VETS 4212 Filing. A presentation of the BCG Institute for Workforce Development (BCGi) July 19, 2017
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1 VETS 4212 Filing A presentation of the BCG Institute for Workforce Development (BCGi) July 19, 2017
2 Overview of Biddle Consulting Group, Inc. Affirmative Action Plan (AAP) Consulting and Fulfillment HR Assessments Custom Test Development & Validation EEO Litigation Consulting /Expert Witness Services Compensation Analysis Publications/Books BCG Institute for Workforce Development Speaking and Training Thousands of AAPs developed each year Audit and compliance assistance MyAAP Enterprise software AutoGOJA online job analysis system TVAP test validation & analysis program CritiCall pre-employment testing for 911 operators OPAC pre-employment testing for admin professionals Video Situational Assessments (General and Nursing) High stakes test development Validation studies in response/prevention to litigation Over 200+ cases in EEO/AA (both plaintiff and defense) Focus on disparate impact/validation cases Proactive and litigation/enforcement pay equity studies COMPare compensation analysis software EEO Insight : Leading EEO Compliance Journal Adverse Impact (3 rd ed.) / Compensation (1 st ed.) 7,500+ members Free webinars, EEO resources/tools Regular speakers on the national speaking circuit 2
3 Biddle Consulting Group Institute for Workforce Development (BCGi) BCGi Memberships (free): ~8000+ members / 18,000+ HRCI credits todate Online community Monthly webinars on EEO compliance topics EEO Insight Journal (e-copy) BCGi Platinum Membership (paid) Includes validation/compensation analysis books EEO Tools including those needed to conduct AI analyses EEO Insight Journal (e-copy and hardcopy) Access to the BCGi library of webinars, training materials, and much more 3
4 A few housekeeping items: Webinar slides have been sent out, if you didn t receive them in your please follow up with us at bcgi@biddle.com HRCI & SHRM credits are no longer offered for free through BCGi, to get the credits you must register through both the BCGi website and GoToWebinar. The cost is $99 and you receive both credits, if you meet their requirements. Webinars are still offered for free! This webinar, along with all of our previously recorded webinars, is accessible to BCGi Platinum Members on our website. AAP Boot Camp is this month on the 27 th and 28 th, visit bcginstitute.org to sign up! Copyright (c) 2013 Biddle Consulting Group, Inc
5 CONTACT INFORMATION Biddle Consulting Group, Inc. 193 Blue Ravine, Suite 270 Folsom, CA Tony 5
6 Agenda Introduction Who must file?/when to file?/how to file? Sample Form Live Pivot Tables Notes Q&A 6
7 Introduction VETS 4212 Report What? Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) required Federal Contractors and subcontractors to report annually, as of a reporting period by job category and hiring location, the total # of: o protected veteran employees/employees o protected veterans hires /new hires Agency VETS Office (Veterans Employment and Training Service) Other Info: o Proof of filing is requested during an audit o Records should be kept for 3 years o To check if you filed in the past years, you can download a report from DataDotGov 7
8 Who Must File VETS 4212 Report Federal Contractors ONLY of the C.F.R. VETS 4212 o NEW: Those who have a federal contract of $150,000 or more entered into or modified after October 1, o Note: In prior years, the threshold was $100,000. 8
9 When to File VETS 4212 Report Annual report(s) must be filed no later than September 30 th VETS 4212 reporting application opens August 1 st of every year. 9
10 Reporting Information VETS 4212 Report Employment data should include all employees (part-time and full-time) and identify those who are protected veterans for any payroll period ending between July 1 through August 31 of the current survey year Report all new hires (full time and part-time; protected veteran and non-veteran) during the 12 month period from the chosen payroll period No longer required to report the specific protected veteran category 10
11 VETS 4212 Report of the C.F.R. VETS 4212 Categories Active duty wartime or campaign badge Veteran means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. Armed Forces Service Medal Veteran means any veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order (61 FR 1209, 3 CFR, 1996 Comp., p. 159). Disabled Veteran means (1) A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) A person who was discharged or released from active duty because of a service-connected disability. Recently Separated Veteran means a veteran during the three-year period beginning on the date of such veteran s discharge or release from active duty in the U.S. military, ground, naval or air service. 11
12 Reporting Information VETS 4212 Report Employees (and Hires) will be reported by: o EEO category o Protected veteran status o Location (establishment) Data/Information Needed: o List of employees and new hires o EEO cat. for each employee/new hire o Protected veteran status o Complete work location address* o NAICS o Dun and Bradstreet number o Federal Tax ID number o VETS number 12
13 How to File VETS 4212 Report Website: File online at DOL VETS website: Log-in Information: o First Time Filer Select Request Access for a New Company, you will need to enter your company s information (i.e. name, address, EIN, DUNS, NAICS) o Returning Filer Passwords will need to be reset every 60 days 13
14 How to File VETS 4212 Report Method Manual Input or Batch Filing Manual Input o This is the preferred method for organizations with only one or very few locations to file o Can utilize pivot tables to create data counts for manual input into the website (employees and hires) Batch Filing o This is the preferred method for organizations with multiple locations to file o Much more convenient o Need some programming work to get the data conform according to the specifications set-up by the VETS Office 14
15 How to File VETS 4212 Report Batch Filing (Cont.) o Data files will have to be converted into ASCII/Text or CSV/XML format o Contractor is responsible for uploading the final data file into the VETS website o All company-related information must exactly match the information in the VETS database (i.e. company name, address, VETS number). If not, the report will generate an error o Reports should be available right after an upload; please note, if you re a larger organization it may take longer for the reports to show 15
16 How to File VETS 4212 Report Notes Employers MUST file a report for each establishment (i.e., physical work location) with 50 or more employees ONLY employees who identified as protected veteran should be included in the report. The total employees and total new hires counts should include both protected veterans and non-veterans Establishments with less than 50 employees can be consolidated into a State report (e.g., employer has 5 locations in CA all of which has less than 50 employees, a CA report can be filed for all 5 locations) Contractors have the option to file individual reports for each of their locations and forego the use of the State-consolidated report 16
17 Sample Form VETS 4212: Sample Form VETS 4212 Report Link to sample form: 17
18 18
19 Notes North American Industry Classification System (NAICS) Recently updated in 2012, please visit the NAICS website to verify your business code have not changed. A crosswalk can be downloaded as well from NAICS website Duns & Bradstreet Number (D&B#) To check if your company or establishment has a D&B# or to obtain one, please call D&B at (800) or visit: For Federal Contractors and Subcontractors you can search and request for a D&B# on 19
20 Upcoming Webinars July 24 th How to Create Statistically Valid Samples Using Microsoft Excel August 9 th Preparing Your Data for AAP Development and Possible Audit Part I August 16 th Preparing Your Data for AAP Development and Possible Audit Part II August 30 th How to Use Microsoft Excel to Analyze Job Analysis Data Copyright (c) 2013 Biddle Consulting Group, Inc
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