INVITATION TO BID (ITB) WIFI MAINTENANCE SERVICES Solicitation No.: HBH-WIFI

Transcription

1 Thursday, June 30, 2016, 10:00 A.M. Supply Chain Management Office, Conference Room # Lee Road, Humble, TX INVITATION TO BID (ITB) WIFI MAINTENANCE SERVICES Solicitation No.: HBH-WIFI BJ Hubbard Sr. Procurement Specialist Houston Airport System

2 PRE-BID CONFERENCE AGENDA WIFI MAINTENANCE SERVICES I. Opening Remarks Ray DuRousseau Division Manager, SCM II. ITB Overview BJ Hubbard Senior Procurement Specialist III. Office of Business Opportunity Janice Ruley Contract Compliance Supervisor IV. Project Scope and Overview Darryl Daniel Senior Consultant V. Questions/Answers

3 NO CONTACT PERIOD All inquiries regarding this solicitation are to be directed to the designated City Representative (BJ Hubbard). Do not contact Council Members or City employees in an attempt to influence the outcome of the award. You will be able to speak publicly at the City Council Meeting.

4 SOLICITATION OVERVIEW Request for Additional Information and Questions Due Date/Time: Thursday, July 7, 2016, 4:00 P.M., CST, (Please include the phrase WIFI Maintenance Services in the subject line). Send to: Bid Due Date/Time: Thursday, July 21, :30 A.M., CST

5 ADDITIONAL INFORMATION AND SPECIFICATION CHANGES Responses to questions received from potential Bidder(s) and any changes to specifications shall be confirmed in writing and a Letter of Clarification will be posted to HAS website: prior to Bid due date.

6 PROCUREMENT TIMELINE EVENT DATE ITB Issued Date June 17, 2016 Pre-Bid Conference June 30, 2016 Question(s) from Bidder(s) Due to HAS July 7, 2016 Bid Due from Bidder(s) July 21, 2016 Council Agenda Dates (anticipated) August 5 & 12, 2016 Contract Start Date (anticipated) August 22, 2016

7 SUBMITTAL PROCEDURES Provide two (2) copies of the bid and one (1) original bid signed in BLUE ink and marked original. Bid(s) must be received by the City Secretary of the City of Houston, in the City Hall Annex, Public Level, 900 Bagby, Room P101, Houston Texas by 10:30 A.M., (CST) on Thursday, July 21, Please include the phrase WIFI Maintenance Services in the subject line and provide all applicable contact information.

8 FORMS TO BE SUBMITTED WITH BID Bidder s Statement of MBE/WBE/SBE Status Fair Campaign Ordinance Statement of Residency Affidavit of Non-Interest Affidavit of Ownership or Control Conflict of Interest Questionnaire Pay or Play Acknowledgement Form Hire Houston First Application and Affidavit Bidder s MWBE Participation Plan Pre Bid Good Faith Efforts (if goal not met) Bidder s MWSBE Goal Deviation Request (if goal not met) Reference Verification Form Anti-Collusion Statement 1295 Certificate of Interested Parties

9 BID SUBMITTAL REQUIREMENTS Each line item of the Official Bid Form under SECTION A (pages 6 to 14) must be filled, and the Official Signature Page (page 15) must be signed by an authorized representative of the bidding company. In addition to the Bid Form and the Official Signature Page, the Forms listed in Table 1 (page 14) must also be completed and submitted to the Office of the City Secretary.

10 .FORMS EXHIBITS (Continued) TO BE SUBMITTED BY THE SUCCESSFUL FIRM Resolution of Corporation Contractor s Revised MWBE Participation Plan Record of Post-Bid Good Faith Efforts (if goal not met) Plan Deviation Request Form (if goal not met) List of Proposed Subs and Suppliers Drug Policy Compliance Agreement History of OSHA Actions Contractor s Certificate of Safety Impact Positions Performance Bond Affidavit of Insurance Certificate of Insurance Affidavit of Compliance with Affirmative Action Program Certification of Compliance with Pay or Play Program (POP-2) Pay or Play Program List of Subcontractors (POP-3) OBO Certification by Professional Service Provider Certificate of Interested Parties FORM 1295

11 . EXHIBITS (Continued) Lee Rd., Humble TX 77338

12 . EXHIBITS (Continued) MWBE 5%

13 . EXHIBITS (Continued)

14 . EXHIBITS (Continued)

15 HIRE HOUSTON FIRST PROGRAM

16 Project Scope and Overview Project Manager: Darryl Daniel General Overview Scope Basic Services Other Work/Services Bid Tab

17 QUESTIONS Questions/Answers to be official must be in writing and will be posted in HAS website as a Letter of Clarification.