Maritime Training Azerbaijan, Georgia, Kazakhstan, Turkmenistan, Ukraine

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1 The European Union s Tacis Traceca Tacis Programme Traceca Programme Tacis Traceca Programme For Azerbaijan, Kazakhstan and Turkmenistan Azerbaijan, Kazakhstan and The European Union s Turkmenistan TACIS Programme For TRACECA States Maritime Training Azerbaijan, Georgia, Kazakhstan, Turkmenistan, Ukraine Partner Countries: Azerbaijan, Georgia, Kazakhstan, Turkmenistan, Ukraine Progress Report June 2006 This project is funded by The European Union This project is implemented by HPTI SW Hypodomi TuTech QMS Consortium

2 Project Title Project Number Form 1.2. Report Cover Page Maritime Training Azerbaijan, Georgia, Kazakhstan, Turkmenistan, Ukraine EuropeAid/120541/C/SV/Multi Project Partners Maritime Training Centres in Azerbaijan, Georgia, Kazakhstan, Turkmenistan, Ukraine EC-Consultant HPTI Hamburg Port Training Institute GmbH In consortium with Scott Wilson, UK; Hypodomi Consulting S.A., Greece; TuTech Innovation GmbH, Germany; QMS MTC, Greece Address HPTI Hamburg Port Training Institute GmbH Überseezentrum, Schumacherwerder, Hamburg Germany Tel.number Fax number Contact person Helga Wagner Project Coordinator Date of Report: June 2006 Reporting Period Progress Report December 2005 June 2006 Author of Report: HPTI-SW-Hypodomi-TuTech-QMS Consortium Task Manager, Brussels Hélisène Habart (Signature) (Date) Traceca National Secretary Ukraine Griroriy Legenkiy (Signature) (Date) Traceca National Sec. Kazakhstan Murat Bekmagambetov (Signature) (Date) Traceca National Secretary Georgia David Tsiklauri (Signature) (Date) HPTI SW Hypodomi TuTech QMS Consortium

3 Traceca Permanent Sec. Azerbaijan Rustan Jenalinov (Signature) (Date) HPTI SW Hypodomi TuTech QMS Consortium

4 Contents 1 Project Synopsis Executive Summary Analysis of the Project Overall Planning Summary of project planning for the remainder of the project Project Execution Project progress in reporting period Project progress Deviations from original planning and reasons Specific action needed from the local authorities including the Coordinating Unit concerned and/or the European Commission Project Objectives Project Execution in the Reporting period Staff input and incidental expenditure Planning Work plan for the next reporting period Appearance of unexpected difficulties likely to require special measure or shift of project resources Request for budget or project extensions Constraints, Risks and Assumptions Up-date of LogFrame Annex 1: Short Protocols of Meeting Annex 2 - Preliminary Assessment of Maritime Training Institutes of the Region Annex 3: Questionnaire for Analysis of Maritime Training Centres Annex 4: Preliminary SWOT Analysis Annex 5: Analysis of the current institutional situation of maritime training centres Annex 6: Analysis & Recommendation of Institutional and Legal Framework concerning Maritime Training In Kazakhstan in June Annex 7: Draft Workshop Programme Annex 8: Preliminary List of Activities / Training Plan Annex 9: Report Distribution List HPTI SW Hypodomi TuTech QMS Consortium

5 1 Project Synopsis Project Title: Maritime Training Azerbaijan, Georgia, Kazakhstan, Turkmenistan, Ukraine Project Number: EuropeAid/120541/C/SV/Multi Contract No: Countries: Azerbaijan, Georgia, Kazakhstan, Turkmenistan, Ukraine Project Starting Date: 10 October 2005 Project Duration 24 months (from the effective date of contract) Wider Objectives The overall objective of the project is to contribute to shipping safety, prevention of marine pollution, environmental awareness as well as to capacity building of institutions in the maritime sector in the TRACECA region. Specific Project Objectives The project shall contribute to the overall objective through addressing improved maritime training and strengthened maritime training institutions in accordance with requirements of conventions, resolutions and recommendations of the International Maritime Organisation and EU standards. This is related to the promotion of cooperation among countries and sub-regions to unite efforts and resources to cover training needs at national and sub-regional level; to promote tailor-made training and diploma programmes for the maritime administrations, ports, terminals, shipping and multi-modal transport sector and the coast guards; to deliver training and study tours for multipliers and to develop training material based on IMO publications, conventions, rules and regulations. Planned Outputs 1. Training needs analysis in the field of maritime training is carried out in the region 2. Curricula for tailor-made training courses in accordance with IMO requirement are developed 3. The exact needs for materials for the individual maritime training institutions are identified and specified 4. Training for lecturers, instructors and trainers is implemented 5. Advise on institutional strengthening of involved training institutes is given and the institutional strengthening is promoted Project Activities 1. Carry out problem and training needs analysis 2. Revise existing curricula and elaborate tailor-made training courses 3. Define material to be provided to the training institutes 4. Organise and Implement Training Measures 5. Promote Institutional Strengthening 6. Carry out evaluation of the impact of the individual training measures two to four months after they have taken place Project starting date: 11 October 2005 Project duration: 24 months HPTI SW Hypodomi TuTech QMS Consortium 1

6 Abbreviations ANRI ARPA BMC BSMA CSC EMSA GMDSS GOC HPTI Hypomomi H&S IAMSAR IMDG IMO IMTC ISO 9001 ISO 9001:2000 ITU Mercury MESU MTC OH&S OOW ONMA PC QMS ROC SART SOLAS SSO STCW SW SWOT Analysis TNA TuTech Maritime Training Centre Ltd, Batumi, Georgia Automatic Radar Plotting Aid Batumi Maritime College, Batumi, Georgia Batumi State Maritime Academy, Batumi, Georgia Caspian Shipping Company European Maritime Safety Agency of the European Commission Global Maritime Distress and Safety System General Operator s Certificate HPTI Hamburg Port Training Institute GmbH Hypodomi Consulting SA Health and Safety International Aeronautical and Maritime Search and Rescue International Maritime Dangerous Goods Code International Maritime Organisation London International Maritime Training Centre (Mercury) Ltd, Batumi, Georgia International Organisation for Standardisation International Telecommunication Union International Maritime Training Centre Ltd. (Mercury) Ministry of Education and Science of the Ukraine Maritime Training Centre Occupational Health and Safety Officer of the Watch Odessa National Maritime Academy, Odessa, Ukraine Personal Computer QMS Maritime Training Center Radio Operator s Certificate Search and Rescue Transponder International Convention on Safety of Life at Sea Ship Security Officer International Convention on Standards of Training, Certification and Watchkeeping for Seafarers 1978/1995 Scott Wilson Strength and Weaknesses, Opportunities and Threats Analysis Training Needs Analysis TuTech Innovation GmbH HPTI SW Hypodomi TuTech QMS Consortium 2

7 2 Executive Summary The present project is part of the European Commission s TRACECA programme. Specifically, the project will contribute to improve shipping safety, prevent marine pollution, build up environmental awareness as well as to promote capacity building of institutions in the maritime sector in the TRACECA region. After submission of the Inception Report, the Project became severely delayed in pursuing its main objective, namely to enhance Maritime Training in the beneficiary countries due to illness and subsequent resignation of the team leader of the project. After resignation of the team leader the project was suspended in most parts until mid of April 2006 when a new team leader was approved. During this time of suspension of the project, only the two local offices in Baku and Odessa were kept and key expert 3, the legal expert could continue with his activities as these activities could be carried out independently of the other two key experts. The legal expert worked on institutional and legal set up of institutes engaged in Maritime Training. He achieved results after thorough and painstaking discussions and work with administrative bodies in the beneficiary countries. Following his reports it can be concluded that the institutional set-up in the Ukraine, Azerbaijan and Georgia is appropriate for maritime training centres and there is no need for major changes in this respect. In Kazakhstan, the legal expert is still examining whether improvements in his field of action are necessary and required by Ministries. The status regarding Training Needs Assessment (TNA) and SWOT analysis is, however, far behind the originally planned schedule. Although questionnaires to support the set-up and status of the individual training institutes were already distributed by end 2005, first personal investigations of the team leader and key expert 2 leading to a proper TNA and SWOT analysis could only be started in May During these first investigations it became obvious that a thorough and well-founded TNA is impeded by several obstacles, e.g. all material of the maritime training institutes only available in Russian. Mostly, old Russian textbooks are being used, the lecturers to be interviewed for TNA do hardly or not at all speak English, local translators have hardly any knowledge of the technical terms of ship operation which are an important part of the conversation. The experts re-visited the different training institutes in all partner countries, with the exception of Turkmenistan, as Turkmenistan still did not sign the statement of endorsement for the project. During these visits in-depth discussions were led with the administration as well as with individual lecturers of the institutes. Further, material to start an evaluation of curricula was collected. Generally, the experts were receive in a friendly and cooperative manner and were able to obtain quite a large amount of information. Furthermore, a list of recommended IMO publications as well as other literature and training material was elaborated and submitted to the task manager. This resulted in a publication of tender for these materials. Although the project is currently behind schedule (see revised LogFrame and project schedule) the Consultant will take care to get the project on track again and reach the envisaged objectives within the project period. It is anticipated that until the next progress report in October, the time delay will be overcome and the project will be mostly on schedule again. HPTI SW Hypodomi TuTech QMS Consortium 3

8 3 Analysis of the Project 3.1 Overall Planning The present project shall assess weaknesses and strengths of the different regional maritime training centres in Azerbaijan, Georgia, Kazakhstan, Turkmenistan and the Ukraine and shall also assess the compliance with international regulations, like STCW and other IMO conventions. 1. Training Needs Assessment and Gap Analysis. In the first project phase, the individual training centres are visited and the facilities, training material, staff and training courses are evaluated. This evaluation is being carried out by personal visits and discussions between the project experts and the project partners as well as with the means of a standardised questionnaire, which generates comparable data for the assessment of the maritime training institutes. 2. Revision of the existing curricula. In this second step the project revise existing curricula of the maritime training centres, in order to determine their suitability for satisfying the modern requirements of today s shipping and maritime industry 3. Development and execution of training courses for trainers of the regional maritime training centres. These training courses will partly take place in the region and be carried out as train-the-trainer courses and partly be conducted in the form of study tours to Europe. 4. Analysis of existing institutional set-up of the maritime training centres. If appropriate, changes in the institutional set-ups and organisations will be proposed. 5. Further regional cooperation. This is a task interrelated to all the other tasks and will be achieved by different means. Regional workshops will be carried out with participation of all relevant regional maritime training centres. Thus, a forum for exchange of ideas and to develop means of cooperation will be provided. Furthermore, the regional training courses as well as the study tours will provide the project partners with the opportunity to get to know each other and to exchange experience and opinions. In total, the project shall provide assistance to the maritime training centres to assist them to ensure high quality of training that meets the demands of today s maritime industry. 3.2 Summary of project planning for the remainder of the project As explained below, in this reporting phase, the Training Needs Assessment as well as the Gap Analysis has been started. During this assessment, interviews with lecturers took place and will be continued along with the next step, namely the revision of existing curricula. Based on the TNA and Gap Analysis as well as on the review of the curricula, tailor-made training courses for the lecturers of the different maritime training centres will be developed. These training courses will be discussed with the project partners and then submitted to the task manager for approval. After approval, actual training measures will take place. Where appropriate, it is envisaged to conduct these training courses jointly at one place for participants from different training institutes. However, at this stage it appears that the maritime training institutes will have different training needs; therefore it might be more appropriate to carry out some training events individually for single training institutes. One major event to emphasise the objectives of the project to the project partners and at the same time to further regional cooperation will be the execution of a workshop in Odessa in July this year. The workshop will focus mainly on issues of maritime training and the actual needs of the maritime and shipping industry. HPTI SW Hypodomi TuTech QMS Consortium 4

9 4 Project Execution 4.1 Project progress in reporting period Project progress TNA and SWOT Analysis In May 2006 renewed approaches were made to carry out a training need assessment (TNA) and a gap analysis. This task is not yet finalised and will be continued in this reporting period. Due to the language barrier, the task proved to be rather complicated, as most of the lecturers do not speak sufficient English, so the major part of the conversation has to take place with the help of interpreters. In order to carry out the assessments and for discussion with the management and lecturers of the different maritime training institutes, the following institutions were visited during the reporting period. The visits were carried out by the team leader (key expert 1) and the maritime training expert (key expert 2), partly jointly and partly individually by the two experts. Date Institution Illiychevsk: Harbour Master Training Centre Avant Odessa National Maritime Academy Nikolaev: State Maritime Pilot Service Odessa O. I. Marinesko Maritime College UKRFERRY Shipmanagement Seafarers Training and Certification Centre Odessa National Marine University Odessa National Maritime Academy (ONMA) Kiev: Ministry of Transport and Communication Ministry of Education and Science Odessa Maritime Training Centre Odessa National Maritime Academy (Campus) Kiev: Kiev State Academy of Water Transport State Maritime Administration of Azerbaijan, Baku Azerbaijan State Marine Academy and its training centres Maritime Transport Administration, Batumi, Georgia Batumi Marine College/Mercury Training Centre Ltd Georgian Maritime Transport Administration Maritime Training Centre (ANRI) Ltd Batumi State Maritime Academy HPTI SW Hypodomi TuTech QMS Consortium 5

10 Date Institution Health, Safety, Security and Environment Manager of Batumi Oil Terminal Limited Tbilisi: Project Monitor Ministry of Economic Affairs Baku : Maritime Administration Almaty : Kazakh Academy of Transport and Communication Astana : Ministry of Transport and Communication Aktau Branch of Kazakh Academy of Transport and Communication Secretary General of TRACECA Odessa National Maritime Academy In Annex 1 short protocols of most of the meetings are attached. During these visits and meetings the existing equipment used for the training and the curricula and topics taught at the maritime institutes were discussed. Also, material for further review and evaluation was collected. First findings of these visits and also an evaluation of the questionnaires returned by the training institutes was made. A summary of these findings is attached as Annex 2 to this report. Furthermore, a first Analysis of Training needs and Strength and Weaknesses of the individual maritime training centres is given in Annex 4. In the Ukraine, there are a multitude of maritime training centres. Within the frame of this project, not all of them can be taken into account. The experts concentrated on some institutes in the vicinity of Odessa for their analysis. In short, it can be stated, that for Ukraine, there is apparently not so much need for input from the project. The maritime training centres seem to be well established and appear to give high standard maritime training in correspondence with international rules and regulations and with the STCW requirements. The project experts have the impression that the maritime institutes do not need much assistance but could themselves assist the maritime training centres in the other project states with their experience. One area in which the project could be of assistance is to further the cooperation between the around 40 training centres within the Ukraine. The project will investigate the possibilities to contribute to more cooperation between them. In June, a test lecture/training took place in the Odessa Maritime Academy. The Team Leader held a lecture on ship stability which was attended by lecturers from the Odessa Maritime Academy, some lecturers from the university, two representatives of the shipping company UKRFerry and Mr Tikhonov from the Inspectorate in Kiev. The lecture was appreciated by the participants very much and can be taken as a test for further training. As opposed to the Ukraine, the most urgent and widest demand for project input seems to exist in Kazakhstan. Kazakhstan has only recently started to develop an own maritime training sector and are not yet on the IMO White List. Here, the evaluation of the current conditions concerning the training needs is not yet completed. It seems that the most urgent points to be dealt with by Kazakhstan itself are to appoint qualified lecturers for the different subjects and set up an appropriate structure for the maritime training institute in Aktau. The project can assist in reviewing the currently existing curricula and give recommendations for revisions to design them in accordance with the IMO STCW requirements. Further, the project will held as much training in the region as possible and invite Kazakh participants to these training sessions. In Georgia, the three maritime training institutes appear to be on the right track for provision of qualified maritime training. However, the training institutes themselves as well as the representative of the Maritime HPTI SW Hypodomi TuTech QMS Consortium 6

11 Transport Administration of Georgia expressed their opinion, that with some specialised training a valuable contribution could be made by the project. For Azerbaijan the situation is comparable to Georgia. The State Maritime Academy in Baku is well established and already since long time takes care of the maritime training in Azerbaijan. Due to the close relationship to the Caspian Shipping Company, a very practice-oriented training can be ensured. However, there seems to be some demand in advanced training subjects and in an up-grade of the facilities. An overall impression of the analysis of the different training institutes is that The project could provide some valuable input by advanced, specialised training The institutes and organisations fear that again only papers are being produced and that no real achievements are made regarding the assistance for the institutes to develop to future oriented, successful institutes. There is a demand for training especially in two areas: Train-the-trainer training and English language training. As far as could be judged from the short visits of the experts, the training methods seem to be rather traditional and often do not apply modern teaching methodologies. The demand for English language training occurs mainly for the lecturing staff. Many of the lecturers do not speak sufficient English. This on the one hand hinders the communication within the current project. But much more relevant, it prevents them from following modern tendencies in shipping and in maritime training as most of the literature and material published is available only in English. Apparently, partly the students level of knowledge of English is better than that of the teachers, which gives some hope for the future development of the shipping sector in the region. Apparently, the maritime training centres are not opposed to regional cooperation. Partly, cooperation with other training institutes is already practised, although not so much between the training centres of the project partners. One area for cooperation that is being perceived as an opportunity by the institutes in Georgia and Azerbaijan is to invite teachers from Ukrainian institutes to provide training in the Georgian and Azerbaijan training centres. The current project cannot directly provide this possibility, but in workshops and discussions this idea is being taken up and further elaborated, with the aim to propose a possible framework for the exchange of lecturers. Recommendations on training material In May the questionnaires concerning the available IMO and other training publications available at the maritime training centres were evaluated. The training centres also submitted ideas on which IMO publications they would like to obtain. Based on these questionnaires and the proposals of the training centres, a list of recommended material to be purchased was elaborated. This list was developed separately for the individual maritime training centres. Based on these recommendations, a tender for procurement of the material was published by the EC. The tender documents can be found under In the evaluation of the questionnaires returned by the training centres, it became apparent, that some of the institutes still heavily rely on publications in the Russian language. Only very few institutes requested English publications, although the English publications are usually much more recently published and many IMO publications are either not available in Russian at all or very old. This request for Russian publications is probably due to the fact that many lecturers speak only very limited English if at all. The students, however, seem to have a more or less sufficient knowledge of the English language. Assessment of institutional set-up HPTI SW Hypodomi TuTech QMS Consortium 7

12 As the legal expert could work independently of the other two key experts his analysis of the existing legal framework and institutional set-up of the maritime training centres in the project countries could be continued within this reporting period. Of the five beneficiary countries four have been visited, a visit to Turkmenistan is pending as Turkmenistan did not sign the statement of endorsement for the project. The following institutions were visited by the legal expert: Date Institution Training Centre Izmail Training Centre of Danube Shipping company Odessa National Maritime Academy Harbour Master of the Port of Ilyichevsk Kherson Maritime College Kherson Maritime Training Centre «Marine Pro Service» Training + Simulator Centre: State maritime Pilot Service in Nikolaev Nikolaev Training Centre for ship personnel and Maritime School for ratings Odessa Maritime College of Technical Fleet Seafarers Training and Certification Centre and simulator ship Lesozavcodsk Odessa branch of Inspectorate for Training and Certification of Seafarers Almaty, TRACECA National Secretariat of Republic of Kazahkstan Trade Facilitation and Institutional Project Branch Almaty NII TKJoint Stock Company Research Insitutute for Transport and Communication Trade Facilitation and Institutional Project Branch Almaty JSC Kazakh Academy of Transport and Communication Intergovernmental Commission TRACECA, Permanent Secretariat JSC Kazakh Academy of Transport and Communication, Branch Astana Ministry of Transport and Communication - Water Transport Division Ministry of Transport and Communication - Water Transport Division - NMSC Kazmortransflot Ministry of Education and Science Department of Education Development Strategy and International Cooperation TRACECA National Secretariat of Republic of Kazahkstan Azerbaijan State Marine Academy, Baku Baku : Maritime Administration of Azerbaijan TRACECA National Representative Ministry of Transport of Azerbaijan, International Dept Ministry of Transport of Azerbaijan, Reform Dept. Tacis Monitor Azerbaijan Traceca Azerbaijan Ministry of Economic Development of Georgia HPTI SW Hypodomi TuTech QMS Consortium 8

13 Date Institution Georgia Maritime Transport Administration Tacis and the Balkans/card Monitoring Programme, Regional Monitoring Office Caucasus Ministry of Transport and Communication of the Republic of Kazakhstan Committee of Transport Control Shipping Division of Water Transport Department Ministry of Transport and Communication -Water Transport Department Shipping Division of Water Transport Department Aktau Int. Sea Commercial Port Kazakh Academy of Transport and Communication, Aktau Branch Maritime Administration Aktau Port Short protocols of these meetings are attached in Annex 1 to this report. The aim of the missions of the legal expert was to detect areas of institutional needs and to get an overview what the project would be able to provide in substantial support within given time limits. However, the main focus was firmly laid on the two major task areas: (1) to evaluate existing institutional set-up of the training centres and the legal basis (Work plan subject No 4), and (2) to advise administration and institutions on restructuring measures in order to strengthen their ability to deliver modern maritime training (Work plan subject No. 23). These goals were firmly presented at any meeting held. After visits to a dozen and more maritime training institutions, it became quite clear that they have very limited interest in institutional matter, as relevant conditions have been formulated elsewhere, e.g. Ministry of Education, Ministry of Transport, respectively IMO. This proved particularly sufficiently established in Azerbaijan, Georgia, and Ukraine, and applies simultaneously for academic education as well as for practical training. This applies basically also for Kazakhstan, and presumably for not yet visited Turkmenistan, but on a much lower and unfinished level. The reasons for little progress on identifying insufficient institutional matters during meetings with rectors and heads of training institutions can be attributed to the fact that maritime education, training and certification are ruled by international requirements. The standards are outlined in international legislation, particularly the Convention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW 78/95). In face of these requirements even the involvement of national governmental institutions for general education becomes sidelined. Insofar it became soon clear that the institutional addressees are the legislators, and/or the controller, either represented by the Ministry of Transport, respectively usually a department of same, viz. Maritime Administration, or a sub-department, e.g. Inspectorate for Training and Certification of Seafarers in Ukraine. Subsequently contacts to these institutions were particularly pursued for the discussion of institutional matters. The discussions with referred institutions, proved being competent and professional. For further considerations and pursuing project assistance on institutional and legal matters, it seems necessary to have a clear picture of the involved institutions, which the project legal expert understands and briefly outlines as follows: The only recently established national maritime administration, in Azerbaijan, Georgia, and Ukraine, can largely be credited that their countries appear on the IMO White List regarding competent training and certification of seafarers. These institutions are in permanent contact with IMO and know about forthcoming HPTI SW Hypodomi TuTech QMS Consortium 9

14 developments, respectively obtain early knowledge if insufficient training or certification is raised by international monitoring. The national institutions will act swiftly and decisively. They know that there is little room to circumvent international requirements for long, but that it would be highly damaging for their country economy and reputation. Among the visited countries a clear distinction can be drawn concerning efficiency of maritime training, those who are on IMO White List, Azerbaijan, Georgia, and Ukraine, and who are not, that is Kazakhstan. The White-Listed Countries have established a structure which enables the training centres to provide training in a way acceptable to the IMO. In the Ukraine, this structure is already well established with some improvements being made over the years. In Georgia, the structure is established since some time and seems to work quite well. In Azerbaijan, the institutional structure is currently being settled, as the Ministry of Transport only took up work a few months ago. A detailed report on the findings of the legal expert is attached as Annex 5 to this report. Training During this reporting period the first regional workshop was planned and organised. The workshop will take place in Odessa in the beginning of July. A draft workshop programme is attached as Annex 7. The project plans to carry out as much training in the region as possible. A preliminary overall training plan is attached as Annex 8 to this report Deviations from original planning and reasons There are two major problem areas in this project. 1. Delays in project execution due to the fact that the project work only resumed work effectively in May 2006 with the exemption of the legal expert. 2. A lack of language skills on the side of the lecturers and management of many of the maritime training centres. This not only hinders efficient communication with the European experts, who can mainly communicate only with the help of interpreters. It furthermore delays the project work as much of the material has to be at least roughly translated before it can be discussed and evaluated. The most important aspect of this lack of knowledge of the English language is, that it also partly prevents the maritime training centres to make use of advanced training material and follow the newest standards of the industry, as much of the material is only available in English and not in Russian. In the following the deviations from the initial planning are described with the aid of milestones planned within the project: Milestone 1 (End of month 2): no deviation, as planned a questionnaire to determine the level of knowledge, the possibilities and restrictions of staff of the maritime training centres is available Further, a standard form to carry out the assessment of the facilities, equipment and material available at the individual maritime training centres is elaborated and available. Milestone reached Milestone 2 (End of month 4): Submission of a report on potential target group of maritime centres, existing set-up and the results of the SWOT analyses. HPTI SW Hypodomi TuTech QMS Consortium 10

15 Achievement of the milestone is delayed due to the interruption of the project work until May As described above, the work is being continued presently. It is assumed that the milestone will be reached within the next reporting period. A preliminary SWOT analysis is attached in the annex to this report. Milestone 3 (End of month 5): Workshop on cooperation and networking is carried out The achievement of this milestone is delayed due to several reasons: o The coordination of the individual maritime training centres took more time than planned o The visits to the Ukrainian training institutes were not completed by December 2005 o The project resumed work only in May this year The workshop will take place in the beginning of July 2006 (month 8). Participants from all partner countries with the exception of Turkmenistan were invited and accepted to participate. An approval of the workshop was given by the task manager. Milestone 4 (End of month 7): Lists on recommended training material, required IMO publications and investment needs are submitted to the Task Manager. Milestone was achieved in time. List of recommended training material and IMO publications was submitted to the task manager in time and the tender for these materials was published. Milestone 5 (End of month 11): Revised curricula and outlines for tailor-made courses are available The work on this task was started. First curricula were collected. Due to the fact that all material in the maritime training institutes is available only in Russian, the revision of the curricula will take some time. Further, in the partner countries, the summer break will last from July to mid September. Therefore, only limited access to lectures will be available. We assume that the revision of the curricula may be delayed for one month. First outlines for training courses will be elaborated, but the task will probably not be fully completed by month 11, but only by month 14. Milestone 6 (End of month 22): Recommendations on legal and financial framework for the maritime training centres are submitted An analysis of the existing legal institutional framework was elaborated (see Annex 4). Currently, we do not foresee any problems with the timely achievement of this milestone. Milestones concerning the execution of training events: After the completion of each training event courses in the region as well as study tours to Europe - reports on the training, containing an evaluation of the training and further recommendations of the participants is elaborated. Generally, we assume that all planned milestones can be reached Specific action needed from the local authorities including the Coordinating Unit concerned and/or the European Commission None at the moment. 4.2 Project Objectives The overall objectives of the project is to contribute to shipping safety, prevention of marine pollution, environmental awareness and to capacity building of institutions in the maritime sector in the TRACECA regions. The project shall contribute to the overall objective through addressing improved maritime training and strengthened maritime training institutions in accordance with requirements of conventions, resolutions and recommendations of the International Maritime Organisation and EU standards. HPTI SW Hypodomi TuTech QMS Consortium 11

16 This is related to the promotion of cooperation among countries and sub-regions by uniting efforts and resources to cover training needs at national and sub-regional level; to promote tailor-made training and diploma programmes for the maritime administrations, ports, terminals, shipping and multi-modal transport sector and the coast guards; to the delivering of training and study tours for multipliers and to the development of training material based on IMO publications, conventions, rules and regulations. Therefore, the main purpose of the project is to equip the TRACECA region to develop a human resource base which can meet the challenges of operating a safe shipping industry to international maritime standards into the 21 st century. The specific activities required of the project are a training needs assessment and a gap analysis, followed by a revision of training curricula of the maritime training institutes in the region and the conceptualisation, management and execution of training courses for trainers on location as well as study tours to EU Member States. Furthermore, the cooperation among countries and regions in the field of maritime training shall be promoted In the past, it was possible (indeed normal) for prospective sailors to go to sea at a young age and with little education, and to learn their craft through long apprenticeships. This situation has now changed dramatically, and both ratings and officers need a much higher initial skill base, generally acquired from a maritime training institution. The basic training standards are set by the IMO's STCW 78/95 Convention. It is not the intention of this project to cut in any way across this well-established international standard, but rather, by using this as a base to filter through a better-rounded and integrated maritime training concept. The objective of this project will be to look further into the future to gauge what new skills may be necessary to operate and manage the ships of the future. Proposal for training of these new skills will be elaborated and discussed with the maritime training centres. Additionally, the project shall evaluate the existing institutional structure and, if appropriate, make recommendations on how these institutional set-ups and structures should be changed in future in order to better satisfy the demands of the market and to ensure the economic survival of the maritime training centres. 4.3 Project Execution in the Reporting period Staff input and incidental expenditure The work in this project is carried out by a staff of long-term key experts, short term experts supporting them in specific tasks as well as by local experts. The European experts involved in the project during the reporting phase are key expert 1 /the Team Leader Capt. Prof. Rainald Amersdorffer / as well as key expert 2, the Senior Maritime Training and Environmental Expert Roger Holt and the key expert 3 legal and institutional expert, Dr. Arnd Bernaerts. Long-term local experts were employed in Odessa, Batumi and Baku. Additionally, some short term experts, specifically in Kazakhstan, support the project activities and experts. From the incidental expenditure the office rent for the offices in Odessa and Baku is being paid. Further expenses were the transport and travelling costs for the missions of the experts to Azerbaijan Kazakhstan, Georgia and the Ukraine as well as local travel. HPTI SW Hypodomi TuTech QMS Consortium 12

17 Due to the delay in project execution, less incidental expenditure then planned during the elaboration of the proposal were spent in this reporting period. The table below shows the resources used so far for the execution of the project: Unit Actual % utilised until Team Leader 330 m/d 330 m/d 18% Long Term internat. experts 396 m/d 396 m/d 22% Short Term EU Experts 132 m/d 132 m/d 14,4% Long term local experts 1144 m/d 1144 m/d 19,7% Short Term Local experts 110 m/d 110 m/d 15% Incidental expenditure EUR EUR 6% 4.4 Planning Work plan for the next reporting period The next reporting period will comprise the period between 16 June 2006 and 15 October The work plan for the coming period comprises the following activities Finalisation of the elaboration of the training needs and gap analysis as well as a SWOT Analysis of the individual maritime training centres. Within the training needs and problem analysis, SWOT analyses for the individual maritime training centres will be made. These analyses will include the strengths and weaknesses of the training centres as well as the opportunities and threats. This comprises also a rough forecast for future demand in maritime training in the region as well as the potential for cooperation between the different maritime training centres. Cooperation between the centres will lead to a better use of existing and future, required equipment as well as of the expertise in the individual maritime training centres. The potential for cooperation will then also influence on the investment requirements of the individual centres. Proposals for the increasing of networking between the different regional maritime training institutes It will be assessed which possibilities for cooperation between the different regional maritime training centres exist and recommendations on these cooperation possibilities will be given. The workshop in July will consider this topic and ideas and recommendations will be elaborated and discussed with the project partners taking part in the workshop Definition of investment needs and discussion of these defined investment needs On the basis of questionnaires as well as on assessments during visits of the experts it will be evaluated which training facilities and equipment, e.g. simulators are available and in which condition they are. Based on this investigation, the investment needs for the individual training centres will be established. It will be evaluated in how far the regional maritime training centres could cooperate in the provision of training. Therefore, there will be a twofold outcome: on the one hand, the investment requirements for the maritime training centres will be defined individually for each centre. On the other hand, the outcome of the evaluation of cooperation possibilities will be taken into consideration in a second list, which will specify the investment requirements, if the maritime training centres cooperated in some areas. However, lists for the individual maritime training centres has to be established, because at the time being we cannot foresee the political development in the region, the political willingness to cooperate and the development of national regulations and laws in the maritime training sector. HPTI SW Hypodomi TuTech QMS Consortium 13

18 Revision of curricula as well as start of elaboration of training measures The Training Needs and Gap Analysis have identified gaps in supply and demand for job positions, skills and qualifications. Based on the career perspectives, the educational needs will be identified and enhanced bundles of training courses to be taken will be proposed. The training will be based on the IMO requirements and model courses but go beyond the identified minimum. The existing curricula will be revised by the Consultant s experts and, where appropriate, new course will be developed, taking into account the requirements of STCW 78/95 as well as IMO conventions and regulations. This task will be carried out in close cooperation with the maritime training centres. As described above, the consultants are currently in the process of elaboration of the training needs and of finalising the SWOT analysis Appearance of unexpected difficulties likely to require special measure or shift of project resources During this reporting period the major difficulties caused by the loss of the team leader and subsequent need to exchange the team leader could be overcome. Currently, all efforts are being made to realise the planned project activities Request for budget or project extensions During this reporting phase we do not anticipate a need for time extension of the project. We consider the planning to be realistic and despite the delays in project execution achievable within the given time frame of 24 months. 4.5 Constraints, Risks and Assumptions Generally, the project partners, especially the maritime training centres, appear to appreciate the project and its objectives and are very cooperative and supportive. One obstacle in the project implementation is an unexpected degree of bureaucracy in some of the countries. In Turkmenistan, the statement of endorsement is not signed, so the project could not start working there. In the Ukraine, the difficulties resulting from the need for project registration could be overcome and the project experts were met in an open and cooperative atmosphere. The Team Leader noted that the main obstacle is still lack English speaking counterparts and some bureaucratic procedures, as for instance, the fact that the maritime institutions were not allowed to provide any third parties with the relevant training materials or curricula without a special permission from the Ministry of Transport (in Ukraine an official letter from the Ministry is required), which also put obstacles in the project activities. However, the readiness of the Partners for cooperation promoted the Consultant s work. One problem area encountered regards the project as a whole and the communication of project objectives to the project partners. The Terms of Reference are based on assumptions which are partly outdated. Since the elaboration of the ToR, the training centres have developed and also the organisational structures are much more settled than in the project initiating phase. One example for difficulties created by this situation is Georgia. The Maritime Transport Administration, which is nominated by the Georgian Authorities as immediate project partner for this project, had a much different understanding of the project tasks and HPTI SW Hypodomi TuTech QMS Consortium 14

19 outputs than stipulated in the Terms of Reference. The expectations were based on an older version of the Terms of Reference, and not on the ToR actually valid for the current project. It was expected that more emphasis would be laid on the Georgian needs and that specifically hardware and books / publications should be purchased by the project instead of for example carrying out training in Europe. HPTI SW Hypodomi TuTech QMS Consortium 15

20 4.6 Up-date of LogFrame Indicators Means of Verification Assumptions Overall Goal: Contribute to shipping safety, prevention of marine pollution, environmental awareness and to capacity building of institutions in the maritime sector in the TRACECA regions Political and economic situations remain stable Project Purpose Specific Objectives Maritime training institutions in the regions are strengthened and carry out training in accordance with standards, conventions, resolutions and recommendations of IMO and EU. Cooperation among countries and regions in the field of maritime training is promoted Resources and efforts of different training institutions to cover maritime training are combined Annual reports of training centres detailing their activities, including international cooperation Political and economic situations remain stable Results Training needs analysis in the field of maritime training is carried out in the region A study assessing the current situation of the maritime training sector (curricula, training demands, training material, staff etc.) is available by end of month 6 Report on the study SWOT analysis Management staff and trainers make available all materials and data to the experts Curricula for tailor-made training courses in accordance with IMO requirement are developed Tailor-made training courses as deduced from the TNA are developed by month 11 Curricula of training courses and reports on training events HPTI SW Hypodomi TuTech QMS Consortium 16

21 Indicators Means of Verification Assumptions The exact needs for materials for the individual maritime training institutions are defined and specified Detailed lists of material for each individual training institute are available by month 7 Detailed lists of material Management and staff make available all existing material and give full technical support. Training for lecturers, instructors and trainers is implemented Training courses and study tours according to the identified most urgent training needs are carried out by August 2007 Course schedules and evaluations Lecturers, instructors and trainers are released from their daily work to participate in the training. Training facilities are made available to carry out training on in the region. Advise on institutional strengthening of involved training institutes is given and the institutional strengthening is promoted Workshop on institutional strengthening has been held Report on Workshop Beneficiaries are committed to the project and support the activities of the experts. HPTI SW Hypodomi TuTech QMS Consortium 17

22 Input / days Time frame Responsible * Assumptions Activities * the responsible expert will be supported by the other key experts and short term EU experts and local experts Carry out problem and training needs analysis Review and evaluate training curricula, course content, training material Identify quality of trainers, instructors and examiners and the level of certification under the STCW Convention 100 days EU exp. 120 days loc. Exp. Define target groups of training measures 10 days EU Exp. 25 days loc. Evaluate existing institutional set-up of the training centres and the legal basis for their operation Carry out a SWOT analysis for each of the involved training centres Evaluate possibilities for increased regional cooperation and networking of training centres Elaborate recommendations for further improvement measures Revise existing curricula and elaborate tailormade training courses Revise existing curricula Elaborate tailor-made training courses 40 days EU exp. 80 days local 30 days EU exp 30 days local 45 days EU exp 80 days loc. 20 days EU exp 40 days loc. 87 days EU 150 days loc. Months 1 8 Team Leader (Rainald Amersdorffer) and Maritime Training and Environment Expert (Roger Holt) 1 local expert per country Month Team Leader (exp ) Months 5 7 Month 7 10 Team Leader Legal Expert Arnd Bernaerts (Team Leader) Management and staff of the training centre make available all necessary documents, statistics and financial data Staff cooperates in analysis of qualification Month 7 8 Team Leader (exp ) The training centres are interested in cooperation and networking Month 9 MarTraining expert (exp ) All relevant curricula are made available to the experts Months 7 12 Team Leader (ST EU experts + both other key experts) HPTI SW Hypodomi TuTech QMS Consortium 18