FINDING THE FOREST THROUGH THE TREES

Transcription

1 FINDING THE FOREST THROUGH THE TREES NG FO 43rd Australian and New Zealand Annual Scientific Meeting on Intensive Care and the 24th Annual Paediatric and Neonatal Intensive Care Conference 2018 SPONSORSHIP AND EXHIBITION PROSPECTUS

2 Contents Invitation 1 ANZICS and ACCCN 1 Key Dates 1 Destination and Venue 2 Why invest in the 2018 ASM? 3 Meeting Promotion 4 ANZICS/ACCCN Intensive Care ASM 2018 Program 4 Sponsorship Opportunities 5 Additional Opportunities 6 Booking Form and Contract 11 Terms and Conditions 12 Exhibition Floor Plan 13 Medical Scientific Program Committee Nursing Scientific Program Committee Yasmine Ali Abdelhamid Adam Deane Ranjan Joshi Steve Keeley Matthew Maiden Mary White Diane Chamberlain Karin Cullen Alison Hodak Jessica Liddle Kelly Marshall Arisara Patthum Bethan Price Tapaswi Shrestha Nicole Van Niekerk Meeting Managers The Conference Company PO Box , Auckland 1142, New Zealand intensivecareasm@tcc.co.nz Telephone: Free calling from Australia New Zealand

3 Invitation The ANZICS/ACCCN Intensive Care Annual Scientific Meeting (ASM), which incorporates the annual Paediatric and Neonatal Intensive Care Conference, will be held at the Adelaide Convention and Exhibition Centre, October The ASM will be the preeminent critical care meeting in Australasia for the calendar year and will be an important platform that will allow doctors, nurses and allied health practitioners to meaningfully connect and discuss new developments and research in the field of intensive and critical care. The theme of the ASM is Finding the Forest through the Trees and will focus on holistic care, looking at all of the systems not just the finer details. The program will showcase the best international keynote speakers in the forefront of Intensive Care Medicine and we anticipate the superb location of Adelaide will attract great interest from both national and international delegates. The ASM provides an ideal opportunity to network with professionals, make new contacts and establish important relationships with leading intensive care professionals. As conference hosts for the 2018 ASM, we welcome sponsors and delegates to experience a cutting edge program and the traditional vibrant ASM social program, showcasing Adelaide as a destination.. Organising Committee 2018 ANZICS/ACCCM ASM Australian and New Zealand Intensive Care Society (ANZICS) The Australian and New Zealand Intensive Care Society is the leading advocate on all intensive care related matters. ANZICS leads the world in intensive care research through its Clinical Trials Group and patient databases, including the Adult Patient Database, the Paediatric Intensive Care Registry and Critical Care Resources. The Society is devoted to all aspects of intensive care medical practice through ongoing professional education, the provision of leadership in medical settings, clinical research and analysis of critical care resources. Australian College of Critical Care Nurses Ltd (ACCCN) The Australian College of Critical Care Nurses Ltd (ACCCN) is a not for profit membership-based organisation representing thousands of nurses both members and non-members nationally. The college s members work across the critical care clinical spectrum, principally in the area of intensive care, in clinical, educational, management, and research roles. The college has strong professional relationships with other national peak nursing bodies and government agencies and individuals. Key Dates Abstract submission opens: 20 March 2018 Registration opens: 20 March 2018 Abstract submission closes: 2 July 2018 Early Bird registration ends: 12 August

4 Destination and Venue Adelaide Convention Centre The ANZICS/ACCCN Intensive Care ASM 2018 will be held at the Adelaide Convention Centre. Located centrally to all Adelaide has to offer, the Centre boasts world class facilities and enjoys a global reputation for excellence. The Adelaide Convention Centre forms part of the business and entertainment precinct known as the Adelaide Plaza. Situated on the banks of the River Torrens, the Adelaide Plaza also includes the Adelaide Casino, Intercontinental Adelaide and the Adelaide Festival Centre. A comprehensive range of accommodation is available just a few minutes walk from the Plaza. The halls of the Convention Centre comprise over 6,800 square meters of pillarless and carpeted flat floor space with a ceiling height of 10.5m. There is direct road access to the Centre with 3 drive-in ramps into the exhibition areas. Adelaide Adelaide s generous boulevards and elegant architecture provide the perfect backdrop for all sorts of holiday activities. No matter what takes your interest, there s Decisions, decisions... Whether you want to be entertained, get out and party, or just relax with the family on holiday, Adelaide has something for you. For shopaholics, wander down Rundle Mall and indulge in some retail therapy. There s more than 800 shops to choose from, so you won t run out of options. Just be sure to pick up some treats from Haigh s Chocolates - they ll help you deal with life when you eventually have to go home. Stop by Jurlique for beauty products, and at RM Williams to take home merchandise from the legendary Outback outfitter. If you want to immerse yourself in South Australia s rich arts and culture, stroll along North Terrace - Adelaide s cultural boulevard. It s home to the Aboriginal Cultures Gallery in the South Australian Museum, Adelaide Botanic Garden and the National Wine Centre. Just around the corner, wander through the fascinating National Aboriginal Cultural Institute - Tandanya. And if you re after a meal or a drink, there are more than 700 restaurants, cafes and pubs to choose from. So, sample the al fresco styles of East Rundle Street, try the seafood and Asian cuisine at Gouger Street, and treat yourself to some fine dining at the restaurants and cafes of North Adelaide. But if there s one thing you absolutely must do, it s take a trip to the Adelaide Central Market. It s open every Saturday - and the best time to turn up is early in the morning for breakfast. 2

5 Why invest in the ANZICS/ACCCN ASM 2018? We understand how important it is for all our sponsors and exhibitors to feel that your investment is wisely placed. The 43rd ANZICS/ACCCN Annual Scientific Meeting, incorporates the 24th Annual Paediatric and Neonatal Intensive Care Conference. The ASM is the preeminent and largest annual intensive care conference in Australia and New Zealand. The event provides a unique platform for intensive care medical, nursing and allied health delegates to meaningfully connect as an ICU community to discuss new developments and research in the field of intensive and critical care including emergency medicine, trauma, and cardiac thoracic. In 2018, the meeting will focus on large clinical trials, advanced mechanical ventilation, long-term outcomes after critical illness, organ donation and end of life care, and the critical care workforce. The meeting will include plenary sessions, free paper presentations, posters, specialised workshops, small group symposia and industry seminars, with an exciting social program highlighting Adelaide as a destination. There will be digital audience interaction with a strong social media presence and in app live voting, Q&A and delegate discussion. Sponsorship and exhibition presence at this ASM will provide you with the opportunity to engage with over 900 intensive care clinicians from Australia, New Zealand and the Asia-Pacific region, all with a wide range of intensive care experience and backgrounds. This is an excellent opportunity for you to demonstrate your support for ANZICS and the ACCCN, as well as for academic and scientific development in Intensive Care. The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable, inclusive and memorable experience for all. There are plenty of opportunities to position your brand with our audience and leverage your unique messaging. The key benefits of sponsorship include: The opportunity for you to interact with the most influential figures in the field of Intensive Care and Critical Care The opportunity to participate in the excellent social program allowing you to network with prospects and customers, renew old friendships and foster new relationships High visibility on the ASM website and throughout official marketing material The opportunity to deliver a clear message that you have a genuine commitment to the Intensive Care and Critical Care sector Acquire highly qualified leads and increase brand awareness Meet the decision makers and gain instant market feedback. WHY DELEGATES ATTEND? Strong program with dynamic international speakers Engaging scientific content The latest up and coming research Focus on; respiratory issues, end of life care, plasmapheresis, organ donation, career advancement and gender equality. Entertaining and engaging social program with fantastic networking Exciting and inclusive social program Lots of networking opportunities Strengthen existing and create new connections in a relaxed environment. Great opportunity to enhance your professional development Collaborate on best practice integrated care with international colleagues Focus on holistic care from the bigger picture Looking at all systems not just the finer details. 3

6 Meeting Promotion A professionally planned and executed marketing strategy will ensure that your organisation will gain significant exposure to a specific and qualified target market throughout Australia and New Zealand. This includes website and promotions. This extensive campaign ensures that your company name and message reaches approximately 900 ANZICS and 2250 ACCCN members months before the event to reinforce your organisation even to those members who cannot attend. People attending will be encouraged to seek you out at the ASM and to learn more about your products and services. The ASM sponsorship team would be delighted to discuss these promotional opportunities. Early confirmation of your sponsorship of the ASM will ensure an even higher level of exposure. An extensive promotional campaign including broadcasts and web exposure will be implemented in the lead up to the ANZICS/ACCCN Intensive Care ASM and the opportunity exists for your company to be represented as a key supporter of the meeting well in advance of the actual dates ANZICS/ACCCN Intensive Care ASM 2018 Wed 10 Oct Thurs 11 Oct Fri 12 Oct Sat 13 Oct Morning Opening ceremony Morning sessions Morning sessions Morning sessions Afternoon Exhibition Bump-In Lunch Break Lunch Break Lunch Break Afternoon sessions Afternoon sessions Evening Welcome reception Party Night Afternoon sessions Exhibition Bump-Out (post afternoon tea) Gala Dinner (following closing session) 4

7 Sponsorship Opportunities Overview Premium (only 3 positions) AU$30,000 incl GST (AU$27,273 + GST) Major (only 4 positions) AU$18,000 incl GST (AU$16,364 + GST) Exhibitor AU$6,600 incl GST (AU$6,000 + GST) Complimentary delegate registrations (including sessions, morning tea, afternoon tea on all applicable days and lunches) Complimentary exhibitor staff passes (including morning coffee, afternoon coffee and lunches) Complimentary Welcome Reception tickets 8 4 Complimentary Friday Night Party tickets 8 4 Complimentary Gala Dinner tickets 8 4 Exhibition Space 36sqm 18sqm 9sqm Educational Platforms Opportunity to conduct a Lunch Symposium on an afternoon (duration of 45 minutes) Or Breakfast Symposium (venue and AV will be provided breakfast cost will be at sponsor expense) Opportunity to conduct a Breakfast Symposium (venue and AV will be provided breakfast cost will be at sponsor expense) Promotional Platforms Verbal acknowledgement of your sponsorship during the opening and closing sessions Company logo on the ASM website Linked to company website Linked to company website Name only Company logo and profile on the ASM app with contact details 200 words 100 words Only name and contact details Company logo on the ASM signage (where applicable) Opportunity to place a printed product information document on the sponsor Information table next to the Registration desk Copy of delegate list (name, organisation, state, country). Names are limited to those who have agreed to name disclosure. 4 weeks prior, 1 week prior, and at the ASM 2 weeks prior, and at the ASM 1 week prior, and at the ASM 5

8 Additional Opportunities EDUCATIONAL BREAKFAST SYMPOSIUM SPONSOR AU$7,000 incl GST (AU$6,364 + GST) 3 OPTIONS AVAILABLE The Breakfast Symposium opportunity provides the sponsor a platform to educate and display thought leadership in their area of expertise through an education driven platform. Kindly note that there could be concurrent sponsor breakfasts at the same time. Benefits Conduct a Breakfast Symposium on one morning prior to the start of the official ASM program Content and speaker at the discretion of the Sponsor (to be approved by the Organising Committee) Venue and standard Audio-Visual requirements will be provided as part of the sponsorship. Any additional specific requirements will be at the Sponsor s expense Breakfast cost will be at the Sponsor s expense along with any Speaker related cost (travel, accommodation) Opportunity to display a freestanding banner (maximum size 2m high and 1m wide) in the room (Banners to be provided by the sponsor). Company logo on website with a hyperlink to your nominated website Company name and contact in any printed ASM materials Company name on the ASM App along with contact details Access to delegate list (provided 2 weeks prior to the ASM and updates 1 week prior to the ASM and immediately after the ASM: Name of only those who have agreed to name disclosure will be shared). TECHNOLOGY ASM APP SPONSOR AU$8,000 incl GST (AU$7,273 + GST) EXCLUSIVE OPPORTUNITY The ASM App will provide attendees up-to-the-minute information on the program, exhibition and details. Benefits One (1) delegate registration including sessions, morning tea, afternoon tea and lunch. Exclusive logo presence on the Front splash page of the App, highlighting the ASM - this page will be hyperlinked to the company website and will appear every time anyone opens the App Exclusive logo presence on every navigation page (bottom lower half of App page dedicated to the sponsor). This will also be hyperlinked to the company website Logo presence on the App sponsorship page - this page will also contain other sponsor logos, details and links (Sponsor to provide logo in the specific format within required deadlines). Promoted as the exclusive App Sponsor for the ASM on the website Company logo on website with a hyperlink to your nominated website Company name and contact in any printed ASM materials Company name on the ASM App along with contact details Access to delegate list (provided 2 weeks prior to the ASM and updates 1 week prior to the ASM and immediately after the ASM: Name of only those who have agreed to name disclosure will be shared). 6

9 Additional Opportunities POLLING SPONSOR AU$5,500 incl GST (AU$5,000 + GST) - EXCLUSIVE OPPORTUNITY The ASM will facilitate questions for polls throughout the program. The questions and options will appear on a static slide with the Sponsor logo at the end of the session prior to the corresponding break. After the break finishes, and the attendees reconvene, the result of the poll will be shown on the static slide with the Sponsor logo. This double visibility platform will be across each of the ASM catering breaks. Benefits One (1) delegate registration including sessions, morning tea, afternoon tea and lunch Exclusive logo presence on the Front splash page of the App, highlighting the meeting - this page will be hyperlinked to the company website and will appear every time anyone opens the App Exclusive logo presence on every navigation page (bottom lower half of App page dedicated to the sponsor). This will also be hyperlinked to the company website Logo presence on the App sponsorship page - this page will also contain other sponsor logos, details and links (Sponsor to provide logo in the specific format within required deadlines) Naming rights to the polling platform Static company logo will appear before, during, and after each time polling platform is used during the ASM Company logo on website with a hyperlink to your nominated website Company name and contact in any printed ASM materials Company name on the ASM App along with contact details Access to delegate list (provided 2 weeks prior to the ASM and updates 1 week prior to the ASM and immediately after the ASM: Name of only those who have agreed to name disclosure will be shared). WEBSITE SPONSOR AU$5,500 incl GST (AU$5,000 + GST) EXCLUSIVE OPPORTUNITY The website will be the repository for all updates related to the ASM, speaker information, program listing and Sponsors and Exhibitors. This sponsorship will provide a significant platform of visibility pre, during and post the ASM to all prospects and attendees of the ASM as well. Benefits One (1) delegate registration including sessions, morning tea, afternoon tea and lunch Company logo on all the pages of the ASM website (except the Program page) Company name on website with a hyperlink to your nominated website Company name and contact in any printed ASM materials Company name on the ASM App along with contact details Access to delegate list (provided 2 weeks prior to the ASM and updates 1 week prior to the ASM and immediately after the ASM: Name of only those who have agreed to name disclosure will be shared). 7

10 Additional Opportunities BRANDING COFFEE CART SPONSOR AU$18,000 + GST (AU$16,364 + GST) EXCLUSIVE OPPORTUNITY A fabulous networking and engagement opportunity wherein the sponsor will have the exclusive opportunity to link their branding to the only 2 coffee carts which will be strategically placed in the Exhibition hall to maximize visibility and traffic flow. Benefits Two (2) delegate registrations including sessions, morning tea, afternoon tea and lunch Two Coffee carts with Barista will be provided in separate locations in the Exhibition Hall Cost of coffee, consumables (cups, sugar, mixers) included in the cost Branding permissible on the Coffee Cart (at Sponsor s expense). Company logo on website with a hyperlink to your nominated website Company name and contact in any printed ASM materials Company name on the ASM App along with contact details Access to delegate list (provided 2 weeks prior to the ASM and updates 1 week prior to the ASM and immediately after the ASM: Name of only those who have agreed to name disclosure will be shared). ASM LOUNGE SPONSOR AU$6,600 incl GST (AU$6,000 + GST) EXCLUSIVE OPPORTUNITY An area will be allocated within the exhibition to provide delegates with an area in which to relax and re-energise. The ASM Lounge provides the perfect setting and level of comfort from a busy program schedule. Benefits One (1) delegate registration including sessions, morning tea, afternoon tea and lunch. The ASM Lounge will be located in a prominent location in the exhibition area with 10 sqm allocated to the sponsor to theme the space as required. (Theming costs for the area will be borne by the sponsor including furniture and internet. Power will be supplied by the ASM) Opportunity to display a freestanding banner (maximum size 2m high and 1m wide) in the ASM Lounge (Banners to be provided by the sponsor). Company logo on website with a hyperlink to your nominated website Company name and contact in any printed ASM materials Company name on the ASM App along with contact details Access to delegate list (provided 2 weeks prior to the ASM and updates 1 week prior to the ASM and immediately after the ASM: Name of only those who have agreed to name disclosure will be shared). 8

11 Additional Opportunities AWARD SPONSORSHIP OPPORTUNITIES Show your support to the up and coming leaders in the field by supporting the various award categories we have available for sponsorship. The Awards are categorised into two segments namely Medical Awards and Nursing/Allied Health Awards. Medical Awards MATT SPENCE MEDAL Winner receives AU$5,000 + GST The primary author must be the presenter and must be a financial trainee ANZICS member. Authors may only submit one paper for consideration of the Matt Spence Medal. Authors who have previously received this award are not eligible for this award. BEST MEDICAL FREE PAPER Winner receives AU$3,000 + GST The primary author must be the presenter and must be medical. Nursing and Allied Health Awards BEST ALLIED HEALTH PAPER Winner receives AU$2,000 + GST Awarded for the best Allied Health Free Paper presentation of any discipline. The primary author must be the presenter. BEST ADULT NURSING FREE PAPER Winner receives AU$1,500 + GST The primary author must be a nurse, a member of ACCCN and present the paper. Verbal presentations only will be considered for this award. BEST PAEDIATRIC MEDICAL PAPER Winner receives AU$3,000 + GST The primary author must be the presenter and must be medical. NURSING SCHOLARSHIP Winner receives AU$1,500 + GST Awarded for the best free paper based on research completed as a component of a Masters or PhD. The main author of the paper must be a nurse, a member of ACCCN and present the paper. The paper may be of adult, paediatric or neonatal interest. The paper must be presented as a free paper. SAFETY AND QUALITY BEST PAPER Winner receives AU$3,000+ GST Awarded for the best free paper on safety and quality; may be medical, nursing or other author. Only awarded when suitable papers are submitted. The ANZICS Abstract Review Committee should recommend that the paper is suitable for this award. BEST PAEDIATRIC OR NEONATAL NURSING FREE PAPER Winner receives AU$1,250 + GST Free papers only will be considered. The primary author must be a nurse, a member of ACCCN and present the paper. BEST MEDICAL POSTER Winner receives AU$1,000 + GST The primary author must be medical. BEST NURSING POSTER Winner receives AU$750 + GST The main author must be a nurse and a member of ACCCN. The paper may be of adult, paediatric or neonatal interest. 9

12 Additional Opportunities INTERACTIVE ZONE The 2018 ANZICS/ACCCN ASM will incorporate an established tradition of the Interactive Zone in the exhibition. As the event attracts a mix of delegates from all critical care professions, with a variety of seniority, we offer the Interactive Zone as an opportunity for our sponsors and exhibitors to build engagement with a wide range of attendees. The Interactive Zone provides a platform for industry supporters to facilitate dedicated educational activities in scheduled sessional use in the exhibition hall. The industry-run mini-events in the interactive zone will be designed to encourage high turnover participation and low stakes competition between both individuals and/or teams of registrants. Planned activities will occur during break times, and may include (and are not limited to) the following: Interactive moments directly related to an exhibitor s product/s, for example: time-limited tests of skill or demonstration of knowledge involving the exhibitor s product Low-stakes competition enhancing the exhibitor s exposure to ASM delegates. Any exhibitor developing interactive events would be encouraged to integrate the ASM theme into their activity. Exhibitor staff would be encouraged to participate and compete alongside delegates We are encouraging activities that require skill and are quick to set-up and pack-down, rather than games of chance (such as raffles or door prizes). The Organising Committee welcomes Expressions of Interest from sponsors and exhibitors to take up the challenge of creating interactive activities that are fun, thought-provoking, safe and effective for all participants. Send your ideas to intensivecareasm@tcc.co.nz for consideration. EXHIBITOR STAFF PASSES The price for this is AU$550 incl GST. This includes: Attendance at the Exhibition Morning and afternoon tea Lunches. Day pass cost is AU$280 incl GST per person per day. This Includes: Attendance at the Exhibition Morning and afternoon tea Lunches. 10

13 ANZICS/ACCCN INTENSIVE CARE ASM 2018 Booking Form and Contract Application for Sponsorship Please complete the form below. We, the terms and conditions set out in the prospectus. (company name), apply for sponsorship in accordance with Signed: Date: Please forward this form to: By fax: By mail to: The Conference Company, PO Box 90040, Auckland, 1142, New Zealand Company Details Company: Postal Address: Telephone: Facsimile: Mobile: Contact Person: A. Sponsorship Opportunities PREMIUM, AU$30,000 incl GST MAJOR, AU$18,000 incl GST EXHIBITOR, AU$6,600 incl GST Sponsorship and/or Item/s requested BREAKFAST SYMPOSIUM SPONSOR, AU$7,000 incl GST WEBSITE SPONSOR, AU$5,500 incl GST ASM APP SPONSOR, AU$8,000 incl GST COFFEE CART SPONSOR, AU$18,000 incl GST POLLING SPONSOR, AU$5,500 incl GST ASM LOUNGE SPONSOR, AU$6,600 incl GST Award Sponsorship AU$ Total Sponsorship Spend (incl GST) AU$ B. Exhibition Space Preferences Please indicate your preferences in terms of the area you d like to be positioned within the exhibition area: 1: 2: 3: 11

14 Terms and Conditions BOOKING AND PAYMENT All prices are quoted in Australian dollars and include GST of 10% (as of the date of the publication). The ASM reserves the right to vary the quoted prices in line with any changes in the rate of the GST. On receipt of a signed Booking Form, a tax invoice for the required 50% deposit will be sent. Confirmation of Sponsorship Packages and Exhibition space confirmation will only be made upon receipt of this deposit. The balance is will be invoiced on 1 June Applications after this date will be invoiced in full. Payment terms net 20 days. All payments due must be received by the ASM Managers prior to the ASM. No sponsor/ exhibitor will be allowed to set up their exhibition stand at the ASM until full payment has been received. Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense SPONSORSHIP AND EXHIBITOR PROTOCOL It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations. For full details refer to the following websites: Specifically: i. Trade displays must only be directed at health care professionals ii. Product information for all products being promoted must be available from the display stand. iii. Starter packs must not be made available for collection from unattended stands nor be supplied to unauthorised or non-qualified persons. iv. Competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes. FLOOR PLAN If necessary, changes to the floor plan will be made after discussion with affected exhibitors. CANCELLATION POLICY If notification of cancellation of sponsorship is received in writing: prior to 31 December, 2017, your deposit will be refunded, less 20% administration fee between 1 January, 2018 and 30 May, 2018, you are liable for 50% of the package selected from 1 June, 2018, you are liable for 100% of the package selected. The Organising Committee reserves the right to cancel the ASM not later than 31 July 2018 in case of circumstances beyond its control. In such a case all monies paid to date will be refunded in full less any expenses incurred. The liability of the organisers will be limited to that amount. We Invite Your Support Thank you for taking the time to consider the possibilities the ANZICS/ACCCN Intensive Care ASM has to offer. If you have made your choices, please complete and return the Application for Sponsorship form. If we can assist with further information, or discussing other opportunities, please contact the ASM Managers. We hope that you are as enthusiastic about the opportunities that are available in Adelaide and we look forward to welcoming you to the 2018 ANZICS/ACCCN Intensive Care ASM in Adelaide. Contact Nihal Fernandez Sponsorship and Exhibition Manager on behalf of the Organising Committee PO Box , Auckland 1142, New Zealand intensivecareasm@tcc.co.nz Telephone: free calling from Australia New Zealand

15 Exhibition Floor Plan Reserved for Premium or Major Sponsors 13

16 NG FO For more information please contact: Phone: Free calling from Australia New Zealand intensivecareasm@tcc.co.nz PO Box Auckland 1142, New Zealand