REQUEST FOR PROPOSAL MANAGED TELCOMMUNICATIONS MAINTENANCE SERVICES RFP NO.: HBW-MTMS

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1 Pre-Bid Meeting REQUEST FOR PROPOSAL MANAGED TELCOMMUNICATIONS MAINTENANCE SERVICES RFP NO.: HBW-MTMS Bernard Willingham Sr. Procurement Specialist Houston Airport System Tuesday, September 6, :30 a.m. Houston Airport System SCM Conference Room # Lee Road, Houston, Texas 77338

2 Pre-Bid Meeting Agenda I. Opening Remarks Ray DuRousseau Division Manager, HAS II. Solicitation Overview Bernard Willingham Senior Procurement Specialist, HAS III. Office of Business Opportunity HAS OBO IV. Project Scope and Overview Gina Barrington Project Manager, IT Technology V. Questions/Answers 2

3 Solicitation Overview Solicitation Purpose The Houston Airport System (HAS) operates the City of Houston's three major airports: George Bush Intercontinental Airport/Houston (IAH); William P. Hobby Airport (HOU), and Ellington Airport (EFD). Management of the Airport system includes coordination with FAA, air carriers, and other Federal and State agencies to maintain the highest standards of service and safety to Airport patrons. Communications serves a vital role in the efficient operation of the Houston Airport System. First-class communications capability is essential for safety and uninterrupted Airport operations.). Proposal Due Date and Time Thursday, September 29, 2016, at 10:30 a.m. (CST) 3

4 Solicitation Overview (Continued) Questions and Requests for Additional Information Friday, September 9, 2016 no later than 2:00 p.m. (CST), must be received electronically and directed via to: Proposal Due Date/Time Thursday, September 29, 2016 at 10:30 a.m. (CST) 4

5 Additional Information and Specification Changes Responses to questions received from potential Respondent(s) and any changes to the bid documents shall be confirmed in writing and an Letter of Clarification will be posted to HAS website: prior to Proposal due date. 5

6 No Contact Period All inquiries regarding this solicitation are to be directed to the designated City Representative (Bernard Willingham). Do not contact Council Members or City employees in an attempt to influence the outcome of the award. You will be able to speak publicly at the City Council Meeting. 6

7 Procurement Timeline Description Scheduled Date RFP Issue Date 08/26/2016 Pre-Bid Conference 09/06/2016 Deadline for Submittal of Questions 09/9/2016 Proposal Due Date 09/29/2016 Council Agenda Date (Estimated) 12/07/2016 Contract Start Date (Estimated) 1/03/2017 7

8 Proposal Submittal Procedures Provide sealed bids, in triplicate, one (1) original bid signed in BLUE ink and marked original and seven (7) hard copies of the bids and eight (8) electronic thumb drives. Bid(s) will be received: Devon Tiner, P.E., PMP Interim Procurement Officer Houston Airport System Supply Chain Management Lee Road Humble, Texas :30 A.M., (CST) on Thursday, September 29, Please include the phrase HBW-MTMS Managed Telecommunications Maintenance Services in the subject line and provide all applicable contact information. 8

9 Proposal Submittal Procedures To assist in the evaluation of bids please adhere to the instructions in Section 12.0 Submission Requirements Offer is open to acceptance and is irrevocable for 180 calendar days from Bid Date. Please submit ALL required documentation. 9

10 Forms to be submitted with the Proposal The forms and exhibits to be submitted with the bid are listed in the Document 00410A, 1.B - Security Deposit and 1.E Proposal Supplements 10

11 Forms to be submitted with the Proposal Identified in Section 24.0 Required Forms Exhibit V combines a number of forms previously separated 11

12 Post-Proposal Documents Section 25 for awarded vendors only! Within 10 work days after receipt of Notice of Intent to Award, successful Bidder shall execute and deliver to HAS documents indicated in section 25.0 Pay special attention to Form State Required and has an elaborate process for completion. 12

13 Office of Business Opportunity HAS Office of Business Opportunity 13

14 Office of Business Opportunity DIVERSITY REQUIREMENTS The M/WBE Goal on Managed Telecommunications Maintenance Services is 7% 14

15 Pay or Play Program 15

16 Pay or Play Program 16

17 Project Scope and Overview Gina Barrington Project Manager IT Technology Houston Airport System 17

18 Project Scope and Overview General Overview Project Considerations Phasing Performance Requirements 18

19 Questions Questions to be official must be in writing and submitted to Bernard Willingham via Answers will be posted in HAS website as Addendum: 05D94625/ 19

20 Thank You 20

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