Committee Name: CPC Date: 6/3/2015 Time: 2:00pm 4:30pm Facilitators/Location/Chair: SAC 225E

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1 Committee Name: CPC Date: 6/3/2015 : 2:00pm 4:30pm Facilitators/Locati/Chair: SAC 225E Attendees: Guests: CPC Members Click here to enter text., Approval of Agenda Acti 3 Min Discussi Approved Skye Gentile proxy for Robin. Jim Weckler proxy for Kathie. handed out I was hoping you weren t talking to me awards. Acti Items and line Approved Ne Approval of 5/20/15 Minutes Acti Committee Websites Acti Committee Goals Acti /All /All 3 Min 1 30 Min Approved Approved Ne Reviewed recommendatis from President s Office summary. Using committee feedback, President s Office to work four things this summer for shared governance websites, including accessibility and uniform areas for informati. Tatiana, Sarah, Spring and John G. to review before posting sent via . Reviewed recommendatis for committee respsibilities and other respsible parties. Terrence s Strategic Plan Annual Activities spreadsheet was reviewed. One goal to be given to each Participatory Governance Committee; respsible parties discussed. Approved Approved 1

2 , Committee pizza party/workshop Acti Budget Update: May Revise & One Mey /All Victoria 10 Min 20 Min Discussi CPC to develop questis for updating job expectatis and skills for all employees to support equity and success e entire meeting will be devoted to this. asked if counseling faculty could report where they see most student issues and demand Jay is already working this. Joint PC/IAC meeting for ideas/reports. Terrence updated the spreadsheet as each item was discussed with assigned roles. Pizza workshop before Flex was approved; workshop was August 20 last year; date to be determined for this year. Agenda will include committee templates and survey results; add to tools; training in how to run a meeting will be offered. Victoria reviewed the new budget handout regarding the May revise planning assumptis. Better overall than January budget except for COLA, which went down. Base allocati increased from $141 milli to $266.7 milli. Estimated $2.2 milli increase for Cabrillo. Work group at state level to make faculty obligati number csistent amg districts. The new FON may go into effect ; timing issue of when to hire faculty. AB86 need to hire a director; job descripti is being written. Cservative budget planning since shift in resources to categorical is possible. Increases to STRS ctinue. Acti Items and line Approved 2

3 , Brown Act best practices review 10 Min Discussi The reserve will be increased by 2% to ctinue to address the STRS and PERS and scheduled maintenance (IT and facilities) increases. CPC unanimously voted to support bd polling (moti by Alex/Jim). will send out the best practices document for review and feedback over summer for disseminati at the pizza workshop. Acti Items and line Approved Values Statements: Equity Definiti and vetting process CPC asked the Student Equity committee to look at the definiti from the values statement equity. The committee determined the collegeproposed equity definiti actually defined equality and crafted a revised definiti for equality and a new definiti for equity. Equity: As a college, we strive to examine and address the barriers our students face in pursuit of their educatial goals. Equality: We strive to provide all students with equal availability of educati and equal opportunity for achievement of educatial goals by identifying and addressing institutial barriers. Vetting process for Values Statements discussed. Move forward values that have csensus already and vet in fall to entire college; add equity definiti later but keep a place holder. Vetting process college values: All College Day posters with comment boxes/sticky notes; task force review comments; feedback through technology; draft back to CPC for final approval. Approved final agreement values statements to go forward to the college for feedback, with the excepti of equity Approved vetting process for college approval Student Equity committee will meet over the summer and review suggested new equity definiti and bring back to CPC 3

4 , 50% Program Specialist Reductis ALH Restructure/ Reducti Employee/Student Climate Survey: respses Decide future CPC meeting dates Acti Kathie Terrence All 1 10 Min Discussi Equity value (actually was diversity originally) placeholder with definiti pending. Student Equity Committee has not seen the revised equity/equality definiti worked by a separate group after the meeting. Equity value may be different than Student Equity value. 1.5 FTE reducti. Eliminate three 50% positis and create e higher level program coordinator positi to cover duties. Reduces redundancies, increases efficiencies. Reporting issues and knowledge for each department will be Program Chair s respsibility. There is enough commality amg departments; the differences will be Program Chair s respsibility. A work plan is being developed and will answer questis. Proposal going to June board. Acti Items and line Postped to August meeting. Recommended no additial summer dates. Recommended informati ctinued restructure /reducti. CPC will keep track of through the summer; but no meetings in summer. Look for summer update subject in . Approved 4

5 , BP s/ap s Agenda Building & Summary Takeaway Food Services Michael Robins Discussi The BPs have been approved through compent councils and the PPTF committee. is a new BP; possible revisi of BP coming from Chancellor s Office. BP 7210 was pulled for further review and for csultati with Faculty Senate. Acti Items and line Review as info items Ne Ne Cabrillo has new food vendors. Committee reviewed six proposals, three each coffee and food, and selected: o Food: WMCafe (Anwar Mustaffa) o Coffee/Grab-n-go: KJ's Cafe A La Carte KJ s is currently ctracted at hospitals in Santa. Clara County and at Missi and West Valley; WMCafe is currently ctracted at West Valley and Missi. Three-year ctract with two e-year rollover periods. Commissi structure equivalent to Taher Food vendor proposal will go to June board; Taher has been noticed. Students the committee were very involved in the selecti and very happy with outcome. Not sure about availability of summer food service; may have to hire food trucks. Gazebo structure needs replacing; new roof will be installed for the short term. Board Goals 5

6 , Discussi offered to pay for tables for lower campus café area; will look into tax impact csumers if items are not to go. Acti Items and line Parking Lot: rmati Requested 1. To be added during the meeting Meeting Summary or Take Away: 1. To be added during the meeting s 1. Missi Statement and Core 4 Competencies (Communicati, Critical Thinking, Global Awareness, Persal and Professial Respsibility) 2. Student Success 3. Enhance 6

7 4. Board Goals 5. Educati Master Plan 6. Facilities Plan 7. Technology Plan 8. Program Plans 9. Student Equity Plan 7