JANUARY 9, 2013 CITY COU NCIL ADDENDUM CERTIFICATION

Transcription

1 JANUARY 9, 2013 CITY COU NCIL ADDENDUM CERTIFICATION This certification is given pursuant to Chapter XI, Section 9 of the City Charter for the City Counc il Addendum dated January 9, We hereby certify, as to those contracts, agreements, or other obligations on this Agenda authorized by the City Council for which expenditures of money by the City are required, that all of the money required for those contracts, agreements, and other obligations is in the City treasury to the credit of the fund or funds from which the money is to be drawn, as required and permitted by the City Charter, and that the money is not appro priated for any other purpose. ~<==- ' ---- City Manager Edward Scott City Controller

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5 ADDENDUM CITY COUNCIL MEETING JANUARY 9, 2013 CITY OF DALLAS 1500 MARILLA COUNCIL CHAMBERS, CITY HALL DALLAS, TEXAS :00 A. M. ADDITIONS: CONSENT ADDENDUM Business Development & Procurement Services 1. Authorize (1) an acquisition contract for the purchase and installation of hardware and software for an automated license plate recognition system for Police in the amount of $603,622; (2) a five-year service contract for maintenance and support of the automated license plate recognition system in the amount of $146,462; and (3) a five-year master agreement for additional hardware and software to add additional cameras in the amount of $2,489,894 - Iron Sky, Inc., most advantageous proposer of eight - Total not to exceed $3,239,978 - Financing: Confiscated Monies Funds ($750,084) and Current Funds ($2,489,894) (subject to annual appropriations) ITEMS FOR INDIVIDUAL CONSIDERATION DESIGNATED PUBLIC SUBSIDY MATTERS Economic Development 2. Authorize an amendment to Resolution No , previously approved on April 11, 2012, to increase original Chapter 380 economic development grant agreement with Thrash Memorial Funeral Home, LLC by $50,000 in consideration of expanding the immediate adjacent site located at 4848 South Lancaster Road in Dallas, TX for more productive and desirable redevelopment related to the renovation and reuse of commercial property located at 4830 South Lancaster Road in Dallas, Texas - Not to exceed $50,000 - Financing: Public/Private Partnership Funds

6 ADDENDUM CITY COUNCIL MEETING JANUARY 9, 2013 DELETION: Sustainable Development and Construction 28. A public hearing to receive comments regarding an application for and an ordinance granting a new subdistrict and an ordinance granting a Specific Use Permit for an outside entertainment and recreation venue on property zoned Subdistrict 1A within Planned Development District No. 621, the Old Trinity and Design District Special Purpose District on the west side of Riveredge Drive, south of Irving Boulevard Recommendation of Staff and CPC: Approval of a new subdistrict, subject to conditions and approval of a Specific Use Permit for an outside entertainment and recreation venue for a three-year period, subject to a site plan and conditions Z (MW) 2

7 ADDENDUM DATE January 9, 2013 ITEM IND # OK DEF DISTRICT TYPE DEPT. DOLLARS LOCAL MWBE DESCRIPTION 1 All C PBD, CIS, POL $3,239, % 5.00% 2 5 I ECO GT NA NA Authorize an acquisition contract for the purchase and installation of hardware and software for an automated license plate recognition system for Police; a five-year service contract for maintenance and support of the automated license plate recognition system; and a five-year master agreement for additional hardware and software to add additional cameras Authorize an amendment to Resolution No , previously approved on April 11, 2012, to increase original Chapter 380 economic development grant agreement with Thrash Memorial Funeral Home, LLC in consideration of expanding the immediate adjacent site located at 4848 South Lancaster Road in Dallas, TX for more productive and desirable redevelopment related to the renovation and reuse of commercial property located at 4830 South Lancaster Road in Dallas, Texas TOTAL $3,239, Page 1

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9 KEY FOCUS AREA: ADDENDUM ITEM # 1 Public Safety Improvements and Crime Reduction AGENDA DATE: January 9, 2013 COUNCIL DISTRICT(S): DEPARTMENT: All Business Development & Procurement Services Communication and Information Services Police CMO: Jeanne Chipperfield, Jill A. Jordan, P.E., A. C. Gonzalez, MAPSCO: SUBJECT N/A Authorize (1) an acquisition contract for the purchase and installation of hardware and software for an automated license plate recognition system for Police in the amount of $603,622; (2) a five-year service contract for maintenance and support of the automated license plate recognition system in the amount of $146,462; and (3) a five-year master agreement for additional hardware and software to add additional cameras in the amount of $2,489,894 - Iron Sky, Inc., most advantageous proposer of eight - Total not to exceed $3,239,978 - Financing: Confiscated Monies Funds ($750,084) and Current Funds ($2,489,894) (subject to annual appropriations) BACKGROUND This acquisition contract will allow for the purchase and installation of hardware and software for automated license plate recognition (ALPR) system for the Police Department (DPD). This service contract will include hardware for the ALPR cameras mounted on traffic lights (fixed mounts) and ALPR cameras mounted on police cars or other City vehicles. ALPR systems use specially mounted cameras and software to actively scan vehicle license plates from varying angles of a moving squad car or from fixed locations on traffic lights to provide real time alerts where the license plate is matched to a list of plates of interest. ALPR technology is a key component of the Dallas Police Department s crime fighting and crime reduction initiatives including recovery of stolen vehicles and apprehension of wanted persons.

10 BACKGROUND (Continued) DPD has access to numerous data sources that can provide information related to license plates of interest. The State of Texas and National Criminal Database allows access to information related to stolen vehicles, vehicles associated with warrants, vehicles involved in Amber or Silver Alerts, sex offender, vehicle registrations, and vehicle plates marked as be on the look out for (BOLO) for law enforcement. When a license plate matches information in one or more data sources, alerts can be sent to patrol cars for appropriate action. Due to the increased ability of this information and the available technology to read and recognize license plate numbers, DPD is seeking to deploy approximately 14 fixed-mount ALPR systems on traffic lights in 14 specific high crime areas of the City. Additionally 2 mobile ALPR systems at 7 DPD substations will be utilized. The system includes software installed on the mobile data computers in patrol cars. The ALPR system also provides access to back office software that allows for administration, data mining, reporting, data sharing, and intelligence gathering activities. The service contract will provide five years of maintenance and support of the new ALPR system. Maintenance includes warranty on all camera hardware, system maintenance and support, system patches and updates for functionality improvements. Support includes relocation of fixed mounted cameras as necessary to improve effectiveness. The master agreement will provide a multi-year purchasing mechanism to continue to expand the system up to 140 additional cameras as needed. Expansion units will include adding ALPR s on additional patrol vehicles, City service vehicles and additional traffic lights. A seven member committee from the following departments reviewed and evaluated the proposals: Business Development & Procurement Services (2)* Dallas Police Department (2) Communication and Information Services (1) Equipment and Building Services (1) Court Services (1) *Business Development and Procurement Services only evaluated the Business Inclusion and Development Plan and cost. Agenda Date 01/09/ page 2

11 BACKGROUND (Continued) The successful proposer was selected by the committee on the basis of demonstrated competence and qualifications under the following criteria: Cost 30% Functional Match 20% Technical Match 20% Business Inclusion and Development Plan 15% Capability and Expertise 10% Training 5% As part of the solicitation process and in an effort to increase competition, Business Development and Procurement Services (BDPS) used its procurement system to send out bid notifications to vendors registered under respective commodities. To further increase competition, BDPS uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, notifications were sent by the BDPS ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW Minority Business Council and the Women s Business Council Southwest, to ensure maximum vendor outreach. PRIOR ACTION/REVIEW (COUNCIL BOARDS, COMMISSIONS) This item has no prior action. FISCAL INFORMATION $ 750, Confiscated Monies Funds $2,489, Current Funds (subject to annual appropriations) M/WBE INFORMATION Vendors contacted No response 0 - Response (Bid) 0 - Response (No bid) 0 - Successful M/WBE and Non-M/WBE vendors were contacted The recommended awardee has fulfilled the good faith requirements set forth in the Business Inclusion and Development (BID) Plan adopted by Council Resolution No as amended. Agenda Date 01/09/ page 3

12 ETHNIC COMPOSITION Iron Sky, Inc. White Male 7 White Female 2 Black Male 1 Black Female 0 Hispanic Male 0 Hispanic Female 0 Other Male` 0 Other Female 0 PROPOSAL INFORMATION The following proposals were received from solicitation number BHZ1217 and were opened on May 31, This proposal is being awarded in its entirety to the most advantageous proposer. *Denotes successful proposer Note - The following vendor scores and pricing are based on negotiated systems and pricing. Proposers Address Score Amount Iron Sky, Inc Westborough Dr $3,239, Katy, TX VisualPro Lakeview Heights $3,792, Suite 101 Jefferson City, MO PIPS Technology, Inc. 804 Innovation Dr $2,295, Knoxville, TN Note The following vendor scores and pricing are based on initial proposals and quantities and were not negotiated. Avrio Group 1359 Barclay Blvd $ 501, Surveillance Buffalo Grove, IL Solutions, LLC aka Avrio RMS Group Motorola Solutions, 1303 East Algonquin Rd $ 992, Inc. Schaumburg, IL Agenda Date 01/09/ page 4

13 PROPOSAL INFORMATION (Continued) Proposers Address Score Amount Acquient Systems 4801 Spring Valley Rd $ 896, Technologies, Inc. Suite 125 Dallas, TX ESI Companies, Inc Vanderhorn Dr $ 784, Memphis, TN DMI Technologies, Grand River Rd $1,511, Inc. Suite 100 Fort Worth, TX OWNER Iron Sky, Inc. Keith Drummond, President Scott Frigaard, Vice President Agenda Date 01/09/ page 5

14 BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY PROJECT: Authorize (1) an acquisition contract for the purchase and installation of hardware and software for an automated license plate recognition system for Police in the amount of $603,622; (2) a five-year service contract for maintenance and support of the automated license plate recognition system in the amount of $146,462; and (3) a five-year master agreement for additional hardware and software to add additional cameras in the amount of $2,489,894 - Iron Sky, Inc., most advantageous proposer of eight - Total not to exceed $3,239,978 - Financing: Confiscated Monies Funds ($750,084) and Current Funds ($2,489,894) (subject to annual appropriations) Iron Sky, Inc. is a non-local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use the following sub-contractor. PROJECT CATEGORY: Other Services LOCAL/NON-LOCAL CONTRACT SUMMARY Amount Percent Total local contracts $161, % Total non-local contracts $3,077, % TOTAL CONTRACT $3,239, % LOCAL/NON-LOCAL M/WBE PARTICIPATION Local Contractors / Sub-Contractors Local Certification Amount Percent AT's Electric Company, Inc. WFDB51580Y1212 $161, % Total Minority - Local $161, % Non-Local Contractors / Sub-Contractors None TOTAL M/WBE CONTRACT PARTICIPATION Local Percent Local & Non-Local Percent African American $ % $ % Hispanic American $ % $ % Asian American $ % $ % Native American $ % $ % WBE $161, % $161, % Total $161, % $161, %

15 COUNCIL CHAMBER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: January 9, 2013 Section 1. That the purchase and installation of hardware and software for an automated license plate recognition system for Police is authorized with Iron Sky, Inc. (VS ) in an amount not to exceed $603, Section 2. That the Purchasing Agent is authorized, upon appropriate request and documented need by a user department, to issue a purchase order for additional hardware and software, to add additional cameras. If a written contract is required or requested for any or all purchases of additional hardware and software, to add additional cameras under the master agreement instead of individual purchase orders, the City Manager is authorized to execute the contract upon approval as to form by the City Attorney. Section 3. That the City Manager is authorized to execute a service contract with Iron Sky, Inc. for maintenance and support of the automated license plate recognition system for a term of five years in an amount not to exceed $146,461.92, upon approval as to form by the City Attorney. If the service was bid or proposed on an as needed, unit price basis for performance of specified tasks, payment to Iron Sky, Inc. shall be based only on the amount of the services directed to be performed by the City and properly performed by Iron Sky, Inc. under the contract. Section 4. That the City Controller is authorized to disburse funds from the following appropriations in an amount not to exceed $750,083.69: FUND DEPT UNIT OBJ AMOUNT FY ENCUMBRANCE 0411 DPD $ 92, CTDSV13PDAPLR 0411 DPD $146, CTDSV13PDAPLR 0411 DPD $478, CTDSV13PDAPLR 0411 DPD $ 32, CTDSV13PDAPLR Section 5. That a master agreement for the purchase of additional hardware and software, to add additional cameras is authorized with Iron Sky, Inc. (VS ) for a term of five years in an amount not to exceed $2,489, Section 6. That the City Controller is authorized to disburse funds in an amount not to exceed $2,489, (subject to annual appropriations). Section 7. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

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17 KEY FOCUS AREA: Economic Vibrancy ADDENDUM ITEM # 2 AGENDA DATE: January 9, 2013 COUNCIL DISTRICT(S): 5 DEPARTMENT: Office of Economic Development CMO: Ryan S. Evans, MAPSCO: SUBJECT 65 G Authorize an amendment to Resolution No , previously approved on April 11, 2012, to increase original Chapter 380 economic development grant agreement with Thrash Memorial Funeral Home, LLC by $50,000 in consideration of expanding the immediate adjacent site located at 4848 South Lancaster Road in Dallas, TX for more productive and desirable redevelopment related to the renovation and reuse of commercial property located at 4830 South Lancaster Road in Dallas, Texas Not to exceed $50,000 Financing: Public/Private Partnership Funds BACKGROUND Thrash Memorial Funeral Home, LLC has operated over five decades in the Dallas/Ft. Worth Metropolitan area. For 36 years, through 2008, the business operated from a leased facility at 3726 South Lancaster Road in Dallas, TX. In early 2009, the leased facility was sold for continued redevelopment along the Lancaster Corridor. Thrash purchased and renovated a closed funeral home approximately one mile south at 4830 South Lancaster Road. Acquisition, renovation, furniture fixtures and equipment and other soft cost totaled $640, for the renovated facility. Financing came from $125,000 cash equity from the owners (19.5%) and $450,000 from the Southern Dallas Development Corporation (SDDC). A Public Private Partnership Chapter 380 Grant in the amount of $65,000 completed the funding needed for the project. Property at 4848 S. Lancaster Road adjacent to the renovated new location was needed for parking but was not for sale at the time. The property, a closed coin operated car wash, has now become available for purchase from Citizens National Bank of Texas in Red Oak, through foreclosure, for $50,000 plus closing costs. Thrash Memorial Funeral Home, LLC needs the space for parking to insure off street parking accommodation for business patrons, but is financially unable to purchase it at this time and is requesting an increase in the original Chapter 380 Grant to make the purchase.

18 BACKGROUND (Continued) The bank has received an offer to sell to a buyer who plans to reopen the car wash but, will delay selling until January 31, 2013, pending a decision from the Dallas City Council to approve funding to Thrash Memorial Funeral Home, LLC for the purchase. All closing costs, including a certified appraisal to validate that the value of the property is greater than $50,000 and a satisfactory environmental report will be paid for by Thrash Memorial Funeral Home, LLC and is estimated to be $5, Converting the property into expanded parking for the funeral home supports the City s plans for sustainable development along the Lancaster Corridor. The proposed Chapter 380 Grant does not meet minimum public private partnership participation guidelines of one million dollars in investment or 25 jobs therefore, it should be considered a non conforming project. However, this project will help to continue revitalization efforts on Lancaster Road and convert the property into more sustainable use, pursuant to the plans and vision for the Lancaster Corridor. The City Council is asked to consider authorizing an amendment to increase the original Chapter 380 economic development grant to Thrash Memorial Funeral Home, LLC in the amount of $50,000 to purchase property at 4848 S. Lancaster Road for conversion into expanded parking for Thrash Memorial Funeral Home, LLC. The City will have a 1 st lien on the property purchased. Lien and Deed of Trust will be released after 5 years of continuous use as parking for the funeral home. ESTIMATED SCHEDULE OF REDEVELOPMENT Demolition of existing structures, resurfacing and stripping is expected to be completed within one year from the date of the amended Grant Agreement, at the expense of Thrash Memorial Funeral Home, LLC. PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS) On April 11, 2012, City Council authorized a Chapter 380 economic development grant in the amount of $65,000 to Thrash Memorial Funeral Home, LLC to complete renovation of their new facility at 4830 S. Lancaster Road, Dallas, TX. On January 7, 2013, a memo was submitted to the Economic Development Committee regarding an amendment to the Chapter 380 economic development grant agreement with Thrash Memorial Funeral Home, LLC to purchase property at 4848 South Lancaster Road, Dallas TX for parking expansion and sustainable use. Agenda Date 01/09/ page 2

19 FISCAL INFORMATION $50,000 - Public/Private Partnership Funds OWNER Thrash Memorial Funeral Home, LLC James Thrash, President MAP Attached. Agenda Date 01/09/ page 3

20 DUPONT FORDHAM Thrash Memorial Funeral Home, LLC DENLEY PADUCAH OPAL BIGLOW Disclaimer: This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. ANN ARBOR GARRISON MARJORIE 51ST VETERANS WAWEENOC FERNWOOD MENTOR!( Thrash Memorial Funeral Home, LLC 4830 S. Lancaster Rd. Dallas, TX GRACEY DENLEY HORIZON 52ND KRISTEN FRIO INCA FRIO ATLAS ADELAIDE KILDARE ^_ EASTGATE PASCO BLUE CREEK APPLETON BARTLETT CLOVER RIDGE ") 12 RAMONA DENLEY BRONX WYNELL STROBEL KINGSLEY FIVE MILE 56TH RANDOLPH FIVE MILE LEDBETTER PATONIA TALCO FRIO BURNSIDE ARDEN DENLEY!( LANCASTER SHELLHORSE ARDEN WOLCOTT ARDEN!!!!!!!!!!!! ") 342 PENTAGON WAGON WHEELS AUTUMN LEAVES DALLAS ECONOMIC DEVELOPMENT Research & Information Division dallas-ecodev.org Legend!( Rail Station DART Light Rail!!!!!!!!!!!!! Future DART Light Rail Highway ² Miles Arterial Local Road Created Lee McKinney.TCG Source: City of Dallas, 2012

21 COUNCIL CHAMBER January 9, 2013 WHEREAS, the City recognizes the importance of its role in local economic development; and WHEREAS, the City seeks to spur acquisition and redevelopment of certain areas in the southern sector, including the Lancaster Corridor, to foster the public purpose of economic development; and WHEREAS, on June 23, 2010, City Council elected to continue its participation in economic development loans and grants per Chapter 380 of the Texas Local Government Code with adoption of its Public/Private Partnership Program guidelines criteria by Resolution No , as amended; and WHEREAS, Thrash Memorial Funeral Home, LLC seeks to acquire and redevelop 4830 South Lancaster Road in the Lancaster Corridor; and WHEREAS, property located at 4848 South Lancaster is needed to expand parking for the 4830 South Lancaster Road renovation; and WHEREAS, the City Council has determined that the proposed project will help foster the public purpose of economic development in accordance with the City Council s goals as outlined in the City s Public Private Partnership Program; and WHEREAS, the City desires to enter into a Chapter 380 economic development grant agreement with Thrash Memorial Funeral Home, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the City Manager, upon approval as to form by the City Attorney, is hereby authorized to execute an amendment to Resolution No , previously approved on April 11, 2012, to increase the original Chapter 380 economic development grant agreement with Thrash Memorial Funeral Home, LLC by $50,000 in consideration of expanding the immediate adjacent site located at 4848 South Lancaster Road in Dallas, TX for more productive and desirable redevelopment related to the renovation and reuse of commercial property located at 4830 South Lancaster Road in Dallas, TX. Section 2. That the economic development Chapter 380 grant with Thrash Memorial Funeral Home, LLC in an additional amount not to exceed $50,000 be disbursed to an approved title company for the purpose of closing the sale of real property located at 4848 S. Lancaster Road, Dallas, TX to Thrash Memorial Funeral Home, LLC with a 1 st Lien to the City of Dallas on said property.

22 COUNCIL CHAMBER Section 2. (Continued) January 9, 2013 Other terms of the grant agreement shall include: a. Borrower at its expense shall demolish any existing structures, resurface and stripe the subject property within one year from the date of the grant agreement. b. No approval by the City of the expenditure of any grant funds shall bind or obligate the City to approve any zoning or replat change that Borrower may request for the properties. c. Borrower shall obtain approval from the City for permitted uses of the properties. Permitted uses includes those uses that are permitted under the Dallas Development Code on the property, but in no event may they include any use that requires a sexually oriented business license under Chapter 41A of the Dallas City Code, or a liquor store, a pawn shop, a body piercing studio, or a tattoo studio as those terms are defined by the Dallas Development Code. d. Intermediate benchmarks for progress acceptable to the City of Dallas may be established in the loan agreement. Section 3. That the City Controller is hereby authorized to encumber and disburse funds from: Fund 0352, Department ECO, Unit P777, Object 3015, Activity PPPF, Encumbrance No. ECOP777D209, Vendor No. VC , Balance Sheet Account 033F (debit notes receivable-developers loan), Balance Sheet Account 022D (credit allowance for bad debts), in an amount not to exceed $50,000. Section 4. That nothing in this resolution shall be construed as a binding contract or agreement upon the City and that there will be no liability or obligation on the City until final contract documents are approved and executed. Section 5. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.