2018 Humanities Grant Guidelines

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1 2018 Humanities Grant Guidelines Kansas Humanities Council (KHC) Humanities Grants support projects that draw on history, literature, and culture to engage the public with stories that spark conversation. Goals of the Humanities Grant Program 1. Explore stories that tell us who we were 2. Engage citizens in conversations that provoke fresh ideas 3. Inspire community engagement Examples of eligible projects include interpretive exhibits, community conversations, panel discussions, presentations, book discussions, short films, full-length documentary films, podcasts, or other creative activities. KHC encourages innovation and experimentation. Award Amounts: Grants are competitive and can be submitted in two catagories: Mini Humanities Grants Request: Cannot exceed $3,500 Deadlines None. Reviewed year-round Applications may be submitted any time, but must be 6 weeks before first event Major Humanities Grants Request: More than $3,500. Maximum of $10,000 Deadlines 3 times per year. See below. Deadlines for Major Grants Spring Online Grants Chat Jan 10, 2018 Draft Due Jan 24 Final Application Due Feb 28 Notification by KHC By Apr 4. Projects can begin after Apr 18. *NOTE: Be on the lookout for changes to this grant program following the Spring deadline. Summer Online Grants Chat Apr 4, 2018 Draft Due Apr 25 Final Application Due May 30 Notification by KHC By Jul 5. Projects can begin after Jul 18 Fall Online Grants Chat Aug 15, 2018 Draft Due Aug 29 Final Application Due Sep 26 Notification by KHC By Nov 7. Projects can begin after Nov 14 Submitting an Application Applications must be submitted online at Who Can Apply In-state nonprofits organizations are eligible. 501(c)3 status is not required, but applicants do need a DUNS number. Organizations with an open KHC grant from a previous cycle are ineligible. For Information contact Murl Riedel, Director of Grants, ,

2 GETTING STARTED Talk to KHC staff. Applicants are encouraged to speak with KHC staff early to refine ideas or clarify guidelines. Contact Murl Riedel, Director of Grants, , Online Grants Chat: Potential applicants may participate in Online Grants Chats to learn tips about the application process. What makes a successful project? To be competitive for funding, the humanities must be central to the project. Projects should draw on our diverse histories, literature, and cultures to explore a defined topic. Project must engage the public, which primarily refers to an adult, out-of-school audience. Humanities include the study of history, literature, ethnic studies, languages, linguistics, law, folklore, gender studies, religious studies, philosophy, art history, archeology, cultural anthropology, and ethics. Social sciences, such as political science and sociology, are also considered humanities. Setting Goals Projects must have at least 2 goals with outcomes that can be measured or assessed. Goals are simple statements that summarize what you hope to accomplish. Goals might: Connect people with information that broadens their perspective Spark group discussion Strengthen relationships among groups or organizations Contact a Humanities Consultant. Every project must involve at least one humanities scholar to serve as a project consultant. Consultants are often faculty members, librarians, museum professionals, or independent experts. KHC can help identify humanities scholars. Scholars must have least one of the following criteria: Individual with at least a Masters degree in a humanities discipline College-level teaching experience in a humanities discipline or proven record of scholarship in the humanities Museum curator, librarian, or other individuals with knowledge of a relevant topic Culture bearers tribal or community elders, or practitioners of traditional cultural forms Before you submit your application, you and your consultant should: Discuss the project and formulate ways to strengthen the humanities aspects Consider the involvement of others scholars to add diverse perspectives Review the application to help clarify goals and methodology During the grant project, your consultant may: Serve as a speaker, panelist, or lead a discussion about a book or film Offer ongoing advice and guidance Review an exhibition or short film script for authenticity and diversity of perspective Provide an assessment of the project at its conclusion Decide whether to apply for a Mini Grant and Major Grant. Major Grants offer more funds, but Mini Grants provide greater flexibility regarding submission deadlines. Mini grants must involve more than one event. Innovation. KHC is interested in new program formats, diverse perspectives, and creative methods for reaching an audience. Grants are intended to get a project off the ground. KHC cannot be expected to fund a similar project year after year. Kansas Humanities Council Humanities Grant Guidelines

3 Develop a plan of action from the initial planning stage through project completion. Include: List of major project activities to be completed within 12 months or less Assign a date to complete each task Name the project staff, consultant, or volunteer responsible for completing each task Develop a promotion plan. This plan includes identifying your audience and ways you will reach them. What are the characteristics or demographics of your target audience? Press releases submitted to local newspapers, and use of social media, are effective methods. Publicity must not be released prior to the funding decision or without acknowledgement for KHC. Develop an assessment plan to determine if the project goals were achieved. A thoughtful assessment provides you and KHC with documentation that history, ideas, and traditions strengthen civic life. Attendance at public events should always be counted. Assessment methods might include: Audience surveys Assigned observers to note what worked and what didn t work Written review of the project by a humanities consultant Create a budget. The budget should show all anticipated expenses needed to accomplish the project. In addition to grant funds, applicants are asked to donate goods and services equal to or greater in value than the amount requested. This is called cost share and can include: Staff and volunteer time devoted to the project Use of office space, venue facility, telephone, equipment, and supplies Social media, public service announcements, and other free publicity Refreshments at events Cash match is not required. Grant funds can only be used for direct costs. KHC can only accept costs accrued after the official start date of the grant period. Contact KHC for clarification. Grant funds CANNOT be used for: Salaries for full-time staff employed by the sponsor organization Funds may be used for promotion, but should not exceed 40% of request The cost of publishing a book or exhibition catalog Performance pieces such as plays, musical performances, storytellers or re-enactors Purchase of equipment, website hosting, or insurance Purchase, construction, restoration, or preservation of a building Courses for academic credit or school projects. Students may be involved as volunteers. Academic conferences or programs directed to a single profession Creation or purchase of a mural, memorial, monument, or plaque Individual research, scholarships, or fellowships Fundraisers or advocacy Projects that discriminate on the basis of race, color, national origin, gender, age, physical abilities, or sexual orientation Food, beverages, entertainment, and promotional give-aways such as shirts or mugs Past Successful Grant Applications are available upon request. Contact Murl Riedel, Director of Grants, , Kansas Humanities Council Humanities Grant Guidelines

4 HOW TO APPLY Step 1: Submit a Draft Organizations are strongly encouraged, but not required, to submit a draft. Prepare a draft by answering the questions below, which mirror the online application. Include preliminary budget details. KHC staff will provide feedback to make the project more competitive for final submission. KHC understands that a draft is a work-in-progress. Drafts must be ed as a Word document or PDF to Murl Riedel, Step 2: Submit Final Application Applications must be submitted online at to KHC by 5:00 PM on the due date. Deadlines cannot be extended. Online Application Process The applicant will receive a welcome Return Link after the first step. Retain this and use it to return to the application at a later date. Click the Save and Next button to progress. This will save your work so you can return at a later date. If you don t, the information on that page will be lost. Click the link in the Return Link to return to the application in-progress Attachments to the application must be uploaded as a PDF To view a printable version, click Save and Print on the final step. A printable version will appear in a new browser tab or window. Print before submitting. To submit, click Submit on the final page. Once Submit is clicked, no changes can be made. The applicant will receive an confirmation when the application has been submitted If you do not hear from KHC within 5 days of submission, please call or APPLICATION QUESTIONS CONTACT INFORMATION 1. Registrant Contact is the person filling out the online application. This can be the Project Director. Name, , Organization and Phone 2. Sponsoring Organization is the organization submitting the application. It is responsible for the project. Name, Address, City, State, ZIP, Phone, Fax, and Website Nine-digit DUNS Number. Request a DUNS number free-of-charge by visiting For simple step-by-step How to Get a DUNS Number instructions, click DUNS-numbers.pdf 3. Project Director is the person who will oversee the project. All correspondence will be directed to this person. Name, Title, Organization, Address, City, State, and ZIP Phone (day, evening, mobile) and 4. Humanities Consultant. All projects must involve at least one humanities scholar to serve as consultant. The Humanities Consultant cannot be the Project Director. Name, Title, Organization, Address, City State, and ZIP Phone (day, evening, mobile) and Kansas Humanities Council Humanities Grant Guidelines

5 PROJECT DESCRIPTION 5. Project Title: 6. Describe the project, including specific items, activities, or work KHC is being asked to support. Be sure to discuss how humanities interpretation is central to this project. [500 words] 7. What are your goals for this project and how do they fit with KHC s goals? [500 words] 8. Describe your plan of action and timeline, including the roles of each individual involved. (List the duties to be accomplished by the Project Director, Consultant, speakers, volunteers, etc) [500 words] 9. Who is the intended audience? [500 words] 10. How will you reach this audience? (Explain your plans for promotion using social media, flyers, radio, etc) [500 words] 11. Is there a public event planned for this project? Yes or No. (Ex: lecture, film screening, book discussion, exhibit, etc) 12. Provide event information for all public events. This includes dates, times, and locations. Include estimated attendance. (If multiple events, provide information for each) [300 words] 13. Why is this project significant to your organization or community? [500 words] 14. When the project is done, what is your assessment plan to determine if the goals were achieved? (Ex: Surveys, observer, consultant review, etc) [500 words] 15. Location (Location of the first event. If more events are planned, provide details in the answer to above question) Is the location for events related to the project the same as the location for the sponsor? Yes or No. If No, provide details of alternate locations. Location, Organization, Address, City, State, ZIP, Phone, Fax, and Website Estimated Total Attendance (for event or exhibit) 16. Does this event occur annually? Yes or No. 17. If yes, please indicate plan for sustaining the event. [500 words] 18. Additional comments. [250 words] 19. Fiscal Agent is the person responsible for the accounting of grant funds and cost share. The Fiscal Agent cannot be the Project Director. Name, Title, Organization, Address, City, State, and ZIP Phone (day, evening, and mobile) and BUDGET 20. Budget Form: The budget lists all anticipated expenses throughout the course of the project and indicates what is to be funded with the grant or with cost share. Provide detailed notes for each expense that explains how the amount was calculated. Round totals to the nearest dollar. Cost share must be equal to or greater in value than the amount requested from KHC. Provide details in the following categories: Kansas Humanities Council Humanities Grant Guidelines

6 Project Staff Honoraria Travel Promotion Supplies Equipment and Facilities Program Materials Other Expenses What Do These Budget Categories Mean? Project Staff is the value of time for people who administer the project, both paid and volunteer. Staff may include project director, promotions director, or specialty staff hired for the project. For each person, estimate the total hours dedicated to the project and multiply by a comparable wage. Project staff should not exceed 35% of total grant request. Fiscal Agent s services must always be a cost share contribution Grant writing or other activities prior to the grant award cannot be included Volunteer time may be valued at $15/hr and should be listed as cost share Fringe benefits may only be shown as cost share Honoraria are payments made to Humanities professionals that in roles such as speakers, panelists, or consultants. Honoraria should be proportional to the work and qualifications of each scholar. A major talk by a recognized expert involving research demands a higher payment than participation on a panel requiring minimal advance preparation. Honorarium is typically $100-$200 per event, but should not exceed $500. Speakers not paid with grant funds should be listed as cost share. Travel includes mileage, lodging, and meals for both project staff and scholars. Only out-of-town travel can be funded by the grant. In-town travel should be counted as cost share. KHC allowable rates: Mileage: $.50/mi for private vehicles. Rental cars with economy rates are allowed. Lodging: Up to $100/night Meals: Up to $35/day Airfare: Economy rate only Promotion includes the creation of brochures, invitations, flyers, posters, and costs associated with mailings. It may also include paid advertising such as online media, newspaper, radio, and television. The use of social media is encouraged. Supplies include the estimated costs of expendable items or office supplies needed for the project, such as pens, paper, or printer ink. Equipment and Facilities includes rental costs for meeting rooms, public venues, sound equipment, projectors, or other items needed for a project. Grant funds cannot be used to purchase equipment, but you can place a fair market value on its use and count cost share. Fair market value is based on the cost of renting similar equipment. Program Materials include expenses for exhibits, book discussions, film screenings, or other programmatic aspects. It may also include expenses for the creation of program agendas, gallery brochures, or other program handouts for public events. Other includes costs essential to the project not identified above. Be specific. KHC rarely funds miscellaneous costs. Items such as refreshments, group meals, bus rental, and honoraria for nonhumanities scholars should be listed as cost share. Institutions may include a standard rate for indirect expenses only as cost share and only after consultation with KHC staff. Kansas Humanities Council Humanities Grant Guidelines

7 SAMPLE BUDGET FORM: The sample below only shows details for select categories and is not intended to be a complete budget. 1. PROJECT STAFF Example KHC Cost Share Sarah Jones, Project Director $100 $ $16/hr - $640 Robert Jones, Fiscal Agent $0 $ % = $ $15/hr = $360 $0 $450 TOTAL $100 $ HONORARIA Example KHC Cost Share Jane Doe, Humanities Consultant $350 $0 Speaker for 1 $150 $200 Ray Rodriguez, Speaker $200 $0 1 $150 Panel $50 TOTAL $550 $0 3. TRAVEL Example KHC Cost Share Sarah Jones, Project Director $0 $20 In-town travel, 40 $.50/mi Jane Doe, Speaker $335 $0 400 $.50/mi = $200 Lodging, 1 $100 Meals, 1 $35 TOTAL $335 $20 4. PROMOTION Example KHC Cost Share Printing $150 $0 1,000 flyers, $.15 = $150 Postage $350 $0 1,000 flyers, $.35 = $350 Media Advertising $0 $380 2 ads in The Daily $100 ea = $ PSAs on KWQ $15 ea = $180 Social Media Marketing $15 $15 2 $15/day = $30 TOTAL $515 $395 GRANT TOTAL: $1,500 COST SHARE TOTAL: $1, Additional Funding: Have you received additional funding for this project? Yes or No. (Third party cash donations, other awarded grants, etc) 22. If yes, please provide amounts and funding sources. (Ex: ABC Foundation - $500) [250 words] Kansas Humanities Council Humanities Grant Guidelines

8 23. Admission: Are you charging admission for anything related to this project? Yes or No. 24. If yes, how will the proceeds be used? (Admission fees are not intended to be a profit for sponsoring organizations. Projected revenues cannot be considered cost share.) [250 words] FILE ATTACHMENTS (Documents other than Promotional Image must be uploaded as PDF.) 25. Promotional Image: Provide a digital image related to your project that could be used in KHC publications. Images should be uploaded in the following formats (.jpg,.png,.fig, or.pdf). 26. Special Attachments: Additional information is required for exhibitions, outdoor signage, book discussions, short films, and media projects. Please consult the supplemental guidelines on KHC s website: Statements from Humanities Professionals: Provide statements from the Humanities Consultant and any related Humanities speakers, presenters, or discussion leaders. Do not submit CVs or resumes. Statements must briefly address: Qualifications Contributions to the project Humanities approach that will be used 28. Letters of Support are not required, but can explain the broader community impact. Letters provided by a partner organization, mayor, or convention & visitors bureau can demonstrate local interest. 29. Authorizing Official is the person authorizing the grant application on behalf of the organization. This person is typically a board president, executive director, or dean. Name, Title, Organization, Address, City, State, and ZIP Phone (day, evening, and mobile) and Certifies compliance with state and federal regulation Acknowledgement of KHC All material developed with a KHC grant, including associated publicity and promotional materials, shall include the KHC logo and carry a statement indicating it was funded by the Kansas Humanities Council. There shall be a disclaimer statement; to the effect that views expressed are not necessarily those of KHC or the National Endowment for the Humanities. Kansas Humanities Council Humanities Grant Guidelines

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