2012 Pikes Peak CFC Charity Briefing Conference Call Community Shares of Colorado Member Charities

Transcription

1 2012 Pikes Peak CFC Charity Briefing Conference Call Community Shares of Colorado Member Charities Agenda 1. Pikes Peak Combined Federal Campaign Overview 2. Pikes Peak CFC Fairs and Events 3. Regulations for Participation due to High Security Facilities 4. Event Registration Excel Sheet Instructions Due 9/12/12 5. Required MOU Due 9/12/12 6. Volunteer Request Materials Packing Week of 9/17 9/21 Completed Event Registration Worksheet and Signed MOUs Due: COB Wednesday, September 12 th Submit to: Joe McNeill,

2 2012 Pikes Peak Region

3 Introduction Barbara Barfield Campaign Director Anna Childress Campaign Coordinator Thank you for partnering with the CFC!

4 Campaign Events: Fort Carson & Federal Agencies Oct 10:30 a.m. HQ AFSPC, Peterson AFB- October 10:00 a.m. NORAD & U.S. NORTHCOM, Peterson AFB October 1: 0 p.m. 21St Space Wing Oct 7:00 a.m. 9:30 a.m. Schriever AFB 10:00 a.m. 3:30 p.m. Cheyenne Mountain Oct :00 a.m 1 : 0.m. Bureau of Prisons Oct 11, 12, TBD USAFA September - October Commander Calls USPS Day of Giving in each Facility: Nov 5 Dec 8:00-8:30 a.m. 5 Thank you for partnering with the CFC!

5 Fort Carson Campaign Schedule Campaign Kick-Off 02 OCT 2012 Post Entry Main Gate off of Hwy 115 Arrive at Gate 8:00a.m. Special Events Center Set Up Complete 10:00 a.m. Ceremony & Charity Fair 10:30 a.m. Security Show drivers license Vehicle Could be inspected Post Protocols Drive posted speed limit on post No hand held cell phone use while vehicle is moving Parking Wetzel street side of parking lot; overflow Specker street side of parking lot

6 South On HWY 115 to Fort Carson Main Gate 1 Left at stop light to Main Gate. 1. Guests Must show a Valid Drivers Licenses, Proof Of Insurance & Registration. 2. Once at gate will undergo a quick Inspection of the vehicle and then be granted access to the Installation 3. Take Nelson thru the traffic circle to Chiles or Wetzel Right On Chiles or Wetzel Ave. 4. Chiles to Prussman Left On Prussman Blvd 5. Prussman to Specker Right On Specker Ave. 6. Building on the right will be the Special Events Center (SEC) Vehicle Registration South Fort Carson Main Gate 1 STOP LIGHT HWY 115 GATES HWY 115 North 7. PLEASE PLAN FOR ANY DELAYS AT THE GATE: HARR AVE HARR AVE Wetzel One Way Specker One Way STOP LIGHT CHILES AVE NELSON BLVD STOP LIGHT CHILES AVE Wetzel AVE ONE WAY Wetzel AVE ONE WAY HOGAN ST PARKING LOT Special Events Center PARKING LOT PRUSSMAN BLVD STOP LIGHT SPECKER ONE WAY SPECKER

7 HQ AFSPC 2012 Combined Federal Campaign Charity Fair Maj Jason Esquell Capt Christopher McMillian MSgt Paul Mackey

8 Logistics Getting on Peterson

9 Access and Security Entry List Required for Base Access AF Space Command CFC Personnel Responsible for Compiling List Information Required for Each Charity Representative: Last Name, First Name, Date of Birth Deadline is 10 Sep; No Changes Allowed after 10 Sep Event Name: 2012 Space Command/NORTHCOM CFC Full-time escort required for Space Command Bldg 1

10 Access and Security, cont. ABSOLUTELY NO: Cell phones, cordless phones, two-way pagers Laptops, Blackberries, PDAs, or iphones ipods, MP3 Players, Bluetooth or Wi-Fi of ANY kind Thumb-drives, flash-drives, external hard-drives, etc. Cameras

11 Logistics Base Entry: West Gate ONLY From Powers Blvd: East on Airport Road, turn Right on Stewart Ave (at First Stop Light), to West Gate (use center lane) Proceed to Building 1, Headquarters Space Command Stay on Stewart Ave to Peterson Blvd (2nd Stop Light) Left on Peterson Blvd to Paine Street (3rd Stop Light) Right on Paine Street to first parking lot on left Take second left entrance to parking lot Proceed to curb drop-off point near bus shelter Meet escort, drop-off materials, then park

12 Parking Park at west end of parking lot (if available) Otherwise: Park at southeast end of Paine Street (last parking lot)

13 Logistics Drop-off and Parking

14 Morning Sequence October 3, 2012 Headquarters Air Force Space Command Hartinger Building 1, Peterson AFB 8:00am Enter via West Gate of Peterson AFB Proceed to Building 1, meet escort at curb and drop-off materials Park, meet up with escort at curb with materials who will proceed with you through building Set-up by 0930 Event Time: Lunch, move and setup in Building 2: N-NC CFC team will take over at this point

15 This Briefing is Classified UNCLASSIFIED 2012 CFC/NDWCC Charity Briefing Lt Col (Ret) Kirk Brown HQ N-NC CFC Chairperson HQ N-NC LFCC Representative 9 Aug 12 UNCLASSIFIED

16 NORAD-USNORTHCOM CFC/NDWCC KICK-OFF AND CHARITY RALLY General Information Location HQ NORAD-USNORTHCOM, Bldg 2 Training Rooms, PAFB (Enter main entrance of building, obtain entry badge, escorted to location to setup) Time 12:00 PM to 12:30 PM Setup; 1:00 PM Ceremony; 1:30 3:30 PM Charity Fair; 3:30 4:00 PM Tear down escorted out of building, escorts will watch equipment if you want to get your car first) Security Always wear badge and never leave table unless escorted. No large carts small rollable ok

17 NORAD-USNORTHCOM CFC/NDWCC KICK-OFF AND CHARITY RALLY Prohibited Items Personal cell phones/smart phones/blackberries Personal laptops, ipads Personal Digital Assistant (PDA) Palm Pilots, etc Cameras Two-way radios Recording Equipment Wireless keyboards Microphones Blue Tooth Narcotics Weapons Knives 4 inches or longer Munitions Wireless technologies/devices used for storing, processing, and/or transmitting information Cellular, personal communications systems and /or other radio frequency or infrared devices

18 NORAD-USNORTHCOM CFC/NDWCC KICK-OFF AND CHARITY RALLY Prohibited Items Personal cell phones/smart phones/blackberries Personal laptops, ipads Personal Digital Assistant (PDA) Palm Pilots, etc Cameras Two-way radios Recording Equipment Wireless keyboards Microphones Blue Tooth Narcotics Weapons Knives 4 inches or longer Munitions Wireless technologies/devices used for storing, processing, and/or transmitting information Cellular, personal communications systems and /or other radio frequency or infrared devices

19 Air Force Space Command Guardians of the High Frontier Peterson Air Force Base 2012 Combined Federal Campaign Charity Fair

20 Event Specifics Location: The Club, Bldg 1013, Peterson AFB Date: 4 Oct 12 In Place and Set Up No Later Than 0645L Event Time: L

21 Event Logistics Base Entry: West Gate ONLY South on Powers, Left on Airport Road, Right on Stewart Ave (First Stop Light), to West Gate North on Powers, Right on Airport Road, Right on Stewart Ave (First Stop Light), to West Gate Entry List Required for Base Access Peterson CFC Personnel Responsible for Compiling List Information Required for Each Charity Representative: Last Name, First Name, DOB, DL number (CO residents)

22 Event Logistics Base Club Location: Material Drop Off is Allowed at Building 1013 (Base Club) Directions to Building from West Gate Proceed Through the West Gate (Stewart Avenue) Continue on Stewart Avenue to Suffolk Street Follow signs to the Club Right on Suffolk Street Left on Glasgow Ave. Parking lot will be on the right Parking: Park in the club parking lot

23 Event Logistics Building 1013 Logistics Peterson Campaign Personnel Will be in Front of Building 1013 Providing Directions and Information All Tables will be Labeled with Charity Names Find Your Table and Set Up Table Space is Estimated at 9 Square Feet (approximately 3 X3 space) Tables Around the Perimeter and in Center of the Main Ballroom

24 CFC Kickoff Event for CMAFS Location: Mountain Man Park at Cheyenne Mountain Air Force Station (CMAFS) Date: 9 Oct 2012 In Place and Set Up No Later Than 0800 Event Time: Set up NLT Vendors/Spectators 0900 Triathlon Kick-off 1130 end of race 721MSG

25 CFC Kickoff Event for CMAFS 721MSG Security Requirement: Must be on an EAL (Entry Access List) Needed: Full Name (first, MI, last) Drivers License number and state of issue SSN Date of Birth Deadline for EAL 25 Sep 2012 Drivers must show proof of current insurance and registration (you will not be allowed on w/o it)

26 CFC Kickoff Event for CMAFS 721MSG Directions: 1 NORAD Rd, COS, From 1-25 South on I-25 Exit 140 Tejon St./Nevada Ave. Toward CO-115 S/Nevada Ave. Right on S. Nevada Ave. (turns in to CO-115 S) Take the Ramp toward CMAFS (to the right) From Academy Blvd S. Academy Left on CO -115 CMAFS Ramp (1 NORAD Rd)

27 CFC Kickoff Event for CMAFS 721MSG Directions: To Mountain Man Park (from CMAFS Gate) First Possible LEFT Use first Left Parking lot Park is behind Racquetball Court

28 UNCLASSIFIED Schriever Air Force Base 2012 Combined Federal Campaign Charity Fair UNCLASSIFIED Installation Project Officers (IPOs): Capt Lorraine Sult( ) TSgt Sarah Law ( ) SSgt Julius Delos Reyes( )

29 Event Specifics UNCLASSIFIED Location: Main Fitness Center, Building 120, Schriever AFB Date: 5 Oct 2012 In Place and Set Up No Later Than 0900 Event Time: Set up hrs 1000 hrs Commander s Comments hrs Spectators 1530 hrs Clean up UNCLASSIFIED

30 Event Specifics UNCLASSIFIED Hwy 94 Hwy 94 East Left on Enoch Road Enoch Rd UNCLASSIFIED

31 Event Specifics UNCLASSIFIED Visitors Center Enoch Rd Continue straight on Enoch Road Proceed through the North Gate UNCLASSIFIED

32 Event Specifics UNCLASSIFIED Enoch Rd Track Voyager St First Left on Falcon Parkway 25 MPH Left on Voyager Street Falcon Pkwy UNCLASSIFIED

33 Event Specifics UNCLASSIFIED Track Voyager St Bldg 120 Voyager Street Bldg 120 Parking will not be on a paved surface UNCLASSIFIED

34 Event Logistics UNCLASSIFIED Schriever Campaign Personnel will be in front of building 120 providing directions and information All tables will be labeled with charity names Find your table and set up Each Charity Will Have One 6 X 3 Table UNCLASSIFIED

35 Event Logistics UNCLASSIFIED Table space is estimated at 9 square feet Approximately 3 X3 space If # of charities exceeds tables Tables will be halved Notifications will be made prior to event if halved Tables will be set up around the perimeter and in center of room UNCLASSIFIED

36 CFC Mini Kick-Offs New approach to overcome scheduling/venue constraints Mini Kick-Offs held at Commanders Calls Sept early Oct target timeframe ~10 min total: Videos from USAFA Superintendent, CFC 3-5 min presentation by charity representative Number of Commanders Calls TBD UPOs/MPOs will contact charities directly

37 General Event Information: CFC Kickoff Event Set Up: Florence Federal Correctional Complex (FCC) Training Center Keyworker Training: 12:30 2:00 p.m. Fair: 2:00 3:30p.m. est. Break down: As directed

38 CFC Kickoff Event Facility: Florence Federal Correctional Complex (FCC) Address: 5880 HWY 67 SOUTH FLORENCE, CO Directions: CO 115 S to Florence; Turn Left onto CO-67 just past Crawford Ave (Hardee s is on the corner) If you are on E. Main St and reach N McCandless Ave you ve one too far Follow CO 67 to FCC on left- mote Aerican Flag at enterance Drive Time: About an hour from Colorado Springs

39 Map to FCC CFC Kickoff Event

40 CFC Kickoff Events Facility Day of Giving Speaker Invitation Arragements made at time of event

41 Pikes Peak Region CFC Charity Outreach Program The Pikes Peak region CFC volunteers and administrative personnel are delighted to partner with you and your charity for the 2011 Campaign. To ensure the success of the outreach program, a memorandum of understanding is provided below for the 2011 campaign. These guidelines have been set forth in order to establish the expectations of the CFC charity outreach program and to administer the CFC charity outreach program fairly and equitably for all charities eligible to participate in the campaign. To participate in the CFC Charity Outreach Program activities, each charity representative/volunteer who wishes to participate on behalf of a charity must carefully read, sign, and return this form. Provide signed MOUs for each charity representative in PDF electronic format with charity registration workbook and keep a copy for your records. Memorandum of Understanding (MOU) Charity Name Representative Name Representative Title Representative Contact Information Phone (best to reach) Read and initial the following statements: I (charity representative) agree to be responsible for communicating CFC information to any employees or volunteers that represent (charity name) at Pikes Peak region Combined Federal Campaign events, including, but not limited to Charity Fairs/Kickoffs and Speaking Presentations. I understand that representatives from our organization represent every charity in the CFC, as well as other participants in the CFC according to regulation 5 CFR Part (b) and (c)2(i).

42 I understand my charity must register to participate in charity events in the Pikes Peak Region I understand that if I register for a Charity Fair/Kickoff and cancel without 48 hours notice or do not show up at all, my charity will be excluded from participating in any other CFC events for the 2011 Campaign. I understand that CFC staff will confirm my eligibility to attend Charity Fair/Kickoff events and will not send representatives without that confirmation. (This is only for fairs Federal staff independently coordinate Speaking Presentations at their locations and CFC staff are not involved in the details.) I understand that some government facilities may conduct a background check on me prior to my admittance into a government facility. I may be required to provide my Social Security number, date of birth, and driver s license number upon being registered to participate at any event. I am willing and able to enter Federal Government facilities on behalf of my charity. I have proper photo ID (driver s license, passport, or other) which I will bring to any Campaign event, as well as current auto registration, proof of auto insurance and I understand my vehicle may be subject to inspection at any Federal Government facility. I understand that while driving of government property, I must obey all posted driving requirements such as seatbelt laws, posted speed limits, construction signage and may only use hands free communication devices. I understand that each Federal Government facility has its own rules, regulations and protocol and I agree to learn and adhere to them while representing the CFC. I understand that I am expected to arrive at the building not just at the base entrance and completely set up at least thirty minutes before a Campaign event is scheduled to begin. I understand the entry to the base could exceed 30 minutes. I understand that I may not take electronic devices such as cell phones, smart phones, cameras, ipods, ipads, computers, netbook anything with an on/off switch into some government facilities. I understand that in these facilities I will be required to store my device(s) in my vehicle or have it confiscated. All confiscated devices are subject to being cleaned. I understand that I will be asked by facility personnel to confirm that I do not have any of the above mentioned electronic devices on my person prior to receiving a visitor s badge. I understand that in some secure buildings I may not be able to enter of leave a display area without being escorted by building personnel. This includes being escorted to restroom facilities. I understand that I am a guest in any Federal Government facility where I am participating in a CFC event and will behave graciously and respectfully at all times to Federal employees as well as other charities. I understand that I am expected to assist event host volunteers and CFC staff with set up and cleanup at all CFC events as directed.

43 I understand that my charity will be assigned display space, that my charity will likely be sharing a table with another charity and will not use more than my allotted space for my display. I understand that participation in Campaign events is for outreach only; I will not sell items at Campaign events or participate in direct fundraising in any other way, including, but not limited to, asking Federal employees to donate directly to my charity, engaging in raffle or gaming activities, or placing collection containers on my display. I understand that either the event hosts (federal personnel) or the administrative personnel will notify me when it is time to break down my display. I will not break down my display prior to being authorized to do so. I understand that as a representative the Pikes Peak region Combined Federal Campaign, I will dress in a professional manner: no flip flops, short shorts, or political t-shirts. I understand that if I wish to speak at events, I must also attend a speaker s training session. I understand that I may not be asked for Speaking Presentations as that is determined by Federal employees and that I may not be selected to attend certain Charity Fairs. I also understand that I may be contacted by CFC staff or Federal volunteers to participate in any CFC events and I agree to respond to requests in as timely a manner as possible. I understand that I am expected to provide assistance (staff or volunteers) for Materials Packing. (This is the process of bundling donation materials including pledge forms and charity brochures for each Federal agency and is done at the CFC Warehouse on the Denver Federal Center.) I understand that if I (or any other representative of my charity) am reported for inappropriate behavior during a Speaking Presentation including, but not limited to, proselytizing, political discussions, asking directly for pledges to my charity or disparaging another CFC charity in any way, my charity will be excluded from participating in any other CFC events for the 2011 Campaign. Campaign. I will contact a CFC staff person to report any significant problems encountered during the I, certify that I have read all the statements set forth in this document. In addition, by providing my initials on the line in front of each statement, the charity representative named in this MOU acknowledges and agrees to comply with each statements. (Signature) (Typed or Printed Name) Date Completed (Title) Backup Contact Name Phone &