Integration of jobs.wisc.edu with external job boards Office of Human Resources Talent Recruitment and Engagement
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1 Integration of jobs.wisc.edu with external job boards Office of Human Resources Talent Recruitment and Engagement BACKGROUND Beginning November 2016, OHR increased the number of job boards that integrate with jobs.wisc.edu. The following document highlights some details concerning this. Content 1. Integration with Job Boards 2. Compliance with Department of Labor Regulations 3. List of websites that currently scrape jobs.wisc.edu 1. INTEGRATION WITH JOB BOARDS 1.1. What is job scraping? Job integration or scraping is the process by which jobs are captured from the employer website and posted directly to external job boards. Through this process, job boards extract copies of our positions from jobs.wisc.edu and post this information on their own websites. Job boards mimic the jobs as they appear in our website, which ensures automatic updates if positions are edited. Job scraping is conducted by various vendors. A total of 40 external job boards are scraping our jobs automatically at this time. The full list of external job boards can be found on page #4 of this document. Numbers at a glance # Job boards that currently scrape jobs from our site 41 # Job boards that target higher education professionals 4 # Job boards that target diversity sources 8 # Job boards for Veterans 12 # Job boards for People with Disabilities 11 # General job boards that may scrape positions from jobs.wisc.edu 14 Illustration of integration with job boards Talent Recruitment and Engagement Updated November 7,
2 1.2. For how long are jobs posted with these job boards? Generally, jobs are scraped daily; positions are expected to appear on the external job boards a day after they are posted on our website. Your Job will remain on the external job boards for as long as the job is posted in jobs.wisc.edu What do I have to do to post my jobs with these job boards? This is an automatic process. No action is required from you or your unit to post your jobs on the job boards under this integration. This is a free service for UW Madison units What if I want to place a print ad with any of these vendors? The large majority of the vendors included through this integration are web only, with the exception of the publications Diverse Issues in Higher Ed and Inside Higher Ed. Pricing for additional print ads is not included in this integration, units will be responsible for cost and placing the ad with these two vendors Should I continue advertising my jobs with traditional journals, and other vendors that are not included in this list? Units are highly encouraged to continue advertising with professional journals and other advertising sources such as Monster, LinkedIn, and any other vendors of your preference Is the old employment website part of this integration? The old employment website continues to be scraped by Higher Ed Jobs and Diverse Issues in Higher Ed. Scraping from this site is going to continue until all jobs posted in the that old employment website expire. All other vendors are not scraping from the old website How are applicants submitting their applications? When applicants view our postings on any of these sites, they are automatically directed to the actual posting on jobs.wisc.edu; then they submit their applications through our online system TREMS. 2. COMPLIANCE WITH DEPARTMENT OF LABOR REGULATIONS 2.1. Am I complying with affirmative action requirements of the Department of Labor? Yes, this integration ensures the compliance with the affirmative action requirements of the Department of Labor to recruit qualified minorities, women, persons with disabilities, and covered veterans. These expanded outreach efforts support the compliance with Section 503 of the Rehabilitation Act, Executive Order 11246, and the Vietnam Era Veterans' Readjustment Assistance Act of For additional questions on compliance with affirmative action requirements, contact the Office of Equity and Diversity at veronica.sundal@wisc.edu Talent Recruitment and Engagement Updated November 7,
3 2.2. By using the ads placed from the job integration, am I satisfying the recruitment requirements set forth in the Department of Labor regulations so I can file a permanent residency application for a full time permanent teaching position? Yes. The Department of Labor now accepts electronic or web based advertisements that are placed in national professional journals. A print advertisement is not required so long as the following conditions are met: The advertisement for the job opportunity for which certification is sought is posted for at least 30 calendar days on the journal's web site; The documentation to show that the advertisement was in an electronic or web based national professional journal must include evidence of the start and end dates of the advertisement; and A full advertisement must be placed in the journal. A full ad includes the title, duties and minimum education, training and experience requirements. Not all job integration websites qualify as national professional journals. It is recommended that departments print a copy of the ad placed on the Inside Higher Ed (IHE) or the Chronicle of Higher Education (CHE) websites. In order for the University to a file permanent residency application if an international applicant is hired, the University must conduct a competitive national recruitment that meets the US Department of Labor regulations. The DOL regulations require at least one full advertisement be in a professional journal of national circulation. A full advertisement is one that lists the official title(s), duties and minimum education, training and experience requirements for the position. The ad must match the PVL. Please note what is scraped by Inside Higher Ed and the Chronicle of Higher Education does not include all the information required by the DOL for a permanent residency petition. To meet the Department of Labor requirements, the job duties must be in the advertisement and they must specifically include teaching. If departments want to rely on the Chronicle of Higher Education or Inside Higher Ed ad as the basis for the permanent residency, the department must include the job duties in the Principal Duties and the Position Summary sections of the PVL. For additional questions on compliance with the Department of Labor regulations to file a permanent residency application for a full time permanent teaching position, contact International Faculty and Staff Services (IFSS) at jennifer.taylor@wisc.edu SEE THE FULL LIST OF EXTERNAL JOB BOARDS ON PAGE # 4 OF THIS DOCUMENT. Talent Recruitment and Engagement Updated November 7,
4 3. LIST OF WEBSITES THAT CURRENTLY SCRAPE JOBS.WISC.EDU The following list contains the vendors that the University of Wisconsin Madison is officially integrating with for job scraping purposes. Scraping Verification: The acquisition of our jobs could not be verified with all the vendors; some vendors have members only sections where the jobs are posted; the scraping verification column below identifies the websites that we have verified that are scraping our jobs. Scraping Source verification Higher Ed Diversity Disability Veterans All Sup Disability Verified Disability American Job Center (USDOL) Verified FG Federal (FG) State (SG) General Job Boards (GJB) Beyond.com Not verified GJB Black Perspective Verified Diversity Campus Pride Verified Diversity Career Bliss Not verified GJB CareerOneStop (USDOL/ETA) Verified FG CASY/National Guard Employment Program Verified Veterans Chronicle of Higher Education Verified Higher Ed Deaf To Work Verified Disability Diverse Issues in Higher Ed Verified Higher Ed Diversity Diversity Jobs Verified Diversity Easter Seals Verified Disability ebenefits Veterans Employment Center Verified Veterans FG Enable America Verified Disability Facebook Social Jobs Partnership Not verified GJB Flexjobs Not verified GJB Higher Ed Jobs Verified Higher Ed hireveterans.com Verified Veterans Hispanic Today Verified Diversity Info.com Not verified GJB Talent Recruitment and Engagement Updated November 7,
5 Source Scraping verification Higher Ed Diversity Disability Veterans Federal (FG) State (SG) General Job Boards Inside Higher Ed Verified Higher Ed Job Inventory Not verified GJB Jobalot Not verified GJB Jobs for Seniors Verified Juju Not verified GJB Land A Job Verified Disability Military Spouse Connections Verified Veterans Military Spouse Corporate Career Network Verified Veterans Mitula Not verified GJB My Next Move (USDOL/ETA) Verified FG My Next Move for Veterans U.S. DOL/ETA Not verified Veterans My Skills My Future (USDOL/ETA) Not verified Our Ability Verified Disability Save Our Veterans Verified Veterans Servant@Heart Christian Business Directory Verified GJB St. Christopher Parish Verified GJB State of Wisconsin Verified SG Summer.jobs Not verified GJB TalentPlanet Verified GJB The Ladders Not verified GJB Think Beyond The Label Verified Disability Trovit Not verified GJB United Spinal Association Verified Disability Universal Technical Institute Not verified GJB US Military Pipeline Not verified Veterans US.jobs Disability Verified Disability US.Jobs National Labor Exchange Verified SG Talent Recruitment and Engagement Updated November 7,
6 Source Scraping verification Higher Ed Diversity Disability Veterans Federal (FG) State (SG) General Job Boards US.jobs Veterans Verified Veterans USA Cares Verified Veterans Vet Central Verified Disability Veterans SG Vet720.com Verified Veterans Veteran s Enterprise Verified Veterans Veterans Job Bank Verified Veterans Virtual Career Network Healthcare Verified FG Way Finders Careers Not verified Diversity Women for Hire Verified Diversity Women in Business and Industry Verified Diversity Workforce Recruitment Program Not verified Disability Zippia.com Not verified GJB Ziprecruiter.com Not verified GJB Any questions? If you have additional questions, please adin.palau@wisc.edu Talent Recruitment and Engagement Updated November 7,
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