CBRAC TSA-U Board of Director s Meeting December 12 th, Wow, Corpus Christi, TX, Meeting Minutes. Call to order:

Transcription

1 CBRAC TSA-U Board of Director s Meeting December 12 th, Wow, Corpus Christi, TX, Meeting Minutes Call to order: Called to order by Tim McIntosh - 08:37 Minutes recorded by: Shirlee Tomlinson, executive assistant. CBRAC Board Members and others present: Board: Amber Blimline, Carrie DeLeon, Christina Perry, Felicia Powell, Jennifer Carr, Karen Beard, Kris Hungate, Laura Pulido, Tim McIntosh. Staff: Hilary Watt, Shirlee Tomlinson, John Hoffmann. EMTF-11: Danny Ramirez Physician Consultants: none present. CBRAC Board Members absent: Dr. Miguel Deleon, Jennifer Arlozynski, Randy Endsley, Ryan Kelley, Dr. Blow. Public Comment/Presentations/Announcements: A Moment of silence was observed for the loss of our beloved bookkeeper Rochelle (Rockie) Allred. The CBRAC Board Christmas dinner was held December 9 th at 6:30pm at Katz 21. At the dinner service awards were given to Tim McIntosh, Jennifer Carr, and Amber Blimline. Certificates of appreciation were given to Christina Perry, Laura Pulido, Jennifer Arlozynski, and Karen Beard. Service awards were given to Danny Ramirez, Felicia Powell and Kris Hungate. A certificate of appreciation was given to Carrie Deleon. CBRNE course was held at the CBRAC office on Wow, November 15 & 16, There were 24 in attendance. All who attended were happy with the course. Feedback from the course was that the conference room could not have handled 40 students, although it worked great for the 24 that attended. The warehouse area where hands on training was held worked well. It was announced that Danny Ramirez has been invited to the Governor s Holiday party December 18, It is a great honor that he was singled out and nominated by an individual from TDEM to attend. DSHS has informed the EMTF SCO of one time 4 million dollars to increase capability of the program, must be spent by June 30, The EMTF Execs Committee and

2 Coordinators will have a series of meetings this month to discuss. EMTF-11 will be asking for a vehicle that would be able to tow trailers. This need was accentuated during Hurricane Harvey. Another need that was discovered during Hurricane Harvey was the lack of uniformity of durable equipment. There has been discussion to replace durable equipment to make it uniform across the state. Thereby decreasing the learning curve during a time of state wide response. Christina Perry input that she has a connection at SAM s Ford if a quote was needed for the vehicle. There was discussion about the lack of response from the agencies that have the bariatric equipment during Hurricane Harvey. It was decided that Tim and Hilary would compose a letter to send to these agencies. Approval of Previous Board Meeting Minutes: Motion: Christina Perry, 2 nd : Carrie Deleon. None opposed. Executive Director s Report: (Hilary Watt) Discussion on the approval of $6, for Child Passenger Safety Course. There was confusion on who would be eligible to apply for reimbursement. The final consensus was that anyone completing the course would benefit TSA-U and that reimbursement not be restricted to RAC members. Karen Beard will continue to vet each person who takes the class by their work location and their home location. Karen will track the progress and voluntary participation in events. Reimbursements will be $85.00 per student upon successful completion. Currently working on upcoming HPP Deliverables: MYTEP (5 year Multi Year Training and Exercise Plan), Coalition Assessment Tool, Healthcare Coalition Preparedness Strategy Plan and Draft EMTF Region Wide Executive Summary. Discuss deliverable due to DSHS EMS and Trauma for budget of anticipated expenditures for FY18 EMS RAC Grant ($54,661.00) and narrative outlining goals for the upcoming year to enhance and improve delivery of EMS and trauma patient care. Salary, fringe and insurance for equipment come from this grant. This grant closes on August 31, The original FY18 EMS Tobacco Grant was $84,732.00, but it was reduced to $62, Tis grant typically funds specialized professional education such as PTCAR ABLS etc. as well as tuition reimbursement, member mileage and equipment and supplies as well as a portion of CBRAC s running costs. Closes August 31, If Board members would like to attend GETAC meetings, for the committee that they chair, they should let Hilary know so she can budget for the coming year. It was decided that a maximum of two nights would be paid. EMS Tobacco funds for FY19 still unknown if they will find any dollars in the budget. HPP OASPR federal funding update. 5 year contract starting this year, level funded from last year. OASPR will continue to educate Congress on the importance of the HPP Program and right now the hope is that it continues to be at least level funded. EMTF-11 Report: An update was given on the state reimbursement for Hurricane Harvey. Twenty-two agencies have claims, eighteen claims have been submitted, fifteen have been approved by DSHS, and eleven have been paid.

3 An EMTF orientation was held after the general membership meeting on December 6 th. Ten people expressed interest in becoming part of the EMTF. Two Stop the Bleed classes were taught at the CBRAC office December 6 and 7. The first class had one student a private citizen and the second class had three students from CCFD. CCFD are teaching a Stop the Bleed class on December 13, 2017, at CCISD Ray High school, approximately 600 students will be taught. Danny reported that Chief Garcia from Kingsville FD has taught several Stop the Bleed classes. It was discussed that he should be honored for his commitment. Hilary will recognize him at the next coalition meeting. There is going to be a National Stop the Bleed Day, March 31, CBRAC are planning a public education event to coincide with this. South Padre Island spring break planning committee will meet next week. EMTF will support with a type 4 MMU. The city will be responsible for hotel rooms for all MMU staff and for food. The Kingsville air show and the Bataan exercises are in the planning stages. These events fall on the same days next year, March 24 &25, Treasurer Report: (Christina Perry) Review of August, September and October 2017 CBRAC financials. Discussion on the future of Allred Business Services, Inc. after loss of Rockie Allred. Hilary will make arrangements for someone from the company to attend the January 5 th, 2018 board meeting. After this meeting it will be decided if the CBRAC will continue to use Allred or find another company for bookkeeper. It was decided that automatic bill pay should be set up for recurring bills to cut down on the number of checks written. Old Business: Report from bank on P-cards. The bank doesn t have P-cards the only option would be debit cards. After discussion it was decided that CBRAC would get two debit cards one to keep at the office and one for Danny Ramirez to have for emergency deployments. Hilary has sent her annual review to all Board members. CBRAC Chair, Tim McIntosh asked all members to send any comments/responses to him by the end of the year. At that time the Executive Board will review all responses and finalize the review. New Business: Dec 14 th TETAF General Assembly will hold their new Board elections. Hilary Watt informed the Board on who she had nominated for the TETAF Board of Directors and why. Jennifer Carr added that she has also been nominated and that HCA would like her to serve on the TETAF Board. Hilary expressed the importance of the new Board as they move the organization forward. CBRAC P.I. Committee ER EMS wait times data presentation. The combination of this data collection and the new management at Shoreline have contributed to a decrease in wait times. Data will continue to be collected and analyzed, expect November s data to be sent out soon.

4 Initiation of CBRAC staff Medical insurance and a retirement plan. After discussion a motion was made to assemble a committee to gather information and present it in 60 days or less if available. Motion made by Carrie Deleon, seconded by Laura Pulido. All approved. Committee includes Carrie Deleon, Danny Ramirez, Hilary Watt, and Amber Blimline. Vote to approve $500 for Shattered Dreams moulage supplies. After discussion it was decided to cover the $ for Moulage supplies. Motion by Kris Hungate and seconded by Carrie Deleon. All approved. CBRAC Chair, Tim McIntosh would like each Committee to have written goals and objectives/budget linked to each election cycle. After discussion it was determined that this was something that should be done. Each committee chair will bring to the January Board meeting. Consider if Executive Board needs to meet only as needed or quarterly. After discussion it was determined that the Executive Board (Chair, Vice-chair, Treasurer, and Secretary) don t need to meet regularly. They will continue to meet as needed, as they always have. Goal setting for After discussion it was decided that any organization that wants to move forward needs recognized and measurable goals. All Board members were tasked to have goal suggestions at the January meeting. Committee Discussions: Acute Care (Cardiac): December 2 nd. Hand-only CPR at CBRAC. Kris Hungate expressed her disappointment in all the Board members for not attending this event. She had media arranged to kick off the AED initiative. She will be scheduling again in January, but is at the mercy of the media at this point. Performance Improvement: Working to get the EMS Time out implemented in January. Working with the Pre- Hospital Committee to get this done. Will continue to gather and analyze EMS wait times. Pre-Hospital: Committee is working on a project that will help EMS identifying unmarked homes during an emergency. Trauma: Trauma meeting was held to discuss the identified gap in care for the 14 to 18 year old population. Reported that CHRISTUS Spohn is not participating in the Trauma meetings. CHRISTUS Spohn Shoreline as the lead trauma facility should be involved with Trauma committee. Tim McIntosh and Hilary Watt will work on an official letter to send to management explaining the need for them to be involved. Jennifer Carr, Committee Chair, wants to know the process to request CS Shoreline s data from the state. Acute Care (Stroke): Gave update on the inflatable brain. Cost is too much to be considered at this time.

5 Injury Prevention: Upcoming senior falls training. 4-5 hour course. Date and location TBA. January th there is a Car Seat Training course. Class is full. Working on a grant to purchase car seats. Will be looking to establish six distribution sites. Talk to Karen if your agency/facility would be interested in being a distribution site. Shattered Dreams update: London ISD and Ingleside ISD are scheduled for the first of the year. Special Populations: No report Education: No report Discussions: Adjourned: 10:19 Adjournment: Next Board meeting will be on Friday January 5th, 2017 at CBRAC offices, CBRAC General Membership meeting Wednesday January 24 th, 2018 from 10-noon at Doctors Regional Hospital Conference Center. See for more details. Useful website: