TULANE NAVY ROTC ALUMNI ASSOCIATION TULANE UNIVERSITY 6823 St. Charles Avenue New Orleans, LA 70118

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1 TULANE NAVY ROTC ALUMNI ASSOCIATION TULANE UNIVERSITY 6823 St. Charles Avenue New Orleans, LA MINUTES: Board Meeting, 10 December 2013, Navy Building Chairman: President Wayne Bienvenu Members Present: Norris Fant, Morris Gray, Michael Hallal, Nora Huete, Timothy Huete, Gregory Kahn, Gretchen Lowe, and Fernand Willoz. Members Who Sent in Proxies: Brian Bourgeois, Michael Pratt, and Bill Vaudry. Members Absent: C. J. Lorio, Glenn Orgeron, and Thomas Wicker. Unit Representative: N/A The meeting was called to order at 1710 by the Chair. The Chair asked for reading of the minutes from the Board Meeting held on 4 October A motion was made to waive the reading of the minutes and to accept them as written. The motion was seconded and carried. Reports: The Chair requested the Treasurer s Report. Treasurer Greg Kahn reviewed the Financial Report 1 January 9 December 2013 (Attachment 1). The Chair proposed a motion that the report be accepted. The motion was seconded and carried. The Chair requested a report from the Vice-President of Communications. Mike Hallal discussed the Veterans Day message that was sent out, but brought little response. The Chair asked for a list of dates/schedule for regular correspondence from the Board President and indicated that we should develop a communications plan. The Helm was discussed as a good vehicle to communicate with members, but it never comes out. The Board agreed that we should help reinvigorate the Helm, and Mike asked for help in working with the unit. Nora Huete agreed to work with Mike to this end. Mike also mentioned that the President should send a message to the membership for the New Year. The Chair raised the issue of communicating with families, which was discussed by the Board with no action taken. The Chair requested committee updates: - Archive Norris Fant. Norris discussed expanding parameters for recording oral histories. They have connected with two members who will give synopses of their time in the unit and their active service. - Award Committee As the work of this committee is done, the Chair made the decision to de-commission this committee. - Membership Nothing significant to report. - Fundraising - Nothing significant to report. 1

2 Old Business: - Midshipman Engagement Nora Huete attended the unit s fall FEX and gave a quick report. The Chair indicated that we should document our participation in these events and asked that Association members attending events should send information on the event to Mike Hallal. - Scholarship The Chair stated that only about $8,000 per year is being used for scholarships, that there are available funds that are not being used, and that we need to explore avenues to use these funds. - Navy Building The Chair stated that there has been no movement of this topic since the last report and that he will contact the University after the holidays. Treasurer Greg Kahn presented the proposed Association budget for 2014 (attachment 2). Greg wanted to get the Board to vote on column 4 (allocation of funds for the calendar year). Mike Hallal also wanted to get the budget approved prior to the start of the calendar year so that certain projects could be funded prior to the next meeting. There was much discussion concerning the specifics of the budget, and it became clear that the entire budget would not get approval at this meeting. Therefore, Mike made a motion to authorize up to $2500 to fund existing projects during the first quarter, calendar year The motion was seconded and carried unanimously. Secretary Tim Huete presented the draft 2014 Tulane NROTC Alumni Association Calendar (attachment 3). A motion was made and seconded to accept the calendar. The motion was carried unanimously. New Business: The Chair gave the President s Strategic Guidance for the coming year. His priorities are as follows: 1. Membership communicate with and provide support to Tulane NROTC community, to include current midshipmen s families. 2. Fundraising increase annual and lifetime memberships and develop a capital funding plan to support renovations/new construction of the Navy Building. 3. Archives get more people involved to capture oral histories and to safeguard Navy Building s contents if it should be remodeled or rebuilt. 4. Unit Support continue efforts and reassess what we re doing and what our goals should be. 5. Application of Scholarship Income find meaningful ways to use scholarship funds which are mainly laying dormant. 6. Influence NROTC Building Renovations The Chair reviewed status and leadership of Board s standing committees. 1. Membership to be headed by Randy (?). 2. Fundraising to be headed by Greg Kahn. 3. Archives to be headed by Norris Fant. 4. Unit Support to be headed by Gretchen Lowe. 5. Application of Scholarship Income to be headed by Nora Huete. 6. Influencing NROTC Building Renovations to be headed by Wayne Bienvenu and Morris Gray. The Chair stated that the Awards and Memorial committees will not be established at this time. 2

3 The Chair encouraged all Board members to pitch in on these committees, and his hope is that the entire Board is gainfully employed in the Board s business. He asked that committee chairs notify Mike of their committee membership prior to the next board meeting. The Chair then discussed fund raising strategies. The main focus of this committee, which Greg Kahn will chair, is to procure funds in support of the Association s mission. Greg stated that we should find additional sources of income, apart from membership dues, and outlined several broad areas to research. He is looking for committee members to help him. The Chair stated that we must provide donors with a reason to give and that we will define this as we move forward. The Chair discussed the Fallen 5k Memorial that is being put on by the Unit to raise funds for the midshipmen. Mike Hallal will communicate with the membership to seek support for this event and to identify alumni fallen warriors to include in the event. He will seek additional information from the Archives committee. A motion was made to adjourn the meeting. The motion was seconded and carried. The Chair adjourned the meeting at Signed: Tim Huete, Secretary Approved: Wayne Bienvenu, President 3

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6 2014 Tulane NROTC Alumni Association Calendar January April July October S M T W T F S S M T W T F S S M T W T F S S M T W T F S February May August November S M T W T F S S M T W T F S S M T W T F S S M T W T F S March June September December S M T W T F S S M T W T F S S M T W T F S S M T W T F S Event 28-Feb MardiGras Drill Meet TBD Spring FEX 11-Mar Board Meeting (finalize midshipman award presentation) 25-Apr NROTC Awards Social and Dinner 16-May Commissioning Ceremony 17-Jun Board Meeting 29 Aug-01 Sep Freshman Bootcamp 16-Sep Board Meeting (establish nominating committee) TBD Fall FEX Mid-Late Oct Friday of Homecoming Week - Annual Meeting and Reception (honor classes ending in 9 or 4) 9-Dec Board Meeting (update calendar and add 2019 events)

7 2015 Event Mid-Late Oct Friday of Homecoming Week - Annual Meeting and Reception (honor classes ending in 0 or 5) Early December Board Meeting (update calendar and add 2020 events) 2016 Event Mid-Late Oct Friday of Homecoming Week - Annual Meeting and Reception (honor classes ending in 1 or 6) Early December Board Meeting (update calendar and add 2021 events) 2017 Event Mid-Late Oct Thursday of Homecoming Week - Celebrate 75th Anniversary of NROTC Unit first commissioning class Mid-Late Oct Friday of Homecoming Week - Annual Meeting and Reception (honor classes ending in 7 or 2) Early December Board Meeting (update calendar and add 2022 events) 2018 Event Mid-Late Oct Friday of Homecoming Week - Annual Meeting and Reception (honor classes ending in 8 or 3) Early December Board Meeting (update calendar and add 2018 events)