2019 Guidelines for SOMERVILLE ARTS COUNCIL. Artist Fellowships, Project, and Field Trip Grants DEADLINE: Local Cultural Council Grant Program

Transcription

1 SOMERVILLE ARTS COUNCIL Lcal Cultural Cuncil Grant Prgram 2019 Guidelines fr Artist Fellwships, Prject, and Field Trip Grants DEADLINE: Cmpleted applicatins must be submitted Mnday, Octber 15, 2018 Grant Wrkshp sessins, please attend ne: Thursday, September 20, 6-7:30pm Smerville Public Library, West Branch 40 Cllege Ave City f Smerville Jseph A. Curtatne, Mayr Smerville Arts Cuncil City Hall Annex 50 Evergreen Avenue Smerville, MA x Wednesday, September 26, 3:30-5pm Smerville Public Library, Central Branch 79 Highland Ave Mnday, Octber 1, 6-7:30pm Mudflat Pttery Schl 81 Bradway Revised 8/2018

2 Updates and Changes t the Guidelines fr 2019 Fr ur upcming Lcal Cultural Cuncil (LCC) grant cycle small changes have ccurred in the last year. In 2017, the Massachusetts Cultural Cuncil (MCC) verhauled the prcess and instituted a state-wide nline applicatin prcess. Lcal LCCs, Smerville included, may still establish lcal pririties. While the Smerville LCC applicatin may lk different, we will cntinue t supprt ur Smerville specific grant types, including: Cntinue t ffer Fellwships in additin t the standard Prject and Fieldtrip grants; Cntinue t supprt prpsals that fcus n expanded disciplines including, Cultural Heritage, Cultural Infrastructure, and Interrelated Media Highlights fr 2019 Yu must submit yur cre applicatin (cntact infrmatin, narrative, budget and mst supprt material) thrugh the MCCs nline prtal at Supprt material via 3 PDFs shuld be submitted via the MCC prtal; hwever, JPEGs and MP3s can be submitted t us directly via Ggle Drive and sent t: saclccgrants@gmail.cm Prject grant requests and awards have increased t a ptential maximum f $3,000 Fellwship grant requests and awards have increased t a ptential maximum f $2,000 Schl Field Trip Grants must be submitted via the MCC nline prtal All applicants must use the n-line prtal; paper applicatins are n lnger accepted GENERAL INFORMATION Backgrund: The Smerville Arts Cuncil (SAC) is the Lcal Cultural Cuncil (LCC) fr the City f Smerville. What is an LCC? It is an rganizatin that re-grants state funds t supprt lcal arts activities. The State Legislature allcates funds t the Massachusetts Cultural Cuncil (MCC), a state agency. The MCC reallcates thse funds t LCCs thrughut the Cmmnwealth. The LCCs make thse funds available t lcal artists, rganizatins and schls thrugh grant prgrams like this ne. SAC has greatly expanded its activities since it was funded in 1980, but its LCC Grant Prgram remains ne f its cre prgrams. The principal bjectives f SAC s LCC Grant Prgram are t prmte and maintain the vitality f lcal cultural resurces and t ensure that these resurces are shared within the Smerville cmmunity. SAC is cmmitted t funding a diverse crss sectin f activities and a brad variety f art frms. SAC supprts the nging wrk f individual artists, prjects that serve specific ppulatins (e.g., schl LCC Grants - Instructins / Page 1

3 children, elders, lw-incme families), cllabrative prjects that bring tgether artists and rganizatins, and the activities f lcal cultural grups. Grant applicatins are evaluated by Cuncil members and guest panelists based n artistic quality, prject design, training and track recrds f the individuals r rganizatins invlved, public accessibility, and cmmunity benefit. In additin, reviewers seek t balance repeat funding f successful prgrams with the funding f new, experimental, and innvative prjects. Applicants may call the SAC ffice fr help with prject design, t facilitate cllabratins between artists and rganizatins, and t ask questins abut the grant prcess, bth befre and after SAC makes its awards. Befre calling the ffice, hwever, please read these guidelines in entirety and attend ne f ur three grant wrkshp sessins, which are held each fall. LCC Grant Wrkshp Sessins Thursday, September 20: 6-7:30pm Smerville Public Library, West Branch 40 Cllege Ave Wednesday, September 26: 3:30-5pm Smerville Public Library, Central Branch 79 Highland Ave Mnday, Octber 1: 6-7:30pm Mudflat Pttery Schl 81 Bradway A. Grant Categries and Critera There are three grant categries Artist Fellwship, Prject, and Field Trip (fr schls). Within Fellwship and Prject categries, applicants must apply fr funding in ne f seven disciplines: Cultural Heritage, Dance/Theater, Film/Vide, Literature, Interrelated Media, Music and Visual Arts. There is ne additinal categry fr prject grants, Cultural Infrastructure. Examples: An Artist Fellwship in Literature, r a Prject Grant in Visual Arts. 1. Artist Fellwship Grants Smerville resident artists in any discipline may request fellwship grants t assist them in develping and explring their artistic wrk, r t supprt nging wrk. Funds may be applied t artists time and LCC Grants - Instructins / Page 2

4 art-related expenses (materials, space rental, etc.). Grants are t supprt yu as an artist and are nt abut suprting a specific prject yu plan t d in the future but rather, in general, supprt yu/yur wrk. Grant amunt: All applicant requests are $2,000, althugh final awards may vary frm $500 t $2,000. Funding Criteria fr Fellwship Grants Applicants will be reviewed with the fllwing criteria: Quality f the artist's wrk as dcumented in supprting materials Exhibitin, publicatin, r perfrmance recrd Educatin, training, and experience Clarity f artist statement Cmpleteness f applicatin and thrughness f supprt materials 2. Prject Grants Applicants d nt need t be a resident but Prject Grants are intended t supprt specific prjects r presentatins that serve the Smerville cmmunity. Prjects may be special ne-time events r specific cmpnents f annual prgramming. The types f eligible presentatins include, but are nt limited t: plays at a lcal theater, an exhibitin n a particular theme, a cncert at a library, an artist residency in a schl, and a series f writing wrkshps fr yuth. Grant amunt: Applicants can request up t $3,000. Awards typically range frm $250 t $3,000. Funding Criteria fr Prject Grants Quality f artist/grup's wrk Clarity f prpsal and prject design Outreach and publicity planning Credentials f applicant and demnstratin f ability t carry ut prject Cst f prject in relatin t similar prpsals Dcumentatin f supprt frm cllabratrs Cmmunity interest in r supprt fr prject Cmmunity Benefit LCC Grants - Instructins / Page 3

5 3. Field Trip Grants The LCC Field Trip Prgram funds cultural field trips fr children in grades Pre-K thrugh 12 by subsidizing the cst f admissin t attend prgrams in the arts, humanities and interpretive scientists (including perfrmances, educatinal turs, and exhibits) fr the upcming calendar year (Jan-Dec. 2019). The purpse f the prgram is t: Prvide children with access t high-quality arts and cultural experiences. Extend learning beynd classrm walls thrugh cultural field trips. In Smerville, a funded grant will reimburse the applicant in part r full fr the cst f the tickets but nt transprtatin csts. Tickets fr yur field trips must be purchased in advance by the applicant. Ntes n the Interrelated Media, Cultural Heritage and Cultural Infrastructure Disciplines SAC develped the Interrelated Media categry fr applicants whse wrk includes tw r mre equally dminant genres r regularly explres r cmbines different frms, r fcuses n cmmunity as much as a certain genre, r des nt fit with ther existing categries. Examples f ptential Fellwship r Prject grants that wuld fall int this discipline include: an artist s explratin f using fabric art fr set design, a tur f lcal artisans (cbblers, metal wrkers, etc.), a cmmunity prject that explres hw Smervillians use public space, an utdr theater and music festival r a dance piece with chregraphy that respnds t a phtgraphic slide shw. If ne discipline is ntably mre dminant than thers in yur wrk, please cntinue t apply under that discipline and NOT interrelated media. If yu re unsure whether yu shuld apply fr a grant within this discipline r ne f the ther disciplines, please cntact SAC s we can help yu determine this. SAC develped the Cultural Heritage categry fr thse interested in explring Smerville's cultural histry and ethnic diversity. Examples f ptential Fellwship r Prject grants that wuld fall int this discipline include: cnducting histrical research n Smerville s Milk Rw Cemetery, curating an exhibit n Smerville s Haitian cmmunity f visual artists r prducing a series f caperia (Brazilian dance/martial arts) perfrmances in a lcal schl. Cnsider applying t the Cultural Heritage discipline if yu feel yur prpsal shuld be judged specifically fr its cultural significance (vs. its aesthetic cmpnents). Ultimately, if yur prject will dcument, present, r cnserve Smerville s cultural heritage, yu shuld apply within this discipline. SAC develped the Cultural Infrastructure categry t supprt big-picture, lng-term, cultural innvatins and infrastructure within the city. This categry is NOT fr the prductin f a new exhibit, cncert series, r piece f public art, fr that yu shuld apply t ur traditinal genre/prject LCC Grants - Instructins / Page 4

6 categries. This categry is t prvide supprt fr technical assistance, cnvening supprt, r expansin arund physical space that will supprt the infrastructure fr arts/culture in the City. This categry is fr prjects that will supprt the lng term cultural health and vibrancy f the city. Examples f such prjects might include: the creatin f a plan t develp a multi-cultural arts space; develpment f an entrepreneurship prgram that supprts flks arts within lcal immigrant cmmunities; technical assistance supprt t explre new shared artist husing mdels; cmmunity cnvenings t address arts and cultural infrastructure; develpment f a new rtating exhibit area r public art shrt term r lng; the expansin/redevelpment f an existing space r gallery. B. Eligible Applicants 1. Artist Fellwships Individual artists wh are residents f Smerville at the time f applying AND did nt receive a Fellwship award in 2018 r Prject Grants Individual artists: Artists d nt need t have a residence r studi in Smerville but their prject must take place in Smerville and preference may be given t Smerville-based applicants. Organizatins: An rganizatin des nt need t be lcated in Smerville but their prject must take place in Smerville and serve the Smerville cmmunity. The rganizatin chuld be a municipal agency r a nnprfit that has been granted tax exempt status under sectin 501(c)3. Cmmunity rganizatins that d nt have 501(c)(3) status but can establish a nnprfit bjective (such as neighbrhd rganizatins r PTA) may als apply. Hwever, an individual r a fiscal spnsr will need t assume financial respnsibility fr the grant. Schls: A schl des nt need t be lcated in Smerville but the vast majrity f students served by their prject must be frm Smerville. 3. Fieldtrip Grants Schls: A schl des nt need t be lcated in Smerville but the vast majrity f students served by their prject must be frm Smerville. LCC Grants - Instructins / Page 5

7 TIP: Hw many applicatins can I submit? Artists and rganizatins can submit nly ONE applicatin during a given fiscal year. Schls may submit mre than ne applicatin but individual teachers may submit nly ONE applicatin. A given prject can nly be the fcus f ne applicatin per fiscal year; partners in a prject cannt submit separate applicatins fr the prject under different applicant names. C. Restrictins Lcal Cultural Cuncil (LCC) funds may nt be used t replace municipal funding fr the arts, humanities, r interpretive sciences. Fr example, LCC funds may nt be used t purchase bks fr a public library, art supplies fr a schl, r salaries fr teachers r librarians during typical wrk hurs. LCCs cannt accept applicatins frm religius rganizatins r religiusly-affiliated grups fr prjects that lack a clearly dminant cultural purpse, have the primary effect f advancing religin, and/r seek funding fr activities that are nt fully pen t the general public. Students are nt eligible t apply fr schlarships. LCC funds may nt be used by applicants t purchase refreshments. LCC funds may nt be used t cver administrative expenses fr nn-arts rganizatins. D. Cmmunity Benefit Every LCC Grant awarded thrugh the Smerville Arts Cuncil must benefit Smerville residents. SAC s gal in this regard is t prmte meaningful interactin between Smerville's large artist ppulatin and the Smerville cmmunity as a whle. 1. Artist Fellwships and Cmmunity Benefit SAC is ne f nly fur LCCs in the state that ffers Artist Fellwships. If yu are awarded a Fellwship, yu will be required t cnduct a small prject t prvide a "cmmunity benefit." The small prject is nt intended t burden yu but t prvide a way in which yu can share yur wrk with a nn-arts audience. Cmmunity Benefit prjects may range frm small-scale wrkshps t public readings, cncerts, r slide lectures. Yu d nt need t develp nr prpse a cmmunity benefit prject in yur LCC grant applicatin. If yu are awarded a grant, SAC staff will direct yu n hw t prpse a prject later n and will be available t wrk with yu t develp yur prpsal. 2. Prject Grants and Cmmunity Benefit The cmmunity benefit in all Prject Grants must be clearly delineated in yur applicatin as part f yur prpsed activities. A free cncert series, fr example, prvides access t prfessinally perfrmed LCC Grants - Instructins / Page 6

8 live music fr everyne in the cmmunity, including lw-incme residents wh might nt therwise be able t attend such cncerts. In sme cases, such as an artist-in-residence prgram at a lcal schl, the prject benefits a smaller grup within the cmmunity; in this case, it enriches the educatin f students at the particular schl. In additin, all applicants are encuraged t make every pssible effrt t accmmdate peple with disabilities. Applicants frm utside Smerville wh are planning t submit a Prject grant will be expected t netwrk with Smerville agencies, rganizatins and/r schls t ensure effective links between the prject and the cmmunity and t assist with utreach and publicity. E. Grant Perid LCC Grants are available fr prjects taking place between January 1, and December 31, Extensins are pssible but awardees need t receive apprval frm the Cuncil. F. Applicatin deadlines All applicatins must be submitted, via the MCC nline prtal and, if applicable, supprt material sent t Ggle Drive SAC accunt, by 11:59 p.m. n Mnday, Octber 15, Applicatins submitted after the deadline will nt be accepted. G. Applicatin Timeline Infrmatin Sessins September 2018 Applicatin Deadline Mnday, Octber 15, 2018 Denial Letters Sent December 10, 2018 Apprval Letters Sent January 3, 2019 Grant Perid January 1- December 31, 2019 Final Reprt Due January 15, 2020 H. Funding Amunts Due t the cntinued lack f public funding fr the arts and the cmpetitiveness f the prcess, the Smerville Arts Cuncil is typically able t fund nly 50% f submitted prpsals. We ften award smaller amunts than requested and ask that applicants raise matching funds r scale dwn their LCC Grants - Instructins / Page 7

9 prjects. Many applicants have used SAC funding t leverage ther grants, cntributins, r in-kind dnatins frm lcal businesses. I. Changes t Apprved Prjects Sme applicants wh are awarded reduced funding may nt be able t raise matching funds, which may result in the prpsed prject being altered r scaled back. In this situatin the applicant must send a descriptin f the revised plan t SAC fr apprval befre prceeding with the prject. In cases where a prject cannt be cmpleted as riginally utlined in the applicatin, written ntice must be given t SAC within the granting perid. SAC reserves the right t withhld payment f the grant if these changes are unacceptable. Requests fr extensins and changes t prjects will be reviewed n a case-by-case basis and must be received befre the end f the grant perid. Typically, nly ne six-mnth extensin is allwed. J. Recnsideratin An applicant wh des nt receive a grant may call the Smerville Arts Cuncil Office t review the reasns and may reapply the fllwing year. Under certain circumstances, an applicant wh des nt receive a grant may request recnsideratin f SAC s decisin. Requests fr recnsideratin will nly be granted where the request demnstrates a specific prcedural flaw in the way SAC fllwed published applicatin r review prcedures. Nte that even if the recnsideratin request is granted, the applicatin may again be disapprved. Applicants cannt request recnsideratin because they disagree with SAC s decisin n artistic grunds r because they are unsatisfied with the award amunt. T request recnsideratin an applicant must make a frmal request t SAC, in writing. SAC must receive the request within 15 days f the pstmarked date n SAC s disapprval letter t the applicant. K. Payment f Grant Funds Payments are made n a reimbursement basis nly. Reimbursement generally takes 6 weeks frm the time SAC receives cmpleted paperwrk. Partial reimbursements may be requested as the wrk n a prject grant is being cnducted. Applicants may request payments t third party vendrs, wh have cnducted wrk n the prject grant; thereby ensuring funds g directly t apprpriate expenses. Final reimbursement, typically n less than 30% f the award, will nt be made until the prject is cmpleted as prpsed and a final reprt is submitted. L. Supprt Materials Please remember that the clarity and quality f the applicatin and supprting materials are especially LCC Grants - Instructins / Page 8

10 imprtant fr applicants. The number f applicatins received makes it impssible fr SAC t invite persnal presentatins, s yur materials must represent yu as fairly and elquently as pssible. As SAC nrmally reviews mre than 90 applicatins per cycle, we ask that yu be selective in chsing yur materials. 1. The CV, Resume r Bi Yur CV, résumé r bi must list yur training and experience exhibitins, perfrmances, publicatins, teaching experience, etc. If yu need help creating any f these dcuments The Cllege Art Assciatin prvides guidelines fr bth the artist CV and résumé n their web site The Artist Statement Please write yur artist statement n a separate sheet f paper. It shuld explain yur wrk t the reviewers, wh may nt be familiar with it. Yu might describe the medium in which yu wrk (e.g., brnze sculpture, shrt stry, peretta, 8mm film, ballet) and why yu chse that medium as well as the philsphy r meaning behind yur wrk. 3. Examples f Yur Wrk Select and reprduce examples f yur wrk with care; the reviewers may nt be familiar with yur wrk and will make funding decisins n the basis f these materials. Make sure that the materials are the mst accurate representatin f yur best wrk. The types f materials t be submitted and the frmats t be used vary accrding t yur grant discipline. Please see the infrmatin in sectin n Hw t Submit that relates t yur particular discipline: SUBMITTING YOUR APPLICATION All applicatins must be submitted via the MCC nline prtal by Mnday, Octber 15, LCC Grants - Instructins / Page 9

11 STEP ONE All applicants must submit via the MCC nline prtal. When yu submit via MCC nline prtal please take int cnsideratin the fllwing infrmatin belw when answering the standard MCC questins (please re-review befre submitting). Prject Title Within this field please structure yur title by prviding us with ONLY the grant genre and grant type, i.e.: Visual Art, Prject Music, Fellwship Cultural Heritage, Prject Visual Art, Fellwship Field Trip Cntact inf If yu are an rganizatin/schl, use the name f yur Organizatin/Schl and address fr the Main Cntact; and then within the Cntact Persn sectin, prvide the individual wh is submitting the applicatin in these fields/tabs. If an individual artist is applying, use nly the Main Cntact field. Disciplines All f the MCC disciplines crrelate t the SAC disciplines except the fllwing three. Applicants wh wish t apply within Cultural Heritage please select Flk Arts. Applicants wh wish t apply within Interrelated Media please select Multidiscipline. Applicants wh wish t apply within Cultural Infrastructure please select Other. Prject Overview The Prject Overview sectin is yur narrative sectin. Prject grant applicatins shuld answer all MCC nline applicatin questins. LCC Grants - Instructins / Page 10

12 Fellwship and Field Trip applicatins will answer the MCC questins but tailr the answers t ur questins belw. QUESTIONS: Summarize prpsed prject (Fellwship: please explain yur wrk here) (Field Trip: please explain here the verview f the trip, hw many students, which grade, etc.) Wh is the audience? (Fellwship: put in n/a) (Field Trip: please answer this questin with the fllwing in mind: Why did yu select this grup f students t attend this perfrmance? If yu re selecting multiple grade levels, please explain the ratinale and hw curriculum relates t different grades. What is the cst t participants? (Fellwship: put in n/a) (Field Trip: explain trip expenses, any PTA sharing r student shared csts and any teacher chaperne csts) Hw des prject prvide public benefit? (Fellwship: please type the fllwing, If awarded funding, I will wrk with the Cuncil t cnduct a cmmunity benefit prject ) (Field Trip: please explain here hw the field trip will cmplement yur teaching gals, curriculum, and benefit yur students [i.e. expsure t new art frms r cultures, cmplementing specific curriculum gals]). Describe the qualificatins f key artists. (Fellwship: please describe yur frmal and/r infrmal educatin and experiences here) (Field Trip: please place n/a here) Are ther individuals r rganizatins invlved? (Fellwship: put in n/a) (Field Trip: if yu are partnering with thers, utside f the actual venue, that will cmplement yur experience, please detail here) Hw are yu planning t prmte? (Fellwship: put in n/a) (Field Trip: please describe hw yu will prmte within yur schl, t parents and cmmunity.) LCC Grants - Instructins / Page 11

13 Budget Overview All applicatins shuld cmplete all apprpriate fields/tabs. Please utilize the categries, budget lines, specific t yur expenses. At the end f this sectin additinal tabs fr categry expenses nt specified prir are available. Use this sectin t prvide mre clarity. The system will autmatically ttal yur expense. In the Incme sectin the ttal LCC request and ttal utside funding supprt, if any, shuld equal yur ttal expenses. All Fellwship applicants apply fr exactly $2,000 in bth artist expense and LCC grant incme request sectin. DO NOT itemize yur expenses. Prject grants may request up t $3,000. Again expenses and incme must align in the budget frms. STEP TWO Submitting Supprt Materials Field Trip applicants: Please submit up t three PDFs in the nline MCC prtal which shuld include either a student guide t the prpsed prgram/fieldtrip r submit n a single pdf page with a web link t the particular perfrmance and/r studi guide. Fellwship and Prject applicants: Up t three PDFs can be submitted via the MCC nline prtal. All JPEGs r MP3s must be submitted via ur Ggle Drive accunt and prcess belw. Supprt materials fr Fellwship Applicatin CV, resume r bi required 1-page artist statement required Supprt Material f yur wrk (see requirement details belw) required Supprt materials fr Prject Grant Applicatin Fr Artist Applicants: Resumes fr all participating artists required Publicity, brchures r reviews f these artists wrk LCC Grants - Instructins / Page 12

14 Letters f recmmendatin Letters f cmmitment frm cllabrating rganizatins required Examples f participating artists wrk (see requirement details belw) required Fr Organizatin r Schl Applicants: Descriptin f rganizatin, printed brchure r similar materials Resumes f Executive Directr and/r Prject Directr required Examples f participating artists wrk (see requirement details belw) required Publicity, brchures r reviews f artists wrk Letters f recmmendatin regarding artists wrk Supprt Material f artist wrk Dance and Theater Submit a PDF dcument via the MCC prtal. On that dcument prvide links t YuTube, Vime, r any specific site that includes yur wrk. On that dcument, with the link, explain what is being viewed (e.g., chregrapher, perfrmer, authr, prducer, r directr). If the segment is lnger than 10-minutes please tell us where in the verall segment we shuld start and stp fr a 10-minute viewing. Vide and Film Submit a PDF dcument via the MCC prtal. On that dcument prvide links t YuTube, Vime, r any specific site that includes yur wrk. On that dcument, with the link, als explain what is being viewed r read and yur rle in the prductin (e.g., actr, directr, prducer, script-writer, set designer, etc.) If the segment is lnger than 10-minutes please tell us where in the verall segment we shuld start and stp fr a 10-minute viewing. Literature (fictin, petry, and nnfictin) Submit a PDF dcument via the MCC prtal. Submit riginal wrk, such as five t ten shrt pems, ne r tw shrt stries, a chapter r excerpts frm a nvel r nnfictin wrk, a ne-act play r a single act frm a lnger script. Please limit nn-petry genres t 20 pages maximum. When selecting which written wrks t submit, place the shrtest, best, and mst relevant piece first. If yur wrk is already in pdf frmat, yu may still need t edit and create a new pdf s that yur LCC Grants - Instructins / Page 13

15 presentatin is within the limits abve and represents yur best wrk r excerpt. If yu have mre than ne item in yur pdf, the first page f yur pdf shuld be a table f cntents that references each item and the page it is n in the pdf. Nn-English wrk will be accepted but must adhere t abve page limits. We will find translatrs t supprt panel prcess. Applicatin shuld still be cmpleted be in English. Music Submit a PDF dcument via the MCC prtal. On that dcument prvide links t YuTube, Vime, r any specific site that includes yur wrk. If yu have nly MP3s files f yur wrk yu must submit t ur Ggle Drive accunt (explainatin belw). If yu are a cmpser, submit scres via PDF, similar t paper dcuments mentined abve. The sund quality f the recrding is very imprtant. Tell reviewers which sngs t listen t; while the reviewers may chse t listen t further selectins, their initial review will nly be f that 10 minutes. Remember t select and edit carefully. Fr each selectin, prvide n a separate sheet f paper the title, length, instrumentatin, and text, if applicable. Als indicate yur invlvement, e.g., cmpser, lyricist, slist, r cnductr. Visual Artists Submit up t eight JPEG files t ur Ggle Drive accunt (explainatin belw). There are n specific dimensin requirements fr JPEG but they shuld be 72 dpi and n mre than 1 megabite. Label each image with an artist last name and number, i.e. jnes01.jpg, jnes02.jpg, etc. D nt use signs r qutatins in the file name. Submit a PDF seperately that references yur file numbers and include title, date, medium, and dimensins. Cultural Heritage, Cultural Infrastructure and Interrelated Media Chse 1-2 f the grant disciplines listed abve that seem mst apprpriate t yur prject. Submit thse items as examples f yur (r yur Artists ) Cultural Heritage r Interrelated Media wrk. Examples: Submitting dance and music examples t supprt a Cultural Heritage prject that celebrates Salvadran dance and music, r submitting dance and literature items fr a Interreleated Media prject that invlves an artist dancing while reciting riginal petry. LCC Grants - Instructins / Page 14

16 Instructins fr submitting supprt materials via Ggle Drive If yu have an existing Ggle Drive r Gmail accunt, skip t #2. 1. If yu d nt have a Ggle Drive accunt g t: In upper right-hand crner, click n Sign Up and fllw prmpts. (Yu d NOT need t create a new Gmail ; yu can use an existing address and still create a Ggle accunt t use Ggle Drive) Once yu have a Ggle Drive accunt: 2. G t: 3. In the upper left, click n the red buttn that says, Create and select flder 4. A dialg bx will pp up asking fr a name. Type the name in the fllwing frmat: (Yur Last Name)-(Yur First Name)- Smerville2019-(Categry f Entry) Fr example: Epstein-Michael- Smerville2019-Music Press create 5. Click n the flder name yu have just created, listed at the tp f yur dcuments list. 6. Yu shuld nw see My Drive->(Yur Last Name)-(Yur First Name)- Smerville2019-(Categry f Entry) listed at the tp f the page with a blank space belw. Drag r uplad ALL JPEGs r MP3 files int this flder. Recnfirm what yu need t include, refer t the sectin in the guidelines that is called Filling ut the Applicatin. 7. Alternatively, while n this screen, yu may click the red arrw pinting up, next t the create buttn and select files t uplad files. A dialg will pp up and yu may select the files yu wish t uplad. 8. One yu see all f the files yu wish t submit included in yur flder, yu are ready t submit. 9. As with all current technlgy, depending n yur cmputer make (PC vs. Mac) and yur internet brwser, the next step with Ggle Drive is nt cnsistent. With PCs and Internet Explre yu shuld see a checkbx t the left f yur flder. Check this, then either right click LCC Grants - Instructins / Page 15

17 yur muse r click n the drp dwn and yu shuld see a Share icn. Click n this and a dialgue bx will appear. A windw called sharing settings shuld appear. In this windw, there is a bx that says invite peple - click n this bx and type in: saclccgrants@gmail.cm Make sure can edit is selected in the bx n the right and the bx fr ntify peple via is checked. Press the green Share and Save buttn and then press the blue dne buttn. 10. Fr MACs, and Firefx and Safari brwsers, there will be a star and a checkbx t the left f yur flder yu wish t submit. Click the checkbx s that a check appears inside f it. A buttn that says Mre shuld appear at the tp f the page. Click Mre then hver ver share and click share which appears t the right. A windw called sharing settings shuld appear. In this windw, there is a bx that says invite peple - click n this bx and type in: saclccgrants@gmail.cm Make sure can edit is selected in the bx n the right and the bx fr ntify peple via is checked. Press the green Share and Save buttn and then press the blue dne buttn. Yur materials have nw been submitted. Additinal nte: if at any time, yu lse yur place r cannt find yur flder, simply repen yur brwser, g t the URL: and yur flder shuld appear. Always be sure t click n the flder name first befre adding materials. Yu shuld always be adding materials frm the screen that has My Drive->(Yur Last Name)-(Yur First Name)- Smerville2019-(Categry f Entry) listed at the tp f the page. LCC Grants - Instructins / Page 16

18 Frequently asked questins I live in Cambridge but have a studi in Smerville, can I apply fr a grant? Nn Smerville residents can apply fr a prject grant if the activity has a public benefit in Smerville. Nnresidents can NOT apply fr a fellwship grant. I ve been awarded a Fellwship grant, why can t I just receive my award up frnt? Because all LCC grants must demnstrate a public benefit, the way in which the Arts Cuncil justifies this requirement is by wrking with artists t develp a small cmmunity benefit. This des nt need t be a large prject but rather an activity that highlights yu as an artist. A visual artist culd cnduct a slide presentatin f yur wrk t an elder center, r paint a switchbx r d a demnstratin during a cmmunity festival. A dancer culd d a thirty minute mvement wrkshp fr senirs, r a musician cnducts a shrt cncert t yuth in the husing develpment. The cmmunity benefit is a way in which we ensure public funds demnstrate a public benefit. It shuld highlight wh yu are as an artist and shuld NOT be a large scale prject. Once yu have cmpleted yur cmmunity benefit, yu may submit a final reprt and receive yur full award. I received a prject grant, why can t I have my mney upfrnt t d the wrk? T ensure all public mney is prperly spent, we require that awards are paid thrugh reimbursement. Yu need t demnstrate that yu have cmpleted an actin/activity tward the cmpletin f yur prject t receive reimbursement. Yu may request reimbursement as yu incur expenses. Fr example, yu purchased supplies t start a prject; yu can submit thse receipts t be reimbursed. Or yu need t hire smene t help yu. Yu may submit that persn s w-9 and an invice frm them fr services they will prvide yu tward the cmpletin f yur grant (this is called third party invicing ). Yu may request up t 70% f yur award prir t finishing yu prject grant. I have a great idea abut where my wrk will be ging in the next year, d I discuss this in a Fellwship grant applicatin? We established Fellwship grants t supprt yu as an artist. The review prcess is mre interested in knwing what yu HAVE dne, nt what yu PLAN t d. Yu shuld present yur PAST accmplishments and wh yu are as artist. Yu are nt reviewed n yur aspiratins, but rather what yu have dne. Yur narrative and yur supprt material shuld demnstrate the wrk yu have accmplished. LCC Grants - Instructins / Page 17