KANAWHA COUNTY COMMISSION AGENDA. Thursday, May 9,2013. Approval of the Minutes of the Regular Commission Meeting of April 25,2013.

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1 KANAWHA COUNTY COMMISSION AGENDA Thursday, May 9,2013 5:00 P.M. CALL TO ORDER Pledge of Allegiance Moment of Silence and Recognition MINUTES Approval of the Minutes of the Regular Commission Meeting of April 25,2013 RESOLUTION/PROCLAMATION Resolution Honoring Deli-Fresh NEW EMPLOYEES Assessor Priscilla Beth Taylor, Personal Property, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13,2013 The Honorable Sallie Robinson, Assessor Mary Hanshaw, Personal Property, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13,2013 The Honorable Sallie Robinson, Assessor Brandon Payne, Business Division, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13, 2013 The Honorable Sallie Robinson, Assessor Meeting of May 9,2013 Page 1 of10

2 Eli B. Capps-Amburgey, Business Division, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13,2013 The Honorable Sallie Robinson, Assessor Circuit Clerk Shirlette Campbell, Deputy Clerk, Kanawha County Circuit Clerk's office, full-time employee, $21, per year, replacing Tina Baria, effective May 13, 2013 The Honorable Cathy S. Gatson, Circuit Clerk Commission Eli Cloonan, Summer Intern, Kanawha County Commission, parttime employee, $10.00 per hour) effective May 28, 2013 Elizabeth Belcher, Summer Intern, Kanawha County Commission, part-time employee, $10.00 per hour, effective May 28,2013 Taylor Lacy, Summer Intern, Kanawha County Commission, parttime employee, $10.00 per hour, effective May 13, 2013 Josh Gainer, Summer Intern, Kanawha County Commission, parttime employee, $10.00 per hour, effective May 13, 2013 County Clerk and Circuit Clerk Ryan Robinson, Summer Intern, Kanawha County Clerk's office, part-time employee, $12.00 per hour, effective May 10,2013 The Honorable Vera McCormick, County Clerk Introduction of Summer Interns from Carver: Krista Lucas, Tiffany Garrison, Joanna Edwards, and Heather Burford The Honorable Vera McCormick, County Clerk The Honorable Cathy Gatson, Circuit Clerk Meeting of May 9,2013 Page 20f10

3 CHANGE OF EMPLOYMENT STATUS AGENDA ITEMS 5:00 P.M. Discussion regarding Workers Compensation Proposals Commissioner Henry C. Shores Commissioner Dave Hardy David Fontalbert, Deputy County Manager/CFO Marc Slotnick, County Attorney Jerie Whitehead, Purchasing Director Discussion regarding funding for the Kanawha Valley Fellowship Home in the amount of $35, from table games revenues for bathroom repairs and replacement of two carpets Commissioner Henry C. Shores Commissioner Dave Hardy Discussion regarding deferred compensation program through Nationwide Insurance in conjunction with the National Association of Counties and WV Association of Counties for county employees David Fontalbert, Deputy County Manager/CFO Debbie Turner, Program Director, Nationwide Retirement Solutions Discussion regarding inactive bank accounts David Fontalbert, Deputy County Manager/CFO Discussion regarding final statistics for the 2013 Kanawha County Spring Clean-Up Program Steve Neddo, Planning & Maintenance Director Colt Sandoro, Deputy Planning Director Page 3 of10

4 Kanawha County Commission meetings through August, 2013 Commissioner Henry C. Shores Commissioner Dave Hardy DATE Thursday, May 23, 2013 Thursday, June 13,2013 Thursday, June 27, 2013 Tuesday, July 9, 2013 Thursday, July 18, 2013 Thursday, August 15, 2013 TIME 4:00 p.m. 5:00 p.m. 5:00 p.m. 5:00 p.m. 5:00 p.m. 5:00 p.m. AGENDA SETTING Funding request regarding Rockefeller Park in Alum Creek for picnic tables, repair of shelter, possible new playground equipment, and a walking path PUBLIC HEARINGS PUBLIC COMMENT COUNTY MANAGER'S REPORT DEPUTY COUNTY MANAGER'S REPORT Out of State Travel to Washington D.C. for training - Analytical Use of Excel (40 Hours CPE) - Est. cost of $3, COUNTY ATTORNEY'S REPORT STAFF REPORTS NEW BUSINESS FIDUCIARY Objections and Exceptions Order Admitting Will to Probate (Estate of Rean J. Toney) Order Admitting Estate to Probate (Estate of George A. Bailey) Page 4 of10

5 PURCHASE ORDERS Order Confirming and Approving Purchase Orders in Excess of $4, to be issued by the Kanawha County Commission Purchasing Department: Vendor Whiteside Chevrolet & GMAC Martin Marietta Materials Inc. Newtech Systems Inc.. West Virginia Uniforms Charleston Newspapers Bailey & Wyant PLLC Syscon Imaging Systems West Virginia American Water Electronic Communications of WVlnc Dell Marketing LP clo Dell USA LP WV Regional Jail & Correctional Fac. Authority Department Amount Kanawha Co. $29, Commission (revised) Kanawha Co. $5, Planning & (revised) Community Dev. Sheriff's Tax $11, Office Sheriff's Law $16, Enforcement Div. Sheriff's Tax $76, Office $14, County Clerk $15, Kanawha Co. $37, Planning & Community Dev. Home $6, Confinement Kanawha Co. $6, Commission Data Processing Kanawha Co. $3,117, Commission Comments/Description 2013 Chevrolet Tahoe for the Kanawha County Commission per WV State Contract (increase PO $ for carpet in lieu of vinyl flooring) 250 tons of gravel for South Ridge clean-up per WV State Contract (increase PO $ for additional stone and delivery charges for the South ridge Cleanup per WV State Contract) Repairs to security camera system (sole source) Thirteen (13) flotation body armor NIJ Level ilia, ea per bids received 4/29/13 (low bid did not meet specifications per the Kanawha County Sheriff's office) Legal publications and advertisements - long term project Flat conversion of record room map system- sole source Emergency purchase of Godwin low service pump, control panel, hoses, electrical connections & miscellaneous hardware for Pratt WaterWorks Emergency vehicle equipment for two (2) home confinement vehicles per Kanawha Co. Sheriff's office contract One (1) Dell Precision T5600 MT 825W dual eight core XEON E5-2687W, 3.1 GHZ, 20M per quote # Jail bills - long-term project Page 50f10

6 American Diving Supply Sheriff's Law $29, Dive team equipment for the Enforcement Kanawha County Sheriff's office Div. per bids received 5/2/13 Vendor B.I., Inc. Order Confirming and Approving Purchase Orders in Excess of $4, to be issued by the Kanawha County Commission Purchasing Department (contingent upon the approval and posting of a pending fiscal year budget revision): Department Amount Comments/Description Home Confinement $20, Monitoring equipment maintenance and repair, and GPS (sole source) Lenco Armored Sheriff's Law $33, AC-DC Power Inverter $4,451; radio prep Vehicles Enforcement package $502; thermal imaging camera $28,714 for the Lenco Bearcat Armored Response Vehicle ORDERS Order Confirming and Approving Cash Disbursements to be made by the Clerk of the Kanawha County Commission for the General Fund (documentation available for inspection at the County Clerk's Office as well as the Kanawha County Commission meeting of May 9,2013) The Honorable Vera J. McCormick, County Clerk Order Confirming and Approving Cash Disbursements to be made by the Clerk of the Kanawha County Commission for Special Funds (documentation available for inspection at the County Clerk's Office as well as the Kanawha County Commission meeting of May 9, 2013) The Honorable Vera J. McCormick, County Clerk Order Confirming and Approving Orders Entered by the Clerk of the County Commission The Honorable Vera J. McCormick, County Clerk Approval of the Erroneous Assessments Submitted by the Kanawha County Assessor ($32, decrease) Marc Slotnick, County Attorney New Employee: Eli Cloonan, Summer Intern, Kanawha County Commission, part-time employee, $10.00 per hour. effective May 28,2013 Page 6 of10

7 New Employee: Elizabeth Belcher, Summer Intern, Kanawha County Commission, part-time employee, $10.00 per hour, effective May 28,2013 New Employee: Taylor Lacy, Summer Intern, Kanawha County Commission, part-time employee, $10.00 per hour, effective May 13,2013 New Employee: Josh Gainer, Summer Intern, Kanawha County Commission, part-time employee, $10.00 per hour, effective May 13,2013 New Employee: Priscilla Beth Taylor, Personal Property, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13, 2013 New Employee: Mary Hanshaw, Personal Property, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13, 2013 New Employee: Brandon Payne, Business Division, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13, 2013 New Employee: Eli B. Capps-Amburgey, Business Division, Kanawha County Assessor's office, temporary employee, $12.00 per hour, effective May 13, 2013 New Employee: Shirlette Campbell, Deputy Clerk, Kanawha County Circuit Clerk's office, full-time employee, $21, per year, replacing Tina Baria, effective May 13, 2013 New Employee: Ryan Robinson, Summer Intern, Kanawha County Clerk's office, part-time employee, $12.00 per hour, effective May 10,2013 Order adopting revised "Assigned Use of County Vehicles" policy, effective May 9, 2013] Page 70f10

8 Order authorizing the President of the Kanawha County Commission to sign 2013 Fuel Gasoline and Diesel Purchase Agreements with KRT The Revision of the Levy Estimate (Budget) for the County of Kanawha -F. Y General Fund Budget Revision #18 David Fontalbert, Deputy County Manager/CFO Order Approving the Application by Thomas and Nora Miller for Street Closing of a 142 foot long section of a 40-foot wide paper road (grass) called Riverview Drive in St. Albans. The grass street is bordered on the south side by Jefferson District, Tax Map 6H, Parcel 174, and bordered on the north side by Jefferson District, Tax Map 6H, Parcel 142, in Kanawha County, West Virginia. The Millers own the tax parcels on the both sides of the grass street. (County Commission held Public Hearing on November 13, 2013 with no opposition to this application.) John Luoni, County Engineer Order Authorizing the Clerk of the County Commission to issue a check from the Coal Severance Fund (# ), in the amount of Fifteen Thousand Dollars ($15,000.00), to Upper Kanawha Valley Enterprise Community, representing a contribution to assist the Southern Appalachian Labor School in repairing qualifying homes in eastern Kanawha County communities David Fontalbert, Deputy County Manager/CFO 1. Fiscal Year Home Confinement Fund Line Item Budget Revision EXPENDITURES: Home Conf - M&R Equipment Home Conf - Professional Services HomeCo~-Wo~er~Comp Home Conf - Supplies & Materials 20,000 (4,000) (6,000) (10,000) Meeting of May 9,2013 Page 80f10

9 2. Fiscal Year Capital Fund Line Item Budget Revision REVENUES: CAPITAL EQUIP - FUND BALANCE 100,000 EXPENDITURES: COUNTY COMMISSION CAPITAL 100, Fiscal Year General Fund Budget Revision #18 REVENUE: REFUNDS/REIMBURSEMENTS 7,658 EXPENDITURES: SHERIFF'S TAX - PROFESSIONAL SERVICES SHERIFF'S TAX - CONTRACTED SERVICES PROS ATTY - TEMPORARY WAGES CIVIL SERVICE - PROFESSIONAL SERVICES STATE GRT DAY REPORT - FULLTIME STATE GRT DAY REPORT - TRAINING SHERIFF'S LED - TRAVEL SHERIFF'S LED - PROFESSIONAL SERVICES SHERIFF'S LED - OPERATING GRANT DEVELOPING PROJECTS 6,000 (6,000) 7,658 1,424 (4,000) 4,000 (3,000) (15,000) 18,000 (1,424) Page 9 of10

10 CHECK REGISTERS/SUPPLEMENTALS (Order Confirming and Approving Disbursements to be made bv the Clerk of the County Commission of Kanawha CountY) Check in the amount of $29, to Whiteside Chevrolet & GMAC for 2013 Chevrolet Tahoe for the Kanawha County Commission per WV State contract Check in the amount of $37, to West Virginia American Water (for Kanawha Co. Planning & Community Dev.) for emergency purchase of Godwin low service pump, control panel, hoses, electrical connections & miscellaneous hardware for Pratt Water Works Ratification of Documents Processed at the April 25, 2013 meeting: WVU Extension Service's County Commission Annual Memorandum of Agreement for Order of Precinct Consolidation for Precinct Nos. 152 and 153 and Changing the Polling Location to Marmet's Town Recreational Building Order Authorizing the Clerk of the County Commission to issue an emergency check from the Coal Severance Fund, # , in the amount of Four Thousand Two Hundred Dollars ($4,200.00) payable to the Clendenin Little League, representing a contribution for the repair of field lighting Page 10 of10