State Contracting 101 How Michigan Businesses Become State Contractors. Your guide to doing business with the State of Michigan.
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1 State Contracting 101 How Michigan Businesses Become State Contractors Your guide to doing business with the State of Michigan.
2 Join us on Twitter Follow us on #Contracting101
3 State Contracting Offices Who? What? DTMB Procurement IT, Commodities, Services > $25,000 Implements state purchasing policy DTMB Real Estate and DTMB Design and Construction Individual State Departments Department of Human Services Michigan State Industries (MSI) Michigan Department of Transportation (MDOT) Buildings and Land, Leases Construction, Remodel Goods and Services < $25,000 Purchase of Direct Human Services is Delegated to DHS Commodities and services to support prison industries < $1,000,000 Highway and Bridge Maintenance and Construction
4 Procurement Contracts 1,100 multi-year contracts 3 Buying Divisions Information Technology (IT) Commodities Services
5 Information Technology Responsible for handling all IT related contracts Telecommunications Cell Phones Link Michigan long distance phone service Infrastructure LAN s WAN s fiber backbone MIPRINT Multi-print machines Information Technology PC s Laptops Servers Software Enterprise and Maintenance Contracts Bridges MMIS BAM MBT RE:START Prequalified program for IT Consulting
6 Commodities Alarm Equipment Building Equipment Clothing Copiers Energy Natural gas, oil, propane, alternative energy & energy conservation consultants Food Furniture Highway Supplies HVAC Kitchen Equipment Media Equipment Michigan State Industries (MSI) MRO Services Janitorial, Landscaping, Security Guard, Waste Removal Office Equipment Paint Printing Equipment & Services Prisoner Stores Radio Equipment Road Salt Vehicles Waste Water Treatment
7 Services Accounting / Auditing Auctioneering Banking/Financial Consulting Equipment Maintenance Health Care Pharmaceuticals Insurance Marketing / Advertising Procurement Card Program Program Development Surveys Testing
8 Design & Construction/Real Estate Design & Construction Average 270 Contracts Annually Averaging $100 Million Annually Projected Future Contracts available online Real Estate 586 Leases 6.7 Million Sq. Ft $104.9 Million Annual Rent Interested in Leasing Space to the State of Michigan
9 Steps For Interested Vendors Step One: Register Register on the State s bid posting website: Register for accounts payable on the State s procurement site You can also find training information here.
10 Steps For Interested Vendors Step Two: Prepare & Research DTMB-Procurement Contract List Does the State buy what you sell? What are the specs and price in the current contract? When does the current contract expire? Who is the contact buyer? How do I get in touch with the current vendor for sub-contract opportunities? Freedom of Information Act (FOIA)
11 DTMB-Procurement Contract List
12 Freedom of Information Act Requests (FOIA) Documents are public information How are the documents sent? , fax, or postal service How long does it take? Response to FOIA request is within 5 business days, 10 with an extension. How much does it cost? Charges are totaled for labor, duplication and mailing. No charge if less than $ Most frequently requested documents? The awarded proposal (Price and Technical) The approved bid evaluation synopsis
13 How to FOIA
14 How to FOIA
15 How to FOIA
16 Steps For Interested Vendors Step Three: Find Opportunities Check weekly or sign up for e-notification DTMB-Procurement Upcoming Quarterly Bid List (Design and Construction also has an upcoming bid list) Real Estate Leasing RFPs and Pre-qualified Vendor Bids
17 Steps For Interested Vendors Additional Opportunities MDOT bids michigan.gov/mdot, click on Doing Business. Real Estate / Leasing Services, michigan.gov/dmb/0,1607, ,00.html Department of Human Services information, click on Doing Business (post bids on Bid4Michigan) Delegated Authority for State Agencies- Click on State Agency Buyers michigan.gov/buymichiganfirst/0,4541, ,00.html Michigan Inter-governmental Trade Network,
18 Projected Future Design and Construction Contracts
19 Bid4Michigan Opportunities
20 Bid4Michigan Opportunities
21 Steps For Interested Vendors Step Four: Bid & Evaluation Process Attend Pre-Bid Meeting Ask Questions to the buyer by the Q&A due date and time specified in the bid. Q&A addendum may revise the bid requirements. Follow the bid s communication rules. Submit a complete bid proposal, responding to all details in the bid and Q&A addendum, by the bid due date and time.
22 Steps For Interested Vendors Step Four: Bid & Evaluation Process Article 3 of bid explains evaluation process Written portion of bid scored on 100 point scale Bids evaluated by buyer or Evaluation Committee Negotiations will be by , not face to face Award based on best value, not always low bid
23 State Purchasing Preferences Michigan has several purchasing preferences by statute. Service Disabled Veteran Owned Business (SDVOB) Community Rehabilitation Organizations Printing Act of 1937 Michigan Preference Reciprocal Preference
24 Steps For Interested Vendors Step Five: Debrief Meet in person or via phone Buyer will review your bid and pricing with you to identify areas to revise for the next bid. Request that buyer you Evaluation Synopsis in advance of your debrief.
25 Special Programs: MiDEAL Program that allows local units of government to purchase from State contracts Townships Cities & Villages Counties Road Commissions Non-profit Hospitals Colleges Universities School Districts Typical contract = 1 vendor + 1 client MiDEAL contract = 1 vendor + 2,661 clients
26 Special Programs: MiDEAL
27 Michigan Business Resources Michigan Business One Stop Organizational Resources Procurement Technical Assistance Centers (PTAC) Small Business & Technology Development Centers (SBTDC) Women s Business Enterprise Council Great Lakes (WBEC-GL) Michigan Minority Supplier Development Council (MMSDC) Small Business Administration (SBA) Michigan Works! VetBizCentral Connect with State Agencies Michigan Department of Transportation Michigan Economic Development Corporation
28 CHECKLIST. Register On-line Prepare and Research Complete Contract List FOIA Opportunities Projected Upcoming Bid Lists Other Agency Bid Request Bid Attend Pre-Bid Meeting Ask Questions Follow Bid Communication Rules Debrief
29
30 Contact Information Business Development Unit; DTMB-Procurement Vendor Outreach Coordinator Jenni Riehle Phone: Disabled & Service Disabled Veteran Outreach Genevieve Hayes Phone:
31 Contact Information DTMB-Design & Construction Patrick Mullen Phone: DTMB-Real Estate Outreach Phone: MDOT Michigan Department of Transportation Demetrius Parker Phone: Website: MSI Michigan State Industries Cathy Car Phone:
32 Contact Information PTAC Procurement Technical Assistance Centers of Michigan 12 Regional PTACs in Michigan Website: MI-SBTDC Michigan Small Business & Technology Development Center State Headquarters Phone: Website: SBA Small Business Administration Michigan District Office Phone: Website: MEDC Michigan Economic Development Center Phone: Website:
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