FROM THE DESK OF THE PRESIDENT

Transcription

1 FROM THE DESK OF THE PRESIDENT 2017 OFFICERS PRESIDENT AMY FLACK, CPPO, CPPB VICE-PRESIDENT STEPHANIE BUNFORD, CPPB Dear Chapter Members and Colleagues, Happy Procurement Month! I have been very fortunate during my procurement career to be surrounded by such amazing professionals both in the workplace and in our Chapter. It is an ever-changing profession that has many challenges and rewards. So I would like to take a moment to thank each of you for your contributions on making this profession great! I hope you will share with us what your agency is doing to celebrate this month that is dedicated to procurement! As we look ahead to the upcoming year, there are many great events that I hope you will attend. We are very fortunate to have such dedicated Members that continue to make our Chapter successful year after year. Just around the corner, in April, is our annual Vendor Trade Show. This is one of our most successful events each year and I would like to pose a two-part challenge to you, the membership. With the event only a month away, our booth sales are a little on the lighter side. So the first part of the challenge is this, let s reach out to our suppliers and see if we can t increase supplier participation considerably before the event. If every Member sells just one booth, we will have exceeded what we ve done in previous years. For the second part of the challenge, I ask that you to reach out to your user departments and put those negotiation skills to work. Let s see if we can t increase the number of agency attendees over last year also. Being able to meet with the department folks that are making the buying decisions and using the products or services is what keeps the suppliers coming back each year and participating. Other events that are on the horizon include two classes, Fundamentals of Leadership and Intro to Public Procurement, being hosted in April. The annual golf tournament is scheduled for May 19th and the next luncheon is June 2nd. The reverse trade show is scheduled to take place in October, and will be held at the same facility as last year. Volunteering for these events are great way to meet suppliers, network with other procurement professionals and earn valuable scholarship points that can be used towards various educational opportunities. (Continued next page) TREASURER DAVE FECHTER, CPPB SECRETARY TARA BOHNSACK, CPPO, CPPB BOARD MEMBERS & COMMITTEE CHAIRS Past President Kevin Frye, CPPO, CPPB (813) Professional Development Kathleen Fisher, CPCP (813) Membership Celeste Gibbons-Peoples, CPPB, FCCM (813) Programs Mina Kaeding, CPPO,CPPB, FCCM, PhD. (813) Communications Rhonda Simmons, CPM, CPPO, CPPB (727) Golf Tournament Jay Jackus, CPPO, CPPB (727) Trade Show Chair Ivette Rosario, FCCM, CPPB (813) Reverse Trade Show Chair Vacant

2 Page 2 (President s Letter Continued from Cover) The Chapter will be giving back approximately $51,000 in scholarships this year. We received 20 scholarships for Forum being held in Salt Lake City, Utah, 5 scholarships for the FAPPO conference, 8 scholarships for a 1, 2 or 3-day educational class and 18 Members are rolling over their points to be used next year. As we move forward in to 2017, I hope you will not only participate in our Chapter events, but also consider other procurement organizations such as FAPPO, NIGP (National) and APG. Participating in these organizations is a great way to network with other procurement professionals and make lasting connections and friendships. I hope that you will continue to participate as well as share any and all ideas on things we can do to assist you! Thank you again for all you do and I look forward to seeing you all next month at the Vendor Trade Show. May the dreams you hold dearest be those which come true, and the kindness you spread keep returning to you. Irish Blessing Amy Flack, CPPO, CPPB, Chapter President Want to Get the Latest Quick Updates on Chapter News? Want to Show Off the Photos from Chapter Meetings on Your Smart Phone? OR VISIT: Chapter/

3 Dear Chapter Members Page 3 Board Member Updates TBAC Vice President As a result of your hard work and volunteerism to our Chapter, we are able to award thirty-four (34) 2016 Scholarships to be used as follows: Twenty (20) to attend NIGP s National Forum Conference in Salt Lake City, Utah in August estimated to be $43,000 Eight (8) to attend educational classes (1,2, or 3 day classes) Certification exam fee, or Online class estimated to be $5,000 Five (5) to attend the FAPPO Conference in Orlando in May estimated to be $4,000 The total estimated costs to the Chapter for the 2016 Scholarship Awards are $52,000. Additionally, we received 18 roll-over scholarship requests for 2016 points to be combined with those earned in 2017 for use in If you would like to start earning scholarship points to attend any of the 2018 events (FAPPO, Forum or an educational class) there are many volunteer opportunities still available such as writing an article for the newsletter, attending Chapter luncheons, attending the trade shows or volunteering for a committee chair/member position. Through your dedication to the Chapter and the success of our events, we hope to continue to provide these robust scholarship opportunities for the members! Please do not hesitate to contact me if you have any questions. Thank you again for all your support! Stephanie Bunford, CPPB Chapter Vice President

4 Dear Chapter Members Page 4 Board Member Updates TBAC Treasurer Thank you for allowing me to be your Chapter Treasurer for Your participation and support is vital to the overall health of the Chapter. That being said, the Chapter continues to show a profit. Income for January and February totaled $16, while expenses were $1, The majority of income for these months came from vendors signing up for the Spring Trade Show, Chapter Membership registration and the March Chapter Luncheon registration. During March, I was busy registering members receiving scholarship to attend Forum in August, as well as the FAPPO conference in May. As a reminder, please make evert effort to attend the annual Spring Trade Show in April as well as our Golf Tournament coming up in May. Have a great Spring. David D. Fechter, AICP, CPPB Chapter Treasurer TBAC Secretary The Chapter Board held five (5) meetings during the first quarter. Below are dates and highlights on priority items: Chapter Board meeting dates: January 11 th at TIA Warehouse January 20 th via Phone Conference February 9 th via Phone Conference February 24 th via Phone Conference March 2 nd at Rusty Pelican Highlights of items discussed and/or approved and action taken during the first quarter included: Approval of 2017 budget Scholarship deadlines and updates to scholarship form to include retiree meals Spring Trade Show update Volunteer Appreciate Event proposals 2017 Charity Ronald McDonald House Chapter Sponsored Trainings 3 to be offered Tara Bohnsack, CPPB Chapter Secretary- 2017

5 Page 5 City of St. Petersburg Throughout the month of March the City of St. Petersburg s Procurement and Supply Management Department has some exciting events planned to celebrate Procurement Month, an entire month dedicated to Procurement professionals. The Department kicked off Procurement Month with a Mardi Gras themed pot luck breakfast on March 1st. On Thursday, March 9 th the team will accept a proclamation from St. Pete Mayor Rick Kriseman and City Council, declaring March Procurement month in the City. On Friday, March 10 th the team will take a bus tour around the City, to view exciting procurement projects that have taken place throughout the year. The first stop will be the City s South West Water Reclamation Facility, then on to Sunken Gardens, then to Clam Bayou for a picnic lunch, and the last two stops to visit the some of the City s bravest members, our Fire Fighters. This will be a day full of fun and excitement! On Wednesday, March 22 nd the Procurement and Supply Management Department will host an Open House for all City employees at the City s Consolidated Warehouse. City employees will have a chance to meet with suppliers like Staples, SaniChem, HD Supply Water Works, US Communities and much, much more. And finally, on Friday March 31 st the team will wrap up the month with a BBQ luncheon at the Consolidated Warehouse. Some of the team will get to show off their grill master skills! We will also recognize our valued team members with Customer Appreciation Awards. We hope the entire month of March shows just how much our Procurement professionals are appreciated for all of the hard work they do Strengthening Stakeholder Partnerships Through Collaboration. Submitted by: Shaune' Ferguson

6 Page 6 City of St. Petersburg

7 Page 7 City of Tarpon Springs: At the City of Tarpon Springs Board of Commissioners meeting on March 7, 2017, Jay Jackus, Procurement Services Director, was presented with the City s Proclamation recognizing March as Procurement Services Month. The Proclamation addresses the significant role Procurement plays in both government and business as well as adding value and cultivating working relationships with suppliers and other departments. The Tarpon Springs Procurement Services Department was proud to host its 10 th Annual Open House in celebration of Procurement Month on Friday, March 10 th. This year approximately 20 suppliers participated and turned the Open House into a mini trade show. Both the City employees and suppliers appreciated the opportunity to meet in person and have a chance to talk about products. The Open House is informal and both the suppliers and employees seem to enjoy that aspect. Tables are set up outside for the suppliers to display their wares and information. Hot dogs, popcorn, drinks and other goodies are available for employees to enjoy when they stop by during their lunch breaks. Hot dogs go a long way in cultivating working relationships! Hosting the Annual Open House is a great way for both Procurement Services staff and employees from all the City departments to meet and it truly seems to enhance our working relationships. Looking forward to our 11 th Annual Open House!!!!! Submitted by: Cathy Morgan, CPPO, CPPB

8 Page 8 City of Tarpon Springs:

9 Page 9 The Tampa International Airport s Procurement Department has received NIGP s top honor, the prestigious Pareto Award of Excellence in Public Procurement. The Pareto Award was introduced in September 2003 by the Institute for Public Procurement (NIGP). This award recognizes those agencies that have gone above and beyond in terms of generating efficiencies, establishing best practices and creating streamlined procurement operations. The Airport s procurement team is one of three public procurement agencies that currently hold the coveted award and is the first airport to receive this recognition. In total, only nine agencies have achieved this honor since the award was first established.

10 Upcoming Spring Supplier Trade Show Page 10 It s that time of year again! Time for the TBAC NIGP Spring Supplier Exhibition. We have plenty of booths available so its important to keep inviting suppliers and fill all 105 booths! Our Trade Shows (Spring Trade Show and Fall Reverse Trade Show) generate the majority of funds raised for scholarship funds. We need YOU to promote this event to every supplier Also, don t forget to register to attend as a representative from your entity. Invite the decision makers from your departments as well! Be sure to do your part to make this a successful show!! Chapter Manager FREE Mobile App Available April 1 We re excited to announce the debut of a new Mobile App for our members on the go! Now, you can get easy access to key features from our website, anytime, anywhere. Plus, it s available for both iphone and Android users. With the Mobile App, you can: access your member profile review/renew your membership confirm and manage your meeting registrations get the latest news check out new job opportunities To get the App, click the ad in the lower right area of our home page and follow the instruction guide to add the Mobile App to your phone s home screen and start accessing our site from your mobile device. The link will be available on April 1, 2017.

11 Page 11 New On-Line Supply Chain Management Courses Pasco-Hernando State College is offering on-line courses in supply chain management. Courses include: Purchasing Fundamentals, Distribution and Logistics Management, Supply Chain Management Fundamentals and Supply Chain Suite. Courses range in price from $118 $300. Click HERE for more information. Facility Tour for NIGP Members Tampa Bay Water will be hosting a facilities tour on Thursday, May 4, :30 am 3:30 pm. Bus transportation will be provided to the following facilities: Tampa Bay Regional Surface Water Treatment Facility, C.W. Bill Young Regional Reservoir, and Tampa Bay Seawater Desalination Facility. A box lunch will be provided on the bus. This event is limited to the first 40 guests that register by April 19, 2017 so register early! Event flyer and registration form attached at the end of this newsletter.

12 23rd ANNUAL BUYER/SELLER GOLF TOURNAMENT Page 12 The Chapters 23rd Annual Buyer/Seller Golf Tournament is scheduled for Friday, May 19 th, at Seven Springs Golf & Country Club in New Port Richey with an 8:00 am shotgun start. The tournament will be followed by lunch and awards presentation. We are requesting the assistance of our membership to help us in spreading the word. The tournament is open our members, vendors, co-workers or family members. We all know folks who play golf they only need to be asked. Scholarship points are available for signing up individual golfers (wee will place them with a group), foursomes or hole sponsors. Additional information can be found on this years flyer (attached at the end of this newsletter.

13 Ronald McDonald House Page Chapter President Amy Flack with your generous donations from the March Chapter Luncheon Past President Kevin Frye with Maggie Somerville, Assistant Manager of the Tampa Ronald McDonald House.2017 Chapter President Amy Flack with your generous donations from the March

14 Ronald McDonald House Page 14 Thank you all for your generous donations at the March Chapter Lunch!! We couldn t do it without you!!! Below is the thank you from Maggie Somerville, the Assistant Manager of the Tampa Ronald McDonald House Dear Friends at the Tampa Bay Area Chapter of NIGP, We wish to thank you for your contribution to the Ronald McDonald House of Tampa Bay. Your donation of paper products, food, toys, cleaning supplies, items from our Needs List, gift cards and monetary contributions is greatly appreciated. Your support helps to keep families close while their children receive medical treatment at bay area hospitals. Compassionate volunteers greet families as they walk through our doors. Community groups prepare hot, nutritious meals for exhausted families. Parents gather in common rooms to share their hopes and fears with others going through similar situations. Because of friends like you, Ronald McDonald House is so much more than a house; it s truly a home. Your gift is tax deductible and helps to keep our doors open. Thank you again for making a difference in the lives of pediatric families in Tampa Bay. Sincerely, Maggie Somerville Tampa Assistant Manager

15 Dear Page 15 CHAPTER BUYER AND MANAGER OF THE YEAR Please help us congratulate Celeste Ce Ce Gibbons-Peoples, CPPB, as the Chapter Buyer of the Year for 2017 and Amy Flack, CPPO, CPPB, as the Manager of the Year for 2017!!

16 Dear Page 16 Steven Duarte (01/05) Acquanetta Grant (01/18) Mina Kaeding (02/27) Suruchi Maini (02/27) Carmen Colon (03/19) Bobbie Hargrove (03/29) District School Board of Pasco County City of Tampa Hillsborough Public Schools Hillsborough Community College Hillsborough Public Schools Hillsborough Public Schools Make sure to update your membership profile in Chapter Manager!

17 Dear Page 17 Legislative Update Contributed by Barbara Grilli, CPPO, CPPB, C.P.M., FCCM It s that time again! Legislative session began on Tuesday March 7. Here are some proposed bills to keep an eye on, as they involve public procurement. Note that some have companion bills which are similar or identical legislation introduced in the Senate and House. This strategy is used when House and Senate lawmakers share similar views and wish to promote simultaneous consideration of the measure. Online tracking can be set up on or so you can be notified of progress in real time. The 2017 Session ends on May 5. Potential effectivity of each bill can be found within the description of each bill. Outcomes will be published in the next chapter newsletter. Let the deliberations begin! SB Public Records and Meetings/Unsolicited Proposals : Reenacting provisions which provide exemptions from public records and public meetings requirements for unsolicited proposals received by a responsible public entity, unsolicited proposals discussed in a portion of a meeting of such an entity, and the recording of, and any records generated during, a closed meeting; expanding the exemptions to incorporate the amendment made to the definition of the term responsible public entity in provisions by SB 332; providing a statement of public necessity, etc. This was referred to Community Affairs in January. If passed, it would take effect on July 1. House companion bill is HB 609. SB 332 Public-private Partnerships: Revising the definition of the term responsible public entity ; revising legislative findings to recognize the public need of pursuing information technology projects through the establishment of public-private partnerships. Also referred to Community Affairs and if passed, would take effect on July 1. House companion bill is HB 607 HB Public Records and Meetings/Information Technology/Postsecondary Education Institutions: Creates exemption from public records & meetings requirements for certain data & information held by state universities relating to information technology security programs; authorizes certain entities or agencies to access such records; provides retroactive application; provides for future legislative review & repeal; provides statements of public necessity; provides directive to Division of Law Revision & Information. Now in Post-Secondary education subcommittee and would take effect upon becoming a law. SB 534 Public Works Projects: Prohibiting the state and political subdivisions that contract state funded public works projects from imposing restrictive conditions on certain contractors, subcontractors, or material suppliers or carriers; prohibiting the state and political subdivisions from restricting qualified bidders from submitting bids or being awarded contracts. Referred to Community Affairs. Amended on 3/2 to apply a threshold of 50% or more state funding. If passed would take effect on July 1. House companion bill is HB 599. SB Small Business Participation in State Contracting: Requiring certain agencies to award a percentage of contracts to small businesses; requiring contract vendors to use small businesses in the state as subcontractors or subvendors; requiring the rules ombudsman in the Executive Office of the Governor to establish a system for reporting small business participation in state contracting. Referred to Governmental Oversight and Accountability and if passed would be effective July 1. SB 1004 Public Meetings and Public Records; Exempting meetings between two members of certain boards or commissions from public meetings and public records requirements; providing for future legislative review and repeal of the exemption; providing a statement of public necessity. Referred to Ethics and Elections committee. If approved, would become effective on July 1. House companion bill is HB 843.

18 Dear Page 18 And in Other News.. Check out the Tampa Bay Area Purchasing Cooperative! Website: Don t get lost! If your address has changed due to retirement or your agency has changed your address, remember to update your member profile with the most current information! If you have changed agencies, please update as soon as your new agency enrolls you as a member. If you have any issues with signing on to our new website or other membership questions please contact Membership Chair Celeste Gibbons- Peoples with questions celeste.gibbons-peoples@tampagov.net Have any suggestions for speakers for our upcoming Chapter Meetings? If so, contact Mina Kaeding at

19 Dear Page 19 PROFESSIONAL DEVELOPMENT NEWS Upcoming Classes for 2017 Dates are tentative and subject to change Fundamentals of Leadership and Management ALL CHAPTER MEMBERS WILL RECEIVE A 40% SUBSIDY AFTER COMPLETION OF COURSE. Instructor Alan Culpeper April 20, 2017 April 21, :00 am 5:00 pm Emergency Operations Center Ulmerton Road Largo, FL Introduction to Public Procurement NO CHAPTER SUBSIDY OFFERED FOR THIS CLASS Instructor Joy M. Kerkhoff July 13, :00 am 5:00 pm Moccasin Lake Nature Park 2750 Park Trail Lane Clearwater, FL Advancing Your Negotiation Skills ALL CHAPTER MEMBERS WILL RECEIVE A 40% SUBSIDY AFTER COMPLETION OF THE COURSE. Instructor TBD November 2, 2017 November 3, :00 am 5:00 pm Children s Board of Hillsborough County 1002 E. Palm Ave Tampa, FL Statewide Classes: Details:

20 Page 20 T a m p a B a y A r e a C h a p t e r N I G P, I n c w w w. n i g p - t a m p a b a y. o r g NOTE: THE NEWSLETTER IS ALSO POSTED ON OUR WEBSITE Send articles, recognitions, and/or pictures to: Rhonda Simmons, 2017 Communications Chair rsimmons@ctsfl.us Tampa Bay Area Chapter National Institute of Governmental Purchasing, Inc. January 12, 2017 January 31, 2017 February 1, 2017 February 10, 2017 March 3, 2017 March 3, 2017 March 22, 2017 April 7, 2017 April 19, 2017 April 20-21, 2017 May 9, 2017 May 19, 2017 May 24-27, 2017 June 2, 2017 June 21, 2017 July 13, 2017 July 19, 2017 August 9, 2017 August 27-30, 2017 September 15, 2017 October 4, 2017 October 13, 2017 November 2-3, 2017 November 8, 2017 December 1, 2017 Board Meeting 11:30 am - 2:00 pm, Tampa Airport Warehouse Deadline for Manager and Buyer of the Year Scholarship Applications Due Board Meeting 10:00 am - 12:00 pm, WebEx Chapter Luncheon 11:30 am - 2:00 pm, Rusty Pelican Board Meeting 2:00 pm - 3:30 pm, Rusty Pelican Board Meeting 11:30 am - 1:30 pm, Tampa Airport Warehouse Spring Trade Show, Tampa Convention Center Board Meeting 10:00 am - 12:00 pm, WebEx CLASS - Fundamentals of Leadership and Management, Location TBD Board Meeting 10:00 am - 12:00 pm, WebEx Golf Tournament, Seven Springs Country Club FAPPO Conference, Orlando Chapter Luncheon 11:30 am - 2:00 pm, Rusty Pelican Board Meeting 11:30 am - 1:30 pm, Tampa Airport Warehouse CLASS - Making the Contract Fit the Purchase, Rusty Pelican Board Meeting 2:00 pm - 3:30 pm, WebEx Board Meeting 11:30 am - 1:30 pm, Tampa Airport Warehouse NIGP Forum, Salt Lake City, Utah Chapter Luncheon 11:30 am - 2:00 pm, Rusty Pelican Board Meeting 2:00 pm - 3:30 pm, WebEx Reverse Trade Show, University Center CLASS - Advancing Your Negotiation Skills, Children's Board/Hillsborough Board Meeting 11:30 am - 1:30 pm, Tampa Airport Warehouse Chapter Luncheon 11:30 am - 3:00 pm, Rusty Pelican

21 TAMPA BAY AREA CHAPTER NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING WHERE: Seven Springs Golf & Country Club Trophy Dr. New Port Richey, Florida (727) WHEN: Friday, May 19, :00 A.M. Shotgun Start FORMAT: 4 Person Scramble, select your own foursome (if unable to organize a foursome we will place you with a group). COST: $85.00 per person includes; green fee, cart, prizes, 2 drink tickets, entry in longest drive, closest to the pin and putting contest & luncheon. PRIZES: Prizes will be awarded to 1st, 2nd & 3rd place foursomes. CONTESTS: Longest drive, closest to the pin, putting and accuracy will be held. DEADLINE: MAY 12, 2017 COMMITTEE: Jay Jackus, Chair, (W) (C)

22 FACILITY TOUR FOR NIGP MEMBERS THURSDAY, MAY 4, :30 a.m. 3:30 p.m. Participation is Limited to 40 Guests Open to NIGP Members Only Registration Deadline: April 19, 2017 i SCHEDULE: 8:30 a.m. 3:30 p.m. MEET LOCATION: Surface Water Treatment Facility 2301 Regional Water Lane Tampa, FL FACILITIES TO BE TOURED: (Bus transportation is provided for attendees) Tampa Bay Regional Surface Water Treatment Facility C.W. Bill Young Regional Reservoir Tampa Bay Seawater Desalination Facility A BOX LUNCH WILL BE PROVIDED ON THE BUS. Registration confirmation, parking and check-in instructions will be sent to registered guests by April 20, Attendees are encouraged to car pool. Please plan for walking and climbing stairs. Attendees must wear long pants, comfortable closed-toe shoes (no heels) and bring a photo ID with them. ABOUT TAMPA BAY WATER: Tampa Bay Water is Florida s largest wholesale water supplier. Our mission is to reliably provide clean, safe water to the Tampa Bay region now and for future generations. We supply drinking water to more than 2.4 million people in the Tampa Bay area through our members. Tampa Bay Water s member governments include the cities of New Port Richey, St. Petersburg and Tampa, and the counties of Hillsborough, Pasco and Pinellas Enterprise Road, Clearwater, FL Phone: or Fax: tampabaywater.org

23 REGISTRATION FORM TAMPA BAY WATER FACILITIES TOUR Thursday, May 4, :30 a.m. 3:30 p.m. TO REGISTER: Please complete and this registration form to A confirmation will be sent back to you. NAME: ADDRESS: TITLE: PHONE NUMBER: COMPANY NAME: LUNCH PLEASE SELECT A BOX LUNCH CHOICE: (Potato chips, chocolate chip cookie, beverage, and condiments will be provided separately): SANDWICHES Italian Sub Ham & Swiss Turkey Tuna Salad VEGETARIAN OPTION Mediterranean Sandwich 2575 Enterprise Road, Clearwater, FL Phone: or Fax: tampabaywater.org