INDIRECT COST ALLOCATION PLAN FISCAL YEAR 2016
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1 INDIRECT COST ALLOCATION PLAN FISCAL YEAR 2016 Prepared by Finance Department 2180 Milvia Street, 3rd Floor Berkeley, California 94704
2 TABLE OF CONTENTS INDIRECT COST ALLOCATION PLAN - FY 2016 Exhibit A 3 Cost Policy Statement (CPS) 4 Organizational Chart 8 Exhibit B 9 Certification of Indirect Costs 11 Exhibit C (Operating Departments Distribution) 12 Schedule C-1 for Health, Housing & Community Services 14 Schedule C-2 for Department of Public Works 17 Schedule C-3 for Parks, Recreation & Waterfront 19 Schedule C-4 for Fire Department 21 Schedule C-5 for Police Department 23 Schedule C-6 for Planning Department 25 Schedule C-7 for Office of Economic Development 27 Schedule C-8 for Rent Stabilization Board 29 Schedule C-9 for Berkeley Public Library 31 Pages Exhibit D (Service/Supporting Department costs to be allocated) 34 Schedule D-1 for City Auditor s Office 36 Schedule D-2 for Finance Department 38 Schedule D-3 for Information Technology 42 Schedule D-4 for City Manager s Office 44 Schedule D-5 for Human Resources Department 46 Schedule D-6 for Non-Departmental 48 Schedule D-7 for City Clerk Department 50 Schedule D-8 for City Attorney s Office 52 Schedule D-9 for Mayor and Council 54 Schedule D-10 for Use allowance, building and structures 56 Schedule D-11 for Police Review Commission 57 Schedule D-12 for Salary and Wage, Supporting and Operating Depart. 59 Schedule D-14 for Total Expenditures by Departments 61 Schedule D-15 for Cost of Equipment 62
3 Table of Contents, continued Pages Exhibit E (allocation of supporting costs, justification and basis) 64 Schedule A-1 and B-1 for auditing service costs 66 Schedule A-2 and B-2 for accounting service costs from Finance 69 Schedule A-3 and B-3 for payroll processing costs 71 Schedule A-4 and B-4 for management service costs 73 Schedule A-5 and B-5 for treasury service costs from Finance 75 Schedule A-6 and B-6 for budget and fiscal management costs 77 Schedule A-7 and B-7 for information technology service costs 79 Schedule A-8 and B-8 for miscellaneous department costs 81 Schedule A-9 and B-9 for purchasing service costs from Finance 83 Schedule A-10 and B-10 for human resources service costs 85 Schedule A-11 and B-11 for City Clerk s service costs 87 Schedule A-12 and B-12 for accounts payable service costs 89 Schedule A-13 and B-13 for billing service costs from Finance 91 Schedule A-14 and B-14 for Information Technology 311 Call Center 93 Schedule A-15 and B-15 for police review commission costs 95 Schedule A-16 for equipment use costs 97 Schedule A-17 and B-17 for building use costs 99 Schedule B-18 for legal services costs 101 Schedule A-19 and B-19 for counter service costs 103 Schedule B-20 for revenue collection costs from Finance 105 Exhibit F (Statement of Total Operating Costs by Department) 108 Schedule F-1 for City Auditor s Office and Finance Department 110 Schedule F-2 for Information Technology & City Manager s Office 111 Schedule F-3 for Human Resources and Non Departmental 112 Schedule F-4 for City Clerk s and City Attorney Department 113 Schedule F-5 for Police Review Commission and Health, Housing and Community Department 114 Schedule F-6 for Department of Public Works and Department of Parks Recreation and Waterfront 115 Schedule F-7 for Department of Fire and Department of Police 116 Schedule F-8 for Planning and Office of Economic Development 117 Schedule F-9 for Rent Stabilization and Library 118 Exhibit G 120 Summary of indirect cost rate proposal- Federal Plan 123 Details of indirect cost rate proposal Federal Plan 125 Exhibit H 136 Summary of indirect cost rate proposal- Internal Plan 138 Details of indirect cost rate proposal Internal Plan 141
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