Charlottesville Police Foundation Meeting of the Board of Directors March 11, 2015

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1 Charlottesville Police Foundation Meeting of the Board of Directors March 11, 2015 Welcome Jim Cox! 1. Update from the Chief 2. Chris Holstege ride-along report 3. Broadening Our Reach board topic Proposed Meeting Dates for 2015 (8:15-9:30am) 1. March 11, June 3, September 9, December 9, 2015 Supplemental Materials 1. Program Updates 2. Board Roster Operating Plan 4. Ride-along schedule 5. Financials

2 Program Updates 1. Awards Dinner: a. Looking at potential Grants for 2015 dinner; will begin to plan event closer to the summer. 2. Housing: a. Funded one $20K grant in Two grants are approved for this year; one is hoping to close in June (Pantops area), the other is cleaning up credit and hopes to close this summer (in the City, just off 250 bypass). b. Affiliate Program has been established to standardize free or discounted services from Realtors, lenders, closing agents, etc. Would like to add more companies to our list this year. 3. Community Partnerships a. Orthotics clinic is ongoing. 4. Training a. Approved Sgt. Steve Knick for Executive Leadership School in Plano, Texas. b. Approved Sgt. Bobby Haney for the UVA/VSP Command College in Richmond. c. Approved Surviving Verbal Conflict training class for Department this spring. (trying to re-think the name of the class to better illustrate that it s a class about de-escalation) 5. Development a. Reaching out to donors for CPD Gym. b. Begin Cops 4 Kids fundraising 6. Outreach a. Lori Shinseki wrapping up CPD video. b. Cops 4 Kids Day Friday, May 8 th, 4-6pm at the Boys & Girls Club on Cherry Ave. c. Considering Coffee with your neighborhood cop idea. d. Randy and Mindy meeting with Communication friends for ideas for the CPF. 7. Citizens Police Academy a. Successful first session of the Community Leadership Police Academy for CPF board members, City Council, neighborhood representatives, and the local press. Received positive feedback from the attendees, and hope to run it again at some point. 8. Grants a. CPD Gym is complete (contact Mindy for a tour!) b. Considering grant for Command Center Vehicle. c. Recruitment booth upgrade is currently under consideration. 9. Administrative a. Please schedule your ride-along! Contact Mindy for details.

3 Charlottesville Police Department Foundation Board of Directors Jon Bright Spectacle Shop 407 E. Main Street Cell phone: Work phone : jbright075@aol.com Laurie Casteen Associate Dean of Students UVA 5680 Buffalo River Road Earlysville, VA Cell phone: Work phone: laurie@virginia.edu Randy Castleman (Chair) Court Square Ventures 455 Second Street SE Suite office cell rcastleman@courtsquareventures.com Jim Cox PO Box 298 jcox@michiehamlett.com Joe Gieck 2124 Wentworth Farm wfarm@earthlnk.net Dan Goodall (Treasurer) Swift Run Capital 310 4th Street NE Suite 102 (434) cell dgoodall@swiftruncapital.com Rachel Harmon University of Virginia Law School 580 Massie Rd. Charlottesville, VA (434) office rharmon@virginia.edu Chris Holstege UVA School of Medicine 3644 Worcester Lane Keswick, VA (cell) (work) ch2xf@virginia.edu Dreama L. M. Johnson University of Virginia University Career Services 900 Monticello Avenue (434) (office) (276) (cell) dreama.montrief@gmail.com Steve Keeler McGuireWoods LLP th St NE, Suite office skeeler@mcguirewoods.com Chief Timothy J. Longo, Sr. Charlottesville Police Department 606 East Market Street office longo@charlottesville.org Antonio Rice University of Virginia Director of Training and Student Engagement 2015 Old Ivy Road Room 402 Charlottesville, VA office cell ajr4e@eservices.virginia.edu Mindy Goodall (Executive Director) 2578 Holkham Drive Charlottesville, VA (434) home (434) cell mindy.goodall@cvillepolicefoundation.org CPF Board Roster (4 Feb 15).docx

4 Mission Statement: The Charlottesville Police Foundation seeks to improve the quality of life in Charlottesville by offering a community partner for our police department. The Foundation promotes excellence in police services by investing in programs that enhance our department and yet are beyond the reasonable reach of the City s budget. We reward excellence by celebrating the successes of our department and the skills of its officers. And we strengthen the connections between the department and the public through outreach programs and community events. 1. Initial Committee Assignments for 2015 Director Awards Housing Steering /Grants Development Outreach Training Bright Casteen Castleman Cox Gieck Goodall Harmon Holstege Johnson, D. Keeler Longo Rice Page 1 of 9

5 2. Awards Dinner Rationale: Details: Provide an opportunity for police department officers and staff to receive acknowledgement and appreciation from each other and the public for their exemplary dedication and service. Fundraising: The funds for the Ceremony and Banquet will come from the public through the Charlottesville Police Foundation. Donations (monetary and gifts for the raffle) are requested from the public via personalized letters, social media, CPF website, newsletters, PSAs and by informing the media of the event. Sponsorship - Underwriting donors - $5000 each - Table sponsors - $500 each - "Treat a Cop to Dinner" sponsors - $50 each - Total sponsorship goal - $25,000 Raffle - Downtown, Barracks, West Main, and other business owners - Engage the board for possible larger donations Guests/Program: All Officers and Staff of the Department will be guests of the Foundation; all members of the Department will be invited with one guest. Retirees and a guest are also invited for free to the event. All awards and recognitions will be provided by the department. The department liaison will provide an agenda and information to be included in the Program. The event will consist of the Recognition ceremony, the Awards ceremony, a full meal seated banquet, and gifts. Awards will be manufactured in accordance with Police Department standards and at the discretion of the Chief of Police. Location: The event should be within or in close proximity to the City of Charlottesville. Metrics: Timeframe: (1) attendees; (2) funding (3) coverage of the event. Date must be chosen and location secured by July. Monthly committee meetings begin in June until the date of the event which is usually in October. Capital Need: $25,000-$35,000 (depending on gift and number of attendees) Page 2 of 9

6 3. Housing Program Rationale: Details: Metrics: Timeframe: Promote recruiting and retention by enabling Department employees to live in and around Charlottesville The Housing Program is designed to address recruiting and retention issues by making affordable housing an increasingly realistic option for Charlottesville Police Officers. 1. At least 2 Department members per year 2. Continue with and improve upon our regular, recurring, Housing 101 class for officers and their families happening roughly quarterly and coinciding with new classes arriving from the police academy. 3. Expand Housing Program benefits beyond $20,000 grant to include discounts on realtor fees, attorneys fees, and other closing costs. Annual Capital Need: 2 officers x $20,000 = $40,000 $40,000 per year in cash disbursement by the Foundation Fundraising: $40,000 Page 3 of 9

7 4. Grants Program Rationale: Raise and disburse funding support for Charlottesville Police Foundation s priority areas of impact Details: The grants committee will primarily take its guidance from the Chief, but will generally support the following areas: General guidelines: Professional Development Community Service Public Awareness and Relations Operational Readiness 1. Department staff will inform the committee of any needs as they arise, as they relate either to funding support from the Foundation or to outside grant opportunities; 2. The committee will accept funding requests at any time as long as funds are available; 3. Generally, the program will seek to partner with outside grant-making bodies on at least one-third of the grants it makes 4. CPD holiday parties and graduations for programs like Too Good for Drugs are preapproved and included in the annual budget. Capital Need: $30,000 Page 4 of 9

8 5. Nominating and Governance (aka Steering Committee ) Rationale: Details: Metrics: Timeframe: Recruit new board members and address occasional governance matters. The Foundation typically needs three new board members each year. The committee is primarily in charge of finding and evaluating new board members. Additionally, occasional matters of governance are identified and handled by the committee, which shall make recommendations to the Board for matters that warrant consideration at that level. Three new board members per year; sufficient volunteers to support CPF programs. Ongoing Capital Need: None Page 5 of 9

9 6. Outreach Rationale: Details: To foster understanding and appreciation of the CPD by the greater Charlottesville community by (a) informing the community of the excellence and success within the Department, and also the Foundation s promotion of that excellence; and (b) encouraging and facilitating communication between the CPD and the Community. Elements of the Outreach program include, but are not limited to: 1. Formulation and execution of a holistic communications plan for the CPF 2. Underwrite and produce Cops4Kids Day with Boys & Girls Club 3. Underwrite Teen Nights Program with Boys & Girls Club 4. Underwrite Citizens Police Academy and work with CPD to channel the interest and resources of the citizens that attend; extend abbreviated versions of Academy program to the press and to the CPF board 5. Underwrite Academy Graduation Dinners (approximately 2 per year) 6. Create ad hoc newsletters 7. Create collateral material to distribute to donors and media regarding awards banquet and other Foundation activities 8. Coordinate a Police Academy for the local Charlottesville Press and CPF board members 9. Video documentation of CPD and CPF accomplishments 10. Maintain Foundation web site Metrics: Timeframe: Community feedback and press coverage of CPD and Outreach activities. Ongoing Capital Need: Citizens Police Academy 2,500 Cops 4 Kids Day 4,000 Friday Nights 6,000 Academy Graduation Dinners 2,000 Video documentation (remaining payment for CPD video) 6,000 Communications Services 5,000 Other (website, newsletters, etc) 2,500 Total 28,000 Page 6 of 9

10 7. Supplemental Training Rationale: Details: Support the Department with supplemental training, including criminal procedure and legal updates, in-house programs, funding attendance at professional in-service programs, funding participation in distance learning programs, and funding programs conducted by outside field/topical experts. This year s priorities are to facilitate supplemental legal training by: 1. Providing funding for communications and de-escalation course for department 2. Send sergeant to 8-week Executive Leadership School in Plano, TX 3. Send sergeant to 10-week Command College in Richmond, VA Metrics: Timeframe: Increased expertise; certification; improved community relations; reduction in civilian complaints; retention of qualified officers. Ongoing Capital Need: $30,000 Page 7 of 9

11 8. Development Rationale: Details: Metrics: Timeframe: The CPF needs to raise funds to meet Operating Budget each year and handle donors appropriately. Determine and execute a plan for handling donor base and raising funds. Schedule and host fundraising events for CPF throughout the year. Funds raised match spending for year. Ongoing Capital Need: $3,000 Page 8 of 9

12 9. Financial The Foundation seeks to disburse approximately $150,000 in 2015 towards its formal programs and ad hoc grant making (the Target Disbursement Amount ). However, in the event that the Foundation s liquid assets are less than $150,000 (the Liquid Asset Minimum ) and the Board determines that income is likely to remain at levels that will not sustain the Target Disbursement Amount, the Board will make, at its discretion, changes to program and grant expenditures in order to maintain the Liquid Asset Minimum. Page 9 of 9

13 Board Member Ride-along Update Jon - n/a n/a none now Laurie n/a n/a none now Randy March September none now Joe - n/a n/a n/a now Daniel none none none now Rachel none none none now Chris - n/a n/a Dec Dec Dreama November none June June Steve - n/a n/a none now Antonio October March none now Mindy - none none May May

14 Net Worth Report - As of 3/2/2015 (Includes unrealized gains) As of 3/2/2015 3/2/2015 Page 1 12/31/2014 3/2/2015 Account Balance Balance ASSETS Cash and Bank Accounts PayPal Account 2,017 2,120 VNB Checking 113,232 85,649 VNB MM - Restricted Gifts 1,458 1,457 VNB Phoenix CD 157, ,212 TOTAL Cash and Bank Accounts 274, ,438 Investments CPDF Brokerage Account 0 0 TOTAL Investments 0 0 TOTAL ASSETS 274, ,438 LIABILITIES 0 0 OVERALL TOTAL 274, ,438

15 CPDF - Income & Expenses - YTD 1/1/2015 through 3/2/2015 3/2/2015 Page 1 Date Description Memo Tag Amount INCOME 574 Gift Received 355 1/16/2015 Kristin Szakos "in memory of Brett" K /17/2015 Michael Alexander Awards Dinner /2/2015 Charlotte Dammann 50 1/19/2015 Laurie Casteen 100 1/15/2015 Derek Brown 125 Interest Inc 219 EXPENSES -27,541 Bank Charge -25 Consulting -2,500 1/2/2015 Mindy Goodall dec 2014 pmt -1,250 2/2/2015 Mindy Goodall jan 2015 pmt -1,250 Grants (Non Housing) -21,324 2/5/2015 The Janz Corporation AED defribrillators -14,241 2/13/2015 Conner / Powerlift gym - 2 of 2 of this invoice as down... Gym -7,083 Licenses and Permits -10 1/22/2015 Treasurer Of Virginia -10 Marketing Services /22/2015 Pinkston Digital website maint Website Hosting /28/ And 1 Website Hosting -15 Outreach -3,180 1/22/2015 City Of Charlottesville citizens police academy costs - rei... -2,739 2/18/2015 Market Street Market community leadership police acade /13/2015 Market Street Market community leadership police acade /13/2015 Market Street Market community leadership police acade Overhead -244 Paypal Charge -2 OVERALL TOTAL -26,966

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