Associated Students, Incorporated California State University Long Beach. BOARD OF CONTROL MINUTES Meeting #19 January 20, 2015

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1 Associated Students, Incorporated California State University Long Beach BOARD OF CONTROL MINUTES Meeting #19 January 20, CALL TO ORDER Chair Pro Temp Chris Myrter called the meeting to order at 3:37pm. 2. ROLL CALL Voting Members Present Mr. Joseph Phillips (ASI President s Designee) Ms. Nayiri Baghdassarian (ASI Vice President) Mr. Christopher Myrter (ASI Senate Rep) Ms. Gee Moon (ASI Senate Rep) Ms. Sharon Taylor (CSULB President Designee) Non-voting Members Present Mr. Brett Waterfield (SLD Director) 3:45pm) Mr. Richard Haller (ASI Executive Director) Voting Members Absent Ms. Kalien Clark (ASI Treasurer) Non-voting Members Absent 3. ADDITIONS/CORRECTIONS TO THE AGENDA (M) Baghdassarian (S) Reyes to approve Board of Control (BOC) Agenda, Meeting #19, January 20, COMMENTS A. Comments from the Gallery There were none. B. Comments from the Board There were none. 5. APPROVAL OF MINUTES A. Board of Control (BOC), Meeting #18, December 9, 2014 B. Sub-committees 1) Isabel Patterson Child Development Center Board of Trustees (IPCDC BOT), Meeting #3, November 21, 2014 (M) Baghdassarian (S) Reyes to approve Board of Control (BOC) Minutes, Meeting #18, December 9, 2014 &IPCDC BOT, Meeting #3, November 21, STATUS OF FUNDS SUMMARY Chair Pro Temp Myrter reported: FA 14 Summary Fall CYUF: $ Spring CYUF: $4, STF: $9,953 USU: $2,260 CPAC: 4 waivers available, no events confirmed Board of Control (BOC) Minutes, Meeting #19, January 20,

2 Athletic Fee Waiver: $5,000 Club Sports Post Season Fund $23, GRANT APPLICATION HEARINGS A. Student Travel Fund (STF) 1) 2015 Annual Meeting, Western States Communication Assn. a) Tamlyn Kurogi Ms. Kurogi will be attending February 18-25, 2015 in Spokane, WA, to present her paper entitled Get Up and Leaf. She anticipates CSULB will benefit by recruiting potential graduate students and that she will be exposed to a wider body of work. She intends on sharing her research and presenting experience in her teaching. Requesting: $278 Allocated: $400 (M) Baghdassarian (S) Reyes to approve $400 from STF to 2015 Annual Meeting, Western States Communication Assn. Tamlyn Kurogi b) Alvin Primack Mr. Primack will be presenting February in Spokane, WA, to present his paper entitled Praying the Crime Away. He anticipates CSULB will benefit by recruiting potential graduate students and that he will be exposed to a wide body of contemporary research. He intends on sharing his research and presenting experience in his teaching. Requesting: $278 Allocated: $400 (M)Reyes (S) Baghdassarian to approve $400 from STF to 2015 Annual Meeting, Western States Communication Assn. Alvin Primack 2) 2015 Joint Mathematics Meeting a) Jonathan Guzman Mr Guzman presented January 9-13, 2015 in San Antonio, TX, his research paper entitled Cops and Robbers on Graphs. He gained a better sense of mathematical peers and better insight into the current fields of math and positively represented CSULB. He intends on giving a poster presentation along with a colleague upon return. Senator Reyes informed Mr. Guzman that mileage to Texas exceeds the allotted mileage for ground transportation. Requesting: $ Allocated: $374 (M) Phillips(S) Baghdassarian to approve $374 from STF to 2015 Joint Mathematics Meeting Jonathan Guzman b) Julia Murphy Ms. Murphy presented January 9-13, 2015 in San Antonio, TX, her research paper on Using Flipping Pedagogy to Engage Students in Learning Mathematics She found her research is a trendy area of math Board of Control (BOC) Minutes, Meeting #19, January 20,

3 pedagogy and there was a high turnout. She intends on utilizing her research and presenting experience in a campus undergrad research competition in the Spring. Requesting: $ Allocated: $400 (M) Reyes(S) Phillips to approve $400 from STF to 2015 Joint Mathematics Meeting Julia Murphy B. Current Year Unallocated Fund (CYUF) 1) Grant Application & Facility Fee Reduction Request: American Indian Student Council College Exploration Day Ms. Amanda Passi presented this new Workshop program will be January 10, 2015 t the USU, with an estimated attendance of 250. The conference/outreach is designed to bring together middle and high school American Indian students to provide them with an awareness of higher educational opportunities. The event enhances the opportunity for local universities and colleges to unite and work toward a better future for American Indians as a whole. The event will feature a keynote presenter, workshops, and a college fair for the students and their parents. Requesting: $3116 Allocated: $1640 (M) Phillips(S) Baghdassarian to approve $740 from the USU waiver to Facility Fee Reduction Request: American Indian Student Council College Exploration Day (M) Phillips(S) Baghdassarian to $900 from CYUF to Grant Application: American Indian Student Council College Exploration Day 2) Grant Application: Associated Builders & Contractors (ABC) Construction Management Competition An organization representative was not present. Requesting: $1545 (M)Baghdassarian (S) Phillips to postpone Grant Application: Associated Builders & Contractors (ABC) Construction Management Competition 3) Grant Application: Human Factors & Ergonomics Society (HFES) CSULB HFES Regional Conference Mr. Sam Curtis presented this recurring Colloquium/Seminar program will be March 7, 2015 in the USU, with an estimated attendance of 100. The annual regional conference will bring together professionals and academics together in a formal setting for students to present research, meet with potential employers, establish career connections, and attend presentations from 3 guest speakers. Speakers will present ways human factors and ergonomic principles are applied in their professions. The event attracts human factors professionals from companies such as Living Social, NASA research centers, Boeing, Disney, Northrop Grumman, Cedars-Sinai, and others. Requesting: $1492 Allocated: $1200 Board of Control (BOC) Minutes, Meeting #19, January 20,

4 (M) Baghdassarian (S) Reyes to approve $1200 from CYUF to Grant Application: Human Factors & Ergonomics Society (HFES) CSULB HFES Regional Conference 4) Grant Application: Persian Student Assn. Nurooz 2015 Ms. Azar Asgari presented this recurring Mixer program will be March 19-25, 2015, in the USU, with an estimated attendance of 300. The event is the New Year celebration for Iranian people and is designed to show an appreciation and awareness of Persian culture. The event will provide catered food and culturally significant entertainment with guest speakers and music. Admission will be $10, with 50 VIP passes. Requesting: $6760 Allocated: $3500 VP Baghdassarian asked what happened to the centerpieces from last year. Ms. Asgari replied, because they are fresh plants they are unable to store them after the event. Senator Reyes asked how many people attended last year. Ms. Asgari replied, approximately 200. Senator Myrter asked how this event will be advertised. Ms. Asgari replied, that advertising will be done through and posting flyers. (M) Baghdassarian (S) Reyes to approve $3500 from CYUF to Grant Application: Persian Student Assn. Nurooz ) Program Change Amendment: Model United Nations (MUN) a) Bonn Intl. MUN Mr. Deshe Gully presented that MUN decided it would be more feasible to travel to Portland, OR, opposed to Bonn, Germany. Along with fundraised money, they will be able to take 10 students to Portland, as opposed to 2 to Bonn. (M) Reyes (S) Baghdassarian to approve Program Change Amendment: Model United Nations (MUN) Bonn Intl. MUN b) College of the Canyons MUN Mr. Deshe Gully presented that the College of the Canyons and University of Laverne MUN meetings were on the same day, so they decided to attend the University of Laverne meeting instead. (M) Reyes (S) Phillips to approve Change Amendment: Model United Nations (MUN) College of the Canyons MUN c) McGill MUN Mr. Deshe Gully presented that MUN decided that the New York conference is of higher academic value, and rather than attempting to attend both conferences saw it prudent to focus their full attention and efforts to the New York conference. Mr. Haller asked if $650 was spent from the original allocation for McGill MUN. Mr. Gully replied that the $650 was supposed to be spent on the UCSB conference. Board of Control (BOC) Minutes, Meeting #19, January 20,

5 (M) Reyes (S) Baghdassarian to approve Change Amendment: Model United Nations (MUN) McGill MUN Mr. Haller stated the group travel expense needs to be done in order for the board to determine how much to allocate. (M) Phillips (S) Baghdassarian to direct Model United Nations (MUN) to resubmit their request as a grant application with a travel expense report 8. OLD CORPORATE BUSINESS There was none. 9. NEW CORPORATE BUSINESS A. Grant Augmentation: African Student Union Afrikan Black Coalition Conference An organization representative was not present. Requesting: $350 (M)Phillips (S) Baghdassarian to postpone Grant Augmentation: Coalition Conference VOTE ON THE MOTION African Student Union Afrikan Black PASSED B. Human Resources Information Systems proposal Mr. Haller explained that ASI currently relies on a patchwork of systems for its Human Resource Information System needs. Mr. Haller stated that Empower, used for time and attendance, needs to be upgraded and ABRA, used for human resources information management, needs to be replaced. ASI issued a RFP for a comprehensive HRIS software program or online solution for data entry, data tracking and data information. Mr. Haller stated the RFP was issued September 8, 2014; six responses have been received, and of the six, three were selected for product demonstration. Alternatives are: Annual cost to keep existing systems $35,485. Initial cost to upgrade Empower Time and Attendance only, and keep ABRA and ADP would be $14,050, annual cost $37,670. Initial cost to Replace ABRA with Sage HRMS, keep ADP and Empower Time and Attendance would be $133,830 and annual cost would be $51, Initial cost to upgrade Empower, replace ABRA with Sage HRMS and keep ADP would be $147,880 and annual cost would be $53, Initial cost to upgrade Replace Entire System with Ceridian Dayforce/ HCM SaaS $68,930.10, annual cost would be $102, REPORTS A. Treasurer s Report There was none. B. Senate Representative s Report Senator Reyes reported the following: Elected new (2) Senators-at-Large at the last meeting: Joanna Yan and David Kling C. Executive Director s Report Mr. Haller reported the following: Enrollment is at 34,468 students; short by 356 students Grant Utilization Report is at $34,017 Board of Control (BOC) Minutes, Meeting #19, January 20,

6 11. VOLUNTARY CLOSING COMMENTS There were none. 12. ADJOURNMENT Without objection, Chair Pro Temp Myrter adjourned the meeting at 5:45pm. Board of Control (BOC) Minutes, Meeting #19, January 20,

Associated Students, Incorporated California State University Long Beach. BOARD OF CONTROL MINUTES Meeting #29 April 18, 2017

Associated Students, Incorporated California State University Long Beach FINAL/APPROVED BOARD OF CONTROL MINUTES Meeting #29 April 18, 2017 1. CALL TO ORDER Treasurer Giovanni Smith called the meeting