Item UNIQUE IDENTIFICATION (IUID) JRIB July 2005

Transcription

1 Item UNIQUE IDENTIFICATION (IUID) JRIB July 2005

2 Overview UID Directive Timeline Acquisition Program UID Data Governance and Standard Financial Information Structure Property Management CONOPS Integration Projects Joint RFID & UID efforts (ILAG, Users Group, Strategic Plan) IUID Program Plans Review and Approval Process Timeline for non-acat 1D Integration of SIM, UIT and SNT Government Furnished Property Plan Timeline

3 Next Steps Standard Financial Information Structure (SFIS) and UID joint CONOPS underway Identifies two transaction UIDs Allocation Unique ID (Budget visibility) Demand Unique ID (e.g. Payroll, procurement, MILS, MIPRs, Intergovernmental) Reemphasizes the need for Item and Real Property UID, and Organization UID Tiered data governance process emerging DoD roadmaps need to be developed integrating data, systems and process re-engineering where needed

4 Ongoing UID Integration Projects Defense Medical Logistics Support System ECP funded to integrate UID Small Arms Program Office Data Integration Project under discussion Property Systems AFEMS and DPAS PCARSS/LDD Integration Army and Naval Aviation Maintenance (Sikorsky; GE; Boeing; Lockheed) Integration maintenance systems with OEMs and Depots Electronic Logistics Information Trading Exchange (ELITE) Project Demonstrate the ability to incrementally deploy an Integrated Data Environment to a legacy environment by applying new technologies Semantic interoperability XML schema Web services protocols COTS web server as legacy system interface Will use ISO AP239 Explore UID-driven improvements for T-700 management

5 What is the plan? Identify opportunity rich environments Build a transition plan for government furnished property Develop a spectrum of solutions spanning log books to maintenance environment

6 Draft - DoD Electronic Property Management Capabilities Capabilities Outcomes Master Data Management Globally Accessible/Secure Enterprise Data Authoritative Data Sources within Master Data Create Data Once Reuse Often Content Reliable, Accurate, Consistent Content Validated Open Interfaces & Standards Improved data integrity Enhanced productivity Lower costs Improved property accountability & visibility Automated Transaction Routing and Processing Locate Property in Previous and Current Accountability Systems Separate Accounting from Accountability Intuitive Workflows AIT/AIS Integration Standardized Transactions Transform business processes Decentralized content creation and management with centralized control Integrated and Collaborative Lifecycle Management Process Integration (Acquisition, Inventory, Maintenance, Transportation, etc) Requisition, Disposition, Reutilization Updates for Key Transaction Events, Including Valuation Concatenated UII - Common Key Across Systems Supports all use cases and functional requirements Focused logistics Improved operational readiness Scalability Full Integration of Force Structure, Personnel and Property Full Integration with Contractor Systems for DoD Property in Contractor Possession Enhance Access to Industry, Federal Entities and External Governments Ability to serve new stakeholders and customers Executive Oversight Real Time Management Visibility Consistent approval processes and rules On-line Queries and Reporting Create business intelligence Facilitate financial and performance improvements Strength controls

7 Draft IUID Implementation Plan Review Process 30 day resubmit of charges Prepare to Service UID POC Cc: OIPT Lead Not Fully Service UID POC Submits to UID PMO Informal Clarifications ( ) Plan Reviewed Against Template and Milestone Criteria Does Plan Meet Minimum Criteria? Yes Memo to DS and ARA Initial Assessment is Plan Meets Minimum Cc: Service UID POC and PMO Not Acceptable 60 Day resubmit of Revised Plan UID PMO-Program Plan Lead Prepares PMO Memo to Service UID POC Cc: OIPT Lead, DS, ARA Yes 1 st Submission? No UID PMO-Program Plan Lead Prepares USD(AT&L) Memo to Service Acquisition Exec Cc: OIPT Lead, DS, ARA

8 Training Events Bi-Coastal Program Planning Conferences San Diego: Oct 25 & 26 Chantilly, VA [Dulles Expo Center]: Nov 30 & Dec 1 DAU Numerous Continuous (Hanscome, Ogden, Warner Robbins, Wright Pat, Monmouth, HSV etc) or call one of the following numbers: Capital & Northeast Region: (703) (DSN 655) Mid-Atlantic Region: (240) South Region: (256) (DSN 788) Mid-West Region: (937) West Region: (619) (DSN 524)

9 Corporate UID Implementation Plans Summary Plans/Corporate Concept Documents Submitted = 11 Companies with Plans in Development at Operating Unit = 11 No plan/will mark parts = 10

10 Statistics 491 DoD business opportunities* [of 104,790] included IUID requirements, 10/1/04 6/29/05 32,178 IUID items delivered, as of 6/29/ Contracts/Orders 147 Contractors 81 Small Businesses (55%) with 51% of contracts (139 of 274) IUID items shipped to 162 different DoDAACs Synopses and solicitations posted in FedBizOps Data for FY 2005, through June 29, 2005

11 GSA Support Published a Procurement Information Bulletin (PIB) - instructions to all GSA contracting staff, for use in implementing the IUID requirements in GSA schedule orders for delivery of items to DoD Modified the Standing Solicitation Number 2FYB-DJ B, WORLDWIDE FEDERAL SUPPLY SCHEDULE CONTRACT FOR SCHEDULE 81 PART I SECTION B: SHIPPING, PACKAGING AND PACKING SUPPLIES Added Special Item Number (SIN) , Unique Identification (UID)/Radio Frequency Identification (RFID) GSA Contracting Officers for Proposal Inquiries and Submission Carol Brown, Nicholas Uom,

12 IUID for Property in the Possession of Contractors (PIPC) Immediately PMs & IMs responsible for PIPC - plan for and expand IUID implementation to PIPC September 30, 2005 All contractors submit a DD Form 1662, DoD Property in the Custody of Contractors Final DD Form 1662 for contractors electing to submit master IUID data for Government PIPC into the IUID Registry by May 31, 2006 Notify cognizant Contracting Officer when complete [NLT May 31, 2006] and request contract mods to remove the DD Form 1662 requirement Must verify that all property on FY05 DD Form 1662 that requires IUID has been submitted to the IUID Registry Contract Mods will be executed by September 15, 2006 Those not submitting all Government PIPC to IUID Registry by May 31, 2006 will be required to submit FY06 DD Form 1662 All IUID data must be transitioned to IUID Registry NLT Sep 07 Target date to eliminate DD Form 1662 is with September 30, 2006 submission January 1, 2006 All new contracts that include GFP must comply with IUID requirements Plan to publish an interim DFARS Rule for IUID of PIPC by January 2006 Transition period for GFP on existing contracts to an electronic capability in the IUID Registry is June 2005 through September 2006

13 UID Registry/1662 timeline ( ) 2006) Jun 30 Sep 30 Oct 31 Dec 31 Jan 1 May 31 Sep 15 SEP 30 Registry Capable of PIPC Bulk Load DD Form 1662 Report Effective Date All Normal 1662 Reports Due Enhanced WAWF Transaction Functionality All new GFP meet IUID Requirement DFARS Change All PIPC in Registry Reconcile 1662 [DFARS] ACO/PCO Block Change Mods. FINAL DD Form Volunteer Contractors must complete 1662 reconciliation & notify the cognizant contracting officer no later than May 31, Data on all PIPC must be contained in registry prior to reconciliation DD Form 1662 Eliminated after September 2006 [All PIPC in IUID Registry no later than September 30, 2007] 07]

14 Electronic Paperless Property Management Secretaries of Military Departments: In coordination with UID PMO, develop interfaces with the IUID Registry and component-specific property systems. Director, Defense Procurement and Acquisition Policy: Ensure that Wide Area Workflow and the IUID Registry are enhanced to create a joint electronic management and tracking capability for PIPC. One central DoD electronic Government PIPC capability as an integral function of the IUID Registry will be evolutionary - June 2005 IUID Registry provides storage of and access to data that describes DoD PIPC June 2005 Transition of GFP to DoD electronic PIPC capability for equipment PIPC Remaining (material) PIPC transitioned as transactions migrated to WAWF [January 2006]