AGENDA May 4, :30 a.m.

Transcription

1 Financial Advisory Committee Meeting May 4, 2016 Financial Advisory Committee Meeting Thomas P. O Donnell District Office Roberts Road, Los Gatos, CA I. CALL MEETING TO ORDER II. ROLL CALL AGENDA May 4, :30 a.m. III. APPROVAL/AMENDMENT OF AGENDA (ACTION) IV. PUBLIC COMMENT Los Gatos Union School District Roberts Road Los Gatos, CA (408) Phone (408) Fax Dr. Diana G. Abbati, Superintendent Members of the public are always welcome at meetings. Individuals wishing to address the members of the FAC regarding agenda items may do so when an item is under consideration. Oral communications regarding items not on the agenda may be made during the Public Comment opportunity listed on the agenda. Committee members would appreciate it if you would identify yourself by name and address when addressing the Committee and limit your comments to three minutes. Individuals requiring special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Business office at least two working days before the meeting date. V. ADMINISTRATIVE REPORTS Page A. Board Report B. Superintendent s Report Potential Local Funding Measure 1 VI. NEW BUSINESS/COMMITTEE ADMINISTRATION A. Introduction of Newest Member - Ryan Fenchel B. Approval of Minutes: March 2, 2016 (ACTION) 3 Revised 5/13/16 bg w/annual Report Draft presented at meeting

2 Financial Advisory Committee Meeting May 4, 2016 C. FAC Presentation to the Board, 6/6/16 (Discussion) Mid-Year Report attached for reference Replaced w/annual Report Draft presented 5 At meeting (Revised 5/13/16) D. Proposed FAC Goals (Discussion/Action) 11 E. Member Terms - Membership for 2016/17 (Information) F FAC Meeting Schedule (Information) September 7, 2016 FAPTOC October 19, 2016 November 9, 2016 January 11, 2017 March 8, 2017 May 10, 2017 VII. FUTURE AGENDA ITEMS (DISCUSSION) VIII. ADJOURNMENT (ACTION) FAC Members Member Representing Term *Tom Boyce Community Member 2016 *Nancy Jackson Parent Blossom Hill 2017 *Rodrigo Lasso Vice Chairperson Parent Daves 2016 *Janette Canare Parent Daves 2018 *Marco Ballestrasse Parent Lexington 2017 *Edgar Corral Parent Van Meter 2017 *Carol Zolla Parent Fisher 2018 *Olga Mavrody Home & School Club Blossom Hill 2018 *Dan Snyder Chairperson Home & School Club Daves 2018 *Andrew Howard Home & School Club Lexington 2018 *Ryan Fenchel Home & School Club Van Meter 2019 *Kathy Granger Secretary Home & School Club Fisher 2017 *Dianna Hill LGETA K-5 Teacher 2017 *Natalie Rynn/Lisa Mitchell LGETA Middle School Teacher 2018 *Gina Valle LGUCEA 2016 *Erik Iverson LGEF 2017 *Lisa Reynolds Principal K *Lisa Fraser Principal Middle School 2018 Leigh-Anne Marcellin Board Liaison Peter Noymer Board Liaison Dr. Diana Abbati Superintendent Martin Fregoso Assistant Superintendent-Business Services/CBO Tom Gray Director of Fiscal Services Beth Grimes Business Services Technician *FAC Voting Members Revised 5/13/16 bg w/annual Report Draft presented at meeting

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4 LOS GATOS UNION SCHOOL DISTRICT MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING Thomas P. O Donnell District Office March 2, 2016 FAC embers FAC Members Member Representing Term *Tom Boyce Community Member 2016 *Nancy Jackson Parent Blossom Hill 2017 *Rodrigo Lasso Vice Chairperson Parent Daves 2016 *Janette Canare Parent Daves 2018 *Marco Ballestrasse Parent Lexington 2017 *Edgar Corral Parent Van Meter 2017 *Carol Zolla Parent Fisher 2018 *Olga Mavrody Home & School Club Blossom Hill 2018 *Dan Snyder Chairperson Home & School Club Daves 2018 *Andrew Howard Home & School Club Lexington 2018 *Open Home & School Club Van Meter 2018 *Kathy Granger Secretary Home & School Club Fisher 2017 *Dianna Hill LGETA K-5 Teacher 2017 *Natalie Rynn/Lisa Mitchell LGETA Middle School Teacher 2018 *Gina Valle LGUCEA 2016 *Erik Iverson LGEF 2017 *Lisa Reynolds Principal K *Lisa Fraser Principal Middle School 2018 Leigh-Anne Marcellin Board Liaison Peter Noymer Board Liaison Dr. Diana Abbati Superintendent Martin Fregoso Assistant Superintendent-Business Tom Gray Director of Fiscal Services Beth Grimes Business Services Technician *FAC Voting Members Voting Committee Members Present: Janette Canare, Marco Ballestrasse, Dan Snyder, Kathy Granger, Lisa Reynolds, Lisa Fraser, Gina Valle, Andrew Howard, Natalie Rynn, Carol Zolla (arrived at 7:43) Absent: Tom Boyce, Rodrigo Lasso, Nancy Jackson, Edgar Corral, Olga Mavrody, Dianna Hill, Erik Iverson, Non-Voting Committee Members Present Governing Board Liaisons: Leigh-Anne Marcellin Absent: Peter Noymer LGUSD Administration: Dr. Diana Abbati, Martin Fregoso, Tom Gray, Beth Grimes Absent: None Guest(s) Michelle Strachan, Asst. to Superintendent, LGHS students: Brooke Havens, Asiyah Rasheed, Jane Hoffman (students arrived at 8 am) I. CALL MEETING TO ORDER Chairperson Dan Snyder called the meeting to order at 7:39 a.m. II. ROLL CALL As noted above. 2

5 MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING March 2, 2016 II. IV. APPROVAL/AMENDMENT OF AGENDA On a motion by Kathy Granger, seconded by Marco Ballestrasse, the agenda was approved as presented with a 9/0 vote. PUBLIC COMMENT There was no public comment. V. ADMINISTRATIVE REPORTS A. Board Report a. Board Liaison Leigh-Ann Marcellin reported that the Board heard discussion about Full Day Kindergarten. No action was taken to make changes. The Board also heard from the Fisher Fields Committee. The District has $400K to renovate the fields (new sod, level field) in the summer of The Fisher Fields Committee would like more extensive renovations. Fisher Fields Committee is made up of field stakeholders (LG United Soccer, LG Little League, LG Recreation, etc.). Martin Fregoso will be working on a feasibility study based on the Fisher Fields Committee wish list (6 conceptual designs). District needs (PE, after school sports, etc.) have priority. B. Superintendent s Report a. Superintendent Abbati thanked everyone for attending the District Summit. Last night the Superintendent attended the state of the Town of Los Gatos. Facility planning committee kicks off today, March 2. A survey is in the works to poll support for the overlay parcel tax. Testing $345 overlay on top of the $290 current parcel tax. Consultants will report back to the Board at the April Board meeting. Looking for a 65% positive response to go forward. Looking to get at least 100 people to respond, would like closer to 300 people. Board will decide in August whether to call for the election on the November ballot. Poll will start on March 6 th via phone surveys. b. LGHS students Brooke Havens, Asiyah Rasheed, Jane Hoffman were introduced and welcomed. Students were taking part in a LGHS job shadow program for the day at Fisher. They were being hosted by Lisa Fraser, and later in the day by other Fisher staff. c. Strategic Planning Committee met on February 22 and are working on the Strategic Plan using feedback from the survey of the committee and from the District Summit. They will be presenting a preliminary plan, Areas of Strategic Focus, to the Board at the March Board meeting. Three areas of the Strategic Focus are Learning (Engage, Educate & Support the Whole Child), Teaching (Create a Culture of Collaboration & Continuous Improvement), and Operations (Ensure Excellence in Operations). VI. NEW BUSINESS/COMMITTEE ADMINISTRATION A. Approval of Minutes for January 6, 2016 (Action) 3

6 MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING March 2, 2016 a. With a motion by Marco Ballestrasse and seconded by Carol Zolla, the minutes were approved with a 10/0 vote. B. Communications Subcommittee: Citizens Guide to Understanding the Budget (Information) a. Chairman Dan Snyder presented the draft Citizen s Guide. The District is working to get the guide out ahead of the consultant s parcel tax survey by the consultants. b. Superintendent Abbati discussed the process that took place to create the Guide. She highlighted the items that are presented in the Guide and the rational for format of the Guide, etc. C. Debrief of January 2016 Board Presentation (Information) a. Chairman Dan Snyder discussed the FAC Mid-year Board report that was presented to the Board at January 25, 2016 Board Meeting. Board was very interested in the Potential Parcel Tax Timeline presented. VII. FUTURE AGENDA ITEMS (DISCUSSION) FAC Meeting Schedule for : Wednesday, May 4, 2016 at 7:30 a.m. Annual Board Report: Monday, June 6, 2016 Regular Board Meeting VIII. ADJOURNMENT (ACTION) The meeting was adjourned at 8:57 am. 4

7 Los Gatos Union School District Annual Report Financial Advisory Committee June 06,

8 Current Voting Members MEMBER ORGANIZATION TERM Daniel Snyder Chair/Home & School Club Daves 2018 Kathleen Granger Secretary/Home & School Club Fisher 2017 Erik Iversen LGEF 2017 Tom Boyce Community Member 2016 Nancy Jackson Parent Blossom Hill 2017 Rodrigo Lasso Vice Chair/Parent Daves 2016 Marco Ballestrasse Parent Lexington 2017 Edgar Corral Parent Van Meter 2017 Carol Zolla Parent Fisher 2018 Olga Mavrody Home & School Club Blossom HIll 2018 Andrew Howard Home & School Club Lexington 2018 Ryan Fenchel Home & School Club Van Meter 2019 Janette Canare Parent Daves 2017 Dianna Hill LGETA K-5 Teacher 2017 Natalie Rynn/Lisa Mitchell LGETA Middle School Teacher 2018 Gina Valle LGUCEA 2016 Lisa Reynolds Principal K Lisa Fraser Principal Middle School

9 FAC Goals FAC Goals Action Plan Status General In collaboration with all members of the FAC, focus on maintaining a long-term sustainable financial plan for the technology needs of the LGUSD Strategic Plan. 1. Budget Subcommittee to continue evaluating the technology implementation plan for student devices. 2. Maintain a long-term sustainable financial plan for educational technology. 3. Members of the FAC will assist the TAT on a sustainability plan for technology. Planning In collaboration with all members of the FAC, focus on developing a long-term financial model to maintain and possibly enhance academic programs as well as planning for adequate facilities as enrollment increases as outlined in the Imagine 2022 Facilities Master Plan. 1.Educate all stakeholders on process and timelines for future overlap parcel tax and facilities bond measure. 2.Work with consultant to facilitate annual Summit with stakeholders to revise and operationalize strategic initiatives and prioritize academic programmatic expenditure plan supported by additional parcel tax revenues. 3.Propose recommendations to the Board of Trustees. Communications In collaboration with all members of the Financial Advisory Committee continue to review best practices to increase communication and education to stakeholders on District programs and financial and enrollment challenges. 1.Update and refine District s Annual Report to include district academic successes and future challenges. 2.Update and refine the Citizens Guide to Understanding the Budget to include more detailed information regarding future financial and facility challenges. 3 7

10 Overall Accomplishments FAPTOC Completed independent review of Parcel Tax Expenditures for , as required by Measure B Supported Annual Report with LGEF & H&SC s Reviewed Sustainable Funding Plan for Student Technology Updated Citizens Guide to Understanding the Budget Supported the District Summit (Feb 5, 2016) 4 8

11 Potential Goals for Develop and evaluate programmatic options for local funding uses Cost of Baseline needs Cost of expanded or new programs Align to Strategic Plan Summit? Update Citizens Guide and Annual Report Help create a video for District-wide use Review and update Technology Plan (Attachment A) Evaluate the effectiveness (not just sustainability) of student technology for K-8 5 9

12 Next Steps Review feedback from Trustees Meet with LGUSD staff and Board Liaisons over summer to refine goals for August review and approval 6 10

13 Los Gatos Union School District Financial Advisory Committee Goals Los Gatos Union School District Roberts Road Los Gatos, CA (408) Phone (408) Fax FAC Goals # Scope of Work 1 In collaboration with all members of the Financial Advisory Committee, focus on maintaining a long-term sustainable financial plan for the technology needs of the LGUSD Strategic Plan. 2 In collaboration with all members of the Financial Advisory Committee, review programmatic offerings in alignment with potential new funding measure. 3 In collaboration with all members of the Financial Advisory Committee continue to review best practices to increase communication and education to stakeholders on District programs and financial and enrollment challenges. Action Plan How will you accomplish goal? 1. Budget Subcommittee to continue evaluating the technology implementation plan for student devices. 2. Maintain a long-term sustainable financial plan for educational technology. 3. Members of the FAC will assist the Technology Action Team on a sustainability plan for technology. 1. In alignment with potential new funding source, educate all stakeholders on process to develop potential new academic offerings. 2. Work with district to facilitate annual Summit with stakeholders to prioritize academic programmatic offerings plan supported by potential new funding source. 3. Propose recommendations to the Board of Trustees. 1. Update and refine District s Annual Report to include district academic successes and future challenges. 2. Update and refine the Citizens Guide to Understanding the Budget to include more detailed information regarding future financial and facility challenges. Benchmarks/Deliverables How will you show attainment of goal? By January 2017: Provide the detailed Sustainability Plan for Educational Technology for the School Year, along with proposed goals and outcomes to the Board of Trustees for approval and next steps. By June 2017: Provide update, Home & School Clubs Memorandum of Understandings, and grants as outlined in the Sustainability Plan for Educational Technology for the School Year to the Board of Trustees for approval. By January 2017: Provide mid-year progress report to the Board of Trustees. By June 2017: Provide FAC annual report to the Board of Trustees along with goals for the school year. By December 2016: Publish District Annual Report. By March 2017: Publish Citizens Guide to Understanding the Budget. Draft