no contact info 1469 have at least one type of contact info. 572 have (109 have only) 897 have mailing addresses only

9 V. Communications impact on Association Funds Revenue: Payments 10 Sep-9 Dec $1,655 PayPal: LIFE Dues 4 X $250 =$1000 Military (annual) 1 X $15 =$15 Military (recurring) 2 X $10 =$20 Reg (annual) 1 X $30 =$30 Reg (recurring) 2 X $25 =$50 Donations 1 X $50 =$50 $1,165 Mailed-in Checks: Life Dues 1 X $250 =$250 Reg (annual) 8 X $30 =$240 $490 Donation of Airfare for 3 MIDN to Notre Dame Leadership Conference valued at ~$850 Expenses: 10 Sep-9 Dec $ PayPal transaction fees =$28.93 (~2.5% per payment transaction) Newsletter Print/mail 1300 copies =$799 Net: 10 Sep-9 Dec $ plus donated airfare valued at ~$850 Upcoming expenses by 30 May 2015: $1,041 Annual bill for Web hosting due Jan 2015 $157 Annual bill for Web form due in May 2015 $84 Two Newsletters by 30 May 2015 up to $800 total Respectfully Submitted, Mike Hallal Chairman, Communications Committee

10 Communications Committee Mission Statement ver. 1 (11-Mar-2014) The Tulane NROTC Alumni Association Communications Committee is established to communicate information in support of Association Mission and Goals to NROTC Alumni, current midshipmen and their families. The major goals of the Committee: - Establish an annual plan to communicate Association mission accomplishments and other relevant Association news on a routine basis. - Publish a newsletter to inform Association members of unit activities and midshipmen of Association endeavors. - Establish methods of communications which are effective at reaching all generations of alumni and current midshipmen (may require multiple communications methods). Committee Chair: Mike Hallal Committee Membership: Nora Huete, Tim Huete, Gretchen Lowe Near term Goals (by 30 May 2015): -Establish annual communication plan -Publish two Newsletters ( and hardcopy) -Send two other Mass s (Archive Features or other Interest items). -Post to Facebook at least once per month.

11 MEMBERSIDP GOALS NROTC ALUMNI ASSOCIATION EACH BOARD MEMBER TO RECRUIT ONE NEW MEMBER ASK EACH CURRENT MEMBER TO RECRUIT ONE NEW MEMBER INVITE ALL FLAG OFFICERALUMNI NOT MEMBERS TO JOIN INVITE EACH REUNION CLASS FOR 2015 TO JOIN AND ATTEND REUNION

12 ~ C204 White B U D ~ ~I F6 'R M\J--.:L::...:...~~Tc_:\c...::...O_:_"-\.; 20 \ 4- I I: fvn \)\ ~Q 5C)IJ~(~S \-\ \S\'b~\C~\.. t:.~~~~ ~f'fb~ Jt1\ I ( l.~c~\:.). A\'-\~lli><L ~~'t-1.\lt:. D\Ff\(\Jli'J r AlLO(,I..)\{)N P,'f~~c.f" t'o\c~\al 't~o:s~c'ti()n, , A) A.~ \)1>. \.. \)\,J\:.S: 4t;"' ~p Ff-!: l'\1!\ ~""~'- I 9 oc 2 3 ls L\ ft=.\\ to\~ \NC.S. \s I)"' h~. f"l' ', t; () 3 l4 C) \'f\t~~~ o~~-~'<t\ ~:~~s 20t:l ~~ t~o u soo 4 5 ~ ~'E.\<\0~\h'- 't)ow--r \ <>~S 4 ~ 0. Jlli\C 1\l ~H\ ~ ~ ~~ r() ~ '(ol'\nc 'f.e \A L. co~rt-1 $\J\\()~S ~oo 1"0 ~,~1 ~, \. fq :t ~\lc (\ () 7 8 f) 't>\~ f'?h~c\ P..,'f'ff;,..\.) 2. I ~~1c ~ Jt. It \0 oc.c,.. e~})ovimt\!tl 0 I Lfcl~ ~ \ ~ 9 l-\ tt~ij~\o~ P~f\ u '800 l l <l~ ~ IJ1~ tr~ 0 9 l u~ 1) \:,\/~~"! ft:t:.s c ILO~ \..~ :::r)!~w1 c/'.~l'tl&~c;s 3 0 I Ll)~ \ :c ~ t'\t'2. c ~ 'f4 S) '.st: 5h \.t:.s soc: I ~ 0~ ~ t\t' ~ ~IlK~ l5np L) wt::~s\tf: A!>~~~Kn-1~.IJ I'-~~ '{'1 ~!"- l"\ll' \llp TOTAL 61 (\ 0 ll ~ l( ~ il:'ft I[_ sc,'-'~ s '\'Cl lfl. n l i~ t* ~ J.... llfl, \j~' l>h 1( JE f~' ~~ \~ c-,'1: lit\ JifS I[ f\.1~~\t-.\c. ~~"E:.'\)f ~<t: ~~ '~N J ~0 ~~ f.<~ f~ 'i*-1 20 (_y;:)(?e~~u) c.},.\,() L:f' :~..s~ \ y s 0 1- "' l<ir } p.; \-S~~.s Z"1u h~ I) l~ : c l c ) 1"\\ ~ 'N, f:\-\g-agt t'\"i:~\ I r 'c ~ ~.. c l 7lc r 'c 26 4j 5-fU. =E~S B\J~~\J J 27 s) fj>..c\l-\\\~s I \=.QU\\'~~T p: ) C Ot<\t<\\1~ \ C~\ \tl"\s r: 0 "NJ'{ Ocf-,.cv a I~ It- h"' tt\' '\. "'",, ( ~ I~ 11L 36 0 " I~ IL 25 ole 28 :>9 -i) ~c. \J ~ \ o t-.\s p 0 ~ I\- \0 ~ l c :>9 30 s ~\!\'-t~s ~~ \ ~ ~l I ~, I I ~~~ ~) t'\c N>~~~ I~ ~co~\-\''' ~t\..s ' ~o le "' z.~ lc ) <:;:\: \'~.:H/>.L 1\.~l'\\N\S~\IM-~ ~ o f\1 ~,!)Q 33 tu ~~\S':I _BI.)\L\)\\..1{;.)0 I~ I ( I c 1.- t ic T<:lTAL [ ~-.; <JIK: \ \v I ~ la 1"'1 4 l sc c~ & ~ R1 lo:; c r-qo I t" l3t.ii

13 STRATEGIC FOCUS NROTC ALUMNI ASSOCIATION INCREASE MEMBERSIDP TO GENERATE INCREASED OPERATING INCOME IMPROVE AND ENHANCE UNIT SUPPORT CONTINUE TO DEVELOP COMMUNICATIONS WITH ALUMNI DEVELOP FUND RAISING PLAN TO SUPPORT GOALS CONTINUE ORAL HISTORY PROGEAM TO RECORD SERVICE OF ALUMNI