ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD AGENDA Wednesday February 23, Hours County Office Building-McIntire, Room #241 I.

Transcription

1 ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD AGENDA Wednesday February 23, Hours County Office Building-McIntire, Room #241 I. Call to Order Moment of Silence From the Board: Matters Not Listed on the Agenda From the Public: Matters Not Listed on the Agenda II. III. Consent Agenda Board of Supervisors Report A. Ordinance R. Thomas IV. Matters from the Public V. Visitors/Other Business A. Safety Management Service Visit Selective Insurance J. Wilmore B. Officer Development Project Team Vendors J. Best/P. Kouwe VI. VII. VIII. IX. Unfinished Business A. Ordinance Executive Summary 1 st Reading T. Cersley B. Accountability Policy - implementation 1. Training - written report provided on progress S. Lambert C. Operations Committee T. Cersley 1. Committee makeup and leadership 2. Next Assigment - D. Workers Comp Insurance for Volunteers P. Gentry E. Volunteer Incentive Program discussion S. Lambert F. ESN Project CMT update J. Oprandy New Business A. Line of Duty Death and Disability Benefits D. Eggleston B. SAFER Grant - Admin. Changes: Executive Summary 1 st Reading B. Downs C Volunteer Climate Survey Data B. Downs D. CARS Heavy Rescue Squad Specs Executive Summary 1 st Reading L. Moore Next Meeting: Wednesday, 23 March 2011 at 1900 Hours Rm 241 County Office Building Jefferson Country Fire & Rescue Association meets Hours in January, April, July, and October. Adjournment - Building the Model Volunteer-Career Fire & EMS System -

2 ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD MINUTES Thursday, 2 December Hours County Office Building-McIntire, Lane Auditorium I. Chief Cersley called the meeting to order. The following members were in attendance: J. Dan Eggleston, Fire Rescue L. Dayton Haugh, CARS Preston Gentry, Crozet Keith Shifflett, Earlysville Mark Moore, East Rivanna George Stephens, North Garden Timothy Cersley, Scottsville James MacDonald, Scottsville Rescue Doug Smythers, Seminole Trail Ted Armentrout, Stony Point Kostas Alibertis, Western Albemarle Rescue Others in Attendance: Rodney Thomas, Board of Supervisors Kathy Richardson, ECC Scott Lambert, ACFR Drew Lawrence, Seminole Trail James Barber, ACFR Wendy Roberman, ACFR Calvin Butler, East Rivanna Jeana Moore, Jada Bascom Foundation Rich Jones, City of Charlottesville Fire Tom Hanson, ECC Britt Grimm, City of Charlottesville Fire Chuck Pugh, North Garden Howard Lagomarsino, ACFR Lanny Moore, East Rivanna Bob Brown, ACFR Tom Loach Chip Walker, ACFR Chief Stephens gave the opening prayer. From the Board: A. Items Added to Agenda 1. Chief Eggleston added two items to new business. From the Public: II. III. Consent Agenda A. Chief Alibertis made the motion to accept the consent agenda. It was seconded by Chief Eggleston. B. The motion carried. Board of Supervisor Report A. Mr. Thomas said that the Board of Supervisors is working on the 5-year plan. - Building the Model Volunteer-Career Fire & EMS System -

3 B. Mr. Thomas thinks the next year is going to be a level year. C. Mr. Thomas said the Board has approved the [over]-hiring of two firefighters to help with overtime. D. Mr. Thomas thanked the chiefs for the discussion in regards to the ordinance meetings. The next ordinance meeting is Tuesday at 3 PM at Fire Rescue conference room. IV. Matters from the Public A. Jeana Moore Jada Bascom Foundation 1. Ms. Moore spoke about her cause. 2. She is walking across the United States to recruit donors for the National Bone Marrow Registry and informing them of the Jada Bascom Foundation. V. Unfinished Business A. Accountability Policy - Implementation 1. Chief Lambert said a copy of the accountability training report was supplied in the advisory board packet. 2. The training officers can input data and if needed Chief Lambert can help with input. 3. Chief Lambert will provide an update at the February meeting. B. Operations Committee 1. The training video on the accountability policy for the most part is done. The two items needed to complete the video is the voice over and the question and answer part. 2. Chief Cersley said the operations committee will decide at the next meeting who would be staying on the committee. 3. Chief Eggleston gave an over view of what the next assignment would be for the operations committee a Field Operations Guide to develop pre-incident action plans based upon common situations. 4. Discussion was held. C. Workers Comp Insurance for Volunteers 1. Chief Gentry said the Finance Committee did meet with the insurance agents, Human Resources, and Fire Rescue to discuss differences between workers comp for volunteers and career staffing. 2. Discussion was held. D. SAP-DEP-038 Fire Marshal Notification 1. Chief Eggleston said no feedback was reported for this policy and stated this is the second reading. 2. Chief Eggleston made a motion to adopt SAP-DEP-038. This motion was seconded by Chief Alibertis. 3. The motion carried. E. Gap Analysis of Basic Training & Continuation of Officer Training 1. Chief Lambert has spoken with the training officers about what the gap analyses are. 2. Chief Lambert reviewed what the training officers see the gaps being. He reviewed statistics and a PowerPoint. 3. Discussion was held. VI. New Business A. Ivy Station 1. Chief Eggleston brought up the Ivy Station. 2. The re-location of Station 10 leaves a gap in the Ivy urban area. 3. The Board believes that we need to do something and looks like the Ivy Station will be moving forward. 4. Chief Eggleston will be meeting with Station 5 to discuss the potential of volunteer staffing of the new station. 5. Discussion was held. ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD MINUTES Page 2 of 3

4 6. Chief Eggleston will give updates at the advisory board meeting as more information is available. B. Capital Improvement Plan Bill Letteri 1. Chief Eggleston said that Mr. Letteri manages the CIP. 2. The technical review committee is recommending Engine 53 and Engine 32 be moved out to fiscal year 2015 for purchase. 3. Discussion was held. VII. VIII. IX. Other Business A. Change of ACFRAB Meeting Venue for January Chief Eggleston said the advisory board meeting was moved to County Office Building, Room 241 for the January meeting. 2. If room 241 works well, all the advisory board meetings can be moved there, if everyone is in agreement. 3. Discussion was held. B. Safety Management Service Visit Selective Insurance 1. Chief Brown said Mr. Wilmore was planning on attending the meeting, however, due to schedule conflicts he had to cancel his attendance. 2. Mr. Wilmore is the Selective Insurance representative. 3. He would like to attend the January meeting to give a presentation. C. Watch/Warning Notification 1. Chief Cersley asked Ms. Richardson about the notifications on watches and warnings. 2. Discussion was held. 3. Any weather watches are announced. 4. Any weather warnings are toned out. This is per policy. 5. If weather warnings being toned out become a problem, this policy can be revisited. D. James MacDonald a. Chief Cersley said that Chief MacDonald is stepping down as Scottsville Rescue Chief. A new chief will be elected at Scottsville Rescue s December meeting. b. Chief MacDonald was given the floor to speak. E. Happy Birthday Wishes a. Mr. Moore wished Chief Oprandy and Chief Moore a happy birthday. Next Meeting(s) Wednesday, 26 January 2011 at 1930 Hours, COB-McIntire, Room 241 Jefferson Country Fire & Rescue Association meets Hours in January, April, July, and October. Chief Cersley adjourned the meeting. Respectfully submitted: Christina Davis ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD MINUTES Page 3 of 3

5 ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD CONSENT AGENDA Wednesday 23 February Hours County Office Building-McIntire, Room #241 II.A. FOR ACTION/APPROVAL: 1. Minutes of 2 December 2010 Meeting II.B. FOR INFORMATION: Standing Committee Reports 2. Training Report Updates 3. Combined dispatch/esn mapping update Report 4. Volunteer Recruitment & Retention No Report 5. City-County Contract Management Board No Report 6. Emergency Communications Center Update No Report 7. Thomas Jefferson EMS Council No Report Reports 8. Planned Development Report No Report 9. Incident Reporting Compliance Written Report 10. Personnel Reporting Compliance Written Report 11. Budget Submissions Report Written Report 12. Apparatus Report No Report Other Building the Model Volunteer-Career Fire & EMS System -

6 Albemarle County Fire Rescue Service Incidents Not Completed Apparatus w\0 People Event Date Address City Headquarters /24/06 2:54 On SLATE Pl at HARRIS Rd CE /9/10 14: LOCKESLEY Ter PRE /1/10 15: BROADWAY St E /9/11 21: OAK HILL Dr E /11/11 7: LAUREL GLEN E05 E111 FM10 BC12 Incident Count: 5 Printed January 11, :15

7 Apparatus w\0 People Event Date Address City Bypass /8/06 11: COLTHURST Dr CE01 FM14 FM11 FM /18/07 15: HYDRAULIC Rd E02 E01 TRK /3/08 16: SEMINOLE TR E /6/08 13: OXFORD Rd E /24/09 0: STONY POINT Rd C /6/09 11: PANTOPS MOUNTAIN Pl E /20/10 1: WILDWOOD Ct E /29/10 9: RICHMOND Rd E /6/10 22:56 20 WILTON PASTURE Ln E24 C /17/10 18: BYPASS E /19/10 8: PETER JEFFERSON Pky E /21/10 22: PANTOPS MOUNTAIN Pl C /24/10 18: PETER JEFFERSON Pky B /24/10 21: PANTOPS MOUNTAIN Pl E /26/10 13: KEY WEST Dr A /3/10 22: OLYMPIA Dr E21 Printed January 11, :15

8 Apparatus w\0 People Event Date Address /8/10 13: FALCON Dr TO88 E81 E /16/10 8: HYDRAULIC Rd E /17/10 17: PANTOPS MOUNTAIN Pl C80 E /25/10 22: MONTESSORI Ter E /26/10 19: PANTOPS MOUNTAIN Pl E /1/10 17: ABBEY Rd E24 E /12/10 23: BARRACKS Rd E /13/10 10:27 On INGLEWOOD Dr at NORTH BERKSHIRE E /14/10 16: RICHMOND Rd E /16/10 20: STONY POINT Rd E /16/10 21: SOLOMON Rd E /22/10 8: WINDING RIVER Ln E /22/10 15: GARTH GATE Ln E07 HM1 FM /24/10 14: RIVERBEND Dr E /24/10 21: SEMINOLE Trl E /26/10 8: PANTOPS MOUNTAIN Rd E01 Printed January 11, :15

9 Apparatus w\0 People Event Date Address /30/10 11: SEMINOLE Trl E /7/10 12: RICHMOND Rd C /10/10 13: Bypass E24 C /12/10 23: SMITHFIELD Ct E /29/10 18: WILTON FARM Rd E /31/10 21: BYPASS E /1/10 3: CALVARY Cir E /7/10 14: PANTOPS Ctr E /17/10 8: STATE FARM Blvd E /23/10 12: ROLKIN Ct E /26/10 21: WEYBRIDGE Ct E /2/10 10: IVY FARM Dr E /13/10 9: BARRACKS Rd E /14/10 17:12 On BYPASS OFF Ramp at BARRACKS Rd E /15/10 16: BARRACKS Rd TO88 E81 C /15/10 16: BARRACKS Rd E /15/10 18: PETER JEFFERSON Pky E01 Printed January 11, :15

10 Apparatus w\0 People Event Date Address /19/10 19:39 On RICHMOND Rd at ROLKIN Rd E /21/10 9: PANTOPS MOUNTAIN Pl E /22/10 5: CALVARY Cir E /24/10 11: VINCENNES Rd E62 E01 CHF /25/10 0: NORTH BERKSHIRE Rd E /31/10 16: BARRACKS Rd E /4/11 12: SOUTH PANTOPS Dr E /6/11 3: BARRACKS Rd E81 TO88 Incident Count: 57 Printed January 11, :15

11 Apparatus w\0 People Event Date Address East Rivanna /28/10 10: MAXFIELD Rd HM /2/10 18: PALMER Dr T /26/10 3: GORDONSVILLE Rd E62 C /30/10 23:25 On RICHMOND Rd at SHADWELL STATION L B /19/10 5: THOMAS JEFFERSON Pky B25 B /7/10 12: I64 W PRE /23/10 3: MARTIN KINGS Rd T28 C22 E /25/10 23: FAIRWAY Dr B /26/10 13: Beaverdam Rd T28 E /26/10 14: MILTON Rd E24 T28 FM10 E /29/10 22: BLACK CAT Rd E24 BC10 C /30/10 20: KESWICK Rd E /1/11 11:17 I64 MM129 WB C22 A22 Printed January 11, :15

12 Apparatus w\0 People Event Date Address /1/11 12: BLACK CAT Rd A22 C /1/11 16:01 I64 MM126 EB A22 C /7/11 2: LOUISA Rd E /8/11 7: LOUISA Rd E /8/11 8: THOMAS JEFFERSON Pky E /8/11 22:24 On KLOCKNER Rd at GORDONSVILLE Rd C21 E21 Incident Count: 19 North Garden /10/11 13:46 On LAIRD Ln at WILD DEER Ln B31 Incident Count: 1 Earlysville /7/11 18: DURRETT RIDGE Rd E /7/11 20: ADVANCE MILLS Rd C42 C40 E /8/11 13: BUFFALO RIVER Rd E /9/11 14: EARLYSVILLE Rd E /9/11 20: CHESTNUT Ln E41 C /9/11 23: PELHAM Rd E41 C /10/11 22: FREE UNION Rd C40 Incident Count: 7 Printed January 11, :15

13 Apparatus w\0 People Event Date Address Crozet /20/10 11: THE SQUARE CHF52 CHF /20/10 17: SUGAR HOLLOW Rd U59 CHF /21/10 15: BROOKWOOD Rd CHF51 E /22/10 3: BURCHS CREEK Rd CHF /24/10 8: GARTH Rd B /24/10 8:33 I64 MM110 WB /25/10 19: INNISFREE Ln /27/10 17:39 I64 MM100 WB E52 B53 PRE /28/10 16:56 On CRITZERS SHOP Rd at ROCKFISH GAP E52 CHF51 B /29/10 12:46 I64 MM105 EB E52 CHF /29/10 20: AMBER RIDGE Rd /30/10 0:16 On OWENSVILLE Rd at IVY Rd E /30/10 0: MEADOWS Dr E52 Printed January 11, :15

14 Apparatus w\0 People Event Date Address /31/10 4:21 On IVY Rd at TURNER Mtn B53 CHF /31/10 16:44 I64 MM100 WB E /31/10 22:00 On WEST END Dr at GRASS DALE Ln E06 CHF51 E /2/10 8:56 I64 MM103 WB E /2/10 23: PLANK Rd /3/10 14:04 I64 MM105 EB E52 FM /3/10 21: CLAY Dr CHF /7/10 19:52 I64 MM101 EB E06 B /7/10 22:27 I64 MM103 EB E52 B /8/10 9: WINDY RIDGE Rd /9/10 7:35 On ROCKFISH GAP TPKE at CROZET AVE E /9/10 14: MEADOW VISTA Dr /9/10 19: THREE NOTCH'D Rd T /10/10 20: PARK Rd CHF52 CHF51 CHF51 Printed January 11, :15

15 Apparatus w\0 People Event Date Address /13/10 10: INNISFREE Ln /13/10 16:55 On MILLER SCHOOL Rd at ROCKFISH GAP E /14/10 18:26 I64 MM105 EB E52 E /15/10 12: THREE NOTCH'D Rd /15/10 21:34 On WHITE HALL Rd at ROCKERY Pl CHF /16/10 18: SLAM GATE Rd /17/10 14: PLANK Rd /17/10 14: PLANK Rd /19/10 10: PARK Rd /20/10 8:00 On OLD TRAIL Dr at WOODBOURNE Ln E52 CHF /20/10 17: GILLIAMS Mtn /22/10 13: SAMUEL MILLER Loop /22/10 15: INNISFREE Ln /22/10 20:33 On MILLER SCHOOL Rd at MIDWAY Rd E /24/10 13:17 I64 MM104 WB E /25/10 20: MILLER SCHOOL Rd T59 B53 Printed January 11, :15

16 Apparatus w\0 People Event Date Address /26/10 11: ROCKFISH GAP TPKE E52 T /26/10 11:39 I64 MM101 EB B53 CHF51 T /26/10 14: BATESVILLE Rd /26/10 23: BATESVILLE Rd B /27/10 6:06 On BROWNS GAP Tpke at BREAK HEART Rd /27/10 6:43 On BROWNS GAP Tpke at WALNUT LEVEL /27/10 15:20 On ROCKFISH GAP Tpke at CRITZERS SHO E /27/10 20:23 On BROWNS GAP Tpke at VIA Ln U /27/10 22: GARTH Rd /28/10 8: THREE NOTCH'D Rd CHF53 E /28/10 8: ROCKFISH GAP Tpke /28/10 14:04 On ROCKFISH GAP Tpke at CRITZERS SHO /28/10 16:36 On ROCKFISH GAP Tpke at BROOKSVILLE E /28/10 22:02 On BROOKSVILLE Rd at ROCKFISH GAP TP E /29/10 9: THREE NOTCH'D Rd /29/10 12: DICK WOODS Rd Printed January 11, :15

17 Apparatus w\0 People Event Date Address /30/10 18:07 On THREE NOTCH'D Rd at WICKHAM POND E52 CHF /8/10 9:08 On ROCKFISH GAP Tpke at BROWNSVILLE CHF53 CHF /16/10 16: GRASSY Knl CHF /6/11 15: WHITE HALL Rd C /6/11 15: CROZET Ave E /7/11 20: THREE NOTCH'D Rd E06 CHF /8/11 23: INNISFREE Ln /9/11 14: PATTERSON MILL Ln /10/11 14: THREE NOTCH'D Rd /10/11 17:42 On ROCKFISH GAP Tpke at THREE NOTCH' T /11/11 10: THREE NOTCH'D RD /11/11 11: THREE NOTCH'D RD Incident Count: 71 Stony Point /7/11 22: PREDDY CREEK Rd T49 B /8/11 16: BURNLEY STATION Rd B /8/11 18: HAMMOCKS GAP Rd B64 C61 Incident Count: 3 Printed January 11, :15

18 Apparatus w\0 People Event Date Address Scottsville /11/11 10: JAMES RIVER RD E73 C71 B75 B75 Incident Count: 1 Seminole Trail /14/10 10: GREENBRIER Dr E /11/11 10: HILLSDALE DR E /11/11 11: SEMINOLE TRL E81 Incident Count: 3 Other- all stations please review /14/09 5: BOWEN Loop P94 Incident Count: 1 Printed January 11, :15

19 Apparatus w\0 People Event Date Address City Ivy Road /12/07 18: THOMSON Rd E /22/09 0:02 I64 MM110 EB E /22/09 20: FAIRWAY Ln E /7/10 0: LAKE Rd TO /9/10 7: IVY Rd C /20/10 12:42 On MONACAN TRAIL Rd at E I64 EXIT 11 E06 BC /13/10 6: CRESTWOOD Dr E85 C /5/10 4: IVY Rd E52 C /23/10 23:59 I64 MM113 EB E /28/10 13: IVY Rd E /28/10 14:06 I64 MM115 EB E /30/10 8: OLD BALLARD Rd /30/10 11: DICK WOODS Rd /10/10 13: Ivy Rd E /2/10 7:49 I64 MM114 EB E /9/10 5:22 On GARTH Rd at OLD GARTH Rd E /9/10 8: WORTHINGTON Dr E02 Printed January 11, :15

20 Apparatus w\0 People Event Date Address /13/10 13: IVY Rd C /9/10 20: IVY Rd BC /8/11 16:48 I64 MM112 EB E /11/11 10: SHEFFIELD RD E06 Incident Count: 21 Monticello /14/10 11: AVON STREET Ext E111 Incident Count: 1 Printed January 11, :15

21 Apparatus w\0 People Event Date Address Hollymead /1/10 9: BOWEN Loop P95 T49 T /12/10 19: PLEASANT Pl E /29/10 11: BOWEN Loop P94 P /4/10 18: HUNTERSTAND Ct E /12/10 18: BOWEN Lp TO121 P95 TO /15/10 8: SEMINOLE Trl TN /15/10 11: BOWEN Loop E121 P /4/11 9: LOCKWOOD Dr E /4/11 13:50 On TIMBERWOOD Blvd at WORTH Xing E /5/11 1: PROFFIT Rd E121 Incident Count: Total Incident Count: Printed January 11, :15

22 Albemarle County Fire Rescue Service Incidents Not Completed Apparatus w\0 People Event Date Address City Headquarters /24/06 2:54 On SLATE Pl at HARRIS Rd CE /9/10 14: LOCKESLEY Ter PRE /14/11 12: OLD LYNCHBURG Rd U /15/11 9:05 I64 MM120 WB E111 Incident Count: 4 City Bypass /8/06 11: COLTHURST Dr CE01 FM14 FM11 FM /18/07 15: HYDRAULIC Rd E02 E01 TRK /3/08 16: SEMINOLE TR E /6/08 13: OXFORD Rd E /20/10 1: WILDWOOD Ct E /8/10 13: FALCON Dr TO88 E81 E /16/10 8: HYDRAULIC Rd E /13/10 10:27 On INGLEWOOD Dr at NORTH BERKSHIRE E /14/10 16: RICHMOND Rd E02 Printed February 15, :59

23 Apparatus w\0 People Event Date Address /16/10 20: STONY POINT Rd E /16/10 21: SOLOMON Rd E /22/10 8: WINDING RIVER Ln E /22/10 15: GARTH GATE Ln E07 HM1 FM /26/10 8: PANTOPS MOUNTAIN Rd E /30/10 11: SEMINOLE Trl E /12/10 23: SMITHFIELD Ct E /1/10 3: CALVARY Cir E /7/10 14: PANTOPS Ctr E /17/10 8: STATE FARM Blvd E /23/10 12: ROLKIN Ct E /26/10 21: WEYBRIDGE Ct E /13/10 9: BARRACKS Rd E /15/10 16: BARRACKS Rd E /15/10 18: PETER JEFFERSON Pky E /19/10 19:39 On RICHMOND Rd at ROLKIN Rd E /24/10 11: VINCENNES Rd E62 E01 CHF61 Printed February 15, :59

24 Apparatus w\0 People Event Date Address /25/10 0: NORTH BERKSHIRE Rd E /4/11 12: SOUTH PANTOPS Dr E /12/11 11: INGLEWOOD Dr E /14/11 12:13 On SEMINOLE Ct at SEMINOLE Trl E06 E02 BC /1/11 10: GREENTREE Park E /4/11 11: PANTOPS MOUNTAIN Rd E /15/11 15: RIVERBEND DR E01 TO88 TRT C82 Incident Count: 33 Printed February 15, :59

25 Apparatus w\0 People Event Date Address East Rivanna /24/11 9: RUNNING DEER Dr T28 T /29/11 14: HACKTOWN RD C20 E24 C20 E /31/11 22: LOUISA Rd E /1/11 19: CESFORD GRANGE E /3/11 1: EAST KESWICK Dr C /3/11 21: MILTON Rd E /4/11 18:26 On RICHMOND Rd at E I64 EXIT 124 OFF E /5/11 2: RICHMOND Rd E /7/11 2: QUEENSCROFT C /7/11 20: HACKTOWN Rd C /11/11 22: HEATHCOTE Ln C22 E /11/11 22:36 FLUVANNA 2 C22 E21 C /12/11 13:21 On KLOCKNER Rd at GORDONSVILLE Rd C22 E21 B64 T28 C /14/11 1: QUEENSCROFT C20 Printed February 15, :59

26 Apparatus w\0 People Event Date Address /14/11 1:38 On GORDONSVILLE Rd at LINDEN LANE FA C /14/11 14:38 On MILTON Rd at ASHMERE Dr A /14/11 15: THOMAS JEFFERSON Pky A /14/11 15:16 FLUVANNA 2 A22 E /14/11 20: LOUISA Rd C /15/11 12: HARRINGTON RD C20 E21 E21 Incident Count: 20 Earlysville /12/11 22: PEAVINE HOLLOW Rd E41 E02 T /22/11 6: FREE UNION Rd T /14/11 10: REDWOOD Ln C /14/11 20: WOODLANDS Rd E /14/11 20: BUCK MOUNTAIN Rd E45 Incident Count: 5 Printed February 15, :59

27 Apparatus w\0 People Event Date Address Crozet /8/10 9:08 On ROCKFISH GAP Tpke at BROWNSVILLE CHF /16/10 16: GRASSY Knl CHF /12/11 10:46 On ROCKFISH GAP Tpke at BROWNSVILLE E /17/11 16:26 On ROCKFISH GAP Tpke at CRITZERS SHO E52 CHF /18/11 17: THE SQUARE /19/11 7:04 On WELBOURNE Ln at MILLSTREAM Dr /19/11 12: SAMUEL MILLER Loop /19/11 16: FRANK TATE Rd /21/11 9: BLUE FOX FARM /22/11 8: THREE NOTCH'D Rd E /22/11 12: NETHER SPRINGS Rd T /23/11 17: Reas Ford Rd /24/11 3: MECHUMS RIVER Rd /24/11 11: SUGAR HOLLOW Rd /24/11 15: LANETOWN Rd E52 C50 CHF /24/11 20: MORGANTOWN Rd T59 Printed February 15, :59

28 Apparatus w\0 People Event Date Address /24/11 22: JARMANS GAP Rd E52 CHF /25/11 5: SUGAR HOLLOW Rd /26/11 13:54 I64 MM111 EB E /26/11 15:41 I64 MM101 EB E /26/11 20: BROWNS GAP Tpke /28/11 16: RADFORD Ln E52 CHF50 FM /29/11 17: BROWNS GAP Tpke /31/11 12: DICK WOODS Rd /1/11 18: DICK WOODS Rd T59 CHF50 E52 FM11 U59 E06 FM12 PRE /2/11 16: ROCKFISH GAP Tpke /2/11 22:21 On GREENWOOD Rd at BEAGLE GAP Rd E /4/11 9: PARK Rd CHF /4/11 12: ADELE St Printed February 15, :59

29 Apparatus w\0 People Event Date Address /4/11 17: BROWNS GAP Tpke T59 B /4/11 22: THE SQUARE /7/11 17:32 On BEARWOOD Rd at WHITE HALL Rd /8/11 11: BROOKWOOD Rd E /8/11 12:12 On ROCKFISH GAP Tpke at HOME PORT Ln /9/11 15: AMBER RIDGE Rd /9/11 16:10 On CROZET Ave at RAILROAD Ave /10/11 0: BROWNS GAP Tpke /10/11 3: CROZET Ave /10/11 11: CORVILLE FARM Rd /10/11 12: FOUR LEAF Ln /10/11 12: FOXDALE Ln ST /10/11 13: MOUNTAIN HOLLOW Rd B /10/11 14: GATE POST Ln E /11/11 15: HILL TOP St CHF /11/11 15:51 I64 MM107 WB C50 Printed February 15, :59

30 Apparatus w\0 People Event Date Address /11/11 19:09 I64 MM104 EB T /12/11 16: DICK WOODS Rd T /12/11 17: ROCKFISH GAP Tpke T /13/11 19: LOCUST HILL Dr E /13/11 20: SUGAR HOLLOW Rd /13/11 23:21 On BLAIR Park at JARMANS GAP Rd C /14/11 14:28 On ROCKFISH GAP Tpke at SHEPHERD Run C /14/11 14: DRY BRIDGE Rd C /14/11 15: OWENSVILLE Rd /14/11 16: THREE NOTCH'D Rd C50 Incident Count: 55 Printed February 15, :59

31 Apparatus w\0 People Event Date Address Stony Point /26/11 16: STONY POINT Rd B /26/11 18: STONY POINT RD B /30/11 8: RIGGORY RIDGE Rd B /13/11 10: STONY POINT Pass E24 C22 C62 E /15/11 1: WATTS PASSAGE E61 Incident Count: 5 Printed February 15, :59

32 Apparatus w\0 People Event Date Address Scottsville /6/11 17:21 FLUVANNA 7 B75 CHF72 T77 CHF /9/11 12:38 BUCKINGHAM 7 B75 C /9/11 13: SCOTTSVILLE Rd B /10/11 12: PAGE St U /10/11 12: PAGE St E73 U /10/11 12: PAGE St ST /11/11 1: FORTUNE Ln U /11/11 17: JEFFERSON MILL Rd E73 T28 T79 C71 E /12/11 10: TOTIER LAKE FARM Rd T79 B75 C /14/11 10:17 On IRISH Rd at LANGHORNE Rd T79 B /14/11 13: COLES ROLLING Rd T79 B75 C70 Printed February 15, :59

33 Apparatus w\0 People Event Date Address /14/11 14: BLENHEIM RIDGE Rd T79 C70 B25 T28 E05 BC10 B75 FM10 C /14/11 15: ESMONT Rd U /14/11 15: ESMONT Rd E73 C72 T79 A22 C70 B /14/11 15: COLES ROLLING Rd B /14/11 15:58 On BLENHEIM Rd at BLACKS Ln B25 T79 C70 A /14/11 16: BRIERY CREEK Rd T28 B25 C20 E /14/11 17: FORSYTH Rd B25 T28 E72 B75 T79 B53 U76 C /14/11 17:04 FLUVANNA 7 E72 CHF73 Printed February 15, :59

34 Apparatus w\0 People Event Date Address /14/11 21: BLENHEIM RIDGE Rd CHF70 B75 C /15/11 8: JEFFERSON MILL Rd E73 T79 Incident Count: 21 Seminole Trail /8/11 13: BUFFALO RIVER Rd E /1/11 9: HILLSDALE Dr E /1/11 20: CARRSBROOK Dr E /2/11 3: LAMBS Rd E /9/11 0: IDLEWOOD Dr E /14/11 15: RIO Rd E U86 E /14/11 17: RIO Rd E E /14/11 17: RIO Rd E E /14/11 17: SEMINOLE Trl E81 CHF84 U /15/11 15: BRANCHLANDS DR E /15/11 15: HILLSDALE DR E81 E02 Incident Count: 11 Printed February 15, :59

35 Apparatus w\0 People Event Date Address Other- all stations please review /14/09 5: BOWEN Loop P /29/10 11: BOWEN Loop P94 P95 Incident Count: 2 Printed February 15, :59

36 Apparatus w\0 People Event Date Address City Ivy Road /12/07 18: THOMSON Rd E /22/09 0:02 I64 MM110 EB E /22/09 20: FAIRWAY Ln E /7/10 0: LAKE Rd TO /20/10 12:42 On MONACAN TRAIL Rd at E I64 EXIT 11 BC /10/10 13: Ivy Rd E /9/10 5:22 On GARTH Rd at OLD GARTH Rd E /13/10 13: IVY Rd C /9/10 20: IVY Rd BC /16/11 13: TAYLORS Mtn T59 E56 C /17/11 16: POORHOUSE Rd T59 PRE15 BC /17/11 21:39 I64 MM113 EB E /23/11 14: CORNWALL Rd T /26/11 12:27 I64 MM112 EB E52 B /26/11 12:35 On IVY Rd at BYPASS OFF Ramp E85 Printed February 15, :59

37 Apparatus w\0 People Event Date Address /26/11 12:44 I64 MM113 EB B /7/11 18: WEST LEIGH Dr E /15/11 7: CRESTWOOD Dr E06 Incident Count: 18 Monticello /14/10 11: AVON STREET Ext E /30/11 11: SWAN LAKE Dr E24 E21 CHF /30/11 23:48 On ROLLING Rd at PRESIDENTS Rd A /4/11 10: INDEPENDENCE Way E /15/11 1:44 On PRESIDENTS Rd at ROLLING Rd B25 Incident Count: 5 Hollymead /12/10 18: BOWEN Lp TO121 P95 TO /15/11 14: ARBOR LAKE Dr E /25/11 12:57 On BROAD CROSSING Rd at N HOLLYMEAD E /10/11 20: BARN Rd FM10 CHF81 Incident Count: 4 Printed February 15, :59

38 Apparatus w\0 People Event Date Address FDF /4/11 0: RIDGE St E /4/11 0: IVY Rd /4/11 0: BYPASS E /14/11 17: Plank Rd B53 Incident Count: Total Incident Count: Printed February 15, :59

39 PERSONNEL REPORTING PERIOD ENDING 31 December January 2011 Goal: 100 percent of volunteer records are accurate and complete. Station Active Personnel Operational Personnel Support/ Administrative Personnel Personnel Beginning Service Albemarle County Fire Rescue (Career) Albemarle County Fire Rescue (Non-Station Volunteer) Charlottesville-Albemarle Rescue Squad Crozet Volunteer Fire Department Earlysville Volunteer Fire Company East Rivanna Volunteer Fire Company Hollymead Fire Rescue Monticello Fire Rescue North Garden Volunteer Fire Company Scottsville Volunteer Fire Department Scottsville Volunteer Rescue Squad Seminole Trail Volunteer Fire Department Stony Point Volunteer Fire Company Western Albemarle Rescue Squad Total Station Number of Personnel with Incomplete Records Percentage of Complete Records Personnel Ending Service Percentage Change from Preceding Reporting Period Albemarle County Fire Rescue (Career) 0 100% +5% Albemarle County Fire Rescue (Non-Station Volunteer) 0 100% Charlottesville-Albemarle Rescue Squad 250 Crozet Volunteer Fire Department 0 100% Earlysville Volunteer Fire Company 47 2% East Rivanna Volunteer Fire Company 19 70% Hollymead Fire Rescue 11 7% -20% Monticello Fire Rescue 3 57% +7% North Garden Volunteer Fire Company 2 95% Scottsville Volunteer Fire Department 0 100% +86% Scottsville Volunteer Rescue Squad 60 Seminole Trail Volunteer Fire Department 46 48% -1% Stony Point Volunteer Fire Company 10 63% Western Albemarle Rescue Squad 56 New Fields Gender, Social Security Number, Driving Status, Background Screening, and Emergency Notification Data - Building the Model Volunteer-Career Fire & EMS System -

40 PERSONNEL REPORTING PERIOD ENDING 31 January February 2011 Goal: 100 percent of volunteer records are accurate and complete. Station Active Personnel Operational Personnel Support/ Administrative Personnel Personnel Beginning Service Albemarle County Fire Rescue (Career) Albemarle County Fire Rescue (Non-Station Volunteer) Charlottesville-Albemarle Rescue Squad Crozet Volunteer Fire Department Earlysville Volunteer Fire Company East Rivanna Volunteer Fire Company Hollymead Fire Rescue Monticello Fire Rescue North Garden Volunteer Fire Company Scottsville Volunteer Fire Department Scottsville Volunteer Rescue Squad Seminole Trail Volunteer Fire Department Stony Point Volunteer Fire Company Western Albemarle Rescue Squad Total Station Number of Personnel with Incomplete Records Percentage of Complete Records Personnel Ending Service Percentage Change from Preceding Reporting Period Albemarle County Fire Rescue (Career) 0 100% Albemarle County Fire Rescue (Non-Station Volunteer) 0 100% Charlottesville-Albemarle Rescue Squad 250 Crozet Volunteer Fire Department 0 100% Earlysville Volunteer Fire Company 44 2% East Rivanna Volunteer Fire Company 20 69% -1% Hollymead Fire Rescue 12 20% 13% Monticello Fire Rescue 3 57% North Garden Volunteer Fire Company 2 95% Scottsville Volunteer Fire Department 0 100% Scottsville Volunteer Rescue Squad 66 Seminole Trail Volunteer Fire Department 43 51% 3% Stony Point Volunteer Fire Company 14 55% -8% Western Albemarle Rescue Squad 56 New Fields Gender, Social Security Number, Driving Status, Background Screening, and Emergency Notification Data - Building the Model Volunteer-Career Fire & EMS System -

41 ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE MINUTES 1 December hours COB-5 th Street, ACFR Conference Room I. The meeting was called to order at 1834 hours. The following members were in attendance: Calvin Butler, East Rivanna Chuck Pugh, North Garden Soloman Kaplan, Earlysville Shawn Davis, Scottsville Fire Jeff Bozzone, Seminole Trail Diane Butler, Monticello Fire Rescue Eddie Shifflett, City of Charlottesville Vol. Samantha Berbert, Western Albemarle Rescue M. Scott Lambert, ACFR The following members were absent: Crozet Vol. Fire Department Hollymead Fire Rescue CARS Stony Point Vol. Fire Company City of Charlottesville Fire SVRS Others in Attendance: Christina Davis, ACFR II. III. Unfinished Business A. Resource Requests i. Scott reviewed the resource requests needed for December. ii. Instead of doing on burn on December 11, the academy will be split to two classes. One class will burn on December 11 and the other will burn on December 12. B. Gap Analysis i. Scott handed out a copy of the slides which will be shown to the advisory board on December 2. ii. Scott reviewed the slides. iii. Discussion was held. iv. Any questions, comments, or concerns contact Scott. New Business A. Course Updates i. EMT-B Courses 1. Scott has not received any information back from the courses at Western Albemarle Rescue Squad or at Scottsville Rescue Squad. ii. Fire Academy - Building the Model Volunteer-Career Fire & EMS System -

42 TRAINING COMMITTEE 1. There have been some issues with students missing classes. However, communication has not been happening between the Training Division and the Training Officers. 2. Scott will talk with the training officers whose students are missing class. 3. Discussion was held. B. ICS 300 i. ICS 300 course has been scheduled to start on January 12. ii. Training announcements were handed out. iii. Registration is live on the web. C. Regional School Requests i. The following classes where discussed for Regional School: 1. Firefighter 2 2. Instructor 1 3. ICS Ropes 1 5. CAFS 6. Search Water Rescue ii. Scott will submit request to Virginia Department of Fire Programs. iii. Regional School is March 26 and at Albemarle High School. D. Officer Development Program i. There will be an Officer Development meeting on Thursday, December 9 at 1800 hours at County Office Building 5 th Street Fire Rescue Training Room. ii. This meeting is a face to face meeting with (vendor) to discuss what the goal is for the officer program. iii. Discussion held. E. Calendar for 2011 Six (6) Months i. Scott reviewed what courses will be scheduled for the first six (6) months of ii. Discussion was held. iii. Scott will have a schedule to hand out at the Training Meeting in January. F. Policy Training Report i. The Advisory Board asked for a training report on who has completed training on the accountability policy. ii. Scott handed out a copy of the report, which will be given to the advisory board. iii. Scott reviewed the report. iv. There are several ways in which training can be done. It can be done in house, through watching a video online, attending a webinar, or schedule a time for Scott to do the training at your station. v. The new accountability policy will be taught to the current academy students. vi. Discussion was held IV. Other Business A. FireRMS Reporting i. Scott reminded the training officers to put training certification into FireRMS. ii. If need help with input or training, please contact Scott. iii. Discussion was held. V. Next Meeting i. The next meeting is scheduled for Wednesday, 5 January at 1830 hours. ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE MINUTES PAGE 2 of 3

43 TRAINING COMMITTEE VI. Adjournment i. The Training Officers meeting was adjourned at 2024 hours. Respectfully submitted, Christina Davis ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE MINUTES PAGE 3 of 3

44 ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE MINUTES 2 February hours COB-5 th Street, ACFR Conference Room I. The meeting was called to order at 1830 hours. The following members were in attendance: Calvin Butler, East Rivanna Chuck Pugh, North Garden Solomon Kaplan, Earlysville Lee James, Crozet John Vidovich, Stony Point Jeff Bozzone, Seminole Trail Diane Butler, Monticello Fire Rescue M. Scott Lambert, ACFR Devin Kocik, City of Charlottesville Vol. Samantha Berbert, Western Albemarle Rescue The following members were absent: Scottsville Vol. Fire City of Charlottesville Fire SVRS Others in Attendance: Division Chief Don Brown, VDFP Area 3 Christina Davis, ACFR Hollymead Fire Rescue CARS Division Chief Sam Burnette, VDFP HTR II. Unfinished Business A. Regional School Update i. The following courses will be held during Regional School on March 26 and 27: 1. Firefighter 2 2. Introduction to Technical Rescue 3. NFA STICO 4. ICS Walker Sisk Truck School ii. A Fire Instructor 1 has also been approved for Albemarle County. This will be scheduled outside of Regional School; dates will be announced at a later time. iii. A Regional School announcement was given out. This announcement does not have the Introduction to Technical Rescue description on it, once we receive the description a new copy will be mailed out and be uploaded to the web site. iv. If you have anyone interested in attending one of these courses, please submit their names for registration. B. Course Updates i. Fire Academy Scott has sent out the Fire Academy 18 update. - Building the Model Volunteer-Career Fire & EMS System -

45 TRAINING COMMITTEE 2. The students of the Fire Academy were a little sluggish after coming back from break. 3. There have been some minor issues and Scott has spoken to the Training Officer(s). 4. Discussion was held. ii. EMT-B WARS 1. Samantha said the EMT-B course registration at Western Albemarle Rescue Squad is full. C. Resource Requests i. Scott gave each Training Officer a spreadsheet with the resource request. ii. Discussion held. iii. Any conflicts with the requests please let Scott know. III. IV. New Business A. Sam Burnette, Technical Rescue Chief for VDFP i. Chief Burnette gave a presentation of the new HTR curriculum. ii. The Introduction to Technical Rescue is the first course a person would take before branching out to other specialized areas. iii. There is a Pro Board test for this course. However, student can opt out of not doing the Pro Board test and receive a participation certification. iv. A student must be 18 years of age and have Hazardous Materials Awareness before attending the course. v. Discussion was held. B. Town Hall Meetings for Officer Development i. The announcement for the Town Hall meetings where given out. ii. The vendor will be coming down to speak with everyone each of these nights. iii. They are seeking feedback on what we would like to see in the officer development program. iv. Discussion was held. Other Business A. FireRMS Reporting i. The SOG-OPS-019 policy training report was given to each training officers. ii. This report will be sent out a week before the ACFRAB meeting and will be reran and given to the chiefs at the ACFRAB meeting in February. iii. Discussion was held. B. Don Brown, Division 3 Chief for VDFP i. Chief Brown gave an update from Division 3 of VDFP. ii. There will be a chance for Fire Instructor 1 to be offered in Albemarle County after iii. Regional School. There is a Hazardous Materials Operations Train-the-Trainer update for current instructors at Division 3 on March 12. C. Welcome i. Scott welcomed and introduced Chief Sam Burnette, who is Technical Rescue Chief for Virginia Department of Fire Programs (VDFP) and Chief Don Brown who is the Division 3 Chief for VDFP. ii. Scott welcomed Lee James from Crozet and Devin Kocik from City of Charlottesville Volunteers to the training committee. D. Compressor & Trailer ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE MINUTES PAGE 2 of 3

46 TRAINING COMMITTEE i. Sollie asked if Scott could give an update on when the compressor and trailer would be available. ii. Discussion was held. V. Next Meeting A. The next meeting is scheduled for Wednesday, 2 March at 1830 hours. IV. Adjournment A. The Training Officers meeting was adjourned at 2000 hours. Respectfully submitted, Christina Davis ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD TRAINING COMMITTEE MINUTES PAGE 3 of 3

47 BUDGET SUBMISSIONS 23 February 2011 FY OPERATING BUDGET REQUESTS (Due by 5 October 2010) Budget Submitted Submissions Outstanding East Rivanna North Garden Earlysville Crozet Stony Point Scottsville Seminole Trail CARS WARS SVRS FY ACTUAL EXPENDITURES STATEMENT REPORT (Due by 5 October 2010) Expenditure Statement Submitted Submissions Outstanding East Rivanna North Garden Earlysville Crozet Stony Point Scottsville Seminole Trail CARS WARS SVRS - Building the Model Volunteer-Career Fire & EMS System -

48 BUDGET SUBMISSION REPORT PAGE 2 AUDIT SUBMISSIONS FY AUDIT SUBMISSIONS (Due 30 April 2010) Audit Submitted East Rivanna Earlysville Crozet Stony Point Seminole Trail CARS WARS SVRS Submissions Outstanding North Garden Scottsville

49 Policy Training Report, Volunteer For Policy SOG_OPS_019 Number of personnel that have received training on policy, by station Earlysville East Rivanna Hollymead Monticello North Garden Scottsville Fire Seminole Trail SOG_OPS_ Number of total active personnel, by station Crozet Earlysville East Rivanna Hollymead Monticello North Garden Rescue Station 1 Rescue Station 5 Rescue Station 7 Scottsville Fire Seminole Trail Stony Point Total Total /18/2011 Page 1

50 Policy Training Report, Career For Policy SOG_OPS_019 Number of personnel that have received training on policy, by station ACFR Operations Administration Albemarle County Dept of Fire Rescue Earlysville East Rivanna Hollymead Monticello Operations Prevention Rescue Station 1 Rescue Station 7 Seminole Trail Stony Point Training Total SOG_OPS_ ACFR Operations Administration Albemarle County Dept of Fire Rescue Earlysville East Rivanna Hollymead Monticello Operations Prevention Rescue Station 1 Rescue Station 7 Seminole Trail Stony Point Training Total Total /18/2011 Page 1

51 AGENDA TITLE: ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY AGENDA DATE: Climate Survey Overview - CY 2010 January 26, 2011 SUBJECT/PROPOSAL/REQUEST: FIRST READING SECOND READING INFORMATION ACTION SCHEDULE: CONSENT AGENDA: Draft INFORMATION ACTION First Reading 01/26/11 ATTACHMENTS: Second Reading YES NO CONTACTS: 1. Brodie Downs, HR Manager - bdowns@albemarle.org REVIEWED BY: 1. BACKGROUND: At the conclusion of CY-2009, the ACFRAB voted unanimously to begin the implementation of a Climate Survey to all volunteers over the course of At a rate of one station per month, this process would conclude December, Human Resources staff compile the data and present to ACFRAB the findings. This process was to replace the exit survey that had been in place for an extended period of time with poor results. The goal of the Climate Survey was to capture information, both data-driven and anecdotal, providing insight as to why volunteers remain and how the County could make volunteering a better experience, thus improving retention. HR met with stations in the evening to provide an explanation of the survey, reviewing the kind of information that is useful to the ACFRAB and explaining the overall process. Stations then utliized the online survey to provide their feedback. The attached presentation summarizes that information. STRATEGIC DIRECTION: 1. Develop a unified combination emergency service system at the operations level. 2. Deliver services that are consistent with our customer s expectations. 3. Further develop and support our volunteer and career personnel. 4. Recruit and retain quality volunteer and career personnel. COUNTY STRATEGIC PLAN: I. Enhance the Quality of Life - Building the Model Volunteer-Career Fire & EMS System -

52 DISCUSSION: It should be noted that all stations participated with the exception of C-ARS. HR met with all stations during station membership meetings with the exceptions of stations 7, 11 and 12, who were all contacted via . Relevant data is attached in Powerpoint format. FISCAL IMPACT: Minimal costs including mileage for personal vehicle and Survey Monkey membership. PERFORMANCE MEASURE: Annual overview of data collection. ASSESSMENT TOOLS: Does this help us move towards achieving our vision? Is this decision/issue supported by our values? At this point in time, are we able to define the team members, project scope, and an estimated length of time to complete the project? Can we reallocate resources (funds & staffing) to accomplish this project? RECOMMENDATION: 1. Continue the survey process for the purposes of gauging improvement. 2. Establish a meeting calendar for better adherance to survey completeness. ATTACHMENTS: ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY Page 2 of 2

53 ACFR Volunteer Climate Survey CY-2010 Summary

54 Background ACFRAB-approved method of acquiring feedback from volunteers All stations were assigned a month for HR to meet with personnel and review survey At the conclusion of the calendar year, HR would analyze the data and present the following January

55 Overview All stations participated with the exception of Rescue 1. HR met with all stations with the exceptions of Stations 7, 11 and 12 who were corresponded with via . Process began in March, 2010 with Scottsville Rescue Squad

56 Summary-Demographics 124 total responses Roughly 84% of respondents were male 95% of respondents were non-minority Roughly 51% who responded considered themselves as Fire suppression volunteers Roughly 49% who responded considered themselves as Fire suppression and EMS

57 Summary Volunteer Experience 40% of respondents have fewer than 3 years of experience 21% between % between % in excess of 25 years 85% had no prior F/R experience prior to Albemarle

58 Summary Volunteer Experience Why d they JOIN? 88% to help serve the community and others Greater than 50% Personal Growth Develop New Skills Wanted to do something they d enjoy Less than 50% Try out a Possible Career Career Development Camaraderie

59 Summary Volunteer Experience What makes it difficult? All fewer than 50% Lack of time Family demands/changes Career/job demands/changes School demands/changes

60 Summary Training 70% of respondents have seldom or sometimes witness practices that deviate from training. Most agree that training: Is not appropriate for volunteer time constraints -53% Is not complemented by station training and/or drills -82%

61 Summary - Training Most agree that training Is well organized 94% Is relevant to job/volunteer function -92% Follows an acceptable standard -93% Just more than 32% agree that the station trains with other departments on a regularbasis

62 Summary - Operations Vast majority agree: Volunteers are safe -91% Volunteers are competently managed 80% Volunteers are consistent with training 80% Volunteers follow operating guidelines and policies 87% Volunteers have sufficient personnel -71% Volunteers review incidents following incident for improvement 53% Anecdotal concerns center around lack of PPE usage, especially during MVAs

63 Summary - Operations >90% agree that Apparatus and Tools/Equipment is: Used safely and properly Well-maintained Kept clean and in working order Appropriate for the service we deliver Up to changing standards and technology >80 agree similarly with Station conditions

64 Summary - Operations Overall, stations and departments work well with each other on scene 83% We have interoperability issues with tools, equipment, and apparatus on the scene of incidents 20% We have communications interoperability issues when responding to, operating at, or returning from incidents -17%

65 Summary - Operations I feel safe at all times when performing as a volunteer 86% I have been directed by my superior officer to do something I felt was unsafe 5%

66 Summary - Leadership Respondents agreed with the following regarding leadership: Make safety a top priority -93% Communicate policies, guidelines, & practices effectively 88% Follow policies and guidelines 89% Made me feel part of the organization from my first day 87% Respect my personal obligations and time 87% Provide recognition for a job well done 79% Resolve complaints and problems promptly and in a fair, ethical manner 80% 88% of respondents described their leadership as either excellent or good.

67 Summary Additional Information Time spent at the station per month 59% - More than 50 hours 10% hours 10% hours 8% hours 12% hours

68 Summary - Retention 33% claim they ve given serious thought to leaving Common themes Family Time Lack of time for professional balance Politics

69 Summary Retention What do you enjoy most about your experience? Common themes: Helping the community Camaraderie the people

70 Summary - Retention What do you enjoy least about volunteering? Common themes Poor promotional process, unclear Politics Time it takes to maintain training Failure of some volunteers to see the real reason they re volunteering Low staffing may cause discomfort in seat assignments

71 Summary Incentives What incentives would mean the most to you? Expense reimbursement (related to volunteering) 56% Volunteer Awards/Recognition Program 47% Tuition Reimbursement 45%

72 Recommendations Continue to survey in CY 2011 Established base data Need to obtain comparison and trend data Develop a calendar now as opposed to going month-to-month

73 AGENDA TITLE: ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY AGENDA DATE: SAFER Grant Administration February 23, 2011 SUBJECT/PROPOSAL/REQUEST: FIRST READING SECOND READING INFORMATION ACTION SCHEDULE: CONSENT AGENDA: Draft INFORMATION ACTION First Reading 02/23/11 ATTACHMENTS: Second Reading YES NO CONTACTS: 1. Brodie Downs, HR Manager - bdowns@albemarle.org REVIEWED BY: 1. BACKGROUND: The purpose of this Executive Summary is to generate discussion and garner approval regarding changes HR has recommended for the purposes of tracking the success rate of the JOIN Albemarle campaign. As prior mentioned, the original method of acquiring data was agreed to be a monthly report of the number of applications, the number of inquiries and the number of enrollments into an EMT class or Fire Academy. This was to be in spreadsheet form. With seven out of twelve stations responding the first month and six out of the twelve responding the second month, it has proven to be an inefficient method of acquiring this information. STRATEGIC DIRECTION: 1. Develop a unified combination emergency service system at the operations level. 2. Deliver services that are consistent with our customer s expectations. 3. Further develop and support our volunteer and career personnel. 4. Recruit and retain quality volunteer and career personnel. COUNTY STRATEGIC PLAN: I. Enhance the Quality of Life - Building the Model Volunteer-Career Fire & EMS System -

74 DISCUSSION: HR would like to meet with Recruitment and Retention officers to analyze the application process currently in place to evaluate and recommend methods of improvement so that all stations can utilize a central application process. Such efforts would simplify the ability to obtain data and save volunteers time in that they wouldn't have the need to research information at HR's request. HR also has come to the conclusion that tracking the inquiries anecdotally is not proving to be a reliable method, given the amount of time there is for a volunteer to contact a station and how little time (comparatively) the recruitment and retention officer is available and/or present at the station to document such data. FISCAL IMPACT: None PERFORMANCE MEASURE: Measurement would take place in the form of applications and EMT and Fire Academy enrollments. ASSESSMENT TOOLS: Does this help us move towards achieving our vision? Is this decision/issue supported by our values? At this point in time, are we able to define the team members, project scope, and an estimated length of time to complete the project? Can we reallocate resources (funds & staffing) to accomplish this project? RECOMMENDATION: HR recommends beginning the work to ensure a centralized applications system is put into place and will meet all station needs. In addition, HR recommends not tracking the number of inquiries any further. ATTACHMENTS: ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY Page 2 of 2

75 AGENDA TITLE: ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY AGENDA DATE: CARS Squad 133 Replacement Specifications Wednesday, January 26, 2011 SUBJECT/PROPOSAL/REQUEST: FIRST READING SECOND READING Attached apparatus specifications for information and approval. SCHEDULE: INFORMATION CONSENT AGENDA: ACTION Draft INFORMATION ACTION First Reading January 2011 ATTACHMENTS: Second Reading Feb 2011 (if required) YES NO CONTACTS: REVIEWED BY: 1. Landon Harris 2. Benjamin Sojka 1. Lanny Moore, Bob Brown BACKGROUND: CARS Squad 133 is included in the County s current fiscal year CIP for replacement. Up to $300,000 funding was established as a 50% contribution towards the County share for this unit, in accordance with the ACFRAB Fleet Replacement Plan. STRATEGIC DIRECTION: 1. Develop a unified combination emergency service system at the operations level. 2. Deliver services that are consistent with our customer s expectations. 3. Further develop and support our volunteer and career personnel. 4. Recruit and retain quality volunteer and career personnel. COUNTY STRATEGIC PLAN: I. Enhance the Quality of Life

76 DISCUSSION: Squad 133 is one of two heavy squads currently owned and operated by the Charlottesville Albemarle Rescue Squad. Its current age exceeds 17 years, and the apparatus has been recommended for replacement by the Apparatus Evaluation Team. Heavy Squads are classified as Specialty Apparatus within the fleet plan. Accordingly, interoperability and functionality are fire and rescue system concerns, but variations in design specifications are acceptable in order to meet individual agency requirements. Pending ACFRAB approval of these specifications and the use of appropriated CIP funds to purchase the replacement apparatus, staff and representatives of CARS will initiate the procurement process in coordination with County Purchasing and in compliance with ACFRAB Volunteer Funding Policy SAP_DEP_007. FISCAL IMPACT: Expenditure of appropriated CIP funds (up to $300,000). PERFORMANCE MEASURE: ASSESSMENT TOOLS: Does this help us move towards achieving our vision? Is this decision/issue supported by our values? At this point in time, are we able to define the team members, project scope, and an estimated length of time to complete the project? Can we reallocate resources (funds & staffing) to accomplish this project? RECOMMENDATION: The Apparatus Committee recommends approval of the proposed specifications for the replacement of Squad 133, and to proceed to with procurement as outlined above. A First Reading vote for approval may be considered at the ACFRAB member s discretion. ATTACHMENTS: 1. DRAFT Replacement Specifications for Heavy Squad 133 as provided by Landon Harris. ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD EXECUTIVE SUMMARY Page 2 of 2