Organizing Best Practices: Existing LTRGs or VOADs Help Quicken Recovery Efforts Staying connected with groups in the area, even if there is more

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3 Organizing Best Practices: Existing LTRGs or VOADs Help Quicken Recovery Efforts Staying connected with groups in the area, even if there is more than one group-reducing competition Establishing LTRG-Identify Fiscal Agent Getting MOU System to receive funding for recovery key to organizing Utilizing Experience and Tools i.e. LTRG Guide Sharing of Samples and Experiences Openness to Organizing Assistance From national agencies and FEMA VALs Sharing experiences with other county LTRGs through training, conference calls and face to face visits Staff (Paid and volunteer positions) are often important in order to move forward Subcommittees Focus on Recovery Functions Early and good coordination to ensure efficient process to avoid working in silos need to focus on integration of activities can help when staff is helping to bring the committee work together Statewide VOAD Recovery Committees examples-rural Counties-state VOAD ND, Iowa, KY, Alaska, Ohio 3

4 COAD/VOAD/NVOAD How does these groups assist and interface with LTRGs? CBO/FBO/PPP Who are some of the Community Based Organizations which need to be included and what have they provided? Who are some of the Faith Based Organizations which need to be included and what have they provided? Who are some of the Private Sector Partners which need to be included and what have they provided? Local/State/Federal Govt. There are a variety of resources govt. can provide LTRGs-name those which have assisted your LTRG Workshop/Training/One on One What are the key benefits to recovery education and mentoring? Social Media/Text Message/Traditional LTRG of the need for networking and resourcing through SM- ex. Case model Provide examples of communication which has assisted LTRGs Information /Referral Services Identified What are the resources, how are they accessed, matching needs and resources-success stories 4

5 National Seed Grants example CWS (how it is used) National Funding Support Show website examples GSA, CDBG, State websites-first lady s fund and robin hood fund FEMA Invitational Travel support VOAD agencies with costs so leverage assistance dollars to individuals and LTRGs Governor Disaster Funds Education and solicitation of Large Funding opportunities to match and contribute to LTRGs and or their agencies Volunteer hours to leverage resources tracking for LTRG funding matching and in kind for PA soft match and HMGP match which benefits the county helps to tell the story of the power of voluntary agencies and LTRGs Foundations Understand LTRG Mission Key to funding is a strong packet of information and outreach to foundations Community Development Block Grant Continuing these dollars available to LTRG efforts, matching the resource with unmet needs. 5

6 Capacity Building What capacity are we building-intentional focus on mission Finding the Natural Leaders What is a Natural Leader and how do you find them? Supporting the development of team approaches Provide examples of Team Approaches Recognizing and thanking LTRG membership Name the ways that has been done successfully Providing opportunities to think creatively ah ha moments 6

7 Operations which plan ahead and collaboratively have a higher degree of effectiveness: Situation Awareness and Sharing Plans Who is helping, what are they provided, where are they located etc. When Case Management, Construction and Volunteer Organizations provide location and potential assets and commitments to recovery planning collaboration is higher, maximizing resources and minimizing duplication Case Management Who are the players, how many case managers can they provide? start early, access need and plan services include CAN tools used to coordinate information and activities Local disaster case management support independent UMC Training Common forms and standard practices-criteria of assistance-general need to plan before diving in Start early on case management don t wait for funding i.e. DCMP Construction Management Develop Construction Management and Case Management collaboration opportunities Volunteer Management Federal Funding programs-matching volunteer hours and tracking accomplishments Emotional and Spiritual Care 7

8 is not an after thought Anniversary planning Care to Care Giver opportunities Common forms and practices include criteria of assistance across agencies 7

9 NVOAD LTRG Conference Calls Are conducted.. For the purpose of. State VOAD Conference Calls May continue beyond the initial response phase and morph into a recovery call LTRGs are invited to share updates and problem solve together Long Term Recovery Groups Develop regular communications with each other, meeting times, minutes and notes, updates and openness early conference calls for coordination among recovery groups LTRG use communication strategies to share their story developing communication strategies with experienced media leaders relationship with news outlets engaging web and social media experts in designing outreach products GIS Mapping is used to tell the story What we are doing to assist and where 8

10 How are groups who have attending trainings benefitting? Church World Service Recovery Tools and Training Update on the Program RTT is offered through webinars to involve and refresh LTRG leaders Update on the Program Disaster Case Management Training available Update on the Program Mentoring and Just in Time Guidance in LTRG Meetings. Who provides and how to access the assistance Construction and Volunteer Management Training (in depth) Update on the Program 9

11 FEMA Individual Assistance Best Practices IA information sharing VAL support Survivor outreach Early identification of client needs through Written consent to check for duplication of benefits Routine Use to provide needs assess and check on those affected State VAL to link resources and advocate to recovery efforts Voluntary Agencies at DRC and referrals to LTRG Space for agencies to provide referrals and assist with needs in one common location Volunteer and Donation Support and information regarding tracking of information and hours for PA, HMGP, Foundations etc. Support of Local government support, participate in, and add credibility to the LTRG effort 10

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