TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda

Transcription

1 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Date: December 6, 2017 Time: 9:00 AM Meeting to be held in the County Board Room, Historic Courthouse, 215 1st Ave S, Long Prairie, MN. Commissioners may be in the Commissioner's Board Room prior to the board meeting proceedings to perform routine business until the Public Comment period begins at 8:45 a.m.. Item # Approx. Time 1 Call to Order and Roll Call 9:00 2 Pledge of Allegiance 9:01 3 Amendments to the Agenda 9:02 4 Potential Consent Items 9: Meeting Minutes Approval - November 21, Gambling Permit - Sauk Valley Gobblers 4.2 Gambling Permit - Struttin Black Beards 5 Auditor-Treasurer 9: Auditor Warrants 5.2 Commissioner Warrants 5.3 Health & Human Services Warrants Elections Budget Carryover 5.5 Adopting the 2017 Local Election Equipment Plan Voting Equipment Grant Application 6 Public Works 9: Area Transportation Improvement Plan - CSAH 26 Nomination Bridge Priority Replacement List 7 County Attorney 9: City Prosecution Contracts - County Attorney's Office Board Ratification for Professional Services Agreement MCCC & Strategic Technologies Inc 7.2 for MCAPS 8 Sheriff's Office 9: Hire Roger Strack as a Part-Time Jailor/Dispatcher 8.2 Approve the purchase of a Jail Security System 8.3 Snowmobile Safety Enforcement Grant SWIFT Contract # MIS 9: Purchase Nexsan Assureon Storage Appliance 10 Planning & Zoning 9: Feedlot Program Delegation Agreement 10.2 Pine Island Cove First Addition Final Plat 11 Health & Human Services 9: Update from STEP 11.2 Authorize Governance Structure for Home Health Agency Standing Reports Auditor-Treasurer Report Commissioners' Report Coordinator Report Recess 1 of 128 The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the right to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

2 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):meeting Minutes Approval Date of Meeting:December 6, 2017 Total time requested:5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Minutes for the following meeting are attached: November 21 st, 2017 Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the Commissioner's Meeting Minutes for November 21 st, 2017 as presented. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 2 of 128 Revised 12/2016

3 TODD COUNTY BOARD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on November 21, 2017 Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 21 st day of November, 2017 at 9:00 AM. The meeting was called to order by Chairperson Erickson. The meeting was opened with the Pledge of Allegiance. All Commissioners were present with Commissioner Kircher absent. Approval of Agenda On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented. Consent Agenda On motion by Kneisl and second by Becker, the following motion and resolution was introduced and adopted by unanimous vote: To approve the Commissioner s Meeting Minutes for October 17 th & November 7 th, 2017 as presented. GAMBLING PERMIT BROWERVILLE SPORTSMAN CLUB WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Browerville Sportsman Club through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Browerville Sportsman Club to hold gambling activities at the Clarissa Ballroom in Eagle Valley Township at the address Kotter Road, Clarissa, MN on March 4, Auditor-Treasurer On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number through in the amount of $124, On motion by Kneisl and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number through in the amount of $100, On motion by Becker and second by Kneisl, the following resolution was introduced and adopted by unanimous vote: REPURCHASE OF TAX-FORFEITED PROPERTY WHEREAS, Vicque Amos has submitted an application for repurchase of the following described taxforfeited lands: Parcel Lot 30 Block 6 Pine Island Heights NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approves the application for repurchase of tax-forfeited lands submitted by Vicque Amos for Parcel Page 1 of 5 3 of 128

4 TODD COUNTY BOARD OF COMMISSIONERS On motion by Kneisl and second by Neumann, the following motion was introduced and adopted by unanimous vote: To accept the resignation of Patricia Pechan as a Property Tax Specialist effective November 25, Public Works On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To appoint Paul Siegle as the Public Works Maintenance Foreman. Ditch Inspector On motion by Neumann and second by Kneisl, the following resolution was introduced and adopted by unanimous vote: HOLD HARMLESS AGREEMENT DITCH MAINTENANCE COUNTY DITCH 33 WHEREAS, Glen Middendorf is requesting to maintain approximately 2,900 feet of CD33 that is located on his parcels , The maintenance will be done at his own expense. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority; and WHEREAS, an onsite inspection has been done; a Wetland Application has been submitted to the TEP, and; WHEREAS, applicant is allowed to maintain the drainage ditch to the original width, depth and grade. An improvement by lowering or widening the ditch bottom is not allowed. Sediment and vegetation can only be removed to the extent of the original ditch bottom elevation. Spoil must be side cast and leveled, staying within 16.5 feet of the ditch. NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Glen Middendorf to maintain approximately 2,900 feet of CD33 that is located on his own property, at his own expense. Assessor s Office On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the hire of Patricia Pechan to fill the open position of Deputy Assessor at Grade 9, Step A, effective November 26, Planning & Zoning On motion by Kneisl and second by Neumann, the following motion was introduced and adopted by unanimous vote: To authorize approval of rezone request for parcel # without conditions. On motion by Neumann and second by Becker, the following resolution was introduced and adopted by unanimous vote: FINAL PLAT APPROVAL JOHNSON BBL LEGACY SUBDIVISION WHEREAS, Applicant Daniel Johnson and Julie Johnson applied to subdivide a property that is described as M.J. Carroll Subdivision Outlot B, Section 25, in Birchdale Township with the plat to be known as Johnson BBL Legacy, WHEREAS, Johnson BBL Legacy Plat consists of one residential lot, 3.55 ± acres located in the Recreational Development Shoreland zoning district of Birchdale Township, WHEREAS, On August 3, 2017 the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance: SECT-25 TWP-127 RANG-33 M J CAROLL SUBDIVISION Page 2 of 5 4 of 128

5 TODD COUNTY BOARD OF COMMISSIONERS OUTLOT B WHEREAS, On August 15, 2017 the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved the Johnson BBL Legacy preliminary plat with no conditions, WHEREAS, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed. NOW, THEREFORE BE IT RESOLVED, the final plat of Johnson BBL Legacy subdivision be approved as presented. On motion by Becker and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To agree to sign the FY18 and FY19 NRBG grant agreement covering the programs outlined. Health & Human Services On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the attached Annual Purchase Agreement with the West Central Regional Juvenile Center. Administration On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote: To authorize the adjustment of the Deputy Auditor Treasurer position from grade 6 to grade 8 in accordance with Teamsters Courthouse Labor Agreement and Todd County Personnel Policy Article 6 effective November 26, On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve adopting the Teamsters Courthouse Collective Bargaining Agreement for On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve adopting the Teamsters Jailer Dispatcher Unit Collective Bargaining Agreement for On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve adopting the Teamsters Sheriff s Supervisory Unit Collective Bargaining Agreement for On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: To authorize to sign letter leaving the partnership with Ottertail County for Solid Waste Department Head Services. On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous vote: To authorize assigning staff as HR Specialist and posting for HR Manager. Page 3 of 5 5 of 128

6 TODD COUNTY BOARD OF COMMISSIONERS Auditor-Treasurer s Report The Auditor-Treasurer reported on current activities including pre-audit preparations, Election Grant opportunity presentations & upcoming office staff replacement. Commissioner s Report The Commissioners reported on the meetings that they had attended. Coordinator s Report The Coordinator reported on the meetings attended and projects in-progress including current recruitment statuses, union negotiations, open enrollment meetings, and a bonding priority list for legislative initiatives. Adjourn On motion by Neumann and second by Becker, the meeting was adjourned for the month of November COMMISSIONER WARRANTS VENDOR NAME AMOUNT CARGILL SALT DIVISION $ 14, CITY OF LONG PRAIRIE $ 9, GARY'S AUTO GLASS INC $ 2, NUSS TRUCK & EQUIP $ 6, ROGGE/RICKEY J $ 2, ROYAL TIRE $ 3, TOWMASTER $ 2, TRUENORTH STEEL $ 24, WADENA ASPHALT CO $ 6, WIDSETH SMITH NOLTING INC $ 9, PAYMENTS LESS THAN 2000 $ 41, Total: $ 124, HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME AMOUNT # $ 2, ANU FAMILY SERVICES INC $ 5, CARLSON/BARBARA J $ 3, # 2818 $ 2, HEARTLAND GIRLS RANCH $ 6, # 1911 $ 2, # $ 3, # $ 2, KINDRED FAMILY FOCUS $ 3, # $ 2, NORTHERN PINES MENTAL HLTH CTR $ 5, Page 4 of 5 6 of 128

7 TODD COUNTY BOARD OF COMMISSIONERS PORT OF CROW WING BOYS HOME $ 7, VILLAGE RANCH INC $ 12, WEST CENTRAL REG JUVENILE CTR $ 5, PAYMENTS LESS THAN 2000 $ 35, Total: $ 100, Page 5 of 5 7 of 128

8 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):gambling Permit - Sauk Valley Gobblers Date of Meeting:December 6, 2017 Total time requested:5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Application has been filed in the Auditor-Treasurer's Office Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve a gambling permit for the Sauk Valley Gobblers to hold gambling activities at Diamond Point in Birchdale Township at the address Bayview Drive, Sauk Centre, MN on February 24, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 8 of 128 Revised 12/2016

9 TODD COUNTY BOARD OF COMMISSIONERS GAMBLING PERMIT SAUK VALLEY GOBBLERS WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Sauk Valley Gobblers through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Sauk Valley Gobblers to hold gambling activities at Diamond Point in Birchdale Township at the address Bayview Drive, Sauk Centre, MN on February 24, Page 1 of 1 Board Action Tracking Number: of 128

10 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):gambling Permit - Struttin Black Beards Date of Meeting:December 6, 2017 Total time requested:5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Application has been filed in the Auditor-Treasurer's Office Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve a gambling permit for the Struttin Black Beards NWTF to hold gambling activities at Clarissa Ballroom in Eagle Valley Township at the address Kotter Road, Clarissa, MN on February 3, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 10 of 128 Revised 12/2016

11 TODD COUNTY BOARD OF COMMISSIONERS GAMBLING PERMIT STRUTTIN BLACK BEARDS WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Struttin Black Beards NWTF through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Struttin Black Beards NWTF to hold gambling activities at the Clarissa Ballroom in Eagle Valley Township at the address Kotter Road, Clarissa, MN on February 3, Page 1 of 1 Board Action Tracking Number: of 128

12 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication): Approve Auditor Warrants Date of Meeting:December 6, 2017 Total time requested:5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout has been sent to the Commissioners & Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the November 2017 Auditor Warrants number thru in the amount of $2,162, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 12 of 128 Revised 12/2016

13 Auditor Warrants for Publication November 2017 Vendor Name Amount AMERICAN HERITAGE BANK $ 3, COMPUTER PROFESSIONALS $ 4, DETECTOR ELECTRONICS CORPORATION $ 4, FORD OF HIBBING $ 28, GUSTAFSON/JEAN M $ 5, LONG PRAIRIE SANITATION INC $ 4, Prairie Lakes Municipal Solid Waste Auth $ 74, PAYMENTS LESS THAN 2000 $ 7, AMERICAN HERITAGE BANK $ 56, CARD SERVICES COBORNS $ 2, CITY OF SWANVILLE $ 10, FLEET SERVICES/WEX BANK $ 5, GALLAGHER BENEFIT SERVICES INC $ 2, LONG PRAIRIE OIL COMPANY $ 26, MADDEN GALANTER HANSEN, LLP $ 2, MARCYES EXC INC $ 5, MASWCD $ 2, MINNESOTA POWER & LIGHT $ 14, MN DEPT OF FINANCE $ 7, PETERS LAW OFFICE, P.A. $ 3, PHEASANTS FOREVER $ 14, TODD CO AGRICULTURAL SOC. $ 7, TODD SOIL & WATER CONS DIST $ 2, PAYMENTS LESS THAN 2000 $ 12, AMERICAN HERITAGE $ 9, Clark Equipment Co. dba Bobcat Company $ 20, GENE-O'S COUNTRYSIDE REST LLC $ 5, HOFFMAN LAW, PLLC $ 7, KATTERHAGEN/STEVE AND STELLA $ 11, LONG PRAIRIE OIL COMPANY $ 5, MORRISON COUNTY $ 33, RESOURCE TRAINING AND SOLUTIONS $ 233, SHIRLEY'S GAS & GROCERIES $ 2, STEP $ 4, STRUCTURAL SPECIALTIES INC $ 123, TODD CO AUD-TREAS $ 5, VOYANT COMMUNICATIONS, LLC $ 3, WONDERLICH/SCOTT A 4, PAYMENTS LESS THAN , CENTERPOINT ENERGY 2, CLARK P.A./G MARLENE 3, FIELD/DAN & JANE 7, FORD OF HIBBING 57, GALLAGHER BENEFIT SERVICES INC 2, TRIMIN SYSTEMS INC 13, PAYMENTS LESS THAN , AMERICAN HERITAGE BANK 55, of 128

14 Auditor Warrants for Publication November 2017 Vendor Name Amount CITY OF BERTHA 7, CITY OF BROWERVILLE 14, CITY OF CLARISSA 10, CITY OF EAGLE BEND 17, CITY OF GREY EAGLE 4, CITY OF HEWITT 4, CITY OF LONG PRAIRIE 23, CITY OF OSAKIS 3, CITY OF STAPLES 50, REGION V DEVELOPMT COMMISSION 3, SAUK RIVER WATER SHED DISTRICT 9, SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT 740 4, SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT 818 6, TOWN OF BARTLETT 12, TOWN OF BERTHA 22, TOWN OF BIRCHDALE 15, TOWN OF BRUCE 11, TOWN OF BURLEENE 16, TOWN OF BURNHAMVILLE 13, TOWN OF EAGLE VALLEY 20, TOWN OF FAWN LAKE 7, TOWN OF GERMANIA 11, TOWN OF GORDON 33, TOWN OF GREY EAGLE 13, TOWN OF HARTFORD 30, TOWN OF IONA 21, TOWN OF KANDOTA 8, TOWN OF LESLIE 22, TOWN OF LITTLE ELK 9, TOWN OF LITTLE SAUK 19, TOWN OF LONG PRAIRIE 17, TOWN OF MORAN 12, TOWN OF REYNOLDS 16, TOWN OF ROUND PRAIRIE 41, TOWN OF STAPLES 15, TOWN OF STOWE PRAIRIE 21, TOWN OF TURTLE CREEK 8, TOWN OF VILLARD 12, TOWN OF WARD 20, of 128

15 Auditor Warrants for Publication November 2017 Vendor Name Amount TOWN OF WEST UNION 18, TOWN OF WYKEHAM 19, PAYMENTS LESS THAN , Total: $ 2,162, of 128

16 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication): Approve Commissioner Warrants Date of Meeting:12/06/2017 Total time requested:2 min Department Requesting Action: Auditor-Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners and Warrants for Publication attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number through in the amount of $224, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 16 of 128 Revised 12/2016

17 JOLENES 11/28/17 9:19AM **** Todd County **** WARRANTS FOR PUBLICATION Page 1 Cutoff 2000 Report Sequence: Amount: 1 - Vendor Name 17 of 128

18 JOLENES 11/28/17 9:19AM **** Todd County **** WARRANTS FOR PUBLICATION Warrants Approved On 12/06/2017 For Payment 12/08/201 Page 2 Vendor Name Amount ALEX PRO FIREARMS, LLC 3, CARGILL SALT DIVISION 43, CDW GOVERNMENT INC 2, CENTRACARE HEALTH LONG PRAIRIE 2, CENTRAL TODD COUNTY CARE CENTER 2, COUNTRY ROADS CONSTRUCTION 6, MBC DRAINAGE LLC 2, MORRISON CO PUBLIC HEALTH SERV 3, NORTHERN STAR COOP 2, NOW MICRO INC 4, PERHAM TRUCK SERVICE INC. 3, ROYAL TIRE 6, SPECTRUM DESIGN AND MARKETING 10, TODD COUNTY MIS DEPT 7, TOWMASTER 91, TURNKEY/THREE SQUARE MARKET 3, ULINE 2, Payments less than , Final Total: 224, of 128 Copyright Integrated Financial Systems

19 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):health & Human Services Warrants Date of Meeting:12/06/2017 Total time requested:5 min Department Requesting Action: Auditor-Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners and Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services Warrants number through in the amount of $418, and warrants number through in the amount of $23, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 19 of 128 Revised 12/2016

20 Warrants for Publication Payment Date: 12/8/2017 Approval Date: 12/6/2017 Vendor name or # Amount DHS - MSOP-MN SEX OFFENDER PROGRAM 11, DHS - ST PETER RTC , DHS - SWIFT 303, FRESHWATER EDUCATION DISTRICT 11, V # COST EFFECTIVE HEALTH INSURANCE 4, OLSON FUNERAL CHAPEL - RUSH CITY, MN 3, V # COST EFFECTIVE HEALTH INSURANCE 2, RURAL MN CEP INC 12, TODD COUNTY MIS DEPT 19, PAYMENTS LESS THAN , FINAL TOTAL 418, of 128

21 Warrants for Publication Payment Date: 12/8/2017 Approval Date: 12/6/2017 Vendor name or # Amount MERIDIAN SERVICES INC MID MINNESOTA DRUG TESTING INC NORTH HOMES CHILDREN & FAMILY SRVS NORTHERN PINES MENTAL HLTH CTR Final Total $23, $5, Pymts less than $ of 128

22 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):2017 Elections Budget Carryover Date of Meeting:December 6, 2017 Total time requested:5 minutes Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed In an effort to maintain steady levy requests within the Elections department from year to year, there exists $15,000 within the 2017 budget intended to be brought forward into 2018 for the larger General Election cycle expenses. Alongwith, Todd County has been notified of the opportunity to purchase updated election equipment technology with grant fund matching assistance in FY2018. Due to this anticipated Grant opportunity, the Elections department had set aside $7,000 within the 2017 Budget with the intention of supporting these new equipment purchase expenses. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the attached Budget Request form to carryover $22,000 from 2017 to 2018 within the Elections department budget. Financial Implications: $22,000 Comments Funding Source: Elections Dept. Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 22 of 128 Revised 12/2016

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24 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):adopting the 2017 Local Election Equipment Plan Date of Meeting:December 6, 2017 Total time requested:5 minutes Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed The Todd County Auditor-Treasurer's Office has provided communication to all municipalities within Todd County of the opportunity to upgrade voting equipment technology. County Board Worksessions were held on November 7 th & 21 st, 2017 where equipment options and the equipment plan details were outlined. Per MN Statute, Todd County must update the 2006 Local Election Equipment Plan to incorporate the voting equipment technology changes. Alongwith, Todd County is striving to maintain the 2006 vision of precinct uniformity and provide a 3- year phase-in process for the new voting equipment technology to remain budget conscious. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to adopt the 2017 revision of the Local Election Equipment Plan for implementation in Todd County per the attached resolution and plan documents. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 24 of 128 Revised 12/2016

25 TODD COUNTY BOARD OF COMMISSIONERS ADOPTING THE 2017 REVISION OF THE LOCAL ELECTION EQUIPMENT PLAN FOR IMPLEMENTATION IN TODD COUNTY WHEREAS, the Federal Government passed the Help America Vote Act (HAVA) to provide for equality and uniformity in the elective process, and; WHEREAS, in 2006 the Federal Government provided funding for the purchase of electronic voting equipment to each State to assist its Cities and Townships in compliance with the Help America Vote Act requirements, and; WHEREAS, in 2006, Todd County drafted a Local Election Equipment Plan alongside its Cities and Townships which was approved by the Secretary of State s Office and adopted by the Todd County Board of Commissioners, which depicted the relationships and responsibilities between the Cities/Townships and Todd County for the electronic voting equipment and its associated costs and; WHEREAS, the Office of the Minnesota Secretary of State is currently soliciting applications from jurisdictions for grants to purchase upgrades to the existing voting equipment technologies utilized statewide, and; WHEREAS, the County Auditor-Treasurer has presented information to its Cities and Townships on November 1, 2017 of the upgrade possibility and the County Auditor-Treasurer s proposal of purchase timeline, and; WHEREAS, the County Auditor-Treasurer has presented equipment options and equipment plan update details to the Board of Commissioners and Municipalities during County Work sessions on November 7 th and 21 st, 2017, and; WHEREAS, the County s committed goal is to prepare its election system for future advancements in technology, and; WHEREAS, in order for any changes in voting equipment technology to be implemented within Todd County, the Local Election Equipment Plan must be updated to reflect the equipment needs being utilized. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby adopt the attached Local Election Equipment Plan which outlines the implementation and procedures regarding the use of Assistive Voting Devices, Precinct Count Tabulators and Electronic Roster Devices within Todd County Election Precincts and will be effective upon plan adoption. Page 1 of 1 Board Action Tracking Number: of 128

26 Local Election Equipment Plan Election Machines included in this Plan: Assistive Voting Devices, Precinct Count Tabulators, & Electronic Roster Devices History: Federal and State laws passed in 2002 and 2004 require that every polling location used in Minnesota for any federal, state or local election be equipped with an assistive voting technology machine that allows voters with disabilities the opportunity to cast their vote in private. Federal funding was provided in 2006 to assist in this effort. In addition, federal funding was made available in 2006 to upgrade the vote counting equipment used in polling places. In 2006, Todd County acquired and implemented assistive voting technology equipment for use in all precincts. In 2006, Todd County acquired and implemented precinct count machines as the vote counting system countywide. The equipment was deployed for all federal and state elections beginning in The 2006 Local Election Equipment Plan was developed and adopted by the Todd County Board of Commissioners on March 13, The Equipment Plan s purpose is to depict the relationships and responsibilities between the Cities/Townships and Todd County for the Assistive Voting Devices and Precinct Count Tabulators and their associated costs. Todd County s vision at this time was to maintain uniformity in all Todd County Election Precincts. Preface: In 2017, The Secretary of State s Office has announced a new Grant opportunity to assist in the replacement of the aging 2006 acquisitions along with assisting in the purchase of electronic roster devices. In an effort to carry on the 2006 vision of uniformity across all Todd County Precincts, the Todd County Auditor-Treasurer s Office has communicated intent to upgrade the existing equipment to better serve the County s Voters and Election Judges over a two year period timeframe to minimalize the budgetary impact on the County and its Municipalities. State law requires that before any funds are spent, the County, working with its cities and townships, must create and adopt a Local Election Equipment Plan. Due to the 2017 proposed upgrades of existing equipment, the Local Election Equipment Plan needs to be revised to incorporate all technologies utilized within Todd County. The local plan must contain at minimum the following items: a) Procedures to implement assisted voting technology for use by disabled voters in each polling location; b) Determine who is responsible for the capital and operating costs not covered by grant money; and c) Outline how the grants provided for vote counting equipment upgrades will be spent. Assistive Voting Technology Equipment (AutoMark) In 2006, Todd County purchased one assistive voting technology machine for use by disabled voters for every polling place to be used beginning with the 2006 Primary Election. Federal funds were provided to the County to pay the initial purchase cost for this equipment. Any remaining assistive voting technology funds were utilized to fund operating costs for the machines, and other election equipment as permitted by Federal law and backup units. The County currently has 41 Election Precincts of which 10 precincts will be pooling equipment resources together where possible. Todd County also shared the cost with Wadena County in one of our Rev. 11/ of 128

27 precincts. In 2006, Todd County purchased 37 assistive voting machines (Automarks) which included 2 backup machines. In 2019, Todd County will be implementing a County-Wide upgrade of the AutoMark machines to the ExpressVote machine as the assistive voting technology equipment. This upgrade is contingent upon the ExpressVote s successful certification within the State of Minnesota. Todd County will remain diligent at searching for grant opportunities to fund this upgrade but will move forward with these purchases on time. Costs for the ExpressVote purchase and maintenance agreements will be as outlined for the AutoMark within this document. One of the backup units will be utilized for the Absentee Voting Precinct/Swanville City Precinct at the County Government Center. Maintenance agreements beyond the expiration of the original warranty shall be paid by each municipality, $400-$600 per year. If grant funds remain, they will be utilized for these agreements if permissible. The Municipalities will be responsible for the Software, and any other supplies and upkeep of the machine, additional machines, replacement of machines, upgrade of machines, and damage to machines. The County will provide storage of the assistive voting equipment as needed at the County facility with no charge to the municipalities. The County agrees to perform programming of the assistive voting equipment. Municipalities will continue to pay for a portion of ballot costs and a portion of programming costs through an annual fee to be determined in the County Fee Schedule. The County Elections Staff will be trained on the new equipment. The County Elections Staff will provide training to municipal clerks, head election judges, and any other election judges as deemed necessary. The municipalities will provide transportation for equipment and supplies to and from the polling places for Election Day activities. Transportation of the equipment for purposes of repair or maintenance shall be the responsibility of the County. The County shall be responsible for the execution and administration of all maintenance agreements or contracts. The municipalities will cover costs for maintenance of the equipment after the warranty period expires. The County will pay maintenance agreements on all backup units. The County shall make all repair requests on behalf of all the municipalities. If maintenance repair is needed on Election Day, the County will provide the transportation. If repair is needed outside of Election Day, the municipality will provide transportation of equipment. If a repair is not covered by the maintenance plan (due to misuse), it shall be the responsibility of the municipality to cover the repair costs. The County will insure the equipment while on site at the County. The municipalities are responsible for the equipment while it is in their facility. The serial numbers of each unit shall be registered in the County s Fixed Asset System. Any costs associated with a school or any other election during an off-election period will be funded entirely by the governing entity conducting the election. For a school district, this will also include a rental fee for the use of the assisted voting equipment. Home-Todd County Schools will rent the equipment from the City the district s polling locations are located within. (A flat rate of $ per machine will be charged. Money will be receipted into a fund to help pay for maintenance and new equipment. $100-Maintenance, & $400-Capital Equipment.) Rev. 11/ of 128

28 Optical Scan Voting Equipment: DS200 Precinct Tabulators In 2006, Todd County solidified within the local election equipment plan that each polling place within Todd County will utilize the same model and version of vote counting equipment. Utilizing 2006 Federal HAVA grant dollars, Todd County purchased 38 M100 Tabulator systems which included 4 backup units. In 2017, Todd County has proposed to update from the M100 Precinct Tabulator units to DS200 Precinct Tabulator units County-wide. The 2017 Grant opportunity has proposed at minimum a $1,699 grant per precinct to assist in this upgrade purchase. Todd County will utilize this grant opportunity to purchase 36 DS200 Precinct Tabulator units with corresponding Ballot Box units. Todd County will match funds for the purchase of 2 DS200 Precinct Tabulator units with corresponding Ballot Box units included in the total units above. Todd County has already purchased 1 DS200 Precinct Tabulator in 2016 for Absentee processing and agrees to continue to cover the maintenance costs therewith. Todd County has met with all Election Precincts and has received intent from the Municipality of their willingness to participate and match funds for this equipment purchase. As part of this purchase agreement, the current M100 Precinct Tabulators & corresponding Ballot Box units will be traded in to their original source vendor (Elections Systems & Software). Todd County has elected to retain the transfer cases from the M100s for future use with the DS200 transportation needs. The Ballot Box portion of the DS200 precinct counter units will stay in each precinct. The Counting machine will be stored at the County facility. The programming, maintenance, repairs, and insurance are the same relationship as stated for the Assistive Voting Equipment above. Electronic Roster Device: ExpressPoll Pollbooks In 2017, Todd County is embracing the opportunity to pilot the use of electronic roster devices. The 2017 Grant opportunity has extended its ability to assist in the purchase of electronic roster devices. Todd County will utilize the 2017 grant opportunity to purchase at minimum 5 ExpressPoll pollbooks with corresponding Stand and Printer units. Todd County will match funds for the purchase of the 2017 purchase of ExpressPoll units and agrees to continue to cover the maintenance and software costs therewith. Todd County will work with select precincts in the pilot endeavor of the ExpressPoll devices in 2018 to create a strong platform of knowledge for deploying Countywide in In 2020, Todd County will be implementing a County-Wide upgrade to the ExpressPoll as the electronic roster device equipment. Costs for the ExpressPoll purchase and maintenance agreements will be as outlined for the other equipment within this document. Conclusion: Todd County s committed goal is to prepare its election system for future advancements in technology including the purchase of the ExpressVote (replacement for the AutoMark) in 2019 and electronic roster devices by Todd County will continue to carry on the 2006 vision of maintaining uniformity of ALL Todd County Election Precincts. To that end, any municipalities that do not commit to this upgrade opportunity schedule will inevitably be faced with increased fees per election that the non-conforming equipment is utilized whether their jurisdiction has candidates/questions included with the election or not. In order to be prepared for the next technology upgrades, including the ExpressVote, precincts will also inevitably be faced with purchasing the corresponding technology at full cost or again face increased fees per election that the non-conforming equipment is continuing to be utilized whether their jurisdiction has candidates/questions included with the election or not. Rev. 11/ of 128

29 Todd County will be responsible to maintain and provide financial records of expenditures at a level of detail sufficient to meet Federal &/or State audit requirements for expenditures made using Grant Funds via the State of Minnesota or the Help America Vote Act. Certification: I, Denise Gaida, Todd County Auditor-Treasurer, hereby certify that by adopting this Election Equipment Plan, which meets all requirements of Minnesota Law, will meet the Election Equipment needs for Todd County, Minnesota. Denise Gaida, Todd County Auditor-Treasurer Date Rev. 11/ of 128

30 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):2017 Voting Equipment Grant Application Date of Meeting:December 6, 2017 Total time requested:5 minutes Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed The Office of the Minnesota Secretary of State is currently soliciting applications from jurisdictions for grants to purchase upgrades to the existing voting equipment technologies. The County Auditor-Treasurer has presented information to the Todd County Cities & Townships and the Todd County Board of Commissioners regarding the upgrade possibility and the proposal of equipment purchase timeline. The County Auditor-Treasurer has called on its Cities & Townships to provide a letter of intent to participate and intent to match funds in order to apply for this grant opportunity. Alongwith, the Todd County Auditor-Treasurer has prepared the Local Election Equipment Plan Revision to incorporate the new voting equipment technology countywide. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to adopt the attached resolution Authorizing the Todd County Auditor-Treasurer to Submit the 2017 Voting Equipment Grant Application on behalf of Todd County and its Municipalities. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 30 of 128 Revised 12/2016

31 TODD COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE TODD COUNTY AUDITOR-TREASURER TO SUBMIT THE 2017 VOTING EQUIPMENT GRANT APPLICATION WHEREAS, the Office of the Minnesota Secretary of State is currently soliciting applications from jurisdictions for grants to purchase upgrades to the existing voting equipment technologies, and; WHEREAS, the County Auditor-Treasurer has presented information to the Todd County Cities & Townships and the Todd County Board of Commissioners regarding this upgrade possibility and the proposal of equipment purchasing timeline, and; WHEREAS, the County Auditor-Treasurer has called on its Cities and Townships to provide a letter of intent to participate and intent to match funds in order to apply for this grant opportunity, and; WHEREAS, the County Auditor-Treasurer and County Board of Commissioners are striving to maintain the 2006 vision of precinct uniformity and provide a 3-year phase-in process for the new voting equipment technology to remain budget conscious, and; WHEREAS, the County Board realizes that our voting equipment technology is aging and grant opportunities to assist in replacement/upgrade equipment purchases are improbable in the future. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners to hereby authorize the Todd County Auditor-Treasurer to submit the 2017 Voting Equipment Grant Application as attached for and on behalf of Todd County and its Municipalities. BE IT FURTHER RESOLVED, that the Todd County Auditor-Treasurer will be responsible to maintain financial records of expenditures for audit requirements and facilitate the voting equipment technology purchases as funds are provided or the Local Election Equipment Plan timeline depicts. Page 1 of 1 Board Action Tracking Number: of 128

32 County Application for Voting Equipment Grant In accordance with the requirements of Minnesota Statutes section Minnesota Secretary of State Steve Simon Contents A. General Instructions Page 1 B. Contact Information Page 2 C. Existing Equipment Information - Page 3 D. Proposed Equipment Information Page 4 E. Funding Information Page 5 F. Certification Page 6 Section A. General Instructions The Office of the Minnesota Secretary of State (OSS) is currently soliciting applications from jurisdictions for grants to purchase voting equipment. $7,000,000 has been appropriated to the Voting Equipment Grant Account. Grants of up to $5,000 per precinct may be made to purchase any combination of optical scan counters (OS), assistive voting devices (AVD), or electronic rosters until the appropriation is exhausted. If the grant requests exceed the appropriation available, the secretary of state will prorate the grant amounts to each eligible jurisdiction to match the amount available. Jurisdictions must agree to provide a local match at least equal to the amount of the grant received that is used for optical scan or assistive voting devices (i.e. at least 50% of total cost), and at least equal to one-fourth the amount of the grant received that is used for electronic rosters (i.e. at least 25% of total cost). Applications must be received by 4 p.m. December 15, Funds are expected to be awarded by Jan. 31, 2018 and funds must be used by August 31, Awarded funds not used must be returned to the Minnesota Office of the Secretary of State by August 31, In order to apply for these funds, jurisdictions must answer all questions fully and completely on this application. All county applications must include a resolution from the county board of commissioners approving the application for these funds. All municipality or school district applications must include a resolution from the city council, town board or school district board approving the application for these funds; and must include a letter from the county auditor(s) agreeing to assist the municipality/school district in use of the equipment of 128

33 Section B. Contact Information Name of Individual Submitting Application: Jurisdiction: (Political Subdivision) Title of Individual Submitting Application: Address of Individual Submitting Application: of Individual Submitting Application: Denise Gaida Todd County Todd County Auditor-Treasurer st Ave S, Suite #201 Long Prairie, MN denise.gaida@co.todd.mn.us Phone: Fax: Federal Tax ID of Jurisdiction: of 128

34 Section C. Existing Equipment Information List the type of equipment currently used in each precinct, the model, the date acquired, the cost, total registered voters as of application date. **See example application. Precinct Bartlett Township a. OS b. AVD c. E roster a. OS b. AVD Model a. M100 b. AutoMark Month/Year Acquired: MM/YYYY 08/ Total Cost: Registered Voters 239 Bertha Township & Bertha City a. OS b. AVD a. M100 b. Automark 08/ Birchdale Township a. OS b. AVD a. M100 b. AutoMark 08/ Bruce Township a. OS b. AVD a. M100 b. AutoMark 08/ Burleene Township a. OS b. AVD a. M100 b. AutoMark 08/ Burhamville Township & Burtrum City a. OS b. AVD a. M100 b. AutoMark 08/ Eagle Valley Township & Clarissa City a. OS b. AVD a. M100 b. AutoMark 08/ Fawn Lake Township a. OS b. AVD a. M100 b. AutoMark 08/ Germania Township a. OS b. AVD a. M100 b. AutoMark 08/ Gordon Township a. OS b. AVD a. M100 b. AutoMark 08/ Grey Eagle Township a. OS b. AVD a. M100 b. AutoMark 08/ Hartford Township a. OS b. AVD a. M100 b. AutoMark 08/ Iona Township a. OS b. AVD a. M100 b. AutoMark 08/ of 128

35 Kandota Township a. OS b. AVD a. M100 b. AutoMark 08/ Leslie Township a. OS b. AVD a. M100 b. AutoMark 08/ Little Elk Township a. OS b. AVD a. M100 b. AutoMark 08/ Little Sauk Township a. OS b. AVD a. M100 b. AutoMark 08/ Long Prairie Township a. OS b. AVD a. M100 b. AutoMark 08/ Moran Township a. OS b. AVD a. M100 b. AutoMark 08/ Reynolds Township a. OS b. AVD a. M100 b. AutoMark 08/ Round Prairie Township a. OS b. AVD a. M100 b. AutoMark 08/ Staples Township a. OS b. AVD a. M100 b. AutoMark 08/ Stowe Prairie Township a. OS b. AVD a. M100 b. AutoMark 08/ Turtle Creek Township a. OS b. AVD a. M100 b. AutoMark 08/ Villard Township a. OS b. AVD a. M100 b. AutoMark 08/ Ward Township a. OS b. AVD a. M100 b. AutoMark 08/ West Union Township & West Union City a. OS b. AVD a. M100 b. AutoMark 08/ Wykeham Township & Eagle Bend City a. OS b. AVD a. M100 b. AutoMark 08/ Browerville City a. OS b. AVD a. M100 b. AutoMark 08/ of 128

36 Grey Eagle City a. OS b. AVD a. M100 b. AutoMark 08/ Hewitt City a. OS b. AVD a. M100 b. AutoMark 08/ Long Prairie City a. OS b. AVD a. M100 b. AutoMark 08/ Osakis City a. OS b. AVD a. M100 b. AutoMark 08/ Staples City a. OS b. AVD a. M100 b. AutoMark 08/ Todd County Absentee Precinct & Swanville City a. OS b. AVD c. AVD a. DS200 b. AutoMark c. AutoMark 07/ / / N/A of 128

37 Section D. Proposed Equipment Information List the type of equipment being acquired for each precinct, whether the voting system will permit individuals with disabilities to cast a secret ballot, the proposed schedule for purchasing and implementation, whether the political subdivision has previously applied for a grant from the Voting Equipment Grant Account (VEGA) and the disposition of that application. ** See Example Application. Precinct Bartlett Township Bertha Township Birchdale Township Bruce Township Burleene Township Burnhamville Township Eagle Valley Township Fawn Lake Township Germania Township Gordon Township Grey Eagle Township Hartford Township Iona Township Kandota Township A. OS Pr B. OS Cent C. AVD D. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster Permit Disability to cast secret ballot? Y/N Proposed purchase Cost Y Y Y Y Y Y Y Y Y Y Y Y Y Y Proposed purchase Date 02/ / / / / / / / / / / / / /2018 Proposed Implementation Date 08/ / / / / / / / / / / / / /2018 Previously Applied for VEGA grant? Y/N N N N N N N N N N N N N N N Grant Disposition Approved or Denied 6 37 of 128

38 Leslie Township Little Elk Township Little Sauk Township Long Prairie Township Moran Township Reynolds Township Round Prairie Township Staples Township Stowe Prairie Township Turtle Creek Township Villard Township Ward Township West Union Township Wykeham Township Bertha City Browerville City Burtrum City Clarissa City Eagle Bend City a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster a. OS Pr c. AVD d. E roster Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /2018 Grey Eagle City a. OS Pr Y / /2018 N N N N N N N N N N N N N N N N N N N N 38 of 128

39 c. AVD d. E roster Hewitt City a. OS Pr Y 4875 c. AVD 3500 d. E roster 1450 Long Prairie City a. OS Pr Y 4875 c. AVD 3500 d. E roster 1450 Osakis City a. OS Pr Y 4875 c. AVD 3500 d. E roster 1450 Staples City a. OS Pr Y 4875 c. AVD 3500 d. E roster 1450 Swanville City a. OS Pr Y 4875 c. AVD 3500 d. E roster 1450 West Union City a. OS Pr Y 4875 c. AVD 3500 d. E roster 1450 Todd County a. OS Pr Y 4875 Absentee Precinct c. AVD 3500 d. E roster 1450 Total / / / / / / / / / / / / / /2018 N N N N N N N 8 39 of 128

40 Section E. Funding Information A. Total # of Precincts in Jurisdiction: 41 B. Maximum grant per precinct $5,000 C. Maximum Jurisdiction Grant (AxB=C) _$205,000 D. Jurisdiction s remaining HAVA Funds -$0- OS/AVD OS/AVD Purchase Cost 1. Total Cost of optical scan counters purchase $ 199, Total Cost of assistive voting devices purchase $ 143, Total Cost of combined OS/AVD units purchase $ 0 4. Total Cost of OS/AVD Purchase (Lines 1+2+3) $ 343, Line 4 divided by 2 = 171, Jurisdiction OS/AVD Funding The total amount and source of political subdivision s matching funds for optical scan or AVDs: 6. General Funds $ 171, HAVA Funds (county plan) $ 0 8. $ 9. Total political subdivision funds for optical scan and AVDs $ 171, (Line 9 must be greater than or equal to Line 5) Requested OS/AVD Grant Funding 10. The total amount of the grant requested for optical scan units: $ 99,937.50_ 11. The total amount of the grant requested for assistive voting devices: $ 71, The total amount of the grant requested for combined OS/AVDs: $ The total amount requested for OS/AVD grant funding (Lines ) $ 171, (Line 4 Line 9 = Line 13) Electronic Rosters Total Purchase Cost Electronic Rosters 14. Total Cost of electronic rosters purchase $_59, Line 14 divided by 4 = 14, The total amount and source of political subdivision s matching funds for electronic rosters: 16. General Funds $ 26, HAVA Funds (county plan) $ $ 19. Total political subdivision funds for electronic rosters $ 26, (Line 19 must be greater than or equal to Line 15) 20. The total amount of the grant requested for electronic rosters: $ 33, (Line 14 Line 19 = Line 20) Total Grant Requested 21. The total amount of the grant requested (Lines 13+20): $ 205,000 (Line 21 must be less than or equal to Line C) Note: Lines 4+14 also equals Section D proposed purchase cost column total 9 40 of 128

41 Section F. Certification I certify that Voting Equipment Grant funds will be used only to purchase (1) an electronic voting system, or any individual component of an electronic voting system as provided in section , subdivision 8; (2) assistive voting technology; or (3) an electronic roster system meeting the technology requirements of section subdivision 2. I further certify that the jurisdiction has insufficient resources to purchase the voting system without obtaining a grant from the fund. I further certify that all information provided in this application is true and accurate. Name of Jurisdiction: Todd County Printed Name of Individual Submitting Application: Denise Gaida Title of Applicant: Todd County Auditor-Treasurer Signature: Date: December 6, 2017_ Please check one: For county application, see attached county board resolution approving the application for these funds. For municipality or school district application, see attached resolution from the city council, town board or school district board approving the application for these funds; and see attached letter from the county auditor(s) agreeing to assist the municipality/school district in use of the equipment. Mail the completed application and all accompanying worksheets and documents to: MN Secretary of State Attention: Brad Anderson 180 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN If necessary, applications may be submitted by fax or . Please follow with hard copy. Fax: Bradley.k.anderson@state.mn.us DEADLINES: All grant application submissions must be received by 4:00 p.m. Friday December 15, If you have any questions please call Brad Anderson at of 128

42 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):2022 Area Transportation Improvement Plan - CSAH 26 Nomination Date of Meeting:12/06/2017 Total time requested:5 minutes Department Requesting Action: Public Works Department Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed Annual approval to submit an application for an eligible construction project (CSAH 26) to Region 5 Development Commission for possible inclusion into the Central Minnesota Area Transportation Partnership's (ATP) 2022 Area Transportation Imrovement Plan (ATIP). Options Supporting Documentation enclosed #1 Approve attached resolution. #2 Do not approve attached resolution. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution. Financial Implications: $0.00 Comments Funding Source:Road and Bridge Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 42 of 128 Revised 12/2016

43 TODD COUNTY BOARD OF COMMISSIONERS 2022 AREA TRANSPORATION IMPROVEMENT PLAN TODD COUNTY PROJECT NOMINATION CSAH 26 WHEREAS, the Central Minnesota Area Transportation Partnership (ATP) annually solicits projects for State Transportation Improvement Program (STIP) funding which provides for improvements to the transportation systems, with money requests being project specific, and; WHEREAS, project nominations must meet eligibility guidelines and qualifying criteria as established by the Central Area Transportation Partnership, and; WHEREAS, the Todd County Public Works Department recommends that the following project be submitted and nominated for inclusion in the 2022 Area Transportation Improvement Plan, which is a prioritized list of transportation projects that the Central Minnesota Partnership recommends for inclusion in the State Transportation Improvement Plan (STIP), County State Aid Highway 26 from County State Aid Highway 21 to County State Aid Highway 7, and; SP X: Bituminous Mill and Overlay Project with Aggregate Shouldering WHEREAS, this project is currently listed on the Todd County Public Works Department Proposed Five Year Construction Plan. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does herby support the recommendation of the Public Works Department for submittal and nomination of the above noted project and requests said project be included in the State Fiscal Year 2022 Area Transportation Improvement Plan. Page 1 of 1 Board Action Tracking Number: of 128

44 Todd County GIS 215 1st Ave S, Ste 102 Long Prairie, MN (Office) CSAH 26 Project Location Map mi mi µ The T odd County GIS & Land Services Departm ent has m ade every effort to provide the most accurate and up-to-date information available in this publication and cannot be held responsible for any unforeseen errors or om issions. If the recipient wishes to locate parcel corners and property lines,em ploy the services of a Registered Land Surveyor. 44 of 128 Printed on: Friday, November 17, 2017

45 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):2018 Bridge Priority Replacement List Date of Meeting:12/06/2017 Total time requested:5 minutes Department Requesting Action: Public Works Department Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed See attached resolution and list. Options Supporting Documentation enclosed #1 Approve attached resolution. #2 Do not approve attached resolution. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution. Financial Implications: $0.00 Comments Funding Source:Road and Bridge Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 45 of 128 Revised 12/2016

46 TODD COUNTY BOARD OF COMMISSIONERS 2018 Master Bridge Priority Replacement List WHEREAS, Todd County has determined that the attached list of bridge on County State Aid Highways, County Roads, Township Roads, and Municipal Streets are either listed as structurally deficient or are a high priority for removal and replacement within the immediate future, and; WHEREAS, local roads play an essential role in the overall state transportation network and local bridges are a critical component of the local road system, and; WHEREAS, State support for the replacement of bridges continues to be crucial to maintaining the integrity of the local road system and is necessary funding source for the County, Townships, and Municipalities to proceed with replacements of the bridges on the attached list, and; WHEREAS, Todd County intends to proceed with the replacement of theses bridges as soon as either State Transportation Bond Funds or State Townbridge Funds become available. NOW, THEREFORE BE IT RESOLVED, that Todd County commits that it will proceed with the replacement of these listed bridges immediately after being notified of the availability of State Transportation Bond Funds or State Townbridge Funds. Page 1 of 1 Board Action Tracking Number: of 128

47 2018 TODD COUNTY MASTER BRIDGE PRIORITY REPLACEMENT LIST Approved on December 6th, 2017 Jurisdiction Road # Bridge # Year Built Suff. Rating Status State Bond Town Bridge State Aid Local Estimated Costs Prop. Year Todd County CSAH # Struct. Def. $ 110,000 $ - $ 110,000 $ - $ 220, Todd County CR # Struct. Def. $ 100,000 $ - $ - $ 80,000 $ 180, City of Eagle Bend North St. W. L Struct. Def. $ 140,000 $ - $ - $ 10,000 $ 150, Iona Township 320th Street RO Struct. Def. $ - $ 100,000 $ - $ 10,000 $ 110, Todd County CSAH # Load Posted $ 350,000 $ - $ 350,000 $ - $ 700, Kandota Township 171st Avenue L Load Posted $ - $ 150,000 $ - $ 10,000 $ 160, Todd County CSAH # Load Posted $ 150,000 $ - $ 150,000 $ - $ 300, Hewitt/Stowe Prairie 470th Street L $ - $ 160,000 $ - $ 10,000 $ 170, West Union Township 151st Avenue L Load Posted $ - $ 160,000 $ - $ 10,000 $ 170, Todd County CSAH # Load Posted $ 350,000 $ - $ 350,000 $ - $ 700, Hewitt/Stowe Prairie 490th Street Load Posted $ - $ 160,000 $ - $ 10,000 $ 170, Todd County CR # Load Posted $ 600,000 $ - $ - $ 100,000 $ 700, Todd County CSAH # Struct. Def. $ 200,000 $ - $ 200,000 $ - $ 400,000 TBD Todd County CSAH # $ 150,000 $ - $ 150,000 $ - $ 300,000 TBD Todd County CSAH # $ 150,000 $ - $ 150,000 $ - $ 300,000 TBD Todd County CSAH # $ 100,000 $ - $ 100,000 $ - $ 200,000 TBD Todd County CSAH # $ 100,000 $ - $ 100,000 $ - $ 200,000 TBD 47 of 128 H:\ENGINEERING\Bridges\Replacement Priority List\2018 List\2018 Master Bridge Replacement Priority List

48 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):city Prosecution Contracts-County Attorney's Office Date of Meeting:12/6/2017 Total time requested:5 minutes Department Requesting Action: County Attorney's Office Presenting Board Action/Discussion at Meeting: Charles Rasmussen Background Supporting Documentation enclosed Contracts Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the 2018 Contracts for City Prosecution Grey Eagle, Eagle Bend, Clarissa, Bertha, Hewitt. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 48 of 128 Revised 12/2016

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59 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution OtherSign Board Ratification Board Action Tracking Number (for Admin use): Title for Agenda (for publication):board Ratification for Professional Services Agreement MCCC & Strategic Technologies Inc. for MCAPS. Date of Meeting:12/3/17 Total time requested:5 min Department Requesting Action: Todd County Attorney's Office Presenting Board Action/Discussion at Meeting: Chuck Rasmussen Background Supporting Documentation enclosed MCCC Suport Instructions, 2018 MCAPS Support Instructions-Todd Co., MCCC & STI Agreement 1/1/2018, Board Radification Statement Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve Board Ratification for Professional Services Agreement MCCC & Strategic Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 59 of 128 Revised 12/2016

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91 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):hire Roger Strack as a Part-Time Jailor/Dispatcher. Date of Meeting: December 6th, 2017 Total time requested:5 minutes Department Requesting Action: Todd County Sheriff's Office Presenting Board Action/Discussion at Meeting: Sheriff Don Asmus Background Supporting Documentation enclosed An opening exists within the Todd County Sheriff's Office for the position of part-time Jailor/Dispatcher. It was determined that Roger Strack was qualified to fill this position. This position will have the primary work assignment of a Jailor with the effective start date of December 10 th, Options Supporting Documentation enclosed 1. Approve to hire Roger Strack as a part-time Jailor/Dispatcher. 2. Do not approve to hire Roger Strack as a part-time Jailor/Dispatcher. Recommendation The Todd County Board of Commissioners approves the following by Motion: Hire Roger Strack as a part-time Jailor/Dispatcher effective December 10th, 2017 at a Grade 6, Step A. Financial Implications: $ Budgeted Comments Funding Source:Jail Budget Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 91 of 128 Revised 12/2016

92 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):approve the purchase of a Jail Security System. Date of Meeting: December 6th, 2017 Total time requested:5 minutes Department Requesting Action: Todd County Sheriff's Office Presenting Board Action/Discussion at Meeting: Sheriff Don Asmus Background Supporting Documentation enclosed The Todd County Sheriff's Office would like to purchase a jail security system from Accurate Controls Incorporated. This system consists of new computers and software to operate the jail doors and intercom system. This system is needed as the current jail security system is no longer supported by the XP Program. The cost of this system is $12, The cost of this system will be paid with funds earned through the inmate telephone and texting fees and is budgeted. A quote from Accurate Controls Incorporated is enclosed for review. Options Supporting Documentation enclosed 1. Allow Sheriff Asmus to purchase the Jail Security System. 2. Do not allow Sheriff Asmus to purchase the Jail Security System. Recommendation The Todd County Board of Commissioners approves the following by Motion: Allow Sheriff Asmus to purchase the jail security system from Accurate Controls Incorporated. Financial Implications: $12, Comments Funding Source:Budget Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 92 of 128 Revised 12/2016

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94 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication): Snowmobile Safety Enforcement Grant SWIFT Contract # Date of Meeting: December 6th, 2017 Total time requested:5 minutes Department Requesting Action: Todd County Sheriff's Office Presenting Board Action/Discussion at Meeting: Sheriff Don Asmus Background Supporting Documentation enclosed The Todd County Sheriff's Office has chosen to participate in the Snowmobile Safety Enforcement Grant. The amount of this grant is $10, total with the amount of $5, for the fiscal year of 2018 and $5, for the fiscal year of This grant will cover expenses for enforcement, supplies and equipment for snowmobile activities within Todd County. Options Supporting Documentation enclosed 1. Accept the Snowmobile Safety Enforcement Grant. 2. Do not accept the Snowmobile Safety Enforcement Grant. Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept the Snowmobile Safety Enforcement Grant. Financial Implications: $ 10, Comments for the fiscal years of Funding Source: Grant Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 94 of 128 Revised 12/2016

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102 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for Admin use): Title for Agenda (for publication):approve Purchase Nexsan Assureon Storage Appliance Date of Meeting:12/06/2017 Total time requested:5 Minutes Department Requesting Action: MIS Presenting Board Action/Discussion at Meeting: Chris Pelzer, MIS Director Background Supporting Documentation enclosed Todd County's current imaging storage device has been in place for over five years and will reach end of life in June of A replacement product of a Nexsan Assureon appliance has been recommended, and promotional pricing is available if purchased before December 27, This product allows for high level data protection and auditing, while also providing full replication for disaster recovery and availability. The Compliance Committee has reviewed this request and is in support of this purchase. The County Recorder also supports using Recorder Technology funds towards the purchase of this product. By using these two dedicated funds, which were established for technology, it alleviates the need for general fund dollars to be used for this purchase. Options Supporting Documentation enclosed 1. Approve purchase of Nexsan Assureon product from Information Systems Corporation. 2. Not approve purchase, continue exploring image storage options. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve purchase of Nexsan Assureon Storage Appliance from Information Systems Corporation. Financial Implications: $39, Comments Funding Source: 13, Compliance Funds 26, Recorders Technoogy Funds Budgeted: Yes No Action Voting in Favor Voting Against Motion: Erickson Erickson Second: Neumann Neumann Passed Kneisl Kneisl Failed Kircher Kircher Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 102 of 128 Revised 12/2016

103 Todd County Compliance Committee/Technology Committee Comment Sheet on Compliance Fund Expenditure Dated: 11/28/2017 Office Proposing Expenditure: MIS on behalf of Vital Records Offices and ApplicationXtender Users Purpose of expenditure: Replace current imaging storage system with Nexsan Assureon storage system. This device will provide high level security, auditing and data protection of vital records and full replication of images stored. The current storage system reaches end of life in June, Offices benefited: All Vital Records offices and ApplicationXtender users. Amount Source Amount requested from Compliance Fund: $13, Compliance Funds Amount from other source: 26, Recorder Technology Funds Amount from other source: Amount of Project: $39, Compliance Funds/Recorder Tech Funds Recorder Technology Cheryl (Recorder) fully support the expenditure from this fund. The Compliance Committee comments: Compliance Committee fully supports this expenditure from this fund. 103 of 128

104 3210 Fiechtner Dr. SW Fargo, ND Tel: Fax: Quote Quote No. TODD-ASSUREON Quote Date Nov 29, 2017 Page: 1 Sold To: TODD COUNTY INFORMATION SYSTEMS ATTN: CHRIS PELZER 212-2ND AVENUE SOUTH LONG PRAIRIE, MN Ship To: TODD COUNTY INFORMATION SYSTEMS ATTN: CHRIS PELZER 212-2ND AVENUE SOUTH LONG PRAIRIE, MN Customer ID Customer Order Number Due Date Payment Terms Sales Rep TODDCO04 12/29/17 Net 10 Days ALTENB Quantity Item Description Unit Price Extension 1.00 IM-AS-AXR2-16 Nexsan Assureon AS-AXR TB Replicated Server 36, , Includes 2 units each w/processing node and internal storage, 16TB archive capacity/site in single-write mode. SN#: 1.00 IM-OSE-AS-ANXR Nexsan Assureon Support - Annual Enterprise On Site Support 4, , for Replicated Systems Assureon NXR/AXR, 1 Year, Next Business Day SERVICE-LABOR-IMAGE Professional Services - Nexsan Assureon installation, configuration, and training Nexsan 4th Qtr Promotion, $5, discount split between Grant and Todd on system purchase if done by , , , , To accept this quote, please sign below and return via or fax to X Quote Only. Please do not pay from this quote. Subtota 39, Sales Ta Tota 104 of ,990.00