icomply To Safeguard System Information

Transcription

1 icomply To Safeguard System Information Phase 1 Resource Packet Revised 3/25/2011

2 icomply Goal The icomply initiative aims to identify and properly secure any electronic device that is used to store and carry Henry Ford Health System or HAP information. If employees have Henry Ford or HAP information on an electronic device, they are required to work with their Information Security Officer, Privacy Officer and IT to ensure it is secured with password protection and encryption. icomply will target certain electronic devices in phases throughout The first phase will target flash drives, laptop computers and external hard drives. Safeguards for other electronic devices will be examined and addressed during subsequent phases.

3 Contact Responsibilities Reserve and confirm dates/times/locations of the icomply station for your facility Ensure that the tables/chairs/skirting/table clothes/power strips/extension cords/easels reserved and available for IT Lead to setup station Ensure station location is set-up appropriately: Envelopes and pens available for participants Poster positioned to identify station FAQ supply available for participants Crossword puzzle available for participants Bulk collect/inventory form available for participants Schedule time to visit your station throughout the amnesty period Wear icomply polo shirt, khaki pants and ID badge on the days you visit the icomply stations, if possible. Be prepared to engage with participants to answer questions about privacy/security or icomply Program Reserve a secure room to store all materials/equipment once station closes each night

4 IT Lead Responsibilities Set-up and breakdown icomply stations each day Retain and assist with securing all materials/equipment once station closes each night in a locked room or office Ensure secured collection containers from ISR are available at each station Ensure station location is set-up appropriately: Secured collection bins from ISR for disposal Technical equipment for transfers (i.e., laptop, monitors, etc.) Wireless Internet access cards Wear icomply polo shirt, khaki pants and ID badge at the icomply stations Be prepared to engage with participants to answer questions about privacy/security or icomply Program during slow periods Secure all icomply materials once station closes each night in a locked room or office

5 Henry Ford Hospital Date Time Location March 28 6 a.m. 3 p.m.. E&R 2083 March 29 Noon 6 p.m.. E&R 2083 March 30 8 a.m. 6 p.m.. Buerki Auditorium March 31 6 a.m. 1 p.m. E&R 2083 April 1 6 a.m. 6 p.m. E&R 2083 April 2 6 a.m. 6 p.m. E&R 2083 Contacts Michele Westcott, Kelly Jones-Brown, Nora Lessnau, Darryl Bonner,

6 Henry Ford Hospital Date Time Location April 4 6 a.m. 6 p.m. E&R 2083 April 5 Noon 6 p.m. E&R 2083 April 6 10 a.m. 6 p.m. E&R 2083 April 7 6 a.m. 6 p.m. E&R 2083 April 8 10 a.m. 6 p.m. E&R 2083 IT Leads Mike Ritonja, David Hunt,

7 HFMH Clinton Township Date Time Location March 28 April 8 6 a.m. 6 p.m. Cafeteria Contacts Geoff Patterson, Deb Murray, IT Leads (3/28 4/8) Bill Frederiksen, Carl Rimmel, IT Lead (4/4 4/8) Kevin Merryman,

8 HFMH Warren Date Time Location March 28 April 8 6 a.m. 6 p.m. Cafeteria April 2 8 a.m. Noon Cafeteria Contacts Bob Donnay, Deb Murray, IT Leads Rob Martin, Adam Eaddy,

9 Henry Ford West Bloomfield Hospital Date Time Location March 28 April 8 6 a.m. 6 p.m. Main Street April 2 8 a.m. Noon Main Street Contacts Amy Wang, Debbie Chapman, IT Leads Steve Manning, Randy Sutton,

10 Henry Ford Wyandotte Hospital Date Time Location March 28 April 8 6 a.m. 6 p.m. Main Lobby April 2 8 a.m. Noon Main Lobby Contacts Betty Nalepa, Dee Bradley, IT Leads Watkin McQueen, Ed Beamish,

11 Kingswood Date Time Location* March 28 March 30 7 a.m. 5 p.m. 192N Conference Room Contacts Sue Witting, Todd Kropp, IT Lead Craig Albright, *Updated 3/25/2011

12 Henry Ford Behavioral Health Date Location Contact March 28 April 8 Clinton Twp. Marsha Candela March 28 April 8 Dearborn Michelle Solo March 28 April 8 Maplegrove Heather Meyer These sites will complete a bulk collect form to do the following: Schedule a tech to visit their site by sending completed form to Diane Carroll at DCarrol1@hfhs.org; or Drop-off to a icomply station for processing. Call the IT Lead at an existing station before delivery for processing.

13 One Ford Place Date Time Location March 28 April 1 8 a.m. 5 p.m. Cafeteria Contacts Denise Browning, Therese Samarco, Rachel Pearson, Meredith Phillips, IT Leads Danny Vitale, Dan Wozniak, (Pager ONLY)

14 Northfield Date Time Location March 28 March 29 8 a.m. 3 p.m. TRACR (1 st Floor) Contacts Rose Morrison, Meredith Phillips, IT Lead Geoff Billiu,

15 Health Alliance Plan - Midtown Date Time Location March 28 8 a.m. 3 p.m. HAP Detroit Lunchroom March 29 - April 1 10 a.m. 3 p.m. HAP Detroit Lunchroom Contacts Deborah Marine, IT Lead Kevin Merryman,

16 Health Alliance Plan - Southfield Date Time Location March 28 8 a.m. 3 p.m. HAP Southfield Lunchroom March 29 - April 1 10 a.m. 3 p.m. HAP Southfield Lunchroom Contacts Sandy Ledesma, IT Lead Derrick Buckingham,

17 HFMC Sterling Heights Date Time Location March p.m. 9 p.m. Administrative Offices Contacts Bob Sandzik, Denise Robinson, IT Lead Diane Carroll,

18 HFMC Lakeside Date Time Location March 31 April 1 8 a.m. 5 p.m. Administrative Conference Room Contacts Bob Sandzik, Peter Tate, IT Lead John McQuiston,

19 HFMC - Cottage Date Time Location March 28 March 29 1 st Flr Conf. Room (1-4) 3 rd Flr Boardroom March 30 8 a.m. 5 p.m. 1 st Flr Conf. Room (3-4) March 31 Everyday 1 st Flr Conf. Room (1-2) April 1 1 st Flr Conf. Room (1-4) Contacts Bob Sandzik, Nancy Zehnpfennig, IT Lead Ken Smith,

20 HFMC - Fairlane Date Time Location April 4 8 a.m. 5 p.m. Conf. Room D Contacts Bob Sandzik, Cecilia Fydroski, IT Lead Randy Baugher,

21 Henry Ford Medical Centers Dates Location Contact March 28 April 8 Ann Arbor/Canton Monica Balicki March 28 April 8 NCO Donna Wellington March 28 April 8 Pierson Nancy Zehnpfennig These sites will complete a bulk collect form to do the following: Schedule a tech to visit their site by sending completed form to Diane Carroll at DCarrol1@hfhs.org; or Drop-off to a icomply station for processing. Call the IT Lead at an existing station before delivery for processing.

22 Henry Ford Medical Centers Dates Location Contact March 28 April 8 Chicago Road/Chrysler Clinic/Ten Mile Rd. Peter Tate March 28 April 8 Columbus Steve Horger March 28 April 8 Farmington/Novi Anne Snowden These sites will complete a bulk collect form to do the following: Schedule a tech to visit their site by sending completed form to Diane Carroll at DCarrol1@hfhs.org; or Drop-off to a icomply station for processing. Call the IT Lead at an existing station before delivery for processing.

23 Henry Ford Medical Centers Dates Location Contact March 28 April 8 Royal Oak Denise Robinson March 28 April 8 Somerset Rosemary Tindall March 28 April 8 Southfield/Troy Mary Finn March 28 April 8 Livonia/Harbortown Sharon Burke These sites will complete a bulk collect form to do the following: Schedule a tech to visit their site by sending completed form to Diane Carroll at DCarrol1@hfhs.org; or Drop-off to a icomply station for processing. Call the IT Lead at an existing station before delivery for processing.

24 Henry Ford Medical Centers Dates Location Contact March 28 April 8 Plymouth/Woodhaven Lynda Chapelle March 28 April 8 Southland/Taylor Barb Czopek March 28 April 8 Detroit East/Northwest Bob Sandzik March 28 April 8 East Jefferson/Hamtramck Marianne Beach These sites will complete a bulk collect form to do the following: Schedule a tech to visit their site by sending completed form to Diane Carroll at DCarrol1@hfhs.org; or Drop-off to a icomply station for processing. Call the IT Lead at an existing station before delivery for processing.

25 Community Care Services Dates Location Contact March 28 April 8 Various Greg Solecki CCS personnel should visit an existing icomply station to participate in the program and drawing. The CCS IT team will be available to provide support. For further questions, contact Greg Solecki at

26 ipad 2 Drawing Employees can only enter the drawing by completing the crossword puzzle based on privacy/security policies One entry for each participating employee. Participation will be verified. Collect all entries and place in envelope provided at station and return to Meredith Phillips at OFP 5F on the final day your icomply station closes. Please identify packet of entries by writing name of location on the outside of the envelope Entries must be delivered back to the icomply station. No ing, faxing or inter-office mail will be allowed. Medical Center Administrators: Provide entries to participants and place in envelope for pick-up. This will be coordinated with Meredith Phillips. Winning entry must have 100% correct answers. No exceptions. Drawing will take place on May 2, 2011 and winners will be announced on the same day

27 icomply IT Logs The icomply IT Logs. pdf contains three tabs: Flash Drive Log External Hard Drive Log Laptop Log The Flash Drive Log will be used mostly by medical center administrators who are scheduling a tech or bulk collecting for their staff The External Hard Drive Log and the Laptop Log will be used by the participants wishing to register their laptop or external hard drive Each station will have a limited supply to be used by the participants

28 Program Contacts