Daryl Bishop, William Chivers, George Hauer, Robert Jordan, Mike Menyhart (Chair), Terry Schrumpf, Patty Stratton. Agenda

Transcription

1 Executive Committee Meeting Tuesday, February 3, :00pm CSB Boardroom (Teleconference ) Attendees: Call to Order Daryl Bishop, William Chivers, George Hauer, Robert Jordan, Mike Menyhart (Chair), Terry Schrumpf, Patty Stratton Agenda To facilitate and be the catalyst for workforce development services that are responsive to the employment needs of Brevard County Mike Menyhart Page No. Public Comment: Action Items: A. Approval of Executive Minutes for 11/4/14 B. Tri Regional Executive Committee Minutes 9/24/14 Discussion/Information Items: A. Board Membership B. Four Day Work Week Analysis C. CSB Staff Personal Leave Rate Change D. Financial Reports E. Vendor Payment Reports F. Attendance Roster Adjourn Mike Menyhart Lisa Rice Meeting information is always careersourcebrevard.com Choose Calendar For questions please call TTY: Upcoming Meetings: February rd Executive Committee-4:00pm-CSB Boardroom 4 th Workforce Operations Committee-8:30am-CSB Boardroom 17 th Board Meeting & Retreat-8:00am-12:00pm-RCC March th E 3 Committee-8:30am-CSB Boardroom April nd Business Workforce Committee-8:30am-CSB Boardroom 22 nd Community Involvement Committee-4:00pm-CSB Boardroom May th Executive Committee-4:00pm-CSB Boardroom 13 th Workforce Operations Committee-8:30am-CSB Boardroom 19 th Board Meeting-8:00am-CSB Boardroom June th E 3 Committee-8:30am-CSB Boardroom

2 CareerSource Brevard Executive Committee Meeting November 4, 2014 CSB Boardroom MINUTES Members in Attendance: Mike Menyhart (Chair), William Chivers, George Hauer, Robert Jordan (via teleconference), and Terry Schrumpf (via teleconference) Members Absent: Daryl Bishop and Patty Stratton Staff in Attendance: Marci Brilley, Richard Meagher, Lisa Rice, and Lyn Sevin. Guests: None. Mike Menyhart called the meeting to order at 4:00pm. Public Comments: There was no public comment. Action Items: Approval of Executive Committee minutes Motion to approve the Executive Committee Minutes for August 5, 2014 was made by William Chivers, seconded by George Hauer, and passed unanimously. Continuing Education for President for 2015 According to the Continuing Education Policy established by the Board in 2007, the President is required to engage in continuing education each year. The Accelerated Strengths Coaching through the Gallup Strengths Center was been requested for Calendar Year Robert Jordan made a motion to approve the request, seconded by Terry Schrumpf, and passed unanimously, Renewal of President s Contract and Addendum The contract renewal between Brevard Workforce Development Board, Inc. and Lisa Rice, President of CSB was reviewed. Robert Jordan made a motion to approve an annual extension of the President s contract and to approve paid time off accrual rate to 12.5 hours per pay period effective November 7, Discussion followed. Robert Jordan amended his motion to approve an annual extension of the President s contract and to grant the President a one-time block of hours to bring the 2014 carry over hours up to a balance of 160 hours. Motion seconded by George Hauer. Motion passed unanimously. Page 1 of 23

3 Discussion/Information Items: Workforce Innovation and Opportunity Act (WIOA) Lisa Rice gave an overview of the CSF presentation at the Executive Committee (EC) and Regional Chairs (RC) Meeting on September 29, State Performance Funding Model Lisa Rice gave an overview of the CSF presentation on the State Performance Funding Model covering key components and timeline. Continuing Education Report 2014 There was no discussion on this item. Monitoring Activity The audit and monitoring report for the 1st Quarter of FY was shared. McGladrey LLP will present their report at the next Board of Directors meeting. Taylor Lombardi Hall & Wydra s findings were reviewed. Financial Reports Staff reviewed financial activity for the fiscal period beginning on July 1, 2014 and ending on September 30, There was discussion on the NEG grant and the expected impact to administration funds. Vendor Payment Report: The Vendor Payment report from July 1, 2014 through September 30, 2014 was reviewed. Other Business William Chivers asked for an update on the EDC Tech Track Initiative proposal which was discussed at the 8/5/14 meeting. Ms. Rice indicated that the item is resolved. Lisa Rice handed out a paper on Building Blocks for a Regional Platform for Talent Leadership which was the result of discussion at the Tri-Regional Executive Committee held on 9/24/14. She said there would be more information to follow. Adjournment: Mr. Menyhart adjourned the meeting at 5:09pm. Submitted by, Reviewed by, (signature on file) 11/17/14 (signature on file) 11/18/14 Lyn Sevin Date Mike Menyhart Date Page 2 of 23

4 MINUTES OF THE CAREERSOURCE FLAGLER VOLUSIA CAREERSOURCE CENTRAL FLORIDA CAREERSOURCE BREVARD EXECUTIVE COMMITTEE MEETING September 24, 2014 A meeting of the CareerSource Flagler Volusia, CareerSource Central Florida and CareerSource Brevard Executive Committees was called to order in the Event/Meeting Room of the Port Canaveral Exploration Tower, located at 670 Dave Nisbet Drive, Cape Canaveral, Florida 32920, on September 24, 2014 pursuant to written Notice fixing said time and place; the same being filed and attached to these minutes. Mr. Mike Menyhart chaired the meeting and Ms. Ann Lesizza, Ms. Lyn Sevin and Ms. Kaz Kasal served as recording secretaries. The following members of the Tri-Regional Executive Committees were present: Ms. Denise Breneman, Consultant ProFinders, Inc. Dr. Kent Sharples, President CEO Business Alliance Bishop Derek T. Triplett, Pastor-Hope Fellowship Church Mr. John Wanamaker, CCIM Coldwell Banker Commercial Group Mr. Aubrey Long, Dean Bethune Cookman University Mr. Reginald Williams, President/CEO-The Children s Advocacy Center Mr. Daryl Bishop, VP Commercial Banker, Seacoast National Bank Mr. Eric Ushkowitz, Economic Development Administrator Orange County Mr. Mike Menyhart, President of Operations - Migrandy Corporation Ms. Patricia Stratton, Vice President/KSC Program Manager - Abacus Technology, LLC Mr. Terry Schrumpf, President & CEO - Florida Sports & Spinal Rehabilitation Mr. William Chivers, President - RUSH Construction, Inc. Mr. Robert Jordan, President & CEO Genesis VII, Inc. Mr. Eric Jackson, President/CEO Total Roof Services Corp. The following guests were also present: Mr. Chris Hart, President & CEO CareerSource Florida Mr. Jesse Panuccio, Executive Director Department of Economic Opportunity Ms. Robin King, President & CEO CareerSource Flagler Volusia Ms. Lisa Rice, President CareerSource Brevard Ms. Pam Nabors, President & CEO CareerSource Central Florida Ms. Ann Lesizza, Director of Administration CareerSource Flagler Volusia Ms. Lyn Sevin, Executive Office Manager CareerSource Brevard Ms. Kaz Kasal, Administrative Supervisor - CareerSource Central Florida Mr. Steve Nakagawa, Director of Workforce Programs- Florida High Tech Corridor Mr. Jacob Stuart, President - Central Florida Partnership Page 3 of 23

5 Minutes of the Executive Committee Meeting September 24, 2014 Page Two Ms. Pat Gehant, Managing Principal - Gehant & Associates Mr. Ted Young, Business Services Manager CareerSource Flagler Volusia Mr. Lou Paris, Business Development and Communications Manager CareerSource Flagler Volusia Ms. Denise Biondi, Communications Director CareerSource Brevard Ms. Stephanie Mosedale, Public Relations Specialist CareerSource Brevard Mr. Jeff Witt, IT Manager CareerSource Brevard Ms. Judy Blanchard, Director of Industry Relations CareerSource Brevard Ms. Jennifer Lasser, Business Services Manager CareerSource Brevard Ms. Carol Macrander, Aerospace Project Manager CareerSource Brevard Ms. Mimi Coenen, Director of Operations CareerSource Central Florida Ms. Nilda Blanco, Quality Assurance Continuous Improvement Director CareerSource Central Florida Ms. Tonya Elliott-Moore, Director of Communications CareerSource Central Florida Ms. Anika Holmes, Strategic Initiatives Manager CareerSource Central Florida Mr. Ron Goss - Henkels & McCoy Ms. Kristin Bakke, LEAD Brevard Meeting Facilitator Ms. Jessica Sims, Press Secretary Department of Economic Opportunity Mr. Mike Menyhart called the meeting to order, welcomed everyone to Brevard and stated that the purpose of the meeting was to review the major points from the Talent Gap Survey and determine high priority areas that the regions could work on together. It was noted that since all in attendance were welcome to participate in the discussions there was no request from the public for comment. Mr. Eric Jackson addressed the meeting and acknowledged the major community contributions of Mr. Jacob Stuart from the Central Florida Partnership. Mr. Jackson expressed sincere appreciation to Mr. Randy Berridge, of the Florida High Tech Corridor (FHTC) for sponsoring the lunch. Mr. Nakagawa was representing the FHTC on behalf of Mr. Berridge. Mr. Mike Menyhart next introduced Mr. Chris Hart, President & CEO of CareerSource Florida. Mr. Hart addressed the meeting and stated that he felt the Tri-Regional Business Summit was fantastic and stated that he hoped that it would be continued in the future. Mr. Hart stated that the Regional Presidents had requested that he speak a little on the Workforce Innovation and Opportunity Act. He reported that they are working with workforce board teams putting together a list of questions for the US Department of Labor to better understand the Act and when it will go into implementation. Mr. Hart stated that they are currently working with the Department of Economic Opportunity to determine whether or not we would like to recommend early implementation of the Act. Mr. Hart stressed that the Board members should not get bogged down in the weeds of the implementation of the Act. He stated that they should Page 4 of 23

6 Minutes of the Executive Committee Meeting September 24, 2014 Page Three keep their eyes on the vision. Since Florida will be the global leader for talent; what will it take for us to truly become the global leader for talent. Mr. Hart repeated comments made from the earlier Talent Gap presentation. Define leadership strategies for the implementation of the recommendations. Mr. Hart stated that as we go forward with the implementation of the Workforce Innovation and Opportunity Act, they should leave the operations piece to the professional teams and define the leadership strategies for the implementation of the Workforce Innovation and Opportunities Act. Ms. Denise Breneman introduced the next speaker, Jesse Panuccio, Executive Director of the Florida Department of Economic Opportunity (DEO). Ms. Breneman provided a brief background and stated that Mr. Panuccio had joined the Department in Mr. Panuccio addressed the meeting and highlighted the impact created by the major economic turnaround. He discussed the goal to be more streamlined at the state level and highlighted the job market and the fact that there have been 630,000 jobs added in the past few years. Mr. Panuccio said he hears comments stating that some of the jobs aren t good jobs, and his reply was, what is a bad job? If you didn t have a job yesterday and you have a job today, what is wrong with that? Every job is an opportunity to another job, to grow skills, to meet people, to move up. Mr. Panuccio discussed the importance of partnerships to move things along and how everyone at the state level is striving to be working in the same direction. Next, our facilitator, Ms. Kristin Bakke went around the room and requested introductions. Each person present introduced themselves and the workforce region they represented. Following the introductions, Ms. Bakke stated that time was an issue and she outlined the format for the remainder of the meeting in an attempt to accomplish the goals of the agenda. Ms. Pam Nabors addressed the meeting and introduced Ms. Pat Gehant. Ms. Nabors stated that most of us were at the Summit this morning and heard the summary of the Talent Gap Survey. She reported to the guests that we were fortunate to have Ms. Gehant work on a survey that was more comprehensive and looked across our regional boundaries at our true economic needs. Ms. Nabors requested that Ms. Gehant explain some of the things that we really need to focus on based on what more than 300 businesses said in the survey. Ms. Gehant first did a quick review of the three main focus areas. The first area was that technology is driving the pace of change. Students are not aware of many of the career options and businesses are looking for multi-skilled students that possess soft and hard skills. One example she provided was banks looking for tellers; the difficulty in finding candidates with the ability to count money and understand the order of debits and credits. On the other end of the spectrum, jobs for engineers demonstrated that Page 5 of 23

7 Minutes of the Executive Committee Meeting September 24, 2014 Page Four they had the engineering technology skills, but lacked the basic skills; 3-D printing, etc. The next area was new jobs. She stated that businesses hire based on future job opportunities. Businesses are hiring on the ability to learn. She said they are looking for those who are hungry, humble and smart. Ms. Gehant discussed working with students and how fascinating it was to have them see all of the jobs associated with various businesses and the career paths necessary to obtain certain jobs. The third area is the infrastructure. It has already been set up. She discussed the innovation zone, solution-designed thinking. How to work in the workforce, business leaders are now working with educators. Ms. Bakke addressed the group and requested that they spend the next few minutes discussing where the common ground is; how do we as regional workforce boards address these issues together. She asked where are the talent gaps in their specific areas. The group discussed the following items: the need for employees to have multiple skill sets and how to develop more internships Businesses need to be educated on the services available and the fact that the state covers workers compensation for interns and individuals in paid work experience. They suggested we use YouTube to get the word out about what we can do. They also discussed development of internship opportunities through higher education; UCF, Florida Tech, Embry Riddle, etc. They talked about the need to have conversations on how to develop awareness about local job opportunities in the K through 12 systems. Ms. Robin King discussed the work-based learning opportunities. She stated that what is happening is that the job opportunities for high-school graduates are being filled by underemployed adults and not the high school graduates because they have no work experience. Mr. Hart discussed that he serves on the Higher Education Coordination Council (HECC); which is truly a coordinating council for K through 20. He stated that it is one of the best resources, it was legislatively created. It brings together the state university system chancellor, the Florida college system chancellor, independent colleges and universities, CareerSource Florida and Enterprise Florida and private-sector leadership and career and technical representation. In the past it looked at access and attainment for the colleges and universities, but as early as yesterday, they were having the same conversation. They are now including industry certifications in accordance with the Career and Professional Education Act, schools for opportunities into the mix. The idea is that they will be able to create articulation agreements and other degrees that will allow students to be able to go all the way through with a focus on their career needs. Page 6 of 23

8 Minutes of the Executive Committee Meeting September 24, 2014 Page Five Mr. Hart stated that the discussions are happening at the state level, but we need to have the discussions at the region levels. He said, continue to focus on your region and the local needs. Look at the HECC and consider replicating something similar at the regional level. Another suggestion was made that we should look to other states that may have implemented similar strategies and consider using the guidelines already developed. Look to those programs that might have students graduating from high school with certifications. Another focus discussed was how to prepare students to go into the world of work if they are not going to go on college. The group discussed narrowing the industry focus. Based on the Talent Gap Survey, there were three different industries that were shared across the regions; healthcare, technology and advanced manufacturing. Each region discussed how they modeled their focus after their local individual economic groups. They added construction, hospitality, technology, finance, customer service and logistics. After a short discussion, they decided that there would be three areas of focus across the regions (healthcare, technology and advanced manufacturing) and other areas specific to the local region. There was a discussion regarding the need for soft skills training for students. There needs to be better connectivity with educational institutions and the career centers. Maybe create a way to have students in their final semester get registered with the career centers and the state s system so they would have to have their resumes reviewed, receive interviewing skills and dress for success tips. There was a discussion regarding the focus areas that we should work on together. There was a suggestion that we prioritize by company size, since larger companies have the funds to invest in their workforce. They discussed being able to take notes back to their individual boards to talk about regional strategy. They agreed that there are many great opportunities and ideas. It was determined that the Presidents of each board would review the notes and conversation from the meeting to be sure there is a common understanding of the regional collaboration. That information would then be shared with each member present as well as each respective board member for more conversation to determine the regional focus and establish implementation strategies. Page 7 of 23

9 Minutes of the Executive Committee Meeting September 24, 2014 Page Six Next, Ms. Bakke introduced Mr. Jacob Stuart, President of the Central Florida Partnership. Mr. Stuart addressed the group and reported that we are part of the 19 th largest economy in America. Seven counties, right here, 4,000,000 people, 86 cities, 500 elected officials. This economy rivals New York City and Chicago. If you were to put us together with Tampa Bay, the 18 th largest economy, a super region, that is the 10 th largest economy in the United States and Miami is 9 th. This state has the 9 th and 10 th largest economies in the Country. He reported that they had interviewed 650 business leaders at the Partnership and there are several themes that we need to get together on; transportation how do we move ideas and commerce. Next, he mentioned water. He discussed the collaboration of three water management boards who were meeting to determine strategies to protect and continue to provide water. The third theme was capital and he explained the plans to involve all the communities; regional partnerships are always harder but always better. Mr. Stuart discussed the need to include Polk County in their discussions as well. Then he mentioned that there are international business opportunities. Mr. Stuart discussed the development of the Port and that cargo business was very lucrative and we are expanding the Port to increase the cargo business. He stated that we have got to have the rail in this region; we need to get cargo in and out of this port. We need to involve the civic organizations, the business organizations, workforce organizations and the education organizations across the regional platform. He suggested that there were plans underway to create a coordinating council regionally to bring all of the entities together at the same table regarding development of talent. He encouraged those present to be a part of this coordinating council. Talent follows capital and capital follows talent. We need to bring in talent and grow the talent that we have here already. This cannot be accomplished without workforce boards. Mr. Mike Menyhart thanked everyone for attending the meeting and adjourned the meeting. Submitted by: Reviewed by: (signature on file) 11/4/14 (signature on file) 11/4/14 Lyn Sevin Date Mike Menyhart Date Page 8 of 23

10 February 3, 2015 Discussion Brief Board Membership Background If a public education or training provider is represented on the board, a representative of a private nonprofit provider and a representative of a private for-profit provider must also be appointed to the board. The Florida Legislature added this workforce board seat requirement that made a representative from a private for profit and private not for profit education entity a mandatory seat on the board. However, if there are no representatives of such education entities in the area then the seat is not required. Everest University has recently been sold and is now a not for profit private education entity. The Board currently has this representation with Keiser University. There are no other private for profit education entities in Brevard County at this time. Therefore, the President is informing the Executive Committee of this vacancy. The State reviews board membership annually and will be advised at that time of the lack of a representative and the Executive Committee s knowledge of this vacancy. The Workforce Innovation and Opportunity Act (WIOA) will change the membership of the board. (See Attachment A) The membership will be a discussion item at the Board Retreat in February. However, the President is seeking Executive Committee input before the meeting regarding several key positions and further recruitment of members for any Board vacancies. Discussion Given the changes in Board membership in WIOA, are there any areas the Executive Committee would like to see remain on the Board? What actions are recommended for any possible vacancies? Business representation has always been a focal point for CSB, should this return to a higher level with WIOA? Page 9 of 23

11 CareerSource Brevard Region 13 Attachment A MEMBERS TERM CHART REGIONAL WORKFORCE DEVELOPMENT BOARD (Effective May 2014) CATEGORY (Business, Labor, etc) Industry/ Representing WIOA Impact 1 Business Finance NC 2 Business Construction NC 3 Business Manufacturing NC 4 Business & Youth Council Manufacturing Youth Council no longer needed NC for business seat 5 Business High Tech Security NC 6 Business Aerospace Resigning Vacancy Potential change 7 Business Distribution NC 8 Business Healthcare NC 9 Business Manufacturing NC 10 Business Construction NC 11 Business Aerospace NC 12 Business Healthcare NC 13 Business Manufacturing NC TERM OF APPOINTMENT 7/8/14 6/30/17 7/8/14 6/30/17 7/8/14 6/30/17 7/8/14 6/30/17 8/20/13 through 6/30/16 6/28/13 6/30/16 * 7/8/14 6/30/17 8/19/14 6/30/17 6/01/12 through 06/30/15 * (Not possible) 06/01/12 through 06/30/15 * 5/17/13 6/30/16 5/17/13 6/30/16 8/20/13 Page 10 of 23

12 14 Business IT NC 6/30/16 06/01/12 through 6/30/15 * 15 Community Based Organization Veterans No Longer Required 16 Community Based Organization Disabled Workforce No Longer Required 12/11/12 6/30/15 * 10/9/12 6/30/15 * 17 Education Adult Education and Literacy NC (Required) 18 Higher Education Non Profit 19 Higher Education For Profit 20 Higher Education Community College Potential Change FL Statute requirement only No Longer in Area FL Statute requirement only Potential Change (Only 1 Higher Education Seat Required by WIOA) 06/01/12 through 06/30/15 7/8/14 6/30/17 11/19/13 6/30/16 12/9/14 through 6/30/17 21 Economic Development Economic Development NC 22 Economic Development Economic Development at City Level Not Required 7/8/14 6/30/17 10/9/12 6/30/15 * 23 Organized Labor Currently IUPAT 20% of Membership Requirement 24 Organized Labor Currently Space Coast AFL-CIO 20% of Membership Requirement NEW Organized Labor Apprenticeship Representative 20% of Membership Requirement 6/1/12 6/30/15 7/8/14 6/30/17 25 Partner Program Currently Mandatory Housing No Longer Required 26 One-Stop Partner - Mandatory Vocational Rehabilitation NC 06/01/12 through 06/30/15 * 06/01/12 through 06/30/15 Page 11 of 23

13 27 One-Stop Partner Currently Mandatory SCSEP/AARP No Longer Required 5/20/14 through 06/30/17 28 One-Stop Partner Currently Mandatory DCF No Longer Required 29 Partner Program - Mandatory Brevard County LEO Representative NC 7/8/14 6/30/17 06/01/12 through 06/30/15 30 Ex Officio (Non-Voting) Military Liaison 31 Ex Officio (Non-Voting) NASA Liaison Potential Change FL Statute Requirement Only Potential Change FL Statute Requirement Only 06/01/12 through 06/30/15 2/18/14 through 6/30/17 NC = No Change. However, Business Seat Numbers will change based on the total number of other members and any local requirements desired by the board (i.e. 60% Business Seats) Law allows for members to represent multiple categories at the local level. WIOA Changes membership total to 17 with 8 Mandatory and 9 Business Seats (representing 51% minimum requirement) 20% of Membership is required for Organized Labor seats collectively. Scenario 1 Increase to 60% Business Seats Raises Business Seats from 9 to 12 and adds 1 Labor Seat to equal 20% of membership Scenario 2 Add more than 1 Membership Seat (Total of 18 members) Leaves Business Seats as is. Adds 1 Labor Seat, which brings the total count to 19 Scenario 3 Have Members represent more than one category Apprenticeship and Business Seat combined. Reduces numbers by 1, which allows for 61% business seat representation (11 business seats) and no additional Labor Seats required. Apprenticeship and Education combined. Reduces numbers by 1 (Total 16 seats) and makes business seats 56% (9 business seats) without adding any additional. *Potential Vacancies and/or notifications that could occur Page 12 of 23

14 February 3, 2015 Four Day Work Week Analysis Information Brief Background When the Board approved its program year budget in May of 2013, staff promoted the advantages of adopting a four day work week, including a potential annual cost savings of up to $84,000. CSB has been operating on this schedule since July 1, In February 2014 the Committee and Board were given a 6 month snapshot of the advantages of the shortened work week. This analysis is now a year over year comparison. Financial Analysis Staff compiled actual cost data for those budget line items impacted by the Friday closure, comparing operating costs in PY , after implementing the four day work week, with PY five day work week operating costs. The analysis indicates an overall cost reduction of 20%, or about $76,600 in the first year as follows: FOUR DAY WORK WEEK SAVINGS ANALYSIS PY PY POTENTIAL PY ACTUAL ACTUAL ACTUAL BUDGET SAVINGS ACTUAL ANNUAL SAVINGS VARIABLE ITEMS: (FIVE DAYS) (FIVE DAYS) (20%) (FOUR DAYS) SAVINGS APR Security Services 27,146 28,800 5,760 22,554 4,592 17% Janitorial Services 46,962 51,800 10,360 35,000 11,962 25% Long Distance Service 7,080 6,500 1,300 1,488 5,592 79% Postage 12,285 12,800 2,560 8,541 3,744 30% Electricity 104, ,800 26, , % Water Sewer Trash 10,437 14,200 2,840 10, % Auto Repair & Maint 5,559 6,000 1,200 1,765 3,794 68% Office Machine Maint 61,709 49,000 9,800 41,107 20,602 33% General Facility Maint 37,764 45,000 9,000 28,499 9,265 25% Office Inventory 66,349 67,000 13,400 51,262 15,087 23% Gasoline 6,538 8,700 1,740 4,998 1,540 24% TOTALS 386, ,600 84, ,404 76,636 20% Productivity Analysis In addition, staff has reviewed the productivity of the dedicated staff time in the mornings for job order review. The results are better than anticipated. Job order referrals have increased year over year by 13%. The increase in referrals is also driving higher placement rates with a 37% increase year over year. Page 13 of 23

15 Both Board Staff and Contractor Staff have only Personal Leave (PL) that accrues and serves as both time off for sickness and vacation. Therefore, there is no analysis on whether the number of sick days decreased year over year since sick time is not indicated on the PL forms. Page 14 of 23

16 Memorandum To: From: Richard Meagher, Jenn Breitfeller Lisa Rice Date: December 31, 2014 Re: Change to Personal Leave accrual rates I have initiated a review of PL (personal leave) with regards to the amount of time and the frequency of increasing PLO accrual rates. The review was done with the most recent Parilla information from Florida Workforce Development Association Boards. The review revealed the following with regards to PL accrual: 3 organizations accrue 15 days in 1 st year 4 have 16/17 days in 1 st year 2 have 18/19 days in 1 st year 3 have 20 days in the 1 st year 1 has 21 days in the 1 st year Overall, 13 boards have more days than CSB in the first year of employment. Additionally, between 3 and 5 years of service 12 boards increase the days, going up as high as 30 days at that time. Current CSB accrual rates do not increase until 5 years of service and then stay static until 15 years of service. Eleven boards max the amount of days at days per year with anywhere from 5 years of service up to 15 years of service. Currently, CSB caps the accrual after 15 years of service at 20.8 days per year. With this analysis in mind, and with the operational policy authority given by the Board to the President, the following changes will be applied to PL accrual beginning with the pay period beginning on January 2, Page 15 of 23

17 Years of Service 0-5 Months of Service 60 months or less Hours Granted Per Pay Period Maximum Hours Granted Per Year Max 10 hour days granted per year months through 96 months 97 months through 144 months 145 months through 180 months 181 months and more The PL hours and/or accrual rate for the President shall be set by the Executive Committee. Page 16 of 23

18 February 3, 2015 Information Brief Financial Reports Background The three financial reports that follow this brief will provide the Executive Committee with the status of CareerSource Brevard s (CSB) funding, budgets, and expenditures for the fiscal period beginning on July 1, 2014 and ending on December 31, Report Descriptions CSB FINANCIAL REPORT (CHART 1) Displays final expenditures for the prior year, the current approved budget figures, and a comparison of year-to-date budget figures and actual year-todate expenditures. The percentage of each line-item budget that has been expended to date is displayed in the final column of the report. The report is summarized into seven major categories: (1) management services; (2) infrastructure services; (3) technology services; (4) business services; (5) special grants and incentives; (6) fee for service activities; (7) contracted service providers; and (8) direct customer costs. Funding that is retained by the Department of Economic Opportunity (DEO) to pay personnel costs of State employees working in our one-stop system is added to the CSB annual budget to arrive at the total workforce budget for Brevard. Scholarship Unit customer Individual Training Account (ITA) activity is analyzed at the bottom of the report, including current budgets, obligations, expenses, and the % of each budget item that is obligated. CSB FISCAL DASHBOARD INDICATORS (CHART 2) Displays the number of individuals identified as placed in EFM or found in Department of Revenue New Hire data, as reported on the DEO Monthly Management Report. Page 17 of 23

19 Displays the number of job seekers in EFM who have not received a reportable service in the last 90 days, as reported on the DEO Monthly Management Report. Displays the total number of advertised occupations for each month, as reported on the Help Wanted OnLine Monthly Job Demand Report. Calculates the CSB total monthly spending per job placement (total monthly expenditures divided by total monthly job placements). Displays the quarterly calculations for required spending caps: 1) Administration limited to 10% of expenditures at year-end 2) ITA Spending minimum of 30% of expenditures at year-end 3) Youth Spending minimum of 30% for out-of-school youth FEE FOR SERVICE ACTIVITIES (CHART 3) Reports current balance of unrestricted funds available. Displays revenue, expenses and the resulting profit or loss for each Fee for Service project in the current year (since July 1). Calculates each revenue and expense category as a percentage of total revenue earned for each revenue and expense category. Page 18 of 23

20 FY FINANCIAL REPORT July 1, 2014 through December 31, 2014 Current Funding Level 9,522,000 Current Annual Budget 9,492,600 Unobligated Funds 29,400 FY 2014 Actual Expense FY 2015 Approved Budget FY 2015 Y-T-D Budget FY 2015 Y-T-D Expense Percent of Budget Expended MANAGEMENT SERVICES (Board Operations, Staff, Outreach, Financial Services) Salaries & Benefits 1,468,571 1,225, , , % Operating Expenses 357, , ,800 99, % Total Management Services 1,826,065 1,597, , , % INFRASTRUCTURE SERVICES (Rent, Phone, Utilities, Maintenance, Supplies) Brevard Workforce Facilities 825, , , , % Operating Expenses 46,379 70,500 35,300 20, % Total Infrastructure 871, , , , % TECHNOLOGY SERVICES (IT Staff, Telecom Services, Computer Hardware and Software) Salaries & Benefits 210, , , , % Operating Expenses 305, , , , % Total Technology Services 515, , , , % BUSINESS SERVICES Salaries & Benefits 404, , , , % Operating Expenses 114,721 17,900 9,000 5, % Total Aerospace Services 519, , , , % GRANTS & INCENTIVES 288, , ,700 67, % FEE FOR SERVICE ACTIVITIES 91, ,000 50,000 89, % TOTAL OPERATING BUDGET 4,113,709 4,191,700 2,096,200 1,804, % CONTRACTED SERVICES General Contractor (DWFS) 3,548,327 3,194,600 1,597,300 1,354, % Aerospace Services (DWFS) 1,489, , , , % CEJA Services (DWFS) 15,294 82,800 41,400 27, % Startup Quest Services (DWFS) 27,656 59,900 30,000 20, % Total Contracted Services 5,080,804 3,549,300 1,880,700 1,581, % TRAINING SERVICES Training Activities * 1,338,354 1,068, , , % Support Services * 158,398 91,300 45,700 44, % Aerospace Training Activities 1,489, , , , % Aerospace Support Services 173, ,500 76,900 88, % Total Training Services 3,159,646 1,751,600 1,024, , % TOTAL PROGRAM BUDGET 8,240,450 5,300,900 2,904,700 2,256, % TOTAL ANNUAL BUDGET 12,354,159 9,492,600 5,000,900 4,061, % STATE-LEVEL FUNDING 780, , , , % TOTAL WORKFORCE BUDGET 13,134,292 10,254,800 5,382,000 4,434, % *CUSTOMER ACTIVITY FY 2014 Actual Expense FY 2015 Approved Budget FY 2015 Current Obligations FY 2015 Y-T-D Expense % of ITA Funds Obligated Job Seeker ITAs 683, , , , % Employer OJT/AWE/EWT 667, , , , % Incentives & Materials 145, ,000 72,730 47, % Total Customer ITA Activity 1,496,752 1,159, , , % Page 19 of 23

21 FISCAL DASHBOARD INDICATORS - 12/31/14 MONTHLY JOBS REPORT & BW SPENDING PER JOB PLACEMENT NUMBER OF JOB PLACEMENTS * NUMBER OF JOB SEEKERS * NUMBER OF JOBS ADVERTISED ** 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1, ,819 7,093 7,337 7,136 7,229 6,363 1,834 2,055 1,832 1,446 1,405 1, Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 $2,000 $1,500 BW TOTAL Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 MONTHLY $1,147 JOBS IN BREVARD: $1,000 SPENDING $929 NUMBER OF JOBS ADVERTISE 7,093 7,819 7,337 7,136 7,229 6,363 PER JOB NUMBER OF JOB SEEKERS * 1,834 2,055 $641 $692 $734 1,832 1,446 1,405 1,634 PLACEMENT $500 NUMBER OF JOB PLACEMENT 979 $ BW SPENDING PER JOB: $0 TOTAL MONTHLY SPENDING $459,906 Jul-14 $615,028 Aug-14 $637,513 Sep-14 $941,620 Oct-14 Nov-14 $585,502 $732,058 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 BW TOTAL MONTHLY SPENDIN $470 $641 $692 $1,147 $734 $929 * Source - DEO Monthly Management Reports ** Source - HWOL Monthly Job Demand Reports ANNUAL SPENDING CAPS BY QUARTER 100% 85% 85% 85% 85% 87% ADMINISTRATION 90% 84% 85% 85% 78% (MAX 10%) 80% 73% 70% 60% 59% 60% 55% ITA REQUIREMENT 48% 50% (MIN 30%) 39% 37% 35% 37% 40% 31% 31% 30% ITA REQUIREMENT (MIN 30%) 31% 39% 37% 35% 60% 59% 55% 48% 12% 8% 37% 31% 7% 7% 6% 8% 8% 7% 8% 11% (MIN 30%) OUT OF SCHOOL (MIN 30%) 10% 85% 85% 85% 85% 87% 84% 85% 85% 78% 73% ADMINISTRATION (MAX 10%) OUT OF SCHOOL 20% 8% 7% 7% 6% 8% 8% 7% 8% 12% 11% 0% 1st Qtr 13 2nd Qtr 13 3rd Qtr 13 4th Qtr 13 1st Qtr 14 2nd Qtr 14 3rd Qtr 14 4th Qtr 14 1st Qtr 15 2nd Qtr 15 3rd Qtr 15 4th Qtr 15 1st Qtr 13 2nd Qtr 13 3rd Qtr 13 4th Qtr 13 1st Qtr 14 2nd Qtr 14 3rd Qtr 14 4th Qtr 14 1st Qtr 15 2nd Qtr 15 3rd Qtr 15 4th Qtr 15 PROGRAM SPENDING: ADMINISTRATION (MAX 10%) 220, , , , , , , , , ,100 PROGRAM ACTIVITIES 2,521,517 5,808,059 9,236,615 13,474,101 2,517,022 5,260,044 8,143,680 11,308,686 1,506,935 3,554,528 CUSTOMER SPENDING: STATE ITA COSTS (MIN 30%) 208, , ,162 1,550, ,760 1,131,602 1,408,146 1,675, , ,256 ALL OTHER COSTS 474, ,692 1,603,123 2,850, , ,549 1,170,315 1,846, , ,603 YOUTH SPENDING: IN-SCHOOL 26,332 51,622 82, ,483 19,561 50,728 81, ,863 51, ,591 OUT-OF-SCHOOL (MIN 30%) 149, , , , , , , , , ,858 Page 20 of 23

22 CURRENT YEAR FEE FOR SERVICE ACTIVITIES (7/1/ /31/2014) Unrestricted Balances: Cash on Hand $65,007 Certificates of Deposit $69,894 Total $134,901 Virtual Job Fair Activities % of Revenue Private Foundation Grants % of Revenue Work Program Ticket to % of Revenue Business Events % of Revenue Other Fee For Service Activities Revenue Grant Awards $ - - $ 10, $ $ $ $ 10, Sponsorship Revenue - - 5, , , Donated Revenue Charges For Services , , Website Licenses Interest Earnings Revenue from DWI Total Revenue $ - - $ 15, $ 16, $ 16, $ $ 48, % of Revenue TOTALS % of Revenue Expenses Personnel $ - - $ 1, $ $ $ $ 1, Travel Outreach , , Software , , Supplies Equipment Professional Services 8, , , Customer Wages , , Customer Support - - 5, , Total Expenses $ 8,120 - $ 34, $ $ 19, $ 27, $ 89, Net Profit (Loss) $ (8,120) - $ (19,431) $ 16, $ (2,747) $ (27,422) $ (41,469) VIRTUAL JOB FAIR SINCE INCEPTION (5/1/ /31/2014) Virtual Job Fair (Local) % of Revenue Virtual Job Fair (National) % of Revenue TOTALS Revenue Charges For Services 39, $ 39, Website Licenses , $ 382, Total Revenue $ 39, $ 382, $ 422, % of Revenue Expenses Personnel $ 33, $ 119, $ 152, Travel , , Outreach 85, , , Software 5, , Supplies , , Equipment Professional Services 11, , , Total Expenses $ 136, $ 338, $ 475, Net Profit (Loss) $ (96,769) $ 44, $ (52,726) Page 21 of 23

23 VENDOR PAYMENTS REPORTED FROM 10/1/14-12/31/14 (>$1,500) DATE VENDOR AMOUNT PURPOSE 10/01/14 Joan VanScyoc 3, Consulting for CSB crowdfunding initiatives 10/09/14 The Christian Cullinarian LLC 1, Catering for All Staff Training Event 10/15/14 Right Management 2, Facilitation for All Staff Training Event 10/17/14 Taylor Lombardi Hall & Wydra PA 15, Financial & programmatic monitoring 10/23/14 Machining Solutions LLC 66, MTS simulation software licenses (15) 11/03/14 Florida Workforce Development Assoc 3, Annual FWDA membership dues 11/18/14 Artemis International Tech 2, Annual Virtual Job Fair license renewal 11/24/14 McGladrey LLP 7, CSB annual financial audit - second payment 12/02/14 UCF Research Foundation 5, Annual support for FLVEC website 12/10/14 Brandt Ronat and Company 15, NEG monthly billboard and radio advertising 12/11/14 Joan VanScyoc 3, Consulting for CSB crowdfunding initiatives 12/17/14 Business Resolutions 3, NEG business plan development workshops 12/18/14 Brandt Ronat and Company 6, Florida Today and WFTV local NEG media buys 12/22/14 Kathy Emerson LLC 2, NEG business financial workshops 12/26/14 SunTrust Bankcard / B&H Photo 1, Axis security cameras for Palm Bay CC (4) 12/29/14 Management Insight International LLC 1, NEG business plan development workshops TOTAL 140, Page 22 of 23

24 Executive Committee Meeting Attendance Record PY BOARD MEMBER AUG NOV FEB MAY 1 Bishop, Daryl P A 2 Chivers, William P P 3 Hauer, George A P 4 Jordan, Robert P P 5 Menyhart, Mike P P 6 Schrumpf, Terry P P 7 Stratton, Patricia P A Page 23 of 23