Channel Islands Service Unit Leader Meeting Agenda October 8, 2015

Transcription

1 Channel Islands Service Unit Leader Meeting Agenda October 8, 2015 Troops in Attendance: 60046, 60041, 60106, 60122, 60378, 60422, 60732, 60734, 62016, 62017, 62018, 62019, 62021, 65201, 65203, 65204, 65207, 65208, 65209, :30 pm Welcome/SU Team Introductions Erica New Leaders present- go around room and introduce selves-first name, troop scout level and either one thing your troop has done in past or anticipates in doing this year. Introduction of SU Team- direct contact found on back of agenda and on SU website 6:40 pm Troop Matters Erica Reminder-All agendas and meeting minutes found on website. If unable to attend for whatever reason, you are responsible to check website for updates under leader section. Early Bird, Girls Night Out and any other SU patches can be found in Troop Box where you pick up bank statements. During Nut Sale absolutely no fundraising. Once sale is done, by Thanksgiving, ok to do so but you will need to submit a Money Earning Application Form to me for approval. SUM-Troop visit check in- passing around calendar for Oct-Dec to set a date/time when I can come and do a check in with each troop. Purpose is to touch base and audit paperwork to make sure you have everything you need for a successful year. Also, Anais will be coming along to talk to girls and parents about upcoming summer day camp to get feedback and possibly recruit volunteers and/or PA s. This will allow time to connect 1 on 1 with leader and co-lead. Kids present at SU meetings/trainings: Due to safety pre-cautions and not having proper insurance, no tagalongs (non-registered siblings) to any of our SU meetings/trainings until further notice. May change in the future but will notify when it does. Scouts are ok to come only if they are assisting with a specific task, such as leading us in opening of the meeting (pledge of allegiance, GS Promise/Law), handling events registrations etc. or if they have requested to add an item they want to present on during the meeting. With that being said, moving forward would like to encourage older scouts to help lead the meetings each month. They would be in charge of facilitating who will speak at what time during meeting. Providing opportunity for the girls to take on more of a leadership role and to practice in that area if needed. If interested, me. New Leader Orientation/Training- I have a schedule training for all our incoming new leaders. For current troops, if you have a new leader coming into to troop and have yet to fulfill this requirement please ask them to attend. Will be on 10/19 6:15-8:15 at Rio Rosales Elementary. SU Registrar position is currently vacant. If any issues with troop roster such as not locating a scout on there or need more scouts, contact me directly until position is filled. E-biz: If yet to do so, please ensure that your troop roster reflects an 01 and 02 position on it. You can do the change online or Maria at council to do so. Girls Night Out Recruitment Event: Overwhelming response! Over 182 new registered scouts and only 20 adults stepping up. 10 troops formed: 4 Daisy, 2 Brownie, 2 Multi: D/B and 2 Junior. Experienced a lot of issues, connected with council to let them know what those were. We had the biggest response from all council combined. Nonetheless, we have a lot of girls on waitlist. Please consider to add 1-2 girls to your troop. Also, please make yourselves available to our new leaders

2 and provide support when needed. Last but not least, thank you to the girls and volunteers that helped out this event. We all made it work for such an unexpected response. Shared the 10 pieces of Advice with all leaders. 6:50 pm Council Announcements Lauren- Not preset GSCCC Fundraising Event, Fork It Over,to benefit Camp Arnaz! October 28 from 6-9 pm Palm Garden Hotel, Thousand Oaks Fork It Over is a Girl Scout Cookie culinary competition that will feature savory appetizers and sweet desserts made by noted chefs in our community. Attendees will be able to taste the entries, enjoy samplings of beverages from local vendors, and will receive a recipe book featuring the event entries. For more information and to purchase tickets, please go to Please come and support our cherished Camp Arnaz! MEMBERSHIP DEPT GIRLS NIGHT OUT: Council wide Success! Over 500 girls and 150 adults joined Girl Scouts forming ~50 new troops during the two Friday Girls Night Out events. Thank you to the huge role that the SU volunteers played in these 24 events. The council reached girls from over 500 different elementary schools. The Service Unit with biggest turnout was Channel Islands SU from that we are looking at forming close to 10 troops for this year. This will help strengthen the Girl Scout community in the area of Oxnard/Port Hueneme. We are still receiving leads from that event. Watch for an evaluation survey in your soon. Comments and/or questions? Contact: Karen Skole kskole@girlscoutsccc.org I CAN'T WAIT TO... REFER-A-FRIEND VOLUNTEER PROMOTION During the month of November 2015, we are asking volunteers to recruit a friend to start a new K-5 troop. Every existing volunteer who recruits one to two new volunteers, will receive $50 each for the Girl Scout online shop from GSUSA. Each new volunteer will receive a coupon code for a Volunteer Resource Pack. Don't miss this opportunity to be a part of the fun! Share now to get ready for November 1! girlscouts.org/invite friend Questions? Camille cjaque@girlscoutsccc.org RE- REGISTER NOW FOR 2016 GIRL SCOUT YEAR GSUSA Membership Fee is $15 for the 2016 Membership Year. Questions? Contact Council Registrar: Maria mramirez@girlscoutsccc.org We want our Service Unit to qualify for Service Unit Honor Roll. You can help by making sure that all your girls/adults are registered now. To qualify we need to be at 80% membership before DEC. ADULT VOLUNTEER TRAINING Formerly called Leaderama, this workshop is open to all volunteers, including new and experienced leaders. Please join us for fun, training, and networking. Check the GSCCC Events Calendar and register today. Saturday, October 10 - California Lutheran University, Thousand Oaks, Saturday, October 10 - California Lutheran University, Thousand Oaks- Registration closed-erica will contact Jeanne at council to extend. Will details out. 7:00 pm Banking Diana Troop checks ordered- note in banking box. Troops with ordered checks: 60106, 60378, 60732,

3 Provided overview for new leaders on checks. Troop pays for re-ordering of checks. Make check for $15 to service unit. New accounts get first new set of check free. Accounts with signer s changing-contact Diana. New account forms, DL and SS# requested. Also picture taken of DL/ID or you can provide photo copy. Bank is requesting to help compare signatures on bank card and ID s. New Leaders to do 1 ½ training with Diana on banking- preferably both leaders be present. 7:10 pm Product Sale Margie Take time to check if you are able to log into Trophy Nut/Nut Tally System. Look up troop # in there and input information. Make sure all girls are showing on there. If not showing, have girls create Me2 avatar on system and select troop # to be added to the system. If still not showing let Margie know. Input bank accounting and routing #. 1 st money with drawl on Nov. 23 rd, 50%. Nut Delivery scheduled for Sunday 11/8. Earliest time frame 7:30am available but no official time frame locked in. Waiting on Company. Pick up at usual place, Boys and Girls Club on 5 th St. Care to Share receipts available on council website. Under cookies and more, fall product sale. 2 different incentives available. 50PGA + Online-on-time with 5 girls on roster= $60 GSCCC store credit also another one with.05 cent per cookie box if other requirements met. 7:20 pm Upcoming Events Event Committee Event details/fliers all found on website under upcoming events. Website link found under signature line from Erica s s. Juliette Low B-day Celebration and 1 st aid/cpr, today last day to rsvp but extending Juliette Lows registration to be 10/19 for new leaders. First aid only 5 spots left- if really needing connect with Erica to make arrangements. 10/31: Up with Downs Walk (Down Syndrome) out in T.O. In need of volunteers to play with children and try out new sensory park. 11:30am-3pm-Contact Erica. Can Tree Drive Starts Nov. 1 st. Can tree building event on 12/4, 1-3pm, need scouts and leaders to come help build and decorate. Will be at the Collection in Riverpark. Food Share Tour moved to Nov 7 th. 10: No cost, scouts receive a patch. Veterans Parade, 11/11 Meet at 9:30am at City Hall. 11/21: Day at the movies-view Hunger Games. Price aimed at $10/ticket, $15/ticket w/concession. First 100 scouts to register get a patch. Waiting for final approval. Will notify when registration opens up. Float decorating for Xmas parade on 11/28, making decorations out of re-cycling material. Need a committee to oversee this project. Contact if interested. 12/12: Special Populations Christmas Breakfast, need 6-8 scouts to help guests with crafts. Europe/Savannah Trips- If need more information or have Anais come to a troop meeting to discuss details contact her at aescobar805@gmail.com 7:25 pm Questions/Announcements/Raffle Troop Raincoat/poncho drive for those in need. Expecting a lot of rain due to El nino. Gently used or new. Flier will be ed out. 10/21: Unity Day- Together against anti-bullying. Visit: do all online activities, then wear orange on Unity Day, have picture taken and send to SUM or post onto FB page with reason why you are wearing Orange for that day. Flier will be ed out with info.

4 7:30 pm New Leader Pinning Ceremony SU Team 8:00 pm Meeting Adjourned- Meeting ended 30 minutes after expected end time. Next SU Leader Meeting: November 12 Council Events: 10/17: The Sound of Music, Los Angeles (All) 10/17: Creek Defenders, Agoura Hills (B and up) 10/24: Computer Expert, West San Fernando Valley (B) 10/25: Hooked on Fishing, Ventura (All) 11/07: Hooked on Fishing, Ventura (All) 11/07: Artist Legacy Badge, Santa Barbara (B and up) 11/8: Social Butterfly, Ventura (J) 11/8: Making Friends: Social Graces Badge, Ventura (B) 11/14: Creek Defenders, Agoura Hills (B and up) 11/15: Digital Photographer, West San Fernando Valley (J) 12/6: First Aid & CPR, Conejo (S/A) 12/13: Social Butterfly, Conejo (J) 12/13: Making Friends: Social Graces Badge, Conejo (B) 1/23: First Aid & CPR, Camp Arnaz (S/A) 1/23: Digital Movie Maker, West San Fernando Valley (C) Entire list of council events found on council website calendar or ebiz. SU Events: 10/17: CPR & First Aid (Adult Volunteers/Leaders)** 10/30: Juliette Low B-day Celebration (D/B/J- C and above needed to help with event**) 11/1 to 12/3 Can Tree Food Drive (all levels)** 11/7: Food Share Tour (all levels) 11/11: Veterans Parade** 11/21: Day at Movies-Hunger Games (pending) 11/28: Float decorating for Christmas Parade (more details to come)** 12/3: Caroling** 12/4: Can Tree Building at Collection** 12/5: Oxnard Christmas Parade** 12/6: Troop Feed the Hungry ** (2 nd yr J and up) diinthesky@msn.com Event details can be found on our service unit website under upcoming events section. Other: 10/10, 10/17, 10/24: Cultural Inlakech Cultural Arts, 250 E. 5 th St. 12-2pm (all levels) 10/21: Unity Day: Together Against Bullying-United for Kindness, Acceptance and Inclusion-Wear Orange 10/24: CSUCI Science Thurgood Marshall Elementary 5-8pm (all levels) 11/7: Day of the 2052 Howard Rd, Camarillo 11am-6pm (all levels)

5 **Reminder-Volunteer hours can be applied toward Presidential Service Award Any questions about any upcoming SU events or to RSVP, Important Contacts: CI Service Unit Team Service Unit Manager Erica Perez-Cervantes (805) SU Registrar Position Open Event committee: Trish Guevara Sandra Avila Erica Cervantes Day Camp Director SUM Assistant Stepping Out Test Grader Kari Kubanet Fall Product/Cookie Program Chair Margie Kreuzer Troop Level Mentors: Daisy/Brownie: Brownie/Junior: Trish Guevara Junior/Cadette: Erica Cervantes Senior/Ambassador: Diana Patterson Treasurer Diana Patterson (805) Recognitions Chair Debbie Norman Membership Manager Sylvia Kuaea (805) Council Registrar: Maria Ramirez (800) x9780 CISU Facebook Page: Leader Facebook Discussion Group: CISU Girl Scout Leaders Website: