RESPONSE TO INQUIRIES REQUEST FOR PROPOSALS (RFP) #FSH Provide and Install an Automated Medication Dispensing System

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1 State of Florida Department of Children and Families Rick Scott Governor Mike Carroll Secretary Marguerite J. Morgan Hospital Administrator RESPONSE TO INQUIRIES REQUEST FOR PROPOSALS (RFP) #FSH Provide and Install an Automated Medication Dispensing System Date: December 13, 2016 To: Prospective Vendors of From: Subject: Scott Forehand, Procurement Manager Vendor Questions and Departmental Responses Question 1: Please provide further details around the Specialty Cabinets required for the Emergency Room. FSH Response 1: NFETC Response 1: Question 2: Please see the attached FSH RESPONSE #1 Medication List and I.V. Solutions List. I have highlighted (in yellow) the line items (controlled substance medications) that need to be dispensed in a single dose format. Medications must be dispensed by first to expire order (first in, first out).the nurse will only have access to the medication to be dispensed with no countback required. The cabinet must also be able to accommodate the highlighted (in blue) high volume, unitdose, line items and the I.V. solutions. NFETC does not have an Emergency Room, so there is no need for a Specialty Cabinet. The RFP specifies that all questions are due on 12/6/2016. Will we be permitted to ask additional questions once we receive the medication lists on 12/13/2016? Response 2: This is the only formal Question and Answer period for this solicitation. Florida State Hospital 100 North Main Street/P.O. Box 1000 Chattahoochee, Florida Mission: Work in Partnership with Local Communities to Protect the Vulnerable, Promote Strong and Economically Self-Sufficient Families, and Advance Personal and Family Recovery and Resiliency If you require Americans with Disabilities Act accommodations to participate in an event at Florida State Hospital, please notify Human Resources at (850) at least seven (7) days prior to the event. Deaf or hard of hearing individuals may call CARF ACCREDITED GOVERNOR S STERLING AWARD RECIPIENT

2 Question 3: Response 3: Question 4: Provide floor plan for each room that the equipment will be installed in. Due to security concerns floor plans will only be provided to the awarded vendor. What is the Maximum number of patients to be served from each location? FSH Response 4: UNIT WARD MAXIUM CAPACITY CIVIL ADMISSION A 41 B 56 TOTAL 97 CIVIL TRANSITION A 59 B 57 C 32 D 42 E 42 TOTAL 232 SPECIALTY CARE A 34 B 34 C 30 D 31 F 32 TOTAL 161 FORENSIC CENTRAL A 36 B 37 C 36 E 38 F 36 G 28 H 29 K 29 L 30 M 20 TOTAL 319 FORENSIC ADMISSION A 25 B 25 C 25 D 25 E 25 F 25 G 25 I 0 Page 2 of 5

3 TOTAL 175 MSU M 24 TOTAL 24 NFETC Response 4: Each unit will need to accommodate up to a maximum of 30 patients. However, at each unit, we should be able to retrieve a patient medication profile of any patient at the Center. We do a lot of patient transfers. Question 5: FSH Response 5: NFETC Response 5: Question 6: FSH Response 6: NFETC Response 6: Question 7: Response 7: Question 8: Response 8: Question 9: FSH Response 9: NFETC Response 9: Question 10: Response 10: Question 11: Will return items be returned to the original location in the cabinet or to a designated return bin? These items will be returned to a designated, external return bin Unopened return medications need to be returned to the original location in the cabinet. Will Wi-Fi be installed by the hospital before time of deployment? No. Yes. Will the carts need to be operated offline without Wi-Fi? Yes. Will vendor need to install wireless access points so that the carts can be used online? No. Please clarify the cart requirements for the clinics how many locations will need to be served and which applications need to be installed, etc.? The mobile carts will be used in Medical Services Unit Dorm M (MSUM) to administer medications to the non-ambulatory residents. The clinic needs one cart that will list all the residents at the Center and their medications. The statement was made that all schedule medication needs to be in a lock lidded pocket, but what about non-control medications? Specification #14 page 15 of RFP, Provide cabinets with multiple drawer configurations (i.e., high security, metal locking lidded (to secure controlled substances), lit open matrix, open matrix, lit bulk storage capacity drawers) and multiple cabinet configurations for increased capacity. The statement was made that medications need to be queued from any computer. How many computers will need to have that access? Page 3 of 5

4 FSH Response 11: NFETC Response 11: Question 12: 20 computers. 14 computers. HCS is listed as the Pharmacy System. Is this at both hospitals? What is the expected implementation date at HCS? FSH Response 12: Yes, The implementation date for FSH is April 1, NFETC Response 12: Question 13: FSH Response 13: NFTEC Response 13: Question 14: FSH Response 14: Yes, NFETC is using HCS Medics. When do they plan to add Wi-Fi to the MSUM and ED for the mobile carts? FSH Hospital will not be adding Wi-Fi. The mobile carts must communicate with the cabinet and be battery operated. N/A Please provide the physical address at each hospital where carts are needed. Main Address: Florida State Hospital 100 North Main Street Chattahoochee, FL.. Civil Admissions: 1241 Main Street Chattahoochee, FL. Dorm A Room 125 Dorm B Room 225 Civil Transition: 1012 & 1015 Main Street Chattahoochee, FL. Bldg Dorm C Room 451 Bldg Dorm D Room 356 Bldg Dorm E Room 256 Bldg Dorm A Room 301 Bldg Dorm B Room 201 Specialty Care: 1028 Pecan Lane Chattahoochee, FL. Dorm A Room 232 Dorm B Room 206 Dorm C Room 332 Dorm D Room 304 Dorm E Room 447 Dorm F Room 404 Forensic Central: 1051, 1052, 1053 Main Street Chattahoochee, FL. Bldg Dorm A Room 306 Bldg Dorm B Room 320C Bldg Dorm G Room 206 Bldg Dorm H Room 220B Bldg Dorm K Room 214 Bldg Dorm L Room 214 Bldg Dorm E Room 314 Bldg Dorm F Room 314 Bldg Dorm M Room 103 Bldg Dorm C Room 304 Page 4 of 5

5 Forensic Admissions: 1456, 1457, 1458, 1459 Main Street Chattahoochee, FL. Bldg Room 142 Bldg Room 187 Bldg Room 142 Bldg Room 187 Bldg Room 142 Bldg Room 187 Bldg Room 142 Bldg Room 187 Medical Services Unit & ER: 1243 Main Street Chattahoochee, FL. Bldg Room 1135 Bldg Room 1237 (ER) Pharmacy Narcotic Vault: 1235 Main Street Chattahoochee, FL. Bldg Room 124 DDDP ANNEX: 1262 Main Street Chattahoochee, FL. Bldg Room 228 DDDP: 1029 Pecan Lane Chattahoochee, FL. Bldg Room 442 Bldg Room 342 Bldg Room 242 NFETC Response 14: Main Address: North Florida Evaluation & Treatment Center 1200 Northeast 55 th Blvd. Gainesville, FL Bldg. 5 Room 222 B Pod 2 nd Floor Bldg. 6 Room 221 B Pod 2 nd Floor Bldg. 7 Room 100 Common Room Bottom Floor Bldg. 8 Room 221 B Pod 2 nd Floor Bldg. 9 Room 221 B Pod 2 nd Floor Bldg. 10 Room 100 Common Room Bottom Floor Bldg. 11 Room 224 B Pod 2 nd Floor Bldg. 12 Room 118 C Pod Bottom Floor Bldg. 13 Room 100 Common Room Bottom Floor Bldg. 14 Room nd Floor A Pod Bldg. Clinic Building 2 Room st Floor Question 15: FSH Response 15: What is the formulary per location at each hospital? See Excel Attachment FSH Medication List Response# 15 The Units and Dorms are tabbed at the bottom (e.g. Civil Admission Unit Dorm A is CAUA). NFETC Response 15: See PDF Attachment NFETC Medication List Response# 15. Page 5 of 5