6. Approval of Minutes a. Minutes of the May 7, 2018, Personnel Commission meeting. Page 5

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1 A. PRELIMINARY FUNCTIONS 1. Call to Order 2. Salute to Flag 3. Members in Attendance 4. Welcome to the Public 5. Approval of Agenda Poway Unified School District P E R S O N N E L C O M M I S S I O N REGULAR MEETING AGENDA June 4, :30 p.m Avenue of Science San Diego, CA District Office Community Room East 6. Approval of Minutes a. Minutes of the May 7, 2018, Personnel Commission meeting. Page 5 B. COMMENTS Public Comments pertaining to non-agenda items Members of the public may address the Personnel Commission on items not listed on the agenda. The Brown Act restricts the Commissioners responses to non-agenda topics to: clarifying questions, brief announcements, brief report of personal related activities, or to refer the matter to staff. The Commissioners may not take any action on items not included in the meeting agenda. If you wish to speak during Public Comment, please submit a speaker slip to staff ahead of the meeting. C. INFORMATION ITEMS AND REPORTS 1. Staff Recognition : Jolie Napier-Vea, Human Resources Analyst 2. Commissioners 3. Director 4. District 5. Employee Association 6. Staff 7. Operating Budget Report Page 8 8. Recruitment Status Report Page Report of Testing Page Communications Board Briefs from the May 10, 2018 Board of Education meeting. Page 12 1

2 D. CONSENT AGENDA All matters listed under Consent Agenda are to be considered routine and will be enacted by one motion followed by a roll call vote. There will be no separate discussion of these items unless Commission, audience, or staff request specific items to be removed from the Consent Agenda for separate action. 1. Ratification of Eligibility Lists (PC (A)): a. School Administrative Assistant Elementary Page 15 b. Program Aide ASES Page 16 c. Program Aide ESS Page 17 d. Assistant Director of Transportation Page 23 e. Instructional Assistant Preschool Page 24 f. School Administrative Assistant High School Page 25 g. Instructional Assistant Physical Education Page 26 h. Project Manager Construction Page 27 i. Program Aide ESS Page 28 j. Extended Student Services (ESS) Operations Supervisor Page 34 k. Occupational Therapist Page 35 l. Student Health Care Specialist Page Ratification of Removal of Names from Eligibility Lists (PC ) Page 37 E. ACTION ITEMS 1. Classification Recommendation: Director of Risk Management (Revision to Classification Description) 2. Classification Recommendation: Human Resources Analyst (Revision to Classification Description) 3. Classification Recommendation: Project Manager Construction (Revision to Classification Description) F. DISCUSSION 1. Next Personnel Commission Meeting July 9, 2018 G. ADJOURNMENT Page 38 Page 43 Page 47 2

3 MEETING OF THE PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT Welcome! The following information is provided to assist persons who attend the meeting of the Personnel Commission and wish to participate in the meeting. Addressing the Commission: There are two ways to address the Commission during the meeting. These are 1) speaking to the Commission regarding an item already on the agenda, and/or 2) speaking to the Commission about a new topic not on the agenda. Speakers will be asked to keep their comments brief, and allotted approximately 3 minutes per speaker, per topic. 1. Items on the Agenda Speakers may comment on any item on the meeting agenda in order to share information for consideration by the Commission immediately before the Commission begins deliberation on the item. A speaker slip must be completed and provided to the Director prior to the agenda item. 2. Items not on the Agenda Item C (Public Comments) provides the opportunity where individuals may address topics that are not listed on the agenda. The Brown Act restricts the Commissioners from engaging in a discussion of non-agenda items or issues raised during public comment except to acknowledge receipt of the information, refer it to staff for further study or refer the item to a future meeting. The Commission may not take any action on issues or topics presented during Public Comments. Placing Items on a Future Agenda Any member of the public may request that a matter within the jurisdiction of the Commission be placed on the agenda of a regular meeting. The request must be in writing and must describe the item to be discussed with sufficient detail including the history of the issue and how it is related to the Personnel Commission. Also to be included is any information or material that the requestor wishes to be reviewed by the Commission regarding the issue. It must be submitted to the Personnel Commission Director at least five (5) working days before the scheduled meeting date. Items submitted less than five (5) working days before the scheduled meeting date may be postponed to a later meeting date to allow sufficient time for consideration and research of the issue. The Commission Chair and the Director shall decide whether a request is within the subject matter jurisdiction of the Commission. Items not within the subject matter jurisdiction of the Commission may not be placed on the agenda. In addition, the Commission Chair and/or Director will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative procedure before placing the item on the agenda. The Commission Chair and/or Director shall decide whether an agenda item is appropriate for discussion in open or closed session, and whether the item should be an action item, information item, or agenized under Public Comment. Agenda and Agenda Materials A copy of all documents related to any item on this agenda that have been submitted to the Commission may be obtained from the Commission office upon request. Requests may be made via communication to the Director no sooner than 72 hours prior to the meeting. A copy of a previous month s agenda and attachments may be requested by communication to the Director at any time. Assistance/Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District s Personnel Commission, please contact the Personnel Commission Office at (858) Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to 3

4 ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with a disability. Closed Session The Personnel Commission may hold closed sessions only for purposes identified by law. The Commission may hold a closed session at any time during a regular or special meeting and during emergency meetings in accordance with Law. 4

5 Poway Unified School District P E R S O N N E L C O M M I S S I O N Avenue of Science San Diego, CA District Office Community Room East MINUTES Monday, May 7, 2018 A. PRELIMINARY FUNCTIONS 1. Call to Order The regular meeting of the Personnel Commission was called to order at 4:37 p.m., Monday, May 7, 2018, in the Community Room by Chairperson Darren Keenaghan. Members Present: Darren Keenaghan, Chairperson Margaret Wyatt, Vice Chairperson David Little, Member (arrived at 4:39 p.m.) 2. Welcome to the Public 3. Approval of the Agenda It was moved (Wyatt), seconded (Keenaghan), and carried (3-0) to approve the agenda for the May 7, 2018 Personnel Commission regular meeting. Vote: Ayes Keenaghan, Little and Wyatt 4. Approval of the Regular Meeting Minutes It was moved (Wyatt), seconded (Little) and carried (3-0) to approve the minutes from the April 16, 2018, regular Personnel Commission meeting. Vote: Ayes Keenaghan, Little, and Wyatt B. COMMENTS C. INFORMATION ITEMS AND REPORTS 1. Commissioners There were no comments to report 2. Director Personnel Commission staff participated in a job fair at Palomar College on May 2 nd. Everyday Heroes and Team PUSD recipients will be recognized at the May 10 th Board of Education meeting. 3. District Associate Superintendent, James Jimenez, spoke about the efforts being made in preparation for the upcoming school year. Mr. Jimenez thanked the Personnel Commission staff for their work in recruiting for classified positions. He thanked Personnel Support Services staff for their work in recruiting for a large number of certificated positions as a result of the Supplemental Early Retirement Plan. He also shared that the negotiations with PSEA Unit 1 & 2 had concluded with a tentative agreement of all contract articles and thanked the Association for all of their hard work and collaborative efforts. 4. Employee Association PSEA is hosting an Open House event on May 23 rd for all classified employees and extended an invitation to the Personnel Commissioners to attend. 5

6 5. Staff There were no comments to report. 6. Operating Budget The operating budget was presented. 7. Recruitment Status Report The recruitment status report was presented. 8. Report of Testing The report of testing was presented. 9. Communications Board Briefs from the April 19, 2018 Board of Education meeting was presented. D. CONSENT AGENDA It was moved (Wyatt), seconded (Little), and carried (3-0) to approve the Consent Agenda for the May 7, 2018, Personnel Commission meeting. Roll Call Vote: Ayes Keenaghan, Little, and Wyatt 1. Ratification of Eligibility Lists (PC (A)): a. Food and Nutrition Assistant I b. Bus Transportation Aide c. Health Services Technician d. Music Assistant e. Program Aide ASES f. Program Aide ESS g. Lead Middle School ASES Assistant h. Speech Language Pathology Assistant i. Vehicle Maintenance Technician III j. Instructional Assistant I Special Education k. Instructional Assistant II Special Education l. Program Aide ESS 2. Ratification of Removal of Names from Eligibility Lists (PC ) E. ACTION ITEMS 1. Classification Recommendation: LAN Administrator It was moved (Wyatt), seconded (Little), and carried (3-0) to approve the revision to the classification description. Vote: Ayes Keenaghan, Little and Wyatt 2. Proposed Personnel Commission budget a. Open Hearing 4:47 p.m. b. Call for Speakers c. Close Hearing 4:48 p.m. d. It was moved (Wyatt), seconded (Little), and carried (3-0) to approve the proposed budget as presented. Vote: Ayes Keenaghan, Little and Wyatt D. DISCUSSION 1. Next Personnel Commission Meeting 6

7 The next Personnel Commission meeting is scheduled for Monday, June 4, 2018, at 4:30 p.m. F. ADJOURNMENT The meeting adjourned at 4:49 p.m. 7

8 PERSONNEL COMMISSION OPERATION BUDGET Object Code Object Code Description Budgeted Expend. Encumbrance Balance % Remaining Other Books $ Accumulated Trans. $ - TOTAL TO DATE $ $ - $ - $ % Supplies $ 3, Accumulated Trans. $ - TOTAL TO DATE $ 3, $ 2, $ 1, $ % Software < $5000 $ Accumulated Trans. $ - TOTAL TO DATE $ $ $ - $ % Emp Srvc Awards Supplies $ 1, Accumulated Trans. $ - TOTAL TO DATE $ 1, $ $ - $ % Refreshments for Meetings $ 1, Accumulated Trans. $ - TOTAL TO DATE $ 1, $ $ 1, $ % Equipment < $500 $ 1, Accumulated Trans. $ $ - TOTAL TO DATE $ 2, $ - $ (295.76) -16% Computer Hardware $ $ 1, Accumulated Trans. $ - $ - TOTAL TO DATE $ 1, $ - $ - $ 1, % Equipment $ $ 1, Accumulated Trans. $ - $ - TOTAL TO DATE $ 1, $ - $ - $ 1, % Professional Development,Trvel and Conf Expense $ 3, Accumulated Trans. $ - TOTAL TO DATE $ 3, $ 3, $ - $ % Directed Training Expense $ 1, Accumulated Trans. $ - $ - TOTAL TO DATE $ $ - $ - $ % Mileage Allowance $ 2, Accumulated Trans. $ - $ - TOTAL TO DATE $ 2, $ - $ - $ 2, % Mileage Reimbursement $ Accumulated Trans. $ - $ - TOTAL TO DATE $ $ - $ - $ % District Memberships $ 3, Accumulated Trans. $ - $ - TOTAL TO DATE $ 3, $ 3, $ - $ % Copier Contracts $ Accumulated Trans. $ - $ - TOTAL TO DATE $ $ $ - $ % Publications/Interprograms $ Accumulated Trans. $ - $ - TOTAL TO DATE $ $ $ - $ % Postage/ Interprograms $ Accumulated Trans. $ - TOTAL TO DATE $ $ - $ - $ % Advertising $ 1, Accumulated Trans. $ - TOTAL TO DATE $ 1, $ $ $ % Consultants $ Accumulated Trans. $ - TOTAL TO DATE $ $ - $ - $ % Other Services & Contracts $ Accumulated Trans. $ - 8

9 PERSONNEL COMMISSION OPERATION BUDGET TOTAL TO DATE $ $ - $ - $ % Online Subscriptions $ 15, Accumulated Trans. TOTAL TO DATE $ 15, $ 15, $ - $ - 0% Legal Expense $ Accumulated Trans. $ $ - $ - $ % TOTAL BUDGET $ 37, $ 25, $ 3, $ 12, % 9

10 P43 # RECEIVED RECRUITMENT POSITION TITLE SITE HOURS # MONTHS DATE OPEN CLOSE STATUS OF P /16/18 Administrative Assistant II PUR 8 12 Site interview process /05/18 Attendance Accounting Assistant I DNHS 8 10 Site interview process Multiple Various DCES Behavioral Intervention Instructional Testing and screening process; MDES /18/18 06/01/18 Assistant Recruitment # SDES Site interview process; Testing Multiple Various Bus Driver TRANS Continuous and screening process; Recruitment # /08/18 Bus Transportation Aide TRANS Continuous Site interview process; Testing and screening process; Recruitment # /23/18 Crew Chief MVMS /17/18 05/31/18 Testing and screening process; Recruitment # /01/18 Custodian DSES /25/18 06/11/18 Testing and screening process; Recruitment # /10/18 Food and Nutrition Area Supervisor F&N /21/18 05/31/18 Testing and screening process; Recruitment # Multiple Various Food and Nutrition Assistant I Various 2 to /17/18 05/31/18 Testing and screening process; Recruitment # Multiple Various Food and Nutrition Assistant II Various 3 to /22/18 06/05/18 Testing and screening process; Recruitment # /15/18 Food and Nutrition Dietetic Supervisor F&N /21/18 06/08/18 Testing and screening process; Recruitment # /10/18 Food and Nutrition Supervisor I TBD /21/18 06/08/18 Testing and screening process; Recruitment # /10/18 Food and Nutrition Supervisor II TBD /21/18 06/08/18 Testing and screening process; Recruitment # /15/18 Health Services Technician POMES 7 10 Site interview process /10/18 High School Accounting Technician MCHS /07/18 05/21/18 Testing and screening process; Recruitment # /10/18 High School Registrar MCHS /04/18 05/18/18 Testing and screening process; Recruitment # /28/18 HVAC and Refrigeration Technician FM&O 8 12 Recruitment on Hold Multiple 11/14/17 12/01/17 Various /25/18 Instructional Assistant Instructional Assistant I/II - Special Education Instructional Assistant - Physical Education HRES MBMS POMES 2 to Site interview process Various 2 to Site interview process; Testing and screening process; Recruitment # CSES Site interview process /16/18 Instructional Assistant - Preschool CSES /03/18 04/24/ /04/18 Lead Extended Student Services Assistant RECRUITMENT STATUS REPORT Continuous CSES /17/18 05/31/ /15/18 Office Assistant II POMES /08/18 02/26/18 Site interview process; Testing and screening process; Recruitment # Testing and screening process; Recruitment # Testing and screening process; Recruitment # /16/18 Office Specialist ESS&PRE 8 12 Recruitment to be opened /08/18 Painter FM&O 8 12 Recruitment on Hold Multiple Various Program Aide - ASES Various 2 to Continuous Site interview process; Testing and screening process; Recruitment # Multiple Various Program Aide - ESS Various 2 to 3 12 Continuous Site interview process; Testing and screening process; Recruitment # /28/18 School Administrative Assistant - High School DNHS 8 12 Site interview process Multiple Various Student Health Care Specialist SpEd 2.5 to Continuous Site interview process; Testing and screening process; Recruitment # /15/18 Student Services Assistant WWES Recruitment to be opened /16/18 Student Services Specialist D39C Recruitment to be opened /01/18 Transportation Fee Coordinator TRANS /15/18 05/29/18 Testing and screening process; Recruitment #

11 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT Report of Testing Position Title P Apps Min. Written Other Oral Eligibility Rec'd. Quals. Test Testing Appraisals List Assistant Director of Transportation Attendance Accounting Assistant II Attendance Accounting Assistant III 7 5 High School Accounting Technician High School Registrar Instructional Assistant - Physical Education Instructional Assistant - Preschool Occupational Therapist Program Aide - ASES Program Aide - ESS Project Manager - Construction School Administrative Assistant - Elementary School Administrative Assistant - High School Student Health Care Specialist Transportation Fee Coordinator 12 5 Vehicle Maintenance Technician I 10 7 Vehicle Maintenance Technician II 6 6 TOTALS

12 HIGHLIGHTS FROM THE MAY 10, 2018 BOARD OF EDUCATION MEETING Superintendent and Board Recognition The Superintendent and Board recognized student and staff accomplishments at school sites and the District. The entire list can be found in the agenda packet here: Images/BoardAgendas/2018/ Board-Agenda.pdf Among those highlighted include: AVID 8 th Grade and Senior Standouts The following students are AVID 8 th Grade and Senior Standouts. AVID stands for Advancement Via Individual Determination. AVID s mission is to close the achievement gap by preparing all students for college readiness and success. Every year, one 8 th grader from each middle school and one senior from each high school is selected as an AVID Standout based on their strong academic performance and commitment to their community. 8 th Grade: Molly Silvernail Bernardo Heights Middle School Kyndal Cloud Black Mountain Middle School Fernanda Fabian Meadowbrook Middle School Kira Patrick Mesa Verde Middle School Savonna Savvy Andrews Oak Valley Middle School Chelsea Vizcarra Twin Peaks Middle School Senior Standouts: Jessica Legault Del Norte High School John Sedrak Mount Carmel High School SaMya Griffin Poway High School Samuel Collins Rancho Bernardo High School Camila De Hoyos Westview High School Everyday Heroes Classified Employees Everyday Heroes honors classified employees who demonstrate excellence in work performance, school and community involvement, and leadership and commitment to our District and students. Gale Ching, Instructional Assistant II, Special Education, Abraxas High School Kathy Linch, Career/Life Skills Technician, Abraxas High School David Olivia, Bus Transportation Aide, Transportation Ray Strahan, Custodian, Mt. Carmel High School Kristine Song, Instructional Assistant II, Special Education, Del Sur Elementary School Please visit pages at the following link for a full description of their accomplishments: Team PUSD Recognition Team PUSD is designed to recognize an admirable team of employees, who together accomplish an exceptional task or project. 12

13 Romel Agbayani, Custodial Supervisor II; Derek Alschbach, Painter; Bob Cicero, Groundskeeper II; Justin Douglas, Electrician; Mike Hatch, Project Management Specialist; Chad Koster, Director of Facilities, Maintenance, and Operations; Dave LeMaster, Principal; Dave MacNeil, Locksmith; Mel Robertson, Associate Superintendent LSS; Barbie Shrier, Administrative Assistant II; John Silveira, Maintenance Worker; Facilities and Maintenance Staff, RBHS staff, and District Administration Gene Nelson, Programmer Analyst III; Ken Wall, Program Manager Information Technology, Technology and Innovation Please visit pages at the following link for a full description of their accomplishments: New Principal A warm PUSD welcome to the newly appointed principal of Painted Rock Elementary School, Andrew Gergurich, who comes to us from the San Diego Unified School District. New Student Board Member The Board approved the recommendation of the interview sub-committee to appoint Jake Schwartz, a rising senior at Westview High School, to serve as the Student Board member for Jake s term will begin with the August 2018 Board meeting and conclude with the June 2019 meeting. Student Representative Reports For the school year, the six high school student representatives will alternate months, with three attending each board meeting. This month we heard reports from Abraxas, Del Norte, and Mt. Carmel. Olivia Hampton (Abraxas HS): Transition food packing event for San Diego food bank, Transition Formal huge success, Diploma Leadership class volunteered in creating garden beds, student visits to Palomar and Miramar College, construction class built solar aeration system for aquaponics pond, students are working on produce washing station so school can serve produce as part of student meals, they have donated 3,000 pounds to community, final school wide blood drive 97 pints so far Delaney Anderson (Del Norte HS): School is celebrating ranking in U.S. News and World Report, with DNHS in top 2%, end-of-year senior activities and graduation ceremonies coming up, club rush to promote clubs on campus, anti-bullying campaign to promote inclusiveness and spread kindness and positivity, school hosted Sandy Hook Promise assembly to encourage students to See Something Say Something, students participated in walkouts and registered to vote, the Science Olympiad and Cyber Patriot teams did well in competition, hosted Japanese exchange students, held food drive and blood drive, mental health awareness week coming up Alliyah Gardea (Mt. Carmel HS): MCHS received its WASC accreditation, it truly was a campus-wide Sundevil effort, student-written, student-directed play festival, meaningful appreciation week to celebrate teachers, exciting college decision day Public Comments The Board heard comments from the public regarding: - Appreciation for and continued funding for agriculture and FFA courses -Fiscal responsibility in the face of structural deficit -Request for more interventions and action for dyslexic children -NCI, a new community-wide initiative to address food insecurity -Creation of a school safety task force -Concern over increase in facility fees -Invitation to upcoming PUSD Visual and Performing Arts Committee input meeting May 24 th and Poway On Stage partnership with PUSD 13

14 -Department of Rehabilitation TPP Grant Renewal Approval of California School Board Association (CSBA) Board Policies 5000 Series The Board is in the process of updating its Policies and Procedures to align them with those of that of CSBA. Tonight CSBA Policies (regarding students) received final approval. Upon adoption, all policies will be posted on the PUSD website. PUSD Technology Plan The Technology and Innovation Department created the Strategic Planning Technology Committee whose mission was to develop a three-year technology plan for PUSD. The PUSD Technology Plan was presented to the Board of Education, focusing on seven areas: curriculum and assessment; use of space and time; robust infrastructure; data and privacy; community partnerships; budget and resources; and personalized professional learning. Starting Friday, May 11, the plan can be viewed online: US/Departments/Information-Technology/Information-Technology Facilities Contracts and Agreements The Board awarded contracts and authorized agreements for various summer facilities projects across the District, including: -Summer roofing projects at Meadowbrook, Twin Peaks, and Mt. Carmel -Upgrade of HVAC systems at Twin Peaks and Meadowbrook -Replacement of play surface at Creekside Elementary -Districtwide security assessment -Purchase of playground rubber surface material for Chaparral, Highland Ranch, and Willow Grove -Replacement of heating system at Midland Elementary Science and Outdoor Education Partnership Programs The Board approved an agreement to participate in the San Diego County Office of Education s Marine Science Floating Lab program, Outdoor Education program, and Science Outreach program. Agreement between PUSD and PFT The Board ratified the Tentative Agreement between Poway Unified School District and the Poway Federation of Teachers for the school year, which includes a 2.5% ongoing salary increase on all teacher salary schedules and a 2% one-time payment with an additional 1% payment funded by PFT s OPEB account. A copy of the tentative agreement can be found on pages at this link: Assistant Superintendent of Student Support Services The Board established the position of Assistant Superintendent, Student Support Services to oversee special education services and student support services which includes student safety and wellness. Future Board of Education meetings Special Meeting: Tuesday, June 5, 2018 in the District Office (4:30pm) Regular Meetings: Thursday, June 28, 2018 in the District Office (6 p.m.) Published by the Poway Unified School District Communications Office For more information about PUSD, visit our website #TeamPUSD #PowayUnified 14

15 Effective Date: May 3, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT Expiration Date: May 3, 2019 CANDIDATES FOR: SCHOOL ADMINISTRATIVE ASSISTANT - ELEMENTARY ELIGIBILITY LIST: Open and Promotional # Eligibility Date Candidate ID # NOTES 1 05/03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/ /03/

16 Effective Date: May 4, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ASES ELIGIBILITY LIST: Open and Promotional Expiration Date: May 4, 2019 # Eligibility Date Candidate ID # NOTES 1 03/02/ Merged Candidate 2 06/15/ Merged Candidate 3 05/04/ /26/ Merged Candidate 5 05/04/ /20/ Merged Candidate 5 04/20/ Merged Candidate 6 10/26/ Merged Candidate 7 05/04/ Merged Candidate 8 04/20/ /24/ Merged Candidate 16

17 Effective Date: May 4, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 4, 2019 # Eligibility Date Candidate ID # NOTES 1 04/20/ Merged Candidate 1 01/17/ Merged Candidate 1 06/12/ Merged Candidate 2 06/12/ Merged Candidate 2 06/12/ Merged Candidate 3 09/15/ Merged Candidate 3 04/20/ Merged Candidate 3 06/12/ Merged Candidate 3 06/12/ Merged Candidate 4 06/12/ Merged Candidate 4 06/12/ Merged Candidate 5 06/12/ Merged Candidate 5 09/15/ Merged Candidate 5 05/04/ /12/ Merged Candidate 6 06/12/ Merged Candidate 6 06/12/ Merged Candidate 7 06/12/ Merged Candidate 7 06/12/ Merged Candidate 7 06/12/ Merged Candidate 17

18 Effective Date: May 4, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 4, 2019 # Eligibility Date Candidate ID # NOTES 7 04/20/ Merged Candidate 7 06/12/ Merged Candidate 8 06/12/ Merged Candidate 8 06/12/ Merged Candidate 9 06/12/ Merged Candidate 9 08/08/ Merged Candidate 9 05/16/ Merged Candidate 9 06/12/ Merged Candidate 10 06/12/ Merged Candidate 10 04/27/ Merged Candidate 10 06/12/ Merged Candidate 10 06/12/ Merged Candidate 11 06/12/ Merged Candidate 11 06/12/ Merged Candidate 11 06/12/ Merged Candidate 12 05/04/ /04/ /12/ Merged Candidate 12 05/16/ Merged Candidate 12 05/25/ Merged Candidate 18

19 Effective Date: May 4, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 4, 2019 # Eligibility Date Candidate ID # NOTES 12 06/12/ Merged Candidate 13 07/24/ Merged Candidate 13 06/12/ Merged Candidate 14 06/12/ Merged Candidate 14 06/12/ Merged Candidate 14 07/24/ Merged Candidate 14 06/12/ Merged Candidate 14 06/12/ Merged Candidate 15 06/12/ Merged Candidate 15 01/23/ Merged Candidate 15 06/12/ Merged Candidate 15 03/23/ Merged Candidate 15 06/12/ Merged Candidate 15 01/23/ Merged Candidate 16 07/24/ Merged Candidate 16 06/12/ Merged Candidate 16 08/08/ Merged Candidate 17 06/12/ Merged Candidate 17 04/27/ Merged Candidate 17 04/27/ Merged Candidate 19

20 Effective Date: May 4, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 4, 2019 # Eligibility Date Candidate ID # NOTES 17 05/25/ Merged Candidate 18 05/25/ Merged Candidate 18 06/12/ Merged Candidate 18 06/12/ Merged Candidate 19 07/24/ Merged Candidate 19 06/12/ Merged Candidate 20 06/12/ Merged Candidate 20 04/27/ Merged Candidate 20 05/04/ /20/ Merged Candidate 20 05/16/ Merged Candidate 20 06/12/ Merged Candidate 20 06/12/ Merged Candidate 20 07/24/ Merged Candidate 21 07/24/ Merged Candidate 21 06/12/ Merged Candidate 21 05/25/ Merged Candidate 21 03/23/ Merged Candidate 22 05/25/ Merged Candidate 22 04/27/ Merged Candidate 20

21 Effective Date: May 4, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 4, 2019 # Eligibility Date Candidate ID # NOTES 22 05/04/ /12/ Merged Candidate 22 01/17/ Merged Candidate 23 06/12/ Merged Candidate 23 09/15/ Merged Candidate 23 03/23/ Merged Candidate 24 06/12/ Merged Candidate 24 04/27/ Merged Candidate 24 05/04/ /23/ Merged Candidate 25 06/12/ Merged Candidate 25 06/12/ Merged Candidate 25 06/12/ Merged Candidate 26 03/23/ Merged Candidate 27 06/12/ Merged Candidate 27 03/02/ Merged Candidate 27 01/23/ Merged Candidate 27 04/20/ Merged Candidate 27 10/30/ Merged Candidate 27 07/24/ Merged Candidate 21

22 Effective Date: May 4, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 4, 2019 # Eligibility Date Candidate ID # NOTES 27 11/14/ Merged Candidate 27 09/15/ Merged Candidate 22

23 Effective Date: May 10, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT Expiration Date: May 10, 2019 CANDIDATES FOR: ASSISTANT DIRECTOR OF TRANSPORTATION ELIGIBILITY LIST: Open and Promotional # Eligibility Date Candidate ID # NOTES 1 05/10/ /10/ /10/ /10/

24 Effective Date: May 10, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: INSTRUCTIONAL ASSISTANT - PRESCHOOL ELIGIBILITY LIST: Open and Promotional Expiration Date: May 10, 2019 # Eligibility Date Candidate ID # NOTES 1 12/08/ Merged Candidate 2 05/10/ /26/ Merged Candidate 2 03/26/ Merged Candidate 3 08/03/ Merged Candidate 4 05/10/ /26/ Merged Candidate 4 05/10/ /19/ Merged Candidate 6 01/29/ Merged Candidate 24

25 Effective Date: May 14, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT Expiration Date: May 14, 2019 CANDIDATES FOR: SCHOOL ADMINISTRATIVE ASSISTANT - HIGH SCHOOL ELIGIBILITY LIST: Open and Promotional # Eligibility Date Candidate ID # NOTES 1 06/14/ Merged Candidate 2 06/14/ Merged Candidate 2 05/14/ /14/ /14/ /14/ /14/ Merged Candidate 6 05/14/ /14/ Merged Candidate 7 05/14/ /14/ /14/ /14/ /14/ /14/

26 Effective Date: May 16, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT Expiration Date: May 16, 2019 CANDIDATES FOR: INSTRUCTIONAL ASSISTANT - PHYSICAL EDUCATION ELIGIBILITY LIST: Open and Promotional # Eligibility Date Candidate ID # NOTES 1 05/16/ /16/ /16/ /28/ Merged Candidate 4 05/26/ Merged Candidate 5 11/02/ Merged Candidate 6 11/02/ Merged Candidate 7 02/14/ Merged Candidate 8 05/16/ /02/ Merged Candidate 8 05/16/ /16/ /02/ Merged Candidate 26

27 Effective Date: May 17, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROJECT MANAGER - CONSTRUCTION ELIGIBILITY LIST: Open and Promotional Expiration Date: May 17, 2019 # Eligibility Date Candidate ID # NOTES 1 05/17/ /17/

28 Effective Date: May 19, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 19, 2019 # Eligibility Date Candidate ID # NOTES 1 04/20/ Merged Candidate 1 01/17/ Merged Candidate 1 06/12/ Merged Candidate 2 06/12/ Merged Candidate 2 06/12/ Merged Candidate 3 09/15/ Merged Candidate 3 04/20/ Merged Candidate 3 06/12/ Merged Candidate 3 06/12/ Merged Candidate 4 06/12/ Merged Candidate 4 06/12/ Merged Candidate 5 06/12/ Merged Candidate 5 09/15/ Merged Candidate 5 05/04/ Merged Candidate 6 06/12/ Merged Candidate 6 06/12/ Merged Candidate 6 06/12/ Merged Candidate 7 06/12/ Merged Candidate 7 06/12/ Merged Candidate 7 06/12/ Merged Candidate 28

29 Effective Date: May 19, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 19, 2019 # Eligibility Date Candidate ID # NOTES 7 06/12/ Merged Candidate 8 06/12/ Merged Candidate 8 06/12/ Merged Candidate 9 06/12/ Merged Candidate 9 08/08/ Merged Candidate 9 05/16/ Merged Candidate 9 06/12/ Merged Candidate 10 06/12/ Merged Candidate 10 04/27/ Merged Candidate 10 05/18/ /12/ Merged Candidate 10 06/12/ Merged Candidate 11 06/12/ Merged Candidate 11 06/12/ Merged Candidate 11 06/12/ Merged Candidate 12 05/04/ Merged Candidate 12 05/04/ Merged Candidate 12 06/12/ Merged Candidate 12 05/16/ Merged Candidate 12 05/25/ Merged Candidate 29

30 Effective Date: May 19, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 19, 2019 # Eligibility Date Candidate ID # NOTES 12 06/12/ Merged Candidate 13 07/24/ Merged Candidate 13 06/12/ Merged Candidate 14 06/12/ Merged Candidate 14 06/12/ Merged Candidate 14 07/24/ Merged Candidate 14 06/12/ Merged Candidate 14 06/12/ Merged Candidate 15 06/12/ Merged Candidate 15 06/12/ Merged Candidate 15 05/18/ /23/ Merged Candidate 15 06/12/ Merged Candidate 15 01/23/ Merged Candidate 16 07/24/ Merged Candidate 16 06/12/ Merged Candidate 16 08/08/ Merged Candidate 17 05/18/ /12/ Merged Candidate 17 04/27/ Merged Candidate 30

31 Effective Date: May 19, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 19, 2019 # Eligibility Date Candidate ID # NOTES 17 04/27/ Merged Candidate 17 05/25/ Merged Candidate 18 05/25/ Merged Candidate 18 06/12/ Merged Candidate 18 06/12/ Merged Candidate 19 07/24/ Merged Candidate 19 06/12/ Merged Candidate 20 06/12/ Merged Candidate 20 04/27/ Merged Candidate 20 05/18/ /18/ /04/ Merged Candidate 20 05/18/ /12/ Merged Candidate 20 06/12/ Merged Candidate 20 07/24/ Merged Candidate 21 07/24/ Merged Candidate 21 06/12/ Merged Candidate 21 05/25/ Merged Candidate 22 05/18/

32 Effective Date: May 19, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 19, 2019 # Eligibility Date Candidate ID # NOTES 22 05/25/ Merged Candidate 22 04/27/ Merged Candidate 22 05/04/ Merged Candidate 22 06/12/ Merged Candidate 22 01/17/ Merged Candidate 23 06/12/ Merged Candidate 23 09/15/ Merged Candidate 23 03/23/ Merged Candidate 24 06/12/ Merged Candidate 24 04/27/ Merged Candidate 24 05/04/ Merged Candidate 25 01/23/ Merged Candidate 25 06/12/ Merged Candidate 25 06/12/ Merged Candidate 25 06/12/ Merged Candidate 26 03/23/ Merged Candidate 27 06/12/ Merged Candidate 27 03/02/ Merged Candidate 27 01/23/ Merged Candidate 27 04/20/ Merged Candidate 32

33 Effective Date: May 19, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: PROGRAM AIDE - ESS ELIGIBILITY LIST: Open and Promotional Expiration Date: May 19, 2019 # Eligibility Date Candidate ID # NOTES 27 10/30/ Merged Candidate 27 07/24/ Merged Candidate 27 11/14/ Merged Candidate 27 09/15/ Merged Candidate 33

34 Effective Date: May 21, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT Expiration Date: May 21, 2019 CANDIDATES FOR: EXTENDED STUDENT SERVICES (ESS) OPERATIONS SUPERVISOR ELIGIBILITY LIST: Promotional Only # Eligibility Date Candidate ID # NOTES 1 05/21/ /21/ /21/ /21/

35 Effective Date: May 21, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: OCCUPATIONAL THERAPIST ELIGIBILITY LIST: Unranked Expiration Date: May 21, 2019 # Eligibility Date Candidate ID # NOTES 10/17/ Merged Candidate 05/21/ /21/ /21/ /21/ /21/

36 Effective Date: May 24, 2018 PERSONNEL COMMISSION POWAY UNIFIED SCHOOL DISTRICT CANDIDATES FOR: STUDENT HEALTH CARE SPECIALIST ELIGIBILITY LIST: Open and Promotional Expiration Date: May 24, 2019 # Eligibility Date Candidate ID # NOTES 1 11/02/ Merged Candidate 2 05/24/ /24/ /02/ Merged Candidate 36

37 PERSONNEL COMMISSION MEETING JUNE 4, 2018 CONSENT AGENDA REQUESTED BY: DIRECTOR AMADOR RATIFICATION OF REMOVAL OF NAMES FROM ELIGIBILITY LISTS The following names are recommended for removal from eligibility lists as noted below. Each person has received a communication from me to let them know that this action was being recommended and has had an opportunity to respond. No responses were received. This action is in accordance with Personnel Commission Rules A and B. Candidate ID # Date Eligibility List Reason /25/18 ESS Supervisor Withdrew from recruitment /02/18 Instructional Failed to respond to interview request Assistant I & II Special Education /04/18 Program Aide ESS Failure to respond to interview request /16/18 Lead ESS Assistant Withdrew from recruitment /17/18 Lead ESS Assistant Withdrew from recruitment /17/18 Program Aide ASES /22/18 Food & Nutrition Assistant I /23/18 Administrative Assistant II /23/18 Administrative Assistant II /23/18 Administrative Assistant II /24/18 Food & Nutrition Assistant I /25/18 Food & Nutrition Assistant I Failed to respond to interview request Withdrew from recruitment Withdrew from recruitment Withdrew from recruitment Withdrew from recruitment Withdrew from recruitment Declined an offered position Action to be taken: 37

38 PERSONNEL COMMISSION MEETING June 4, 2018 ACTION ITEM SUBMITTED BY: DIRECTOR AMADOR PREPARED BY: DIRECTOR AMADOR CLASSIFICATION REVIEW RECOMMENDATION: DIRECTOR RISK MANAGEMENT X Revision to Classification Description Title Change Reclassification Reallocation BACKGROUND AND CURRENT CONSIDERATIONS: In anticipation for recruitment of the Director of Risk Management, Personnel Commission staff met with the Associate Superintendent of Personnel Support Services and the Director of Risk Management to review the current class description. It was determined that minor edits to the description were necessary to add clarity to the scope of the work for a job seeker. A duty statement was added to highlight the Director s responsibility to coordinate the District s disaster preparedness and coordination of the Emergency Operations Center during a disaster. The minimum qualifications were updated to align with director level requirements as appropriate to the classification. RECOMMENDATION: It is recommended the Personnel Commission approve the revisions to the class description for Director of Risk Management classification as presented. Action to be taken: 38

39 POWAY UNIFIED SCHOOL DISTRICT CLASSIFIED POSITION DESCRIPTION MANAGEMENT Associate Superintendent, Personnel Date: July 1996June 2018 Issue No: 45 Page 1 of 4 DIRECTOR OF RISK MANAGEMENT BASIC FUNCTION: Under the direction of the Assistant Associate Superintendent, Business Personnel Support Services, plan, organize, control and direct the District Risk Management Program; assure protection for the District's human, financial and physical resources against unreasonable loss by controlling conditions that cause accidental losses and by financing losses that are not subject to full control or elimination; supervise and evaluate the performance of assigned staff. REPRESENTATIVE DUTIES: 1. Administer liability and property claims against the District; manage claims per requirements of government codes, government claims act, and procedures of County Schoolsappropriate insurance Joint Powers Authority (JPA) or insurers. E 2. Provide counsel and training to operating units concerning injury, illness, and accident prevention, safety, industrial and environmental hygiene, loss control, risk management procedures and related issues. E 3. Investigate accidents, industrial illnesses, workers compensation claims, security incidents, property losses and other occurrences; travel to various sites, interview individuals, analyze situations and recommend appropriate action. E 4. Perform risk assessment in District operations of procedures, processes, equipment and work-stations for purposes of hazard identification, evaluation and remediation; assist with re-designs as needed. E 5. Administer the District's hazardous materials management effort including right-to-know codes and staff awareness of purchasing, storage, use and disposal requirements; manage the Districts waste minimization and hazardous waste disposal activities; screen purchase orders to prevent the acquisition of unsafe chemicals, supplies, equipment or services. E 6. Coordinate the District's property, liability and student accident insurance programs, claims management, and communications with the San Diegoappropriate Iinsurance JPA or insurer; process student accident reports. E 7. Inspect physical facilities and grounds to identify and evaluate factors affecting safety, health and security; assure compliance with a variety of environmental laws; recommend corrective action. E 8. Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates. E 39

40 DIRECTOR OF RISK MANAGEMENT Page 2 of 4 9. Provide technical expertise, information and assistance to the Assistant Associate Superintendent regarding assigned functions; assist as needed in the formulation and development of policies, procedures and programs. E 10. Communicate with other administrators, District personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information. E 11. Coordinate Disaster Preparedness efforts for the District to include coordination of the Emergency Operations Center. E Develop and prepare the annual preliminary budget for the department including the hazardous substances budget; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations. E Attend a variety of meetings to maintain current knowledge of legislation, legal codes and regulations; conduct and facilitate meetings; represent the District at various meetings and attend court proceedings related to liability and property issues; participate on assigned committees. E 14. Participate in meetings and activities of the various insurance JPAs as a representative of the District. E Operate a variety of testing and office equipment as assigned. E Review and evaluate property, liability and student accident insurance policies to assure adequate coverage; provide insurance certificates to requestors and obtain same from users of District property; evaluate incoming certificates. E Monitor legislation affecting the District's Risk Management program Assist the Personnel Department on issues related to Workers Compensation claims Perform related duties as assigned. At the end of some of the duty statements, there is an E which identifies essential duties required of the classification. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Planning, organization and direction of the District's Risk Management program. Applicable laws, codes, regulations, policies and procedures. Principles of safety and environmental health. Principles of hazardous materials management. Principles of insurance, business, public administration and claims handling techniques. Budget preparation and control. Emergency response procedures and coordination. 40

41 DIRECTOR OF RISK MANAGEMENT Page 3 of 4 Oral and written communication skills. Principles and practices of effective administration, supervision and training. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Health and safety regulations. ABILITY TO: Plan, organize, control and direct the District Risk Management Program. Assure protection for the District's human, financial and physical resources against unreasonable loss. Supervise and evaluate the performance of assigned staff. Analyze and interpret data from insurance documents, statutes, government codes and private consensus standards. Identify various types of risk exposures, assess hazard level and make appropriate recommendations. Operate various testing and office equipment as assigned. Conduct physical inspections. Communicate effectively both orally and in writing. Interpret, apply and explain rules, regulations, policies and procedures. Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action. Meet schedules and time lines. Work independently with little direction. Plan and organize work. Prepare comprehensive narrative and statistical reports. Direct the maintenance of a variety of reports and files related to assigned activities. EDUCATION AND EXPERIENCE: Any combination equivalent to: bbachelor's degree in public administration with course work in insurance, safety/health management, risk management or related field and three five years increasingly responsible related experience in risk management, insurance, risk analysis or loss control, including at least three years of experience in a supervisory capacity. Additional years of directly related experience or education may be substituted to meet the minimum qualifications. Experience in a school district or public entity is preferred. LICENSES AND OTHER REQUIREMENTS: Valid California driver's license. WORKING CONDITIONS: ENVIRONMENT: Office and outdoor environment. Driving a vehicle to conduct work. 41