Opt-in to Receive Annual Meeting Materials Electronically

Transcription

1 October 2017 Volume 48, No. 10 DOYON,Limited Opt-in to Receive Annual Meeting Materials Electronically This year, Doyon, Limited shareholders will have the opportunity to receive their annual meeting materials electronically. Shareholders will need to opt-in for electronic delivery; the opt-in period opens Wednesday, October 11 and ends Monday, December 11, 2017, at 5 p.m. AKST. Shareholders who opt-in will receive their 2017 annual report, proxy statement, board candidate matrix and comment card via , rather than through the mail. They will also receive a link to the eproxy site and instructions for online voting. All shareholders who opt-in for electronic delivery by the December 11 deadline will be entered in a random drawing to win 25,000 Alaska Airlines miles or one of 10 $100 cash prizes. Shareholders who opt-in by the November 6 early bird deadline will be entered to win an additional 25,000 Alaska Airlines miles. This month, Doyon will mail a postcard to every voting shareholder using the addresses on file with shareholder records. The postcard will include information and instructions on opting in for electronic delivery. To optin, shareholders may either complete and return the card by mail, or visit the annual meeting page on the Doyon website to submit the online opt-in form. Electronic delivery of annual meeting materials is the second phase of Doyon s efforts to reduce printing and mailing costs. Last year, Doyon began householding annual meeting materials, meaning that each shareholder continued on page 2 Doyon Declares Dividend of $6.18 per Share The Doyon, Limited board of directors approved a shareholder dividend in the amount of $6.18 per share, or $618 per 100 shares, during its quarterly meeting in Fairbanks on August 19. The dividend will be distributed to shareholders on Tuesday, December 5, Doyon is proud to distribute its 31st consecutive dividend to shareholders, said Doyon President and CEO Aaron Schutt. In December, the total distribution amount will be approximately $12 million to over 19,700 shareholders, of which 75 percent are residents of Alaska. Shareholders should note the following important dividend dates: Tuesday, November 7, 5 p.m. AKST: Deadline to apply for direct deposit Monday, November 20, 5 p.m. AKST: Deadline to make address changes and enroll eligible class C shareholders Tuesday, December 5: Dividends direct deposited or mailed to the address on file as of November 21 continued on page 5 2 Message to Shareholders 3 Pre-AFN Reception 3 Dialogue with Doyon 3 Deadlines and Reminders 4 Youth Holiday Artwork Contest 5 Daaga Awards 5 Doyon Leadership Training 6 Doyon Tourism 6 New Foundation Scholarship Process 7 Shareholder Spotlight: Doyon Board Members 7 In the Community 8 Condolences 8 Calendar doyon.com Doyon, Limited

2 Message to Shareholders Board of Directors Walter Wally Carlo Chair PJ Simon, Jr. Vice Chair Miranda Wright Treasurer Christopher Simon Secretary Shirley Cleaver Jennifer Fate Erica Frankson Jerry Isaac Georgianna Lincoln Esther M. McCarty Brian Ridley Sonta Roach Orie G. Williams President & CEO Aaron M. Schutt Communications Doyon, Limited 1 Doyon Place, Suite 300 Fairbanks, Alaska Phone Fax Toll-Free Dear Shareholders, This month s newsletter is packed with information and upcoming deadlines. We have a lot going on at Doyon, Limited as we just wrapped up our fiscal year A few of the projects Doyon staff is working on include preparing for the annual audit, the $6.18/ share dividend distribution on December 5, and the upcoming annual meeting of shareholders in March We continue to closely monitor the Doyon Drilling Rig 26 design-build project, which is progressing on time and on budget. We expect the new rig to be operational in early Northstar Wireless, a subsidiary of Doyon, Limited, was part of a recent decision by the U.S. Court of Appeals for the D.C. Circuit. The court reversed the Federal Communications Commission s (FCC) decision and ruled in favor of Northstar Wireless, offering Northstar the opportunity to qualify as a designated entity and receive the bidding credits won in Auction 97. The court upheld the FCC s initial denial of Northstar s bidding credits, but decided Northstar should have had the opportunity to modify its agreements to comply with the established designated entity rules. In August 2015, after Auction 97 concluded, the FCC denied Northstar its designated entity bid credits. We look forward to working with the FCC to address their concerns. This month, Doyon will provide all shareholders with information about the option to receive electronic delivery of Doyon s annual report and proxy materials. Over the years, many shareholders have requested that Doyon deliver the annual report materials electronically. The elimination of having to print and mail the annual report packets for those who opt-in to the new program will save the company thousands of dollars. Look for more information about this initiative on page 1 of this newsletter, and on our website and social media channels. Doyon is a major stakeholder in the efforts by the federal government to update BLM land management plans. Doyon submitted comments, formally protested, and continues to raise concerns on the Eastern Interior Resource Management Plan, focusing specifically on the Fortymile subunit. We are also raising concerns with regard to proposed large expansions of Areas of Critical Environmental Concern in the Central Yukon and Bering Sea/Western Interior planning processes underway. October is one of my favorite times of year working at Doyon. First, we have our annual Dialogue with Doyon meetings that take place in several of our villages. In addition, the Elders and Youth Conference, and the Alaska Federation of Natives convention take place this month. Both events provide me with the opportunity to see and visit with many of you. I enjoy having the opportunity to talk with you, share Doyon-related news and listen to your questions and concerns. If you have the opportunity, please stop by the pre-afn shareholder reception on October 18 from 6 8 p.m. at the Hilton Anchorage Hotel. I appreciate your continued support of Doyon and our employees. Sincerely, Aaron M. Schutt President and CEO Annual Meeting Materials continued from page 1 Follow us on social media for up-to-date Doyon, Limited news and events. household received just one hard copy of the annual report, proxy statement and other printed pieces. Householding resulted in the saving of thousands of dollars, which helps Doyon reach costsavings goals. October 2017 For more information, please contact the communications department at communications@doyon.com, (in Anchorage) or (toll-free).

3 Shareholder News Doyon to Host Pre-AFN Welcome Reception in Anchorage Doyon, Limited will host a shareholder reception in Anchorage on Wednesday, October 18, 2017, from 6 8 p.m. as a welcome for shareholders attending the 2017 Alaska Federation of Natives (AFN) convention. The reception will take place in the Alaska Ballroom at the Hilton Anchorage, 500 W. 3rd Avenue. The reception will be a social affair with hors d oeuvres and refreshments. Doyon board members and staff will be present. The records department will also be available to update shareholder information, including addresses, s, stock wills and enrollment. Those interested in enrollment should visit the enrollment webpage at or contact the records department at records@doyon.com prior to the event for information on eligibility and the enrollment process. To RSVP to the reception, please edwardsa@doyon.com. Dialogue with Doyon Meetings Begin This winter s Dialogue with Doyon meetings began earlier this month, with gatherings in Shageluk on October 3 and Fort Yukon on October 5. The meetings are held annually between October and January in various Interior communities, as well as in Seattle and Anchorage. This year s meeting schedule is as follows: Shageluk, October 3, 2017 Fort Yukon, October 5, 2017 Northway, October 11, 2017, 6 8 p.m., Community Hall Anchorage, January 18, 2018, 6-8 p.m., ChangePoint Seattle, Washington, January 27, 2018, time and location TBA The annual Dialogue with Doyon meetings provide an opportunity for shareholders to learn more about current Doyon Family of Companies goals and shareholder opportunities, and to ask questions and share thoughts and concerns about Doyon with board members, senior management and staff. At the meetings, shareholders are also able to update records information, including address changes, stock wills and direct deposit. Each year, Doyon plans visits to different rural areas of Alaska as part of the meeting schedule. During these visits, Doyon takes the opportunity to speak with local students, who learn about the Doyon Family of Companies and future opportunities with Doyon. Students can also ask senior management and board members questions. Look for additional announcements about Dialogue with Doyon, including meeting times and locations, in the Doyon newsletter and on Facebook, Instagram and Twitter. For more information, please contact shareholder outreach at (in Fairbanks), (toll-free) or outreach@doyon.com. Important Deadlines and Reminders October 13: Deadline Extended for Doyon Youth Holiday Artwork Contest. Download an application at and mail, or hand-deliver your submission by 5 p.m. AKDT. October 13: Doyon Foundation Education Survey Deadline. Find the link to the survey at October 27: Shareholder of the Year Award Nominations Due. Deadline extended to October 27 at 5 p.m. AKDT. November 7: December Dividend Disbursement Direct Deposit Deadline. records@doyon.com or call , ext November 17: DLT Class of 2018 Application Deadline. Download an application at and submit via , fax or hand-delivery by 5 p.m. AKST. November 20: Address Update Deadline for December Dividend Disbursement. records@doyon.com or call , ext January 12: 2018 Daaga Awards Application Deadline, 5 p.m. AKST. For more information and to download an application, visit doyon.com 3

4 Doyon, Limited Doyon Youth Holiday Artwork Contest Deadline Extended to October 13 The extended deadline to submit artwork and an application for the annual Doyon Youth Holiday Artwork Contest is Friday, October 13, 2017, at 5 p.m. AKDT. Winners will be selected and notified via telephone by Monday, October 16. Prizes will be given for the top three submissions: 1st Artwork will be featured on the 2017 Doyon holiday card and winner will also receive a 128 GB engraved ipad mini 4. 2nd Brand new art supplies and a $50 gift card 3rd Brand new art supplies The holiday artwork contest is open to Doyon shareholders and shareholder direct descendants between the ages of Please note the submission requirements: Artwork must be original. Submissions may be painted, hand-drawn, photography or digital. Photographs must be submitted as a high-resolution JPEG, with a minimum of 300 dpi. Digital artwork must be submitted as a PDF, with a minimum of 300 dpi. Submissions should feature a holiday theme and represent Doyon s mission and values, which can be found on the Doyon website. The completed application, including parent/guardian signature, must be submitted with the artwork. The application/permission form and official rules are also available on the contest webpage at Doyon must receive all entries by 5 p.m. AKDT on Friday, October 13. Materials may be ed to communications@doyon.com, or mailed or hand-delivered to Doyon, Limited, Attention: Holiday Artwork Contest, 1 Doyon Place, Suite 300, Fairbanks, Alaska Last year, 11-year-old Lena Layland of Cantwell, Alaska won the contest with her multi-themed circular design, created using colored pencils. For more information, official contest rules or to obtain a permission form/application, please download the form at or contact the Doyon communications department at communications@doyon.com, (in Anchorage) or (toll-free). Artwork Contest Application Artist s First & Last Name: Date of Birth (MM/DD/YY): Address: City/State/ZIP: School: Phone: Parent/Guardian Name: Phone: I have read and fully understand and will comply with the rules and conditions of this contest. I understand that all entries submitted will be displayed to the public with my full name and I relinquish all claims to any and all benefits derived from the reproduction of this work. Signature of Artist: Date: Signature of Parent/Legal Guardian: Date: 4 October 2017

5 Shareholder News Get Up, Move, Do Something with Daaga DLT Class of 2017 Graduates and Class of 2018 Recruitment Begins Get up, move, do something! This is the spirit of the Daaga Awards, which Doyon, Limited presents annually to organizations planning healthy, drug- and alcohol-free community events and programs. Applications are now being accepted for the 2018 Daaga Awards. Proposals are due by Friday, January 12, 2018, at 5 p.m. AKST. Proposals should outline the project description, timeline, advertising, financial statement of need, and other funding sources. Applicants must also provide a letter of support from the village or tribe. Selected projects will be funded up to $3,000. Most applicants have cash or in-kind contributions from their community or other funding sources to supplement the Daaga Award. Since 1990, Doyon has awarded more than $220,000 in Daaga funding. In 2017, $36,000 in funding was provided to 12 Interior organizations. Funded projects varied from cultural sewing workshops and summer youth camps to firearm safety and a youth fiddler group. For more information and/or an application, please outreach@doyon.com. Applications can also be downloaded from the Daaga webpage at Dividend continued from page 1 Doyon s dividend amount is based on a five-year average of net income, and this is Doyon s 31st consecutive year of distributing a dividend. Seventy-five percent of Doyon s shareholders reside in Alaska, which translates to approximately $9 million flowing into Alaska s economy. For more information, or to apply for direct deposit, make an address change, or enroll a new Class C shareholder, visit the dividends page on the Doyon website or contact the records department at records@doyon.com, (in Fairbanks) or (toll-free). The most recent Doyon Leadership Training (DLT) cohort, the class of 2017, celebrated their graduation at the Doyon Industrial Facility on October 6. The application period for the class of 2018 is currently open and will close Friday, November 17, 2017, at 5 p.m. AKST. Interested participants can access the application on the DLT webpage at Those wanting to participate in the 2018 DLT class should download, complete and submit the full application by 5 p.m. AKST on November 17. DLT is an intense training program that focuses on the personal growth and leadership of the participants, who are selected based on the strength of their application. Doyon, Limited shareholders and employees within the Doyon Family of Companies are eligible to apply. The Doyon leadership training has been quite an exciting journey. Life altering. Mind shifting. Pure fun and excitement. I would highly encourage shareholders to take advantage of this unique and extraordinary opportunity, said 2017 participant, Larissa Sommer. Unlike previous years, when training was held over a 10-month period, the 2018 class will experience a more condensed, five-month program. The 2018 DLT will take place February through August The following dates have been confirmed for in-person trainings, which will be held in Fairbanks: Module 1: February 8 11 Module 2: April 6 8 Module 3: May Module 4: July Module 5: August Participants must commit to attend all classes in order to be accepted into the program. Doyon will cover the cost of training, lunch on training days, and airfare and shared lodging for those located outside the Fairbanks area. Participants must provide their own transportation to and from the training site at the Morris Thompson Cultural and Visitors Center in Fairbanks. For more information about DLT, please visit the DLT webpage or contact shareholder outreach at (in Fairbanks), (toll-free) or outreach@doyon.com. doyon.com 5

6 Doyon, Limited Doyon Tourism Wraps Up 2017 Season in Denali facilities, and retail, food and beverage outlets; and manage reservations within the park. The busy tourism season for Kantishna Roadhouse and Doyon/ARAMARK Joint Venture concessions has come to an end, at least for the seasonal employees. The 2017 summer season, which runs from early May through mid-september, has wrapped up in Denali National Park and Preserve. There are two Doyon, Limited companies that provide services in Denali. The first, Kantishna Roadhouse, is a wholly owned subsidiary of Doyon. Located 90 miles into the park, Kantishna Roadhouse offers accommodations and tours for park visitors. More information about all the amenities and tours can be found at This season, a few of the Kantishna Roadhouse operations employees moved to offices in Healy. Pictured to the right is their new Healy employee housing, provided by Doyon Remote Facilities and Services. Doyon/ARAMARK, a joint venture between Doyon and Aramark Corporation, recently won a 10-year concessions contract beginning early in the 2017 season to provide transportation services and bus tours; operate campgrounds, This fall, Shyanna Frerichs, a Doyon shareholder originally from Ruby, spoke with Doyon communications about her experience in Denali working for Doyon/ARAMARK as a cultural interpreter. In her presentation to park visitors, Frerichs provides her traditional introduction in Koyukon Athabascan, and offers information about the various cultures in Alaska, with an emphasis on the Interior. She speaks about the importance of respect in Athabascan culture, and also discusses language preservation, including her personal experience studying Alaska Native languages at the University of Alaska Fairbanks. Employee housing in Healy Shyanna Frerichs Doyon/ARAMARK will begin recruitment for 2018 seasonal positions in late December, and Doyon shareholders are encouraged to apply. Check out in December/January for all the seasonal opportunities. For more information about 2018 opportunities with Kantishna Roadhouse and Doyon/ARAMARK, contact shareholder outreach at (in Fairbanks), , ext (toll-free) or outreach@doyon.com. Foundation to Roll Out New Online Scholarship Application Process Spring 2018 scholarship application deadline coming up November 15 Doyon Foundation will soon roll out a new streamlined, user-friendly online scholarship application process. Students will use the new application system starting with the spring 2018 application deadline; scholarship applications are due Wednesday, November 15 for basic scholarships for the spring 2018 semester. Scholarship applications are not currently being accepted as the Foundation transitions from the previous system to the new one. The previous scholarship portal on the Foundation website is no longer accessible as the Foundation transfers scholarship data to the new system. 6 October 2017 While the exact launch date is unknown, the new portal is expected to be available in the next few weeks. Students will be contacted directly with details on accessing and using the new system. Applicants will find the new system to offer a more streamlined, user-friendly experience. For example, through the new system, students will receive automatic reminders of upcoming deadlines and items needed to complete their applications. Letters of recommendation can also be uploaded directly to the scholarship portal. The new system will also offer better scholarship reporting and management. For more information, visit or contact foundation@doyon.com or

7 Shareholder News Shareholder Spotlight: Doyon Board Members Doyon in the Community Doyon, Limited is pleased to have been involved with several important community events this past month. Shirley Cleaver and family. Victor Nicholas and family. Doyon, Limited honored past board members Lee DeWilde, Victor Nicholas and Shirley Cleaver (re-elected in March 2017) for their dedication and service on the board of directors. A luncheon was hosted at the Doyon Chiefs Court in Fairbanks, with Nicholas and Cleaver in attendance. Unfortunately, DeWilde was not able to attend due to work commitments. Doyon hosted a parking lot/yard sale to benefit Christmas is for Kids on September 16 in Fairbanks. All proceeds from the taco sale and raffles benefited the employeedriven Christmas is for Kids fundraising effort. At the luncheon, resolutions for Nicholas and Cleaver were read while they and their family members stood to be recognized. The Doyon board of directors thanked the families of the past directors for allowing their loved ones time to be taken for Doyon-related business. DeWilde was elected to the Doyon board of directors in March He served on the shareholder relations and budget and audit committees, as well as on the Doyon oil field services and Doyon natural resources boards. He works at Alyeska Pipeline Service Company. Nicholas lives in Nulato and served on the board of directors from 1998 to 2001, and 2002 to He served as vice chair of the board, and sat on the finance and investment and executive committees. He also served on the government contracting and Doyon transitional boards. The Presbyterian Hospitality House thanked Doyon for supporting the organization s efforts. Pictured left to right: Jessika Shumate, William Gaddis III and Geri Simon. Cleaver was re-elected to the Doyon board in March She is from Galena and serves on the shareholder relations committee and on the Doyon oil field services board. The Doyon board of directors, management and staff thank DeWilde, Cleaver and Nicholas, and their respective families, for their time and dedication to Doyon and its family of companies. Doyon welcomes nominations for the monthly shareholder spotlight. To make a nomination, please review the eligibility guidelines and complete the nomination form on the Doyon website, Sam s Club in Fairbanks named Doyon the business member of the month for October. Pictured left to right: Yary Gandia, Geri Simon and Amy Saechao. doyon.com 57

8 Condolences The Doyon, Limited board of directors and staff extend their sincere condolences to the families and friends of the following shareholders who have recently passed away: 1 Doyon Place, Suite 300 Fairbanks, Alaska Henry B. Agnes, Sr., 88, Nulato, AK Casey Ahkvaluk, 54, Fairbanks, AK Gloria J. Albert, 65, Tanana, AK Sandra A. Beatus, 51, Hughes, AK Myrtle C. Beham, 69, Evansville, AK David J. Big Joe, Jr., 0, Anaktuvuk Pass, AK Robert O. Brown, 37, Marianna, FL Alice Carroll, 86, Circle, AK Julia M. Cullip, 93, Iliff, CO Angela O. Demientieff, 75, Holy Cross, AK Jareth E. Demientieff, 28, Fairbanks, AK Nora P. Drescher, 81, Birch Creek, AK Joseph W. Gustafson, 47, Fairbanks, AK Francis T. Henry, Sr., 70, Fort Yukon, AK Leonard C. Huntington, II, 31, Fairbanks/ Koyukuk, AK Michael S. John, 40, Circle, AK Stanley Kardanoff, 83, Fairbanks, AK Rodney P. Keraghan, 19, Toledo, IA Katrina M. Kriska, 29, Nulato, AK Johnny B. Maillelle, 52, Grayling, AK Mary F. Talley, 82, Perryville, AR John D. Trent, 70, Homer, AK Darrel W. Whitley, 34, Holy Cross/ Anchorage, AK Tommie R. Wood, 51, Hillsboro, OR October 11 Northway Dialogue with Doyon, 6 8 p.m. 13 Doyon Youth Holiday Artwork Contest Deadline, 13 Doyon Foundation Education Survey Deadline, First Alaskans Institute Elders & Youth Conference, Dena ina Civic & Convention Center, 600 W. 7th Ave., Anchorage Alaska Federation of Natives Convention, Dena ina Civic & Convention Center, 600 W. 7th Ave., Anchorage 27 Shareholder of the Year Award Nomination Deadline, 5 p.m. AKDT November 7 Deadline to Apply for Direct Deposit for 2017 Dividend, records@doyon.com or Doyon Board Meeting, 9 a.m. AKST, Fairbanks 17 DLT 2018 Application Deadline, 5 p.m. AKST, 20 Address Change and Enrollment Deadline for 2017 Dividend, records@doyon.com or Doyon Offices Closed in Observance of Thanksgiving 24 Doyon Offices Closed in Observance of Veteran s Day October 2017