15. to Neighboring Counties, Stakeholders, State & Federal contacts

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1 The following materials are provided to help document the planning process: 1. Reno County Hazard Mitigation Planning Committee (HMPC) Members 2. Invitation of List to Invite to Hazard Mitigation Planning Meeting 3. Letters to the Kickoff Meeting 4. Kickoff Meeting Sign-In Sheets 5. Kickoff Meeting Minutes 6. HMPC Meeting #2 Sign-In Sheets 7. HMPC Meeting #2 Minutes 8. HMGC Meeting #2 Mitigation Goal Worksheet 9. HMPC Meeting #3 Agenda 10. HMPC Meeting #3 Sign-In Sheets 11. Invitation List to Comment on Draft Plan 12. Press Release on Draft Plan 13. Public Announcement in Plevna 14. Public Questionnaire on Hazards 15. to Neighboring Counties, Stakeholders, State & Federal contacts 16. List of Stakeholders being notified of Final Public Comment Period 17. Article Announcing Final Public Review Period Reno County Multi-Hazard Mitigation Plan 1

2 1. Reno County Hazard Mitigation Planning Committee Members Participant Representing Mark Vonachen, York Schroeder Reno County Frances Garcia Reno County Commissioner Mike Bickel, Jennifer Nisly City of Abbyville David Anderson City of Arlington Merrill D. Peterson City of Buhler Allen Blake City of Haven Bob Fairbanks, Andy Henry, Kim Forbes, City of Hutchinson Barry Becker Gene Lawrence, Laverne Lawrence City of Langdon Shari Anderson, Vickie Elsey City of Nickerson Dean Kitch, Debbie Fountain City of Partridge Sandy Harman, Dean Childs City of Plevna Patti Brace, Curt Miller City of Pretty Prairie Janis Murphy City of Sylvia, and Sylvia Township Frank Alexander City of Willowbrook Dr. David Flowers, Randy Norwood, Ray USD 308 Hutchinson School District Hemman, Bob Williams Mary Treaster USD 310 Fairfield School District Patrick Call USD 312 Haven School District Dr. David Brax, Todd Stephenson USD 313 Buhler School District Bobby White Hutchison Community College Jackie Holmberg Ark Valley Electric Cooperative Captain Wayne Baughman, Randy Henderson Reno County Sheriff s Office Kim Forbes Reno County Fire Department Mike Matthews Reno County IT Services Reg Jones City of Hutchinson, Public Works Frank Alexander Reno County Historic Society Bruce Trapp, Jerry Schmidt Drainage District #3 Bill Guy, Tim Newman, David Trotter Reno County Emergency Management Chuck Clanahan US Department of Homeland Security David McComb Reno County Public Works Rodney Redinger Kansas State Forestry Brian Webster Hutchinson Correctional Facility Brad Moeller Kansas Department of Emergency Management Mike Patterson Hutchinson Fire Department Jerry Primm Boy Scouts Quivira Council jayson.wilson@amec.com or fax (785)

3 2. Invitation List for Hazard Mitigation Planning Meeting Memo To Bill Guy, Reno County Emergency Manager File no From Ida Kirmse, Asst. Project Manager cc Tel Fax Date March 11, 2008 Subject Hazard Mitigation Planning Committee The Federal Disaster Mitigation Act of 2000 (DMA 2000) places an emphasis on the planning process in the development of the mitigation plan. The regulations require establishing a planning committee as well as coordinating with other departments and agencies. The following are our recommendations for the makeup of the Reno County Hazard Mitigation Planning Committee (HMPC). The planning committee should include officials/employees representing the appropriate departments of the county, incorporated communities, special districts, and other members of the Reno County planning area. To best meet the DMA 2000 requirements and to facilitate plan development, we suggest representatives of the following organizations participate in the HMPC and/or attend the meetings as an interested party: County Assessor Building Department Emergency Management Fire Departments Floodplain Manager GIS and Mapping Historic Preservation Library Parks and Recreation Planning/Community Dev. Public Works / Road and Bridge Sheriff s Office Emergency Medical Services Incorporated communities and special districts may choose to officially participate as jurisdictions in the plan, in which case they must meet certain requirements and must adopt the plan once it is complete. However, through this process they will be eligible to apply for FEMA mitigation funding programs. jayson.wilson@amec.com or fax (785)

4 Incorporated Cities Hutchinson South Hutchinson Buhler Haven Nickerson Pretty Prairie Arlington Turon Sylvia Partridge Abbyville Plevna Willowbrook Langdon Special Districts Unified School Districts Flood Control Districts Hutchinson USD 308 Fire Protection Districts Nickerson USD 309 Irrigation Districts Fairfield USD 310 Water Districts Pretty Prairie USD 311 Haven USD 312 Buhler USD 313 Each jurisdiction seeking FEMA approval must have a representative actively participating in the planning process. Even if the special districts identified above do not want to officially participate, they should be involved in the planning process as part of the HMPC so they are positioned to pursue grant funding through the Reno County. In addition, many of these districts will be instrumental in providing key data necessary for development of the county plan. A college or university must be an active participant in a FEMA approved State/Tribal or local plan or have an approved plan of their own that meets the requirements of 44 CFR Part 201 to be eligible for mitigation project grants. If a college or university was not a participant in a State/Tribal or local plan then they must develop a plan of their own that meets the requirements of 44 CFR Part to be eligible for all mitigation project grants. All colleges and universities are eligible to apply for a planning grant through the Pre-Disaster Mitigation Grant program. Colleges & Universities Hutchison Community College To facilitate coordination AMEC will notify a group of interested stakeholders at the state and federal levels of the meetings and milestones in your planning process. jayson.wilson@amec.com or fax (785)

5 State and Federal Stakeholders Kansas Division of Emergency Management Kansas Department of Commerce Kansas Department of Health and Environment Kansas Department of Transportation Kansas Legislative Research Department Kansas State Historical Society Kansas Water Office Kansas Department of Wildlife and Parks Kansas Division of Water Resources Kansas Geological Survey Kansas Forest Service FEMA Region VII Mitigation National Weather Service Red Cross U.S. Army Corps of Engineers Public involvement is a requirement of the Hazard Mitigation Planning process. There are a number of ways public involvement requirements can be met; we will discuss those options at the Kickoff Meeting. Regards, Ida Kirmse Assistant Project Manager AMEC Earth & Environmental SW Wanamaker, Suite 101 Topeka, Kansas jayson.wilson@amec.com or fax (785)

6 3. Letter to the Kickoff Meeting or fax (785)

7 4. Kickoff Sign-In Sheets or fax (785)

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13 5. Kickoff Meeting Minutes Memo To Reno County Hazard Mitigation Planning Committee From Ida Kirmse, AMEC Tel / / ida.kirmse@amec.com Date May 10, 2008 Subject Minutes from Multi-Jurisdictional Mitigation Plan Kickoff Meeting This document is a record of attendance, and a summary of the issues discussed during the above meeting, including an overview of natural hazard mitigation planning, identification of the planning committee, ideas for public involvement, identification of hazards affecting Reno County, and next steps in this process. SECTION A - ATTENDEES Name Agency Title/ David McComb Reno County David.mccomb@renogov.org Director Public Works 600 W. Scott Blvd Capt Wayne Baughman Sheriff s Office Kim Forbes, Fire Chief Frances Garcia, Commissioner Dr. David Flowers, Superintendent Ray Hemman, PIO South Hutchinson, KS, Reno County 210 W. 1st Ave Hutchinson, KS, City of Hutchinson 18 E. Ave B Hutchinson KS Reno County 206 W. 1st Ave Hutchinson, KS USD N. Plum St Hutchinson, KS Patrick Call, Superintendent USD W. Main St Haven, KS Dr. David Brax, Superintendent Todd Stephenson Business Manager USD W. 7th Ave Buhler, KS Wayne.baughman@renolec.com Kimf@hutchgov.com Frances.garcia@renogov.org hemmanr@usd308.com pcall@havenschools.com tspehenson@buhlerschools.org Mike Mathews, Director IT Services Andy Henry, GIS Supervisor Reg Jones, Public Works Director Reno County 206 W. 1st Ave Hutchinson, KS City of Hutchinson 125 E. Ave B Hutchinson, KS City of Hutchinson 1500 S. Plum St Hutchinson, KS mike@renogov.org andyh@hutchgov.com Regj@hutchgov.com jayson.wilson@amec.com or fax (785)

14 Randy Henderson, Sheriff Bob Fairbanks, Building Official City of Arlington, City Council David Anderson City of Buhler, City Council (Name? Could not read signature) City of Langdon, City Council Gene and Laverne Lawrence City of Nickerson, City Council City of Partridge City Council (Name? Could not read signature) Reno County 210 W. 1st Ave Hutchinson KS City of Hutchinson 125 E. Ave B Hutchinson, KS City of Arlington 111 E. Main Box 377 Arlington, KS City of Buhler 219 N. Main Box 187 Buhler, KS City of Langdon 18 S. Front St PO Box 244 Turon, KS City of Nickerson 15 N. Nickerson Box 52 Nickerson, KS, City of Partridge PO box 174 Partridge, KS, Randy.henderson@renolec.com bobf@hutchgov.com arlcity@embarq.com city@buhlerks.org No ? cityclerk@nickersonks.us No ? City of Plevna, City Council Sandy Harman City of Pretty Prairie, City Council Patty Blaze City of Sylvia, City Council Janis Murphy City of Willowbrook, City Council Frank Alexander, City Clerk Reno County Historical Society Frank Alexander, Project Manager Bruce Trapp Jerry Schmidt City of Plevna PO box 116 Plevna, KS City of Pretty Prairie 119 W. Main Box 68 Pretty Prairie, KS City of Sylvia PO box 247 Sylvia, KS City of Willowbrook PO Box 1067 Hutchinson, KS c/o Reno County Museum 100 S. Walnut Hutchinson, KS Drainage District # S. Rayl Rd Sandy.harman@kroger.com No ? jans@embarqmail.com falexand@cox.net falex@undergroundmuseum.org lcbranch@pixius.net Haven, KS Tim Newman, Assistant Director Reno County EM Tim.newman@renogov.org Bill Guy, Director Reno County EM Bill.guy@renogov.org Barry Becker City of Hutchison barryb@hutchgov.com Chuck Clanahan, Kansas Protective Security Advisor Rodney Redinger US Department of Homeland Security Kansas State Forestry 2610 Claflin Road, Manhattan, KS FAX chuck.clanahan@dhs.gov rodney2@ksu.edu jayson.wilson@amec.com or fax (785)

15 SECTION B - ENTITIES NOT REPRESENTED: Ark Valley Electric Hutchison Correctional Facility USD 309 USD 310 USD 311 Hutchison Community College City of Abbyville City of Haven City of South Hutchison City of Turon Cow Creek Drainage District #2 Drainage District #4 Grant Township Drainage District Clay Township Drainage District #2 Valley Township Drainage District #2 Yoder Township Drainage District SECTION C - AGENCIES NOT REPRESENTED County Appraiser s Office Reno County Flood Plain Management/County Planning Office City of Hutchison Planning and Development Hutchison EMS Reno County Public Health Department Hutchison Downtown Development SECTION D - OTHER POTENTIAL PARTICIPANTS Prairie Star Health Center Haven Fire Department Reno - Harvey Joint Fire District 2 Reno - Kingman Joint Fire District 1 Reno County Fire District 3 Reno County Fire District 4 Reno County Fire District 6 - Sylvia Reno County Fire District 7 Reno County Fire District 8 South Hutchinson Volunteer Fire Department Sewer Districts o Sewer District #1 Cedar View o Sewer District #3/10 o Sewer District #6 Prairie Dunes jayson.wilson@amec.com or fax (785)

16 o Sewer District #202 Habit o Sewer District #8 Lakewood o Sewer District #210 Yoder Water Districts o Water District #1 o Water District #101 Yoder o Water District #3 o Water District #4 o Water District #6 o Water District #8 Highlands Cemetery Districts o Lerado Cemetery District o Joint Cemetery District o Valley Township Cemetery District Library Districts o Hutchison Public Library o South Central Kansas Library Watershed Districts o Goose Creek Watershed o Andale Watershed District #9 o Spring Creek Watershed District o Mount Hope Watershed District o Little Arkansas River Watershed #95 Industrial Districts o Hutchinson Industrial District #1 Drainage District o Alta Township Drainage District #2 o Cow Creek Drainage District #2 (elected ) o Drainage District #3 (incumbent in 2007) o Drainage District #4 o Grant Township Drainage District (incumbent in 2007) o Valley/Clay Drainage District #2 o Valley Township Drainage District (elected ) o Yoder Township Drainage District (incumbent in 2007) Townships o Albion o Arlington o Bell o Castleton o Center o Clay o Enterprise o Grant o Gove o Haven o Hayes o Huntsville o Langdon o Lincoln jayson.wilson@amec.com or fax (785)

17 o o o o o o o o o o o o o o o o o Little River Loda Medford Medora Miami Ninnesch Plevna Reno Roscoe Salt Creek Sumner Sylvia Troy Valley Walnut Westminster Yoder SECTION E - INTRODUCTIONS Bill Guy, Reno County Emergency Manager and Chair of the Hazard Mitigation Planning Committee, began the meeting by welcoming and thanking the attendees and introducing the consulting firm, AMEC Earth and Environmental, hired by Reno County to develop the plan. The attendees at the meeting introduced themselves and the organization they represented. Ida Kirmse is AMEC s assistant project manager for the plan and facilitated the remainder of the meeting. SECTION F - OVERVIEW OF NATURAL HAZARD MITIGATION PLANNING AMEC presented information on the purpose and requirements of the Disaster Mitigation Act of The presentation addressed the benefits, including eligibility for federal funding programs, for local governments and districts of participating in the mitigation plan. The presentation addressed the role of the Hazard Mitigation Planning Committee. Participation in the committee requires: Attending and participating in meetings, Providing available data requested, Reviewing and commenting on plan drafts, Advertising and assisting with the public input process, and Coordinating the formal adoption. The planning process consists of 10 steps (below) designed to meet the requirements of the Federal Disaster Mitigation Act and FEMA s associated guidance. jayson.wilson@amec.com or fax (785)

18 10-Step Mitigation Planning Process 10-Step Planning Process 1. Organize Resources 2. Plan for Public Involvement 3. Develop Risk Assessment 4. Identify Goals and Objectives 5. Identify Mitigation Actions 6. Establish Plan Maintenance Process 7. Draft the Plan 8. Review and Revise Plan 9. Submit the Plan 10. Adopt the Plan Meeting participants committed to supporting the multi-jurisdictional plan development process. The group discussed the requirements for cities and special districts in a multi-jurisdictional plan and how to bring other participants to the table. Representatives of Reno County, City of Hutchison, USD 308, USD 312, USD 313, City of Arlington, City of Buhler, City of Langdon, City of Nickerson, City of Partridge, City of Plevna, City of Sylvia, City of Willowbrook, and Drainage District #3 attended and are eligible to participate as a jurisdiction if they choose to do so. SECTION G - PLANNING FOR PUBLIC INVOLVEMENT The meeting attendees discussed methods for involving stakeholders and the public in the plan. Other stakeholders identified as important to include in the planning process included townships and special districts listed in Section B and Section D (above). To involve the public, information about the planning process and plan drafts will be posted on the county website. The committee will develop methods for publicizing the availability of plan information and plan drafts on the website. Hard copies of the plan draft will also be available at community buildings. Key stakeholders and interested parties in particular neighboring jurisdictions, state and federal agencies unable to participate in planning meetings - will be individually invited to comment on the draft plan. As part of the planning process, the HMPC will hold a stakeholder forum once the countywide risk assessment is complete. The HMPC would identify stakeholders to invite to the forum, but the event would also be publicized as open to the public. The purpose of the event would be to provide information about the plan, present the results of the risk assessment, discuss mitigation projects currently being submitted, and gain feedback on ideas/priorities for additional mitigation projects. jayson.wilson@amec.com or fax (785)

19 SECTION H - INTRODUCTION TO HAZARD IDENTIFICATION The HMPC worked through a list of potential hazards that could affect the planning area. They discussed past hazard events, types of damage, and where additional information might be found. The major hazards that the plan will focus on: Agricultural Infestation Dam and Levee Failure Drought Earthquake Expansive Soils Extreme Temperatures Flood Fog Hailstorm Hazardous Materials Land Subsidence Lightning Major Disease Outbreak Radiological Soil Erosion and Dust Terrorism/Agro -Terrorism/Civil Disorder Tornado Utility/Infrastructure Failure Wildfire and Urban Fire Windstorm Winter Storm Landslide was determined not to be a threat for Reno County. The HMPC discussed the distance between small communities and the available emergency response resources as a factor that compounds the threats and magnifies their impact. SECTION I - NEXT STEPS Attendees were asked to review the informational needs listed in the data collection guide and to talk with other staff of their organizations that may be knowledgeable about needed data. AMEC will coordinate with committee members in returning the data collection guides no later than June 16. The next meeting of the Hazard Mitigation Planning Committee will be in October and will involve reviewing the results of the risk assessment and developing plan goals and objectives. jayson.wilson@amec.com or fax (785)

20 6. HMPC Meeting #2 Sign-In Sheets or fax (785)

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24 7. HMPC Meeting #2 Minutes To Bill Guy, Reno County Emergency Management Director From Jayson Wilson, Planner Tel / / jayson.wilson@amec.com Date 10/8/2008 Subject Minutes from Reno County Hazard Mitigation Planning Committee Meeting held on 10/8/2008 This document is a record of attendance, and a summary of the issues discussed during the above meeting, including an overview of local requirements for mitigation planning, identifying the participating jurisdictions, profiling the natural and man-made hazards affecting Johnson County, determining the goals and proposing objectives for the plan, and outlining the next steps in this process. ATTENDEES Name Merrill Peterson Allen Blake Barry Becker Reg Jones Bob Fairbanks Shari Anderson Debbie Fountain Dean Kitch Sandy Harmon Patti Brace Curt Miller Tim Newman Bill Guy Mark Vonachen David Trotter Rodney Redinger Mike Patterson Bobby White Brian Webster Marcy Treaster Jackie Holmberg Brad Moeller AMEC Staff Jayson Wilson Kari Valentine Agency Representing City of Buhler, City Clerk City of Haven City of Hutchinson City of Hutchinson, Public Works Dir City of Hutchinson, Building Official City of Nickerson City of Partridge, City Clerk City of Partridge City of Plevna, City Council City of Pretty Prairie City of Pretty Prairie Reno County EM, Assist Director Reno County EM, Director Reno County Planner Reno County EMS Kansas Forest Service Hutchinson Fire Dept Chief Hutchinson Comm College Hutchinson Correction Facility USD 310 Superintendent Ark Valley Electric Kansas Division of Emergency Management AMEC AMEC jayson.wilson@amec.com or fax (785)

25 INTRODUCTIONS Bill Guy, with Reno County Emergency Management began the meeting by welcoming and thanking the attendees and introducing the consulting firm, AMEC Earth and Environmental, hired to assist in the development of the Reno County multi-jurisdictional hazard mitigation plan. Jayson Wilson and Kari Valentine facilitated the meeting and answered questions from the group. Representatives from within Reno County jurisdictions were present and other representative from State agencies including Brad Moeller, Hazard Mitigation Planner with the Kansas Division of Emergency Management. Overview of Natural Hazard Mitigation Planning & Participation Mr. Wilson reviewed the role of the Hazard Mitigation Planning Committee (HPMC) for participants new to the process. The planning process requires that each participating jurisdiction must complete a Data Collection Guide. This data need to be returned to AMEC by November 17, Review of Profiled Hazards and Ranking of Man-Made Hazards AMEC used the research knowledge to rank and create the Calculated Priority Index for the hazards. The committee was given a handout of the hazards profiled & as a group each hazard was reviewed. Many committee members added area specific information. One committee member gave information concerning hazardous material spills. There have been a dozen incidents in a 3 year timeframe. For the flood hazard, AMEC provided a map of the 100-year floodplain with the critical facilities known by HAZUS. It was stated that HAZUS does not take into consideration flood protection measures. Committee members highlighted the fire stations and Hutchinson public schools that were not included. Mr. Wilson would appreciate that each jurisdiction review their list of critical facilities and provide him with any changes. Another discuss was concerning storm safe rooms. A committee member stated that they have storm rooms for their jurisdiction, but they are not FEMA rated. FEMA changes the regulations on a yearly basis which makes it difficult to have FEMA approved rooms. Mr. Moeller stated the renovating storm rooms to meet FEMA guidelines would be a possibility for funding. There were changes to the ranking in particular the Hazardous Materials and Land Subsidence Hazards. Below is a table of hazards profiled after discussions. Reno County Hazard Profiles jayson.wilson@amec.com or fax (785)

26 Warning Planning Hazard Type Probability Magnitude Time Duration CPRI Significance Tornado High Utility Infrastructure High Flood High Winter Storm High Hazardous Materials High Wind Storm Moderate Hail Storm Moderate Disease Outbreak Moderate Wildfire Moderate Levee Failure Moderate Extreme Heat Moderate Land Subsidence/Sinkhole Moderate Agricultural Infestation Moderate Soil Erosion / Dust Low Lightning Low Earthquake Low Drought Low Expansive Soils Low Dam Failure Low Fog Low Landslide Low Goals and Objectives AMEC staff presented goals for the plan. The committee members stated they want exercises included with Goal #1. Also they asked where a natural gas generator action item would fit into these goals. The AMEC staff will reword the goals to include all the proposed action items. jayson.wilson@amec.com or fax (785)

27 Goal #1: Educate about hazard mitigation and the hazards most likely to occur within the jurisdiction. 1.1 Strengthen outreach and partnerships with the private sector, nonprofit organizations and the public. 1.2 Improve public understanding of hazards and risk by providing exercise, public awareness, preparedness, and mitigation information through various channels of communication. 1.3 Provide the Hazard Mitigation Plan to the public. Goal #2: Develop programs to assure that response agencies, governments, educational institutions, and local businesses are able to operate during times of disaster. 2.1 Promote the development of emergency response plans, including continuity of operations plans. 2.2 Provide education, training and exercise opportunities for local entities to prepare for and test their ability to operate during times of disaster. Goal #3: Reduce or eliminate the impact of disasters to residents and property in Reno County. 3.1 Protect critical facilities, infrastructure, and utility systems. 3.2 Assure that vulnerable populations such as the elderly, homeless, low income or those with Limited English Proficiency are considered in educational programs, and disaster planning. 3.3 Reduce property losses due to flood, wildfire, winter storms, and other hazards. Goal #4: Build and strengthen the Reno County Hazard Mitigation program. 4.1 Incorporate mitigation concepts into existing and future policies and regulations. 4.2 Monitor, review and update the Reno County Hazard Mitigation plan. 4.3 Assure that the existing floodplain ordinance is maintained and updated as needed. or fax (785)

28 Introduction to Action Items and Project Selection Process The planning committee was given a list of project categories and an Action Item sheet to complete. Mr. Wilson stated that each jurisdiction will need to have at least one action item for the plan. If you are a City that participates in the National Flood Insurance Program, you will need an action item that addresses your repetitive loss structures and structural damages. A list of state priorities for Hazard Mitigation Grant Program funds in Kansas was also provided. Once this plan is approved by FEMA, all the participating jurisdictions will be eligible to submit proposed projects to the State. This priority list includes: property buyouts, community and school tornado shelters, power line upgrades, and protection of critical facilities. In addition, a representative from the Kansas Forest Service present at the meeting provided information about additional federal funding that is available to address urban interface fires. Next Steps Attendees were asked to review the informational needs listed in the data collection guide and to talk with other staff of their jurisdictions that may be knowledgeable about needed data. Electronic copies of the data collection guides will be sent via to committee members. AMEC staff is available for questions about the required data which needs to be received by November 17, The next meeting is proposed for Wednesday, December 3, 2008 at the same location. jayson.wilson@amec.com or fax (785)

29 8. Meeting #2 Mitigation Goal Worksheet Formulating the Mitigation Strategy Goals, Objectives, and Actions Goals, objectives, and mitigation actions should be based on the information revealed in the Risk Assessment. Definitions and actions are provided below: Goals are general guidelines that explain what you want to achieve. Goals are defined before considering how to accomplish them so that the goals are not dependent on the means of achievement. They are usually broad policy-type statements, long term, and represent global visions, such as: Reduce exposure to hazard related losses Minimize the risk from natural disasters to existing facilities and proposed development. Reduce the impact of natural hazards to the citizens of the county. Provide protection for natural resources from hazard impacts Maintain and enhance existing mitigation measures. Increase public awareness of vulnerability to hazards and support and demand for hazard mitigation Objectives define strategies or implementation steps to attain the identified goals. Unlike goals, objectives are specific and measurable, such as: Maintain the flood mitigation programs to provide 100-year flood protection Protect critical facilities to the 500 year flood Educate citizens about wildfire defensible space actions. Prepare plans and identify resources to facilitate reestablishing operations after a disaster. Mitigation Actions are specific actions that help you achieve your goals and objectives. Elevate three historic structures located in the downtown district Sponsor a community fair to promote wildfire defensible space Retrofit the police department to withstand flood damage Other Community Goals It is also important to integrate the mitigation strategy with other existing goals to ensure consistency, efficiency, and effectiveness, which is also useful in identifying funding opportunities. State of Kansas Multi-Hazard Mitigation Plan, 2007 Minimize the vulnerability of the people, property, environment, and economy of Kansas and its communities to the impacts of natural and manmade hazards Build the mitigation capabilities of local governments throughout Kansas in establishing and implementing effective mitigation plans, policies, and programs Promote a state policy framework for effective hazard mitigation programming in the state Improve education and training in hazard mitigation and related programs for government officials, business, and the public jayson.wilson@amec.com or fax (785)

30 9 HMPC Meeting #3 Agenda Reno County Multi-Jurisdictional Hazard Mitigation Plan Action Items Planning Meeting December 3, :00pm 4:00pm Hutchinson Fire Department, Admin & Training Facility Introductions Agenda Overview Hazard Mitigation Planning Process Hazard Ranking Risk Assessment Action Items / Priority Discussion Key Issues for Reno County Types of Action Items STAPLEE Plan Maintenance Strategy Public Input Strategies jayson.wilson@amec.com or fax (785)

31 10. HMPC Meeting #3 Sign-In Sheets or fax (785)

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36 11. Invitation List to Comment on Draft Plan From: Wilson, Jayson Sent: Wednesday, March 04, :37 PM To: Alexander Frank Anderson Shari Andy Henry; Becker Barry Blake Allen Call Patrick David Anderson Fairbanks Bob Flowers David Forbes Kim Garcia Frances Henderson Randy Jones Reg Kitch Mathews Mike McComb David Miller Curt Patterson Mike Peterson Merrill Redinger Rodney Sean Harper; Stephenson Todd Trapp Bruce Treaster Mary Vanachen Mark Wayne Baughman Capt White Bobby Williams Bob Subject: Reno County Hazard Mitigation Plan Please review the Reno County Hazard Mitigation Plan and give me feedback Jayson Wilson, E.I.T. AMEC Earth & Environmental 1129 SW Wanamaker Topeka, Kansas Tel (785) Cell (785) Fax (785) or fax (785)

37 12. Press Release on Draft Plan RENO COUNTY EMERGENCY MANAGEMENT 206 W. First Hutchinson, KS Phone Press Release Contact: Bill Guy Phone: (620) FOR IMMEDIATE RELEASE Monday, April 06, 2009 Reno County Needs Your Input On the Reno County Multi-Jurisdictional Mitigation Plan April 6, 2009: Reno County, Cities of Abbyville, Arlington, Buhler, Haven, Hutchinson, Langdon, Nickerson, Partridge, Plevna, Pretty Prairie, South Hutchinson, Sylvia, Turon, School Districts, private non-profit partners and business partners have worked together to develop the Reno County Multijurisdictional Hazard Mitigation Plan. The purpose of this plan is to develop a strategy to reduce the vulnerability of people and property in the County to the impacts of natural hazards and to become eligible for mitigation funding programs from the Federal Emergency Management Agency (FEMA). The plan addresses a comprehensive list of natural hazards ranging from flooding to tornados, severe winter weather, and drought and assesses the likely impacts of these hazards to communities in Reno County. It also sets goals and prioritizes projects to reduce the impacts of future disasters on people and property in the county. We would like the public s input on this important plan, which must be approved by the Reno County Commission, the governing bodies of each participating jurisdiction, the State of Kansas, and FEMA. Your comments will be considered by the Hazard Mitigation Planning Committee and incorporated into the plan, as appropriate. The Multi-Jurisdictional Hazard Mitigation Plan can be found at Please mail, , or fax written comments to Bill Guy or Jayson Wilson by April 17, Bill Guy Reno County Emergency Management Jayson Wilson AMEC Earth and Environmental jayson.wilson@amec.com or fax (785)

38 206 West 1 st Avenue 1129 SW Wanamaker Hutchinson, KS Topeka, KS Fax: (620) Fax: (785) bill.guy@renogov.org jayson.wilson@amec.com For more information, contact Reno County Emergency Management at Public Announcement in Plevna -End- jayson.wilson@amec.com or fax (785)

39 14. Public Questionnaire on Hazards Reno County is developing a comprehensive Multi Hazard Mitigation Plan to better address potential natural hazards before they occur and to obtain eligibility for mitigation funding from the Federal Emergency Management Agency (FEMA). What Is a Multi Hazard Mitigation Plan? Natural hazard mitigation is sustained action taken to reduce or eliminate long term risk to human life and property from natural hazards. Mitigation planning is a process for communities to: Identify the natural hazards to which they are at risk, Assess the potential impacts of those hazards, Develop goals and strategies to reduce impacts, and Prioritize and implement those mitigation strategies. This is a multi jurisdictional planning process and is a cooperative effort between Reno County; the incorporated cities, school districts, private non profits and other special districts. The plan addresses a comprehensive list of natural hazards ranging from flooding to tornadoes, severe winter weather, and drought and assesses the likely impacts of these hazards to communities in Reno County. Multi Hazard Mitigation Plan Goals and Objectives The Hazard Mitigation Planning Committee, which represents the participating jurisdictions and other stakeholders, has developed the following goals and objectives for the plan: Goal 1: Educate about hazard mitigation and the hazards most likely to occur within the jurisdiction. Objective 1.1: Strengthen outreach and partnerships with the private sector, nonprofit organizations and the public. Objective 1.2: Improve public understanding of hazards and risk by providing public awareness, preparedness, and mitigation information through various channels of communication. Objective 1.3: Provide the Hazard Mitigation Plan to the public. Goal 2: Develop programs to assure that response agencies, governments, educational institutions, and local businesses are able to operate during times of disaster. jayson.wilson@amec.com or fax (785)

40 Objective 2.1: Promote the development of emergency response plans, including continuity of operations plans. Objective 2.2: Provide education, training and exercise opportunities for local entities to prepare for and test their ability to operate during times of disaster. Goal 3: Provide education, training and exercise opportunities for local entities to prepare for and test their ability to operate during times of disaster. Objective 3.1: Protect critical facilities, infrastructure, and utility systems. Objective 3.2: Assure that vulnerable populations such as the elderly, homeless, low income or those with Limited English Proficiency are considered in educational programs, and disaster planning. Objective 3.3: Reduce repetitive property losses due to flood, wildfire, winter storms, and other hazards. Goal 4: Build and strengthen the Reno County Hazard Mitigation program. Objective 4.1: Incorporate mitigation concepts into existing and future policies and regulations. Objective 4.2: Monitor, review and update the Reno County Hazard Mitigation plan. Objective 4.3: Assure that the existing floodplain ordinance is maintained and updated as needed. Mitigation Actions The Hazard Mitigation Planning Committee is in the process of identifying and prioritizing mitigation actions to reduce the impacts of future disasters on people and property in the County. The plan emphasizes the following six categories: 1. Prevention: Administrative or regulatory actions/processes that influence the way land and buildings are developed and built. Planning and zoning Building codes Capital improvement programs Open space preservation Storm water management regulation 2. Property Protection: Actions that involve the modification of existing buildings or structures to protect them from a hazard or removal from the hazard area. Acquisition, Relocation Elevation Flood proofing Structural retrofits Storm shutters Fire wise construction 3. Public Education and Awareness: Actions to inform and educate citizens, elected officials, and property owners about the hazards and potential ways to mitigation them. jayson.wilson@amec.com or fax (785)

41 Outreach projects (mailings, media, web) Real estate disclosure Hazard maps Education programs (children and adults) 4 Natural Resource Protection: Actions that, in addition to minimizing hazard losses also preserve or restore the functions of natural systems. Erosion and sediment control Stream corridor restoration Watershed management Forest and vegetation management Wetland restoration and preservation 5. Structural Projects: Actions that involve the construction of structures to reduce the impact of hazard. Detention/retention structures Sediment basins/low-head weirs Culvert resizing/replacement Floodwalls Safe rooms 6. Emergency Services: Actions that protect people and property during and immediately after a disaster or hazard event. Protection of critical facilities Protection of lifeline utilities Warning systems Emergency response service The complete draft plan will be available online at and at several community locations in the County this December for public review and comment. Information on accessing and commenting on the plan will be posted on the County s website in the future. Contact Information: If you have questions about the hazard mitigation plan, contact Jayson Wilson Hazard Mitigation planner at (785) jayson.wilson@amec.com or Bill Guy EM Director bill.guy@renogov.org jayson.wilson@amec.com or fax (785)

42 APPENDIX B: PLANNING PROCESS The hazards that are included in the Hazard Mitigation Plan are provided below. Please Indicate which hazards you feel could have the greatest negative impact on the planning area. Please rate these hazards 1 through 5. 1= no negative impacts, 2= minimal negative impacts, 3=moderate negative impacts, 4=severe negative impacts, 5=extremely severe negative impacts. Agricultural Infestation Flood Soil Erosion and Dust Dam and Levee Failure Fog Tornado Disease Outbreak Hailstorm Utility/Infrastructure Failure Drought Hazardous Materials Wildfire Earthquake Land Subsidence Windstorm Expansive Soils Landslide Winter Storm Extreme Heat Lightning Review the six types of mitigation actions and Make suggestions. Prevention: Property Protection: Public Education and Awareness: Natural Resource Protection: Structural Projects: Emergency Services: Funding requests for FEMA Hazard Mitigation Grant Program funds are currently reviewed initially by the Kansas Division of Emergency Management. Listed below are their current funding priorities. Please check those that could benefit your community: Reno County Appendix B.42 Multi-Hazard Mitigation Plan FINAL

43 Acquisition / Demolition / Elevation of Flood Prone Properties Community Shelters, Shelters for Schools and Public Buildings Power Line Upgrades Protection of Critical Facilities Please comment on any other issues that the planning committee should consider as they develop a strategy to reduce damages caused by natural disasters in Reno County? jayson.wilson@amec.com or fax (785)

44 15. to Neighboring Counties, Stakeholders, State & Federal Contacts or fax (785)

45 16. List of Stakeholders being notified of Final Public Comment Period or fax (785)

46 17. Article Announcing Final Public Review Period or fax (785)

47 or fax (785)

48 or fax (785)