Metro CONSTRUCTION COMMITTEE FEBRUARY 19, 2015 SUBJECT: WESTSIDE PURPLE LINE EXTENSION PROJECT

Transcription

1 Metro Los Angeles County Metropolitan Transportation Authority One Gateway Plaza Los Angeles, CA 9ooiz-2952 Zi3.gzz.z000 Tel metro.net CONSTRUCTION COMMITTEE FEBRUARY 19, 2015 SUBJECT: WESTSIDE PURPLE LINE EXTENSION PROJECT ACTION: AUTHORIZE THE CHIEF EXECUTIVE OFFICER (CEO) TO EXECUTE A CONTRACT MODIFICATION RECOMMENDATION Authorize the CEO to execute Contract Modification No. 52 to Contract No. PS with Parsons Brinckerhoff (PB) Inc. to provide continued advanced preliminary engineering, design for advanced relocation of utilities, engineering support services during the design-build solicitation process, design support services during construction for Section 2 of the Westside Purple Line Extension Project, in an amount not-to-exceed $20,820,226, increasing the total contract value from $131,682,877 to $152,503,103. ISSUE In January 2013, the Board approved the staff recommendation for the continuation of first, second and third decade Measure R project development while we seek a viable financial strategy to allow acceleration of Measure R Projects. The Board also authorized the CEO to continue Advanced Preliminary Engineering for Section 2 of the Westside Subway Extension Project under the services of Contract No. PS with Parsons Brinckerhoff (PB). On December 31, 2014, the Federal Transit Administration (FTA) approved LACMTA's request for Section 2 of the Westside Purple Line Extension Project to enter the New Starts Engineering phase of the FTA Capital Investment Grant Program. With this Engineering approval, LACMTA has the automatic pre-award authority to incur costs for Engineering activities, demolition and other non-construction activities, such as the procurement of rails, ties, commodities, and other specialized equipment.

2 In addition, LACMTA has automatic pre-award authority to acquire real property, perform advanced utility relocations and procure rail vehicles, since the National Environmental Policy Act (NEPA) review process has been completed for the entire nine-mile Project. Board approval of the recommendation will allow staff to issue the Request for Proposal (RFP) for the major Design/Build Contract in FY16 and to further LACMTAs' efforts to receive an FTA Full Funding Grant Agreement (FFGA) and to secure a United States Department of Transportation (USDOT) low interest Transportation Infrastructure Finance and Innovation Act (TIFIA) loan. Approval of both is expected in Federal Fiscal Year DISCUSSION In April 2012, the Board of Directors certified the Final EIS/EIR for the Westside Purple Line Extension Project as a nine-mile, dual track heavy rail transit subway project that will operate as an extension of the Metro Purple Line heavy rail transit subway system from its current western terminus at the Wilshire/Western Station to a new western terminus near the West Los Angeles Veterans Affairs (VA) Hospital. The alignment travels westerly beneath Wilshire Boulevard to the Wilshire/Rodeo Station and then southwesterly toward a Century City Constellation Station. The Project then extends from Century City Constellation and terminates at the Westwood/VA Hospital Station. The extension will include a total of seven new stations. The Project will include modifications to the Division 20 Maintenance and Storage Facility located in Downtown Los Angeles, traction power substations, and will provide for the acquisitions of rail vehicles and maintenance equipment. PB performed the initial Preliminary Engineering which resulted in the final environmental approval and FTA's Record of Decision for the entire nine-mile Project in PB has also provided the necessary engineering services to support our efforts in obtaining the FTA approval of the Section 1 FFGA and securing a TIFIA loan for the first Section (3.92 miles from Wilshire/Western to Wilshire/La Cienega) of the Project. In October 2010, Metro notified PB Americas that they were not meeting their DBE commitment. As a result, PB Americas initiated changes to increase DBE opportunities, to date 27 additional DBE firms were added to increase DBE participation. In April 2014, PB Americas documented their plan to meet the remaining DBE shortfall of 4% by utilizing DBE firms for Geotechnical Services, which will be performed as part of Section 2, Century City Extension and completed by 3rd quarter The PB team is co-located with staff in the Integrated Project Management Office. Execution of the recommended Contract Modification will provide: 1) continued advanced preliminary engineering; 2) design for advanced relocation of utilities; 3) engineering support services during the design-build solicitation process; 4) design support services during construction; 5) advanced preliminary engineering services to continue planning of construction and third party coordination with the City, County, Westside Subway Extension Project Page 2

3 StatE~, utility companies and major stakeholders/property owners for Section 2 of the Wesfside Purple Line Extension Project; and other tasks to support the FTA New Starts Project approval process. The recommended Board action will provide sufficient contract funding for PB services through June Future work will be funded on a year-to-year basis. This approach will result in more accurate budgeting for each year, while providing better control over consultant services. DETERMINATION OF SAFETY IMPACT This Board action will not have an impact on established safety standards for Metro's construction projects. FINANCIAL IMPACT The Westside Purple Line Extension Section 2 Project (865522) is included in the FY15 budget for $22 million of Measure R 35% (Cash), in Cost Center 8510 (Construction Project Management), and Account No (Acquisition of Building and Structure). Since this is a multi-year project, the Executive Director of Engineering and Construction and the Project Manager will be responsible for budgeting costs in future years. Impact to Budget The source of funds for the recommended action is Measure R 35% (Cash). The approved FY15 budget is designated for the Westside Purple Line Extension Section 2 Project and does not have an impact to operations funding sources. These funds were assumed in the Long Range Transportation Plan for the Westside Purple Line Extension Section 2 Project. This Project is not eligible for Propositions A and C funding due to the proposed tunneling element of the Project. No other funds were considered. ALTERNATIVES CONSIDERED The Board could decide to not approve the recommended Contract Modification. This is not recommended because there are major elements of engineering work that are required to support the FTA New Starts Project approval process towards obtaining an FFGA and a low interest TIFIA loan. NEXT STEPS In September 2014, the Board of Directors authorized the CEO to pursue an FFGA through the FTA and to submit a Letter of Interest to the USDOT for a low interest TIFIA Westside Subway Extension Project Page 3

4 loan for the Westside Purple Line Extension Section 2 Project. LACMTA submitted the Letter of Interest for a TIFIA loan on December 5, One of the key steps toward receiving an FFGA is to receive FTA's approval for Entry into the New Starts Engineering phase. The FTA issued their approval on December 31, It is anticipated that the FFGA and TIFIA loan will be approved in Federal Fiscal Year After Board approval and execution of the Contract Modification, staff will direct the Consultant to provide engineering support services during the solicitation process and to provide continuity of engineering support services to support our efforts in obtaining FTA approvals towards receiving an FFGA and to secure a TIFIA loan from the USDOT. ATTACHMENTS Attachment A Procurement Summary Attachment B Contract Modification Authority (CMA) Summary Attachment C DBE Participation Prepared by: Dennis Mori, Executive Officer, Project Management (213) Rick Wilson, Director Project Control (213) Westside Subway Extension Project Page 4

5 ra M ~~~ Bryan Pennin ton Executive Dir ctor, Engineering and Construction ate ha ~ Wiggin Executive Officer, Ve Contract Management i. Arthur T. Leahy Chief Executive Officer Westside Subway Extension Project Page 5

6 ATTACHMENT A PROCUREMENT SUMMARY WESTSIDE PURPLELINE EXTENSION PROJECT EXECUTE CONTRACT MODIFICATION 1. Contract No.: PS Contractor: PB Americas 3. Mod. Work Descri tion: Continued Advanced Prelimina En ineerin 4. The following data is current as of :Janus 30, 2015 Contract Com letion Status Financial Status 5. Award Date 6/08/07 Award Amount $3,654,061 NTP 7/16/07 Total Contract Modifications $128,028,816 A roved Ori Com lete Date 9/16/08 Current Total Contract Value $131,682,877 Current Est. Com Date 6/30/16 6. Contract Administrator: Zacha Munoz 7. Project Manager: Dennis Mori Telephone Number: Telephone Number: A. Contract Action Summary This contract change was handled in accordance with the LACMTA approved procedures for contract modifications. The solicitation for Contract No.PS was an Architectural &Engineering (qualification-based) procurement process. This method requires that each of the responding firm's qualifications be evaluated, and the most qualified firm selected, followed by analysis of the selected firm's cost proposal and successful negotiations to enter in to the contract with the selected firm. The most qualified firm, Parsons Brinckerhoff, Inc. had its beginning over 120 years ago. William Barclay Parsons opened a Manhattan office in 1885 and was known as an ambitious engineer and worked on New York City's subway that was completed in In 1905 Henry M. Brinckerhoff, a pioneer highway engineer, brought his expertise in electric railways to the firm. Brinckerhoff is also known for his coinvention of the third rail, which revolutionized rapid transit. With solid experience in EIS/EIR management/preparation, preliminary engineering, and design support during construction PB, Inc. is also recognized by the transportation consulting industry for their ability to guide alternative analysis' (AA) to successful outcomes from start to completion. PB Inc. is involved in many of the projects in the New Starts pipeline. Westside Subway Extension Project Page 6

7 PB was instrumental in the design of most of our lines including the preliminary engineering and final tunnel design for the Metro Gold Line Eastside Extension Project. In June 2007 The Board authorized award of this Contract to PB for Alternative Analysis with three options for: Draft EIS/EIR/Advanced Conceptual Engineering, Final EIS/EIR, and Preliminary Engineering in the amount of $3,654,061. In January 2009 the Board exercised the option for Draft EIS/EIR/Advanced Conceptual Engineering. In October 2010 the Board exercised options for Final EIS/EIR and Preliminary Engineering. And on December 31, 2014, the Federal Transit Administration (FTA) approved LACMTA's request for Section 2 of the Westside Purple Line Extension Project to enter the New Starts Engineering phase of the FTA Capital Investment Grant Program. With this Engineering approval, LACMTA has the automatic pre-award authority to incur costs for Engineering activities, demolition and other non-construction activities, such as the procurement of rails, ties, commodities, and other specialized equipment. Attachment B shows that 55 modifications have been approved to date to add and/or delete work, and 1 modification is currently pending. The proposed modification is for an amount not-to-exceed $20,820,226 and will continue advanced preliminary engineering for Section 2. B. Cost/Price Analysis The negotiated amount complies with all requirements of Metro Procurement policies and procedures and was determined fair and reasonable through factfinding, clarifications, and cost analysis. An independent cost estimate (ICE) was obtained as part of the cost analysis before negotiating. Pro osal Amount MTA Estimate Ne otiated Amount $21,247,963 $18,854,662 $20,820,226 C. Small Business Participation The subject contract was awarded to PB Americas, Inc. on June 28, 2008, and is 88% complete. PB Americas made a %Disadvantaged Business Enterprise (DBE) Anticipated Level of Participation (DALP) commitment, listing five (5) DBE subcontractors. Current DBE participation based on total actual amount paid-to-date to Contractor and total actual amount paid-to-date to DBE firms is 19.40%. In October 2010, Metro notified PB Americas that they were not meeting their DBE commitment. As a result, PB Americas initiated changes to increase DBE opportunities, to date 27 additional DBE firms were added to increase DBE participation. In April 2014, PB Americas documented their plan to meet the remaining DBE shortfall of 4% by utilizing DBE firms for Geotechnical Services, which will be performed as part of Section 2, Century City Extension and completed Westside Subway Extension Project Page 7

8 by 3~d quarter 2015 (see Attachment C). To date, DBE participation for Geotechnical Services has increased by approximately 1 %, and according to PB Americas, the remainder of the Geotechnical Services is scheduled to start in February SMi4LL BUSINESS DALP SMALL BUSINESS DALP COMMITMENT 23.41% PARTICIPATION 19.40% DBE Subcontractor Scope of %Committed Current Work Partici ation' Engineering ~ ~ Intueor Services 2.28% 1.56% Project Control & 2~ Kal Krishnan Consultin Estimatin 5.58% 1.26% Document 3~ LKG-CMC, Inc. Control 7.27% 1.14% Provide CEQA & NEPS 4~ Ter Ha es Associates Analysis 2 gg% 0.35% 5 Wagner Engineering and Surveying o 0 Surve,Inc / /o Administration and Project 6' Atwell Consultin Grou Mana ement Added 0.38% Traffic Engineering and Third 7 Party Advantec Coordination Added 0.62% Civil & $~ Barrio Planners, Inc. Utilities, ROW Added 1.17% Cogstone Resources Architectural 9~ Mana ement, Inc. Collection Added 0.19% Westside Subway Extension Project Page 8

9 DBE Subcontractor Scope of % Corr~mitted Current Work Partici ation' Title and Del Richardson & ROW ~o. Associates Ac uisition Added 0.12% DBE ~ ~. Diana Ho Coordinator Added 0.01 Utilities, Building _12 D'Leon Consulting Records En ineers Corporartion Research - ~dc~e~ 2.19% Civil 13. E. W. Moon En ineerin Added 0.43% Project Lenax Construction Control/Cost ~4. Services, Inc. Estimating Added 0.75% 15. RAW International Architecture Added 2.23% Public 16. RO Willis &Associates Relations Added ~ W2 Desi n, Inc. Civil and GIS Added 0.36 /o 18~ Wiltec Traffic Count Added Oo00% ~ 9~ A Cone Zone Traffic Control Added 0.83% 20~ C & L Drillin Drillin Added 0.79% 21 ~ Jet Drillin Drillin Added 0.28% 22. Melendrez Urban Desi n Added 0.02% Engineering/ 23. JAD &Associates Draftin Added 0.57% Reprographics 24. Universal Repro ra hics Printin Added 0.37% Geotechnical 25. FPA Under round Investi ation Added 0.58% Environmental Geotechnical 26' Martini Drillin Drillin Added 0.48% Advanced Technology Environmental 27. Laboratories Testin Added 0.13% Structural 28~ IDC Consultin En ineers En ineerin Added 0.25% 29~ Abadi-Bouhier Consultin Estimatin Added 0.77% 30. V&A, Inc. Traffic Control Added 0.45 /o Potholing 31. Safe robe Work Added 0.18% Diaz Yourman & 32. Geotechnical Associates Added 0.13% Totals % 19.40% 'Current Participation =Total Actual amount Paid-to-Date to DBE firms =Total Actual Amount Paid-to-date to Prime. Westside Subway Extension Project Page 9

10 ~ettachment B Contract Modification Authority (CMA)/Change Order Loq Status Board Mod. Description Contract Approved Mods Approved No. (Execution Date) Value or Pendin CMA N/A Initial Award Approved $3,654,061(A) $600,000 6/8/ Alternatives Analysis Approved $27, /1 /09 Advanced Conceptual Engineering/Draft EIS/ EIR Approved $18,590,710 $2,586,768 9/16/10 21 Preliminary Engineering Approved $43,632,826 $6,544,924 11/1/10 22 Final EIS/EIR Approved $4,761,377 $714,206 11/1/10 23 Close-out Alternative Approved ($31,300) Analysis 24 1/12/11 Additional Fault investigation Transect 2 Approved $480,250 5/6/11 25 Risk Management Support Approved $208, /28/11 Additional Fault Investigation Transec 4 Approved $453,264 7/5/11 27 Century City Refined Approved $22,985 Ridership Forecast 4/13/11 28 Additional Rail Simulation Approved $72,646 Study 4/20/11 29 Revisions to Safety Approved $0 Security Manual 3/31 /11 30 Oil Well Investigation Approved $107,165 Program 31 5/4/ 11 Additional Fault Investigation Transec 3 Approved $411, /2/ 11 Additional Fault Investigation Transec 7 Approved $310,754 7/5/11 33 Historic Property Survey Approved $46,442 5/13/11 34 Additional Fault Approved $102,054 Investi ation Transec 6 Westside Subway Extension Project Page 10

11 8/9/11 35 Additional Station Entrance Approved $119,074 Report 8/9/ Advance Preliminary Approved $16,996,740 Engineering 11/1/11 37 LADWP Utility Relocations Approved $84,659 4/27/12 38 Title V1 Service Equity Approved $51,185 4/17/12 39 Design Services for Approved $0 Exploratory Shaft 7/5/ Period of Performance Approved $0 Extension 10/31 /12 41 Bid Period Services Approved $18,816,205 3/25/13 42 CANCELLED Ap roved 43 Advance Preliminary Approved Engineering (Section 2) $8,836,296 4/22/13 44 Additional Borings Approved $439,292 8/16/13 45 Additional Capacity Study Approved $24,030 10/9/ 13 Status Board Mod. Description Contract (Approved Mods Approved No. (Execution Date) Value or Pendin CMA 46 Ventilation Study Approved $470,527 12/18/13 47 Additional AUR Work Approved 2/11/14 $493, Design Support Services Approved $11,657,611 During Construction FY 15 5/30/14 49 Period of Performance Approved $0 Extension 6/26/14 50 New Starts Support Section 2 Approved $357,054 8/11/14 51 Section 2 Station Area Approved Planning 8/21/14 $126, Continued Advanced Pending $20,820,226 Preliminary Engineering Section 2 53 Utility Engineer Support Approved $358,798 1 /7/15 54 Period of Performance A proved $0 Westside Subway Extension Project Page 11

12 Extension 12/23/ Period of Performance Approved $0 Extension 12/23f Period of Performance Approved $0 Extension 12/24/14 Subtotal Board Approved Modifications B $121,881,592 Subtotal Approved Modifications within CMA $6,147,224 Subtotal All Approved Modifications $128,028,816 Pendin Chan es/modifications $20,820,226 Total Mods and Pending Changes (C) $148,855,042 Total Contract Value (including Approved and Pending Mods A+C $152,503,103 Board Approved Cumulative CMA (D) $10,445,898 Less: Mods within CMA B $6,147,224* Remaining CMA (excludes Board Approved Mods*)(D-B) $4,298,674 *Modification No. 23 credited $31,300 to the contract value but does not credit $31,300 to CMA ~ Westside Subway Extension Project Page 12

13 5~ 0~ DBE Participation,Q~ Westsicfe Pur!e Line Extension 35.flQ~6 --. _ 30.00~i..~.._._~. _.._.--._. 25.W3i :O.Q~S _ 15.4d% _' '.. SQ.QO% o_ao% 0~3ft EWER - - EMS-Mad! EMS-Mod AlEematives Flnal EI5/EIR APE (Option ~ 48, 50, 51$ Ser 2 -Mod &k~e PE.{Qptinn 3~ t1,43,d4,a6&,omalyas (Clptia~ 2} 3} {3~01i ~20f5- ~Optinn i) imwaaii~ ~~ 47 [optim 3J (2t } ; ~~ ~zoo~zaio) (? } (zoo-mss) 3) 2036) E~7M5} pdbe CcNnnrtlitlneM ~Tdt2I PeojeC[ 23,11%~ D7% ~.8fNd ti d1d795 ~ DBE AtfaiMYell[ S.1D% 14.33% ffitji4i 20.56% % A147% pmnulative 46 DBE Attainment 39,8995 ip p % ifiai '846 2EA.594i % Westside Subway Extension Project Page 13