COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

Transcription

1 BY ORDER OF THE COMMANDER AIR FORCE RECRUITING SERVICE AIR FORCE RECRUITING SERVICES INSTRUCTION MARCH 2018 Communications and Information BUSINESS CARD PROGRAM COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-publishing website at RELEASABILITY: There are no releasability restrictions on this publication. OPR: HQ AFRS/RSIXK Certified by: HQ AFRS/RSI (Mr. James Herrick) Pages: 10 This instruction implements AFPD 33-3, Information Management, and DODD _AFI , Defense Logistics Agency (DLA) Document Services. It establishes and implements business card procedures and requirements for the Air Force Recruiting Service (AFRS). It applies to all AFRS personnel; it does not apply to Air National Guard or Air Force Reserve Command units. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route AF Forms 847 from the field through the appropriate functional chain of command. The authorities to waive wing/unit level requirements in this publication are identified with a Tier ( T-0, T-1, T-2, T-3 ) number following the compliance statement. See AFI , Publications and Forms Management, for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the Publication OPR for non-tiered compliance items. Ensure all records created as a result of processes prescribed in this publication are maintained IAW Air Force Manual (AFMAN) , Management of Records, and disposed of IAW Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS). See Attachment 1 for a glossary of references and supporting information. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by Air Force Recruiting Service or the Air Force.

2 2 AFRSI MARCH Responsibilities: 1.1. AFRS Commander. The Air Force Recruiting Service (AFRS) Commander is the ultimate approval authority for business cards for AFRS personnel involved in or directly impacting recruiting activities. This authority may be delegated appropriately. Delegation shall be made no lower than the squadron commander. (T-2) 1.2. HQ AFRS Information Systems Division (RSI). HQ AFRS/RSI is the OPR for the overall direction and management of the business card program within AFRS HQ AFRS/RSI shall: (T-3) Procure funding for business cards from the AFRS Financial Management Branch via the Resource Advisor Process and submit business card requests through the Defense Logistics Agency (DLA) via Document Services Online at Maintain a comprehensive list of all business card POCs assigned to AFRS organizations Establish a comprehensive list for the status of current business card requests. A status list shall be managed by the HQ AFRS Knowledge Management Center (KMC) and shall be updated no less than bi-weekly. This list shall ensure transparency to AFRS personnel and shall be distributed as deemed appropriate by the KMC NCOIC AFRS Organizations Group Knowledge Managers (KMs) shall: (T-2) Be responsible for their Group Staff as well as all subordinate Recruiting Squadrons business cards. Group monitors shall be appointed in writing with copies maintained at both the organization/unit and HQ AFRS Knowledge Management Center Validate and approve all business card requests submitted by squadron POCs. Requests approved by Group KMs shall be validated and approved by HQ AFRS/RSI prior to submission to DLA Squadron Commanders shall: (T-2) Appoint a business card POC and an alternate (if applicable) for their organization/unit. Business card POCs are appointed in writing with copies maintained at both the organization/unit and at the Group. The business card POC shall oversee the business card program for their organization and familiarize themselves with the requirements outlined in AFI , Volume 1, paragraph as well as this instruction AFSC, job series, rank or pay grade is not a consideration when appointing business card POCs.

3 AFRSI MARCH Ensure all authorized members are provided an adequate amount of business cards in accordance with Table Establish local policy and guidance regarding tracking and control of all business card requests within their organization/unit. (T-3) 1.4. Business Card POCs Business card POCs shall: (T-3) Validate and ensure all information included on business cards is accurate, up-to-date and is in accordance with paragraphs Submit orders for new or updated business cards directly to the printer through the Converge website at All squadron POCs shall submit their business card requests to their group business card POC for approval via the Converge website previously mentioned AFRS personnel. AFRS personnel shall send all requests for new or updated business cards to their respective squadron or group business card POC in accordance with local policy and procedures. It is the members responsibility to ensure their information is accurate and up-to-date prior to submitting a request. Members are prohibited from requesting additional cards until their current stock has been depleted by at least 50 percent. (T-2) It is the responsibility of each individual assigned to AFRS to ensure they use all available means to prevent, detect, and correct all instances of fraud, waste, and abuse (FWA). Any individual aware of fraud, waste, and abuse or lack of controls that could permit resources to be wasted or diverted must report the situation through appropriate channels. AFI , Inspector General Complaints Resolution, establishes guidance and procedures related to the FWA complaints process HQ AFRS/RSI Resource Advisor (RA). The HQ AFRS/RSI RA shall submit requests for and get approval of appropriate funds for the business card program. Once authorization is received, the RA shall provide HQ AFRS/RSIXK personnel with a copy of the DD Form 448, Military Interdepartmental Purchase Request so that funds may be applied. (T-2) 2. Procedures and Requirements: 2.1. All AFRS personnel are authorized business cards provided doing so aids to the overall mission of engaging the general public, marketing, or providing reach-back for potential applicants seeking employment with the United States Air Force. Members shall use Table 2.1 to determine the applicable order limitations for business cards.

4 4 AFRSI MARCH 2018 Table 2.1. AFRS Business Card Requirements and Limitations. (T-2) If member is They may request (per order) Every Notes AFRS leadership (Division and Branch leadership assigned to Headquarters AFRS [e.g., chief, deputy, and superintendent] as well as commander, deputy commander, flight commanders, superintendents, first sergeants, production superintendent and flight chiefs at squadron and group levels) Production Recruiter (EA, LO, or HP recruiter) Recruiter not on-goal (Operations NCO [Group and Squadron], Training NCO, Marketing NCO, MEPS/BMT Liaison, Schoolhouse Instructors, HQ AFRS Program Managers, etc.) Support Personnel (Personnel Program Managers, Administrative Assistant, Knowledge Managers, Client Systems Technicians, etc.) Notes: One box of 250 cards 12 months 1 Or One box of 500 cards One box of 250, 500, or 1,000 cards 24 months 3 months 1, 2, 3 One box of 250 cards 18 months 1, 3 One box of 250 cards 24 months 1, 3 1. Additional cards may be requested if transferred to a new office/location, or a new position with a different official title, or contact information has been changed. 2. Business card requests must not exceed six per calendar year. 3. Commanders may approve additional boxes within the same calendar year as needed to execute the mission. Approval authority for HQ personnel shall be the Division Chief. Note: Requests for additional boxes should be routed to hqafrs.ko@us.af.mil upon approval Only appointed business card POCs are authorized to submit requests for business cards through the printers online ordering portal (ref: paragraph ). Note: An appointment letter signed by unit commander must be on file and maintained with the Group Knowledge Management Center Business cards must contain (T-3): Full positions and titles such as: Commander, 333 RCS ; Chief, Marketing Division ; Flight Chief, B Flight, 311 RCS Rank or title (e.g., Mr., Mrs., Ms., Dr., etc.). Note: Civilian pay grades are optional Organization (e.g., 333d Air Force Recruiting Squadron, HQ Air Force Recruiting Service, etc.). Abbreviated organizations shall not be displayed.

5 AFRSI MARCH Organizations current mailing address Commercial office and AFRS issued cell phone numbers. DSN numbers may be displayed where applicable. Personal phone numbers (home and/or cell) are prohibited Official address (e.g., *.mil or *.mail.mil). Note: Personal addresses are prohibited Official Facebook addresses are authorized and optional. Note: Personal Facebook (or other social media) addresses are prohibited Nicknames and/or call signs (i.e. Maverick, Iceman, Goose, Hot Shot, etc.) are not authorized. However, shortened versions of given names, such as Bob for Robert and Bill for William may be used Appropriate certifications may be included and are optional. For example, adding PMP for Project Management Professional after the last name is appropriate and authorized. GARRETT HARENCAK, Major General, USAF Commander

6 6 AFRSI MARCH 2018 Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION References: DODI , Defense Logistics Agency (DLA) Document Services, 11 July 2012 AFPD 33-3, Information Management, 08 September 2011 AFMAN , Management of Records, 01 March 2008 AFI , Publications and Forms Management, 01 December 2015 AFI , V1, Budget Guidance and Procedures, 16 August 2012 AFI , Inspector General Complaints Resolution, 27 August 2015 Adopted Forms DD Form 448, Military Interdepartmental Purchase Request AF Form 847, Recommendation for Change of Publication Abbreviations and Acronyms AFRS Air Force Recruiting Service AFSC Air Force Specialty Code BMT Basic Military Training DLA Defense Logistics Agency DSN Defense Switch Network EA Enlisted Accessions FWA Fraud, Waste, and Abuse HP Health Professions KM Knowledge Management KMC Knowledge Management Center LO Line Officer MEPS Military Entry Processing Station NCO Noncommissioned Officer NCOIC Noncommissioned Officer in Charge OPR Office of Primary Responsibility POC Point of Contact RA Resource Advisor

7 AFRSI MARCH Figure A2.1. Generic Card Attachment 2 AFRS BUSINESS CARD OPTIONS

8 8 AFRSI MARCH 2018 Figure A2.2. Enlisted Accessions (EA) Recruiter

9 AFRSI MARCH Figure A2.3. Line Officer (LO) Accessions Recruiter

10 10 AFRSI MARCH 2018 Figure A2.4. Health Professions (HP) Recruiter