Headquarters U.S. Air Force. Exceptional Family Member Program (EFMP) Families Webcast 21 Feb 2018

Transcription

1 Headquarters U.S. Air Force Exceptional Family Member Program (EFMP) Families Webcast 21 Feb 2018 Air Force Airman and Family Readiness (A&FR) Policy AF/A1SAA EFMP-Medical (EFMP-M) AFMOA/SGHW EFMP-Assignments (EFMP-A) AFPC/DP3AM EFMP-Family Support (EFMP-FS) AFPC/DPFFF

2 Headquarters U.S. Air Force Exceptional Family Member Program (EFMP) Webcast Ms. Carla E. Diamond AF/A1SAA 21 February

3 Role of Air Force Airman and Family Readiness (A&FR) Policy in EFMP Overview Air Force EFMP (Integrated Components) EFMP Initiatives EFMP Medical (EFMP-M) EFMP Assignments (EFMP-A) EFMP Family Support (EFMP-FS) Webcast Comments Area Designated for Questions 2/21/2018 3

4 A&FR Role in EFMP Air Force Policy Directive, AFPD 36-82, published 7 July 2015, assigned A&FR overall responsibility for the Exceptional Family Member Program (EFMP) Update and maintain policy and guidance Develop and implement program requirements Market and promote EFMP 2/21/2018 4

5 Air Force EFMP EFMP-FS EFMP-M EFMP-A 2/21/2018 5

6 AF EFMP EFMP-FS (Family Support) A&FR Centers Information/ Referral Agency Resources Military Child Ed Education Briefings Respite Care EFMP-M (Medical) Medical Treatment Facility (MTF) (SNC, FMRCCs) EFMP Identification/Enrollment Family Member Relocation Clearances Health Care Coordination EFMP-A (Assignments) Air Force Personnel Center Special Assignments Q-Code Updates EFMP Reassignments Humanitarian Reassignments 2/21/2018 6

7 EFMP Initiatives Office of Special Needs Initiatives Family Member Travel Screening Core Competency Training Standardized Leadership Briefs Increased EFMP Resources on Military One Source

8 Air Force EFMP Initiatives Quarterly Family Member Webinars Increased Respite Care Hours EFMP Initiatives Facilitate warm handoff among agencies Formally consider FM s special needs before PCS match Availability of legal assistance Increase coordination for continuity of care during PCS transition due to single TRICARE region enrollment requirement 8

9 Headquarters U.S. Air Force EFMP-Medical (EFMP-M) Lt Col Patrick Pohle EFMP-M Cell 9

10 Overview EFMP Enrollment Q-code Identification EFMP Clearance Special Needs Coordinator Expedited Clearances 10

11 EFMP Enrollment EFMP provides assignment considerations for sponsors with family members identified as having special conditions Department of Defense Instruction (DoDI) , The Exceptional Family Member Program, Section 3, dated 19 Apr 2017, outlines conditions meeting criteria Medical Needs Mental Health Needs Educational Needs Adaptive Service Needs Enrollment is mandatory for family members who meet criteria 11

12 Q-Code Identification 12

13 EFMP Clearance 13

14 Special Needs Coordinator Each Air Force Installation has a Special Needs Coordinator (SNC) position, located within the MTF The SNC at each Installation is responsible for: Identification of EFMP criteria Enrollment of new EFMP cases Management of existing EFMP cases Oversight of EFMP clearance process during PCS Review of EFMP documents for EFMP Reassignment requests The SNC notifies the MPS when special needs are identified by requesting an Assignment Limitation Code-Q (Q-code) on the member s personnel file The SNC works with the EFMP-Family Support office to refer families in need of supportive services 14

15 Expedited Locations Qualifiers: Expedited FMRC process is used when a sponsor has an assignment to one of the following locations: Hill AFB; JB Anacostia-Bolling (includes the Pentagon); JB Andrews; JB Langley-Eustis; JBSA-Lackland (includes Fort Sam Houston & Camp Bullis); JBSA- Randolph; Los Angeles AFB; Luke AFB; MacDill AFB; Wright-Patterson AFB Must have a RIP with a PAS code to one of the above Disqualifiers: Assignment to a GSU of any above listed locations Assignment is for training with an operational follow-on Family member requires transplant services 15

16 Expedited EFMP Clearance Members with a projected assignment to the Expedited bases may participate in an abbreviated EFMP clearance Family will not be asked for the following: Civilian medical records Medical/Educational clearance forms Face-to-face interview All family members are locally cleared at the losing base 3 day turn-around for the sponsor (AF1466 completion) Enrollment and Clearance are not the same If criteria are discovered at the time of clearance, a separate enrollment process will take place Does not effect clearance times 16

17 Headquarters U.S. Air Force EFMP-Assignments (EFMP-A) Ms. Kimberly Schuler Chief, EFMP Assignment Policy 17

18 Overview Assignment Selection Policy Eligibility for Reassignment or Deferment EFMP Reassignment or Deferment Processing Special Needs Coordinator Expedited Clearances 18

19 EFMP Assignments Policy EFMP enrollment ( Q code) currently not considered during formal assignment selection process for Airmen Airmen are selected in their own right, based on eligibility and qualification factors, ensuring a fair and equitable assignment selection process and guaranteeing career development opportunities are not limited The Family Member Relocation Clearance (FMRC) process (EFMP-Medical) occurs after formal assignment selection to ensure the gaining accompanied location is able to provide required specialty services, at the frequencies required, through the Military Treatment Facility (MTF), TRICARE support network, or a combination of the two EFMP Where Mission and Compassion Meet

20 Eligibility for Reassignment or Deferment EFMP Eligibility Criteria (at least one criterion must be met): Care unavailable at current or projected assignment location (reassignment or deferment) Newly diagnosed condition identified & Airman s presence considered essential (deferment) Family member receives negative travel recommendation to projected assignment location (diversion or cancellation) EFMP Where Mission and Compassion Meet

21 Reassignment / Deferment Request Processing Processing time is an estimated 4-6 weeks for requests to process in their entirety Airmen can contact TFSC for status update Commanders and First Sergeants can contact DP2LWA Potential bases WILL NOT be released to member or leadership; leads to processing delays and false sense of direction to family members New requirement is all EFMP-enrolled Airmen MUST initiate Family Member Relocation Clearance (FMRC) process with SNC within 30 days of assignment notification DD Form 2972 & DD Form are valid for 12 months AF Form 1466 valid for 6 months Administrative action may be taken for failure to comply EFMP Where Mission and Compassion Meet

22 Negative Travel Recommendations Options for Airmen Airmen have up to five (5) options when they receive a Negative Travel Recommendation Assignment Type Vol Non- Vol Mandatory Mover Canx Option Diversion Option Proceed w/ Dependents Option Command Sponsorship Affected Dependent Travel Entitlements Affected Proceed w/o Dependents Option Accompanied to Remote Tour Option CONUS to CONUS X X X X CONUS to CONUS X X X X CONUS to CONUS X X X X X CONUS to OS X X X X X X CONUS to OS X X X X X X OS to CONUS X X X X OS to CONUS X X X X OS to OS X X X X X X OS to OS X X X X X X

23 EFMP Assignments Facebook EFMP-Assignments has an official Facebook page! #EFMPMythBusterMondays #EFMPQuickTipTuesdays #EFMPWhoDoesWhatWednesdays #EFMPThankfulThursdays #EFMPFLAMEFridays 23

24 Headquarters U.S. Air Force EFMP Family Support (FS) Ms. Saundra Nichols Airman & Family Readiness Operations/ Sustainment Branch

25 Overview A&FRC EFMP-Family Support EFMP-FS Roles & Responsibilities Resources & Services for Families Support Groups/Workshops EFMP Resource Fairs MCEC & STOMP Training DirectStep & Special Ed Connection Respite Child Care EFMP Camps

26 A&FRC EFMP-Family Support Airman and Family Readiness Center (A&FRC) EFMP-Family Support (FS) staff establishes, implements and maintains the FS (community support) entity of the Air Force EFMP in coordination with the Medical & Assignments components by enhancing the quality of life of special needs family members.

27 A&FRC EFMP-FS Staff Roles & Responsibilities Launches program awareness & marketing Conducts family needs assessment Coordinates local, state & federal resources Information & referral Offers workshops & education briefings Markets respite child care program Documents non-medical case management Provides warm hand off to FS at next location Remains aware of DoD & AF initiatives Advocates for improved services for families

28 Resources & Services for Support Groups/Workshops (examples) Autism Support Group What You Need to Know about ADHD TRICARE Services Assisting Adults with Special Needs EFMP Resource Fairs Families Opportunity to meet with exhibitors & reps from a host of agencies (e.g., Legal, Medical, Muscular Dystrophy, Alzheimer s Assn, American Heart Assn., School Liaison Office)

29 Resources & Services for Military Child Ed Coalition (MCEC) Training Families cont. Trainings targeted to local educators, parents & onbase professionals Subjects range from special needs, transitional student programs to helping children through challenging times Specialized Training of Military Parents (STOMP) Parent-directed information & training on IEPs, wills, guardianship, record keeping, planning a PCS move, TRICARE, etc.

30 Resources & Services for DirectSTEP & Special Ed Connections Families cont. Specialized self-paced e-course training available 24/7 Comprehensible researchable database Legal cases, federal policies and guidance AF Respite Care Program 40 hours of FREE short-term specialized child care available to help reduce stressors Sibling care for 12 years old and under In home care by screened/trained providers Contractor:

31 EFMP Camps Resources & Services for Families cont. Open to all families with special needs Camps may include horseback riding therapy, arts & crafts, outdoor activities, day camps, music therapy, family events, sensory camps and much more!

32 EFMP Resources EFMP Program HAF EFMP-Medical Visit your local Special Needs Coordinator for assistance EFMP-Assignments Visit your local Military Personnel Section or the vmpf for reassignment or deferment assistance EFMP-Family Support Visit your local Airman & Family Support Center for assistance Many are active on social media

33 EFMP Family Member Webcast Submit Questions in Chat Box