CITY OF POWELL RIVER REGULAR COUNCIL MEETING THURSDAY, APRIL 21, 2016 (7:00 PM) COUNCIL CHAMBERS, CITY HALL AGENDA

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1 File CITY OF POWELL RIVER REGULAR COUNCIL MEETING THURSDAY, APRIL 21, 2016 (7:00 PM) COUNCIL CHAMBERS, CITY HALL AGENDA 1. OPENING OF COUNCIL MEETING/ANNOUNCEMENTS 1.1 Poetry Month Readings Poetry readings by Sarah Warman and Meaghan Turley (duet) and Olivia Warman and Kayla Baker (duet). 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES 3.1 Minutes of the Special Council meeting held March 31, Minutes of the Regular Council meeting held April 7, DELEGATIONS 4.1 Jeremy Dunn, Executive Director, BC Salmon Farmers Association, regarding the Association's Sustainability Progress Report and Marine Environmental Research Program CORRESPONDENCE 6. COMMITTEE REPORTS 6.1 Minutes of the Finance Committee meeting held March 31, Minutes of the Committee of the Whole meeting held April 5,

2 7. COMMITTEE RECOMMENDATIONS 7.1 Development Variance Permit 192 Request to Vary the Height of the Accessory Building for the Former 3583 Marine Avenue Referred from Committee of the Whole, April 5, Recommendation: That Development Variance Permit 192 be issued for a vacant lot on Marine Avenue at Quesnel Street and legally described as Lot 3 District Lot 1423 Group 1 NWD Plan EPP52699, to vary Zoning Bylaw 2100, 2009, to permit an increased height allowance to a maximum of 8.2 metres for a proposed accessory building. 7.2 Community Roundtable for Sustainability Referred from Committee of the Whole, April 5, Recommendation: That the detailed plan for the convening and hosting of a Community Roundtable for the Strategic Community Priority of Sustainability be approved; Recommendation: That two members of Council be appointed as interim Co-Chairs for the inaugural meeting of the Roundtable on Sustainability. 7.3 Council City Community Appreciation Event at Willingdon Beach Following the Sea Fair Parade Referred from Committee of the Whole, April 5, 2016 Recommendation: That Councillor Hathaway take the lead to explore the idea of a Council City Community Appreciation event at Willingdon Beach following the 2016 Sea Fair parade and report back to Council with a recommendation. 7.4 Grants-in-Aid Referred from Committee of the Whole, April 19, Recommendation: That Grants-In-Aid totaling $22,500 to the following organizations be approved: Conseil jeunesse francophone de la Colombie-Britannique (BC Francophone Youth Centre) - $5,000 Page 2 of 67

3 Marine Area Business Association - $2,000 Powell River Action Centre Food Bank - $10,000 Powell River & District Christmas Cheer Committee - $2,000 Powell River Cycling Association - $1,000 Powell River Sea Fair Society - $2,500 Recommendation: That a Grant-in-Aid for $3,000 to the Malaspina Land Conservancy Society be approved. 8. OTHER REPORTS 8.1 Report from the City Clerk regarding the April 7, 2016 Public Hearing regarding City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2436, 2016 and City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, Recommendation: That the report from the City Clerk regarding the April 7, 2016 Public Hearing regarding City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2436, 2016 and City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, 2016 be received. 9. BYLAWS 9.1 City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2436, 2016 A Bylaw to amend Schedule B to Sustainable Official Community Plan Bylaw 2370, 2014, by re-designating a portion of the vacant parcel located on Marine Avenue, legally described as Lot A District Lot 450 Plan BCP23887 except part subdivided by Plan BCP42255 as shown outlined in red on the map below from "Agriculture" to "Employment Centre" Recommendation: That City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014, Amendment Bylaw 2436, 2016 be read a third time and adopted. 9.2 City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, 2016 A Bylaw to amend Schedule A to Zoning Bylaw 2100, 2006 by rezoning a portion of the vacant parcel located on Marine Avenue, legally described as Lot A District Lot 450 Plan BCP23887 except part subdivided by Plan BCP42255, as shown outlined in red on the adjacent map, from "Large Lot Page 3 of 67

4 Rural Zone (A2)" to "Institutions (NT)" Recommendation: That City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, 2016 be read a third time and adopted. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 11.1 Report dated April 21, 2016 from the Director of Infrastructure regarding Submission of New Grant Application for Haslam Lake Watermain Recommendation: That the City of Powell River submit a grant application to New Building Canada Small Communities Fund for the Haslam Lake Water Supply Main Replacement Project. 12. NOTICES OF MOTION 13. MOTION TO GO IN CAMERA 14. QUESTIONS 15. ADJOURNMENT Page 4 of 67

5 DRAFT MARCH 31, 2016 Special Council Meeting Minutes File CITY OF POWELL RIVER Minutes of the Special Council Meeting held in the Committee Room, City Hall on Thursday, March 31, 2016 at 3:38 PM. PRESENT: ALSO PRESENT: ABSENT WITH LEAVE: Councillor J.G. Palm, Acting Mayor Councillor R.G.W. Brewer Councillor M.J. Hathaway Councillor C.A. Leishman Councillor K.G. Skadsheim Councillor R.R.D. Southcott Mac Fraser, Chief Administrative Officer Marie Claxton, City Clerk/Recording Secretary Mayor D.J. Formosa 1 OPENING OF COUNCIL MEETING/ANNOUNCEMENTS 2 ADOPTION OF AGENDA Moved and seconded that the agenda for the March 31, 2016 Special Council meeting be adopted. CARRIED 3 ADOPTION OF MINUTES 4 DELEGATIONS 5 CORRESPONDENCE 6 COMMITTEE REPORTS 7 COMMITTEE RECOMMENDATIONS 8 OTHER REPORTS 9 BYLAWS 9.1 Parks, Recreation and Culture Fees and Charges Bylaw 2438, 2016 A bylaw to establish fees and charges for the use of City facilities and services offered by the Parks, Recreation and Culture Department Moved and seconded that Parks, Recreation and Culture Fees and Charges Bylaw 2438, 2016 be adopted. CARRIED Page 5 of 67

6 DRAFT MARCH 31, 2016 Special Council Meeting Minutes File UNFINISHED BUSINESS 11 NEW BUSINESS 12 NOTICES OF MOTION 13 MOTION TO GO IN CAMERA Moved and seconded that following adjournment of this special meeting, Council move in camera to discuss a legal matter and that the meeting be closed to the public on the grounds that the subject matters to be considered relate to matters covered by the Community Charter under Sections: 90(1)(g) litigation affecting the municipality; and 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 14 QUESTIONS No questions were received. 15 ADJOURNMENT Moved and seconded that the meeting adjourn at 3:39 pm. CARRIED CERTIFIED CORRECT: Marie Claxton City Clerk Page 6 of 67

7 DRAFT APRIL 6, 2016 Regular Council Meeting Minutes File CITY OF POWELL RIVER Minutes of the Regular Council Meeting held in the Council Chambers, City Hall on Wednesday, April 6, 2016 at 7:00 PM. PRESENT: ALSO PRESENT: Mayor D.J. Formosa, Chair Councillor R.G.W. Brewer Councillor M.J. Hathaway Councillor C.A. Leishman Councillor J.G. Palm Councillor K.G. Skadsheim Councillor R.R.D. Southcott Mac Fraser, Chief Administrative Officer Marie Claxton, City Clerk/Recording Secretary Members of Youth Council Members of the Public Media Representatives 1 OPENING OF COUNCIL MEETING/ANNOUNCEMENTS PRISMA is presenting the Rattenbury Opera tomorrow night at the Evergreen Theatre. There is no council meeting tomorrow night, but there is a public hearing scheduled tomorrow night which will proceed. April is Organ and Tissue Donation month. In recognition of National Poetry Month, Elijah Hueston presented the Shel Silverstein poem "Melinda May" and Mia Curtis presented the Eugene Field poem "The Sugar Plum Tree". 2 ADOPTION OF AGENDA Addition: Committee Recommendations: 7.8 BikeBC Grant Application for Phase III - Bike Lane Construction Referred from Committee of the Whole, April 5, 2016 Res Moved and seconded that the agenda for the April 6, 2016 Council meeting be adopted as amended. CARRIED Page 7 of 67

8 DRAFT APRIL 6, 2016 Regular Council Meeting Minutes File ADOPTION OF MINUTES 3.1 Minutes of the Regular Council meeting held March 17, DELEGATIONS Res Moved and seconded that the minutes of the regular Council meeting held March 17, 2016 be adopted. CARRIED 4.1 Martha Higgins, CUPE Local 798, regarding National Day of Mourning April 28, 2016 Martha Higgins, CUPE Local 798, presented on the upcoming National Day of Mourning April 28, A ceremony will be held at the Cranberry Cemetery at 11 am, and the public is invited to attend. 4.2 JP Brosseau regarding Proposed Art Project in Townsite Mr. Brosseau outlined his proposal to create an art space in Townsite for local graffiti artists. His main points included: He is concerned about the level of graffiti tagging going on in the community and wanted to come up with a positive solution; He proposes a graffiti wall on the property next to the Courthouse Inn where artists can practice and display their art; The wall will consist of 4 x8 sheets of plastic-core (donated by Pat Hull from Rona); Matt Klasen of Raincoast Kombucha will initially spray in black local artist Lee Mackenzie s Townsite art series; Taggers and graffiti artists will be encouraged to come and express themselves. Mayor Formosa recognized the Director of Planning Services. The Director advised that the project does not require City approval. All members of council expressed a positive response to the proposal. The Director of Planning Services left the meeting. 5 CORRESPONDENCE 5.1 Proclamation - Canadian Cancer Society's Daffodil Month - April 2016 Mayor Formosa proclaimed April 2016 as the Canadian Cancer Society's Daffodil Month. Page 8 of 67

9 DRAFT APRIL 6, 2016 Regular Council Meeting Minutes File Proclamation - Steve Fonyo Day - April 15, 2016 Mayor Formosa proclaimed April 15, 2016 as Steve Fonyo Day. 5.3 Proclamation - National Day of Mourning - April 28, 2016 Mayor Formosa proclaimed April 28, 2016 as the National Day of Mourning. 5.4 Letter dated March 25, 2016 from JP Brosseau regarding Proposed Art Project in Townsite The letter dated March 25, 2016 from JP Brosseau regarding a proposed art project in Townsite was received. 6 COMMITTEE REPORTS 6.1 Minutes of the Committee of the Whole meeting held March 15, 2016 Councillor Palm reviewed the minutes of the Committee of the Whole meeting held March 15, COMMITTEE RECOMMENDATIONS 7.1 Installation of Complex Bridge Bus Stop Referred from Finance Committee, February 25, 2016 Res Moved and seconded that the City of Powell River requests BC Transit consider including transit service to the Complex in the BC Transit 2017/2018 budget. CARRIED 7.2 Grant Funding Advisory Committee Terms of Reference Referred from Committee of the Whole, March 15, 2016 Res Moved and seconded that the Grant Funding Advisory Committee terms of reference be approved. CARRIED BC Air Access Program Grant - Powell River Airport Referred from Committee of the Whole, March 15, 2016 Res Moved and seconded that the City of Powell River submit an application to the 2016 BC Air Access Program for improvements to the Powell River Airport terminal building and parking lot, and that the City s contribution of $264,000 Page 9 of 67

10 DRAFT APRIL 6, 2016 Regular Council Meeting Minutes File for the project be allocated from the Community Works Gas Tax Reserve Fund. CARRIED 7.4 Powell River Community Forest 2016 Grant - Museum (Additional Funds) Referred from Finance Committee, March 31, 2016 Res Moved and seconded that an additional grant from the Community Forest Reserve for the Museum to move the Anderson Steam Sawmill Collection back to Powell River in the amount of $5,275 as outlined in the letter dated March 5, 2016 from the Powell River Community Forest Board be approved. CARRIED 7.5 Communications Coordination Services - Contract Award Referred from Finance Committee, March 31, 2016 Res Moved and seconded that in regard to Request for Proposal No. CPR , City of Powell River Communications Coordination Services, the contract be awarded to Infinity Multimedia in accordance with their proposal dated March 4, 2016 and submitted to the City March 4, 2016 in the amount of $216, CARRIED 7.6 Report dated April 5, 2016 from the Senior Planner regarding Public Information Meeting for Proposed Exclusion from the Agricultural Land Reserve Over a Portion of Vacant Land on Marine Avenue, Lot A Referred from Committee of the Whole, April 5, 2016 Councillor Leishman declared a conflict of interest, as she worked on the project, and left the meeting. Res Moved and seconded that the City of Powell River hold a Public Information Meeting regarding the Agricultural Land Reserve Exclusion Application submitted by PRSC Land Developments Ltd. over a 12.1 hectare portion of the land legally described as Lot A, District Lot 450, Group 1 NWD Plan BCP23887 Except Part Subdivided by Plan BCP42255 (PID ). CARRIED Councillor Leishman returned to the meeting. 7.7 Herring Recovery Plan for Salish Sea Resolution for the Association of Vancouver Island Coastal Communities Referred from Committee of the Whole, April 5, 2016 Res Moved and seconded that the following resolution be submitted to the Page 10 of 67

11 DRAFT APRIL 6, 2016 Regular Council Meeting Minutes File Association of Vancouver Island and Coastal Communities for consideration at the 2016 annual convention: WHEREAS Fisheries and Oceans Canada has initiated a 2016 commercial herring fishery and roe herring harvest in the Salish Sea; and WHEREAS a previous moratorium on the commercial fishing of herring in the late 1960s resulted in significant recovery of herring populations; NOW THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal Communities call upon Prime Minister Justin Trudeau to direct the Department of Fisheries and Oceans to initiate a process to develop a West Coast Herring Recovery Plan, with local communities, First Nations, independent scientists and naturalists. BE IT ALSO RESOLVED that a moratorium on all commercial fishing of herring be instituted immediately until populations recover to the level decided upon by the Herring Recovery Plan. CARRIED 7.8 BikeBC Grant Application for Phase III - Bike Lane Construction Referred from Committee of the Whole meeting, April 5, OTHER REPORTS Res Moved and seconded that the City of Powell River submit a grant application to BikeBC for Phase III of the Municipal Cycling Plan, and that the City s contribution of $87,500 for the project be allocated from the Community Works Fund. CARRIED 8.1 Report from the Municipal Directors of the Powell River Regional District Municipal Director Brewer reported on the following Regional District matters: Tla amin Nation is now self governing and is now part of the Powell River Regional Hospital District. They also have the option to join the Powell River Regional District. The next Regional Hospital District meeting is April 19; during the meeting the Hospital District will consider a substantial funding request from Vancouver Coastal Health. The Regional District has approved their Financial Plan. 9 BYLAWS 9.1 City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2439, 2016 A bylaw to amend City of Powell River Zoning Bylaw 2100, 2006 to rezone a Page 11 of 67

12 DRAFT APRIL 6, 2016 Regular Council Meeting Minutes File portion of the parcel located immediately east of Lindsay Park along Cranberry Street from PK Parks and Playing Fields to R2 Single and Two Family Residential Res Moved and seconded that City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2439, 2016, be read a first and second time. CARRIED Res Moved and seconded that City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2439, 2016, proceed to Public Hearing and that staff be directed to schedule the Public Hearing and give notice in accordance with Section 466 of the Local Government Act. CARRIED 10 UNFINISHED BUSINESS 11 NEW BUSINESS 12 NOTICES OF MOTION 13 MOTION TO GO IN CAMERA 14 QUESTIONS Prior to adjournment, the Chair received questions from the media and the public regarding: Communications Coordination Services award; Regional Hospital District meeting. 15 ADJOURNMENT Res Moved and seconded that the meeting adjourn at 8:32 pm. CARRIED CERTIFIED CORRECT: Marie Claxton City Clerk The next regular meeting of Council will be at 7:00 pm on April 21, 2016 Page 12 of 67

13 Patricia Wilkinson From: Sent: To: Cc: Subject: Info February :37 PM Neha Prihar Patricia Wilkinson Confirmation of Request for Delegation to Council - BC Salmon Farmers Association - file Thank you for your . This is to confirm Mr. Dunn as a delegation at the April 21 Council meeting. The meeting takes place at 7:00pm in the Council Chambers at City Hall. Delegations have up to 10 minutes to make their presentation to Council. Please let me know if any A/V equipment is required. Marie Claxton, CMC City Clerk City of Powell River 6910 Duncan Street Powell River, BC V8A 1V4 mclaxton@cdpr.bc.ca phone From: Neha Prihar [mailto:neha@bcsalmonfarmers.ca] Sent: February 10, :59 PM To: Info Subject: Request for Delegation to Council - BC Salmon Farmers Association Hello, I am writing this with regards to a request for Jeremy Dunn, Executive Director of the BC Salmon Farmers Association, to present to council the Association s first ever published Sustainability Progress Report, as well as provide an update on the Marine Environmental Research Program. The presentation will also include some information on upcoming public tours and a brief introduction to the Association s upcoming involvement with the BC Shellfish and Seafood Festival taking place in June. I will advise closer to the scheduled date as to the format of the presentation, and if any A/V equipment will be needed or written materials need to be distributed. Mr. Dunn is looking for availability to present on April 21 st, Please advise if this is possible. Thank you, Neha Prihar Communications Coordinator, BC Salmon Farmers Association B.A. Communications D. Broadcast & Online Journalism Office: Neha@bcsalmonfarmers.ca 1 Page 13 of 67

14 DRAFT MARCH 31, 2016 Finance Committee Minutes File CITY OF POWELL RIVER Minutes of the Finance Committee held in the Committee Room, City Hall on Thursday, March 31, 2016 at 1:02 PM. PRESENT: ALSO PRESENT: Councillor R.G.W. Brewer, Chair Mayor D.J. Formosa (by teleconference) Councillor M.J. Hathaway Councillor C.A. Leishman Councillor J.G. Palm Councillor K.G. Skadsheim Councillor R.R.D. Southcott Mac Fraser, Chief Administrative Officer Marie Claxton, City Clerk/Recording Secretary Ray Boogaards, Director of Parks, Recreation and Culture Corien Becker, Interim Chief Financial Officer Members of the Public 1. ADOPTION OF AGENDA Addition: New Business: 7.1 Museum Moved and seconded that the agenda for the March 31, 2016 Finance Committee meeting be adopted as amended. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of the Finance Committee meeting held January 28, 2016 Moved and seconded that the minutes of the Finance Committee meeting held January 28, 2016 be adopted. CARRIED 2.2 Minutes of the Finance Committee meeting held February 25, 2016 Moved and seconded that the minutes of the Finance Committee meeting held February 25, 2016 be adopted. CARRIED 3. DELEGATIONS 4. CORRESPONDENCE 4.1 Letter dated March 10, 2016 from Kerry Jones, Powell River Cycling Association regarding financial support for Bike to Work/School week - Page Page 14 of 1 of 674

15 DRAFT MARCH 31, 2016 Finance Committee Minutes File May 30-June 5, 2016 The letter dated March 10, 2016 from Kerry Jones, Powell RIver Cycling Association, regarding financial support for Bike to Work/School Week May 30 to June 5, 2016 was received. 5. REPORTS 5.1 Verbal Report from the Interim Chief Financial Officer regarding Community Forest Reserve Fund Grant Recommendations The Chief Financial Officer circulated a summary of 2016 Community Forest Grant requests, a reconciliation of the Community Forest Reserve, and summary of Community Forest dividend deposits and grant project and application tracking to March The Committee reviewed the proposed projects. The Chief Financial Officer reported that the proposed 2016 projects are preliminary and once the Powell River Community Forest Board completes their due diligence and provides their final recommendations to Council for 2016 project grants, staff will prepare a report with recommendations for Council s consideration. The Chair recognized Greg Hemphill, President of the Powell River Community Forest who advised that the project selection process is collaborative and ongoing and the Community Forest Board does due diligence on all proposals they receive. By unanimous consent staff was directed to present the report regarding the projects requests for 2016 Community Forest grant funding at the April 19 Committee of the Whole meeting. Moved and seconded that a recommendation be made to Council to give earlier consideration for the Community Forest funding for the logger sports event at the Council meeting on April 6. DEFEATED UNANIMOUSLY 5.2 Report dated March 31, 2016 from the Interim Chief Financial Officer regarding Powell River Community Forest 2016 Grant - Museum (Additional Funds) The Director of Parks, Recreation and Culture left the meeting. Moved and seconded that the report dated March 31, 2016 from the Interim Chief Financial Officer regarding an additional Powell River Community Forest 2016 grant for the Museum was referred to the April 6, 2016 Council meeting. CARRIED Page Page 15 of 2 of 674

16 DRAFT MARCH 31, 2016 Finance Committee Minutes File Report dated March 31, 2016 from the Interim Chief Financial Officer regarding Grant-In-Aid Requests - First Intake Councillor Southcott declared a conflict of interest regarding the grant-in-aid request from the Malaspina Land Conservancy Society as he is a director of the society. By unanimous consent, the Committee agreed to discuss the Malaspina Land Conservancy Society request separate from the other requests. During review of the grant-in aid requests (excluding the Malaspina Land Conservancy Society request) the following main points were discussed: The Chief Financial Officer advised that further information is needed to clarify the Sunset Homes Society with respect to permissive tax exemptions and a further report in this regard is forthcoming. Councillors Southcott and Hathaway provided an overview of the Inclusion Powell River Parenting Together Program and the Committee discussed whether the program fits with the grants-in-aid policy. Whether the Sea Fair parade and Blackberry Festival be considered as cultural events. Moved and seconded that all grants-in-aid requests except Inclusion Powell River, Malaspina Land Conservancy Society and Sunset Homes Society be referred to the April 21 Council meeting. CARRIED Due to his previously stated conflict, Councillor Southcott left the meeting. Moved and seconded that a recommendation be made to Council to approve a grant-in-aid to the Malaspina Land Conservancy Society for up to $3,000 cash for speakers for 2016 Earth Day events and that this matter be referred to the April 21 Council meeting. CARRIED Councillor Southcott returned to the meeting. Moved and seconded that a recommendation be made to Council to approve a grant-in-aid to Inclusion Powell River for $5,000 for their Parenting Together Program. DEFEATED OPPOSED: Councillors Brewer, Hathaway, Leishman, Palm, Skadsheim and Southcott 5.4 Report dated March 31, 2016 from the Interim Chief Financial Officer regarding Amended Letters Patent and resulting Tax Implications Page Page 16 of 3 of 674

17 DRAFT MARCH 31, 2016 Finance Committee Minutes File The report dated March 31, 2016 from the Interim Chief Financial Officer regarding amended Letters Patent and resulting tax implications was received. 5.5 Report dated March 31, 2016 from the Chief Administrative Officer regarding Communications Coordination Services - Contract Award The report dated March 31, 2016 from the Chief Administrative Officer regarding the contract award for communications coordination services was referred to the April 6, 2016 Council meeting. 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Museum Mayor Formosa advised that the Museum has many items in storage due to space limitations. He proposed leasing space at the Town Centre Mall so that Museum may feature various articles. During the discussion it was noted that the Regional District is considering the Museum as a regional service and has directed Regional staff to look into the proposed service. The Committee also discussed using public space to display local art. Councillor Brewer advised that, as a Municipal Director on the Regional District Board, he will follow up on the direction to Regional staff. 8. MOTION TO GO IN CAMERA 9. QUESTIONS The Chair recognized Mr. Mark Hassett who indicated he had correspondence regarding the Rossland community s issues around flat tax. By unanimous consent, the correspondence was given to the City Clerk who will circulate to all members of Council and include on the next Finance Committee agenda. 10. ADJOURNMENT Moved and seconded that the meeting adjourn at 3:34 pm. CARRIED CERTIFIED CORRECT: Marie Claxton City Clerk The next regular meeting of the Finance Committee will be at 1:00 pm on April 28, Page Page 17 of 4 of 674

18 DRAFT APRIL 5, 2016 Committee of the Whole Meeting Minutes File CITY OF POWELL RIVER Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, April 5, 2016 at 3:30 PM. PRESENT: ALSO PRESENT: Mayor D.J. Formosa Councillor R.G.W. Brewer Councillor M.J. Hathaway Councillor C.A. Leishman Councillor J.G. Palm Councillor K.G. Skadsheim Councillor R.R.D. Southcott Mac Fraser, Chief Administrative Officer Marie Claxton, City Clerk/Recording Secretary Tor Birtig, Director of Infrastructure Services Jason Gow, Senior Planner Thomas Knight, Director of Planning Services Members of the Public Media Representatives 1. ADOPTION OF AGENDA Additions: New Business: 7.4 Plastic Free Challenge 8 Motion to Go In Camera Moved and seconded that the agenda for the April 5, 2016 Committee of the Whole meeting be adopted as amended. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting held March 15, 2016 Moved and seconded that the minutes of the regular Committee of the Whole meeting held March 15, 2016 be adopted. CARRIED 3. DELEGATIONS 4. CORRESPONDENCE 4.1 Copy of letter dated March 16, 2016 from the Powell River Regional District to the Honourable Todd Stone, Minister of Transportation and Infrastructure, regarding the Need for Comprehensive Plan for Drainage Control and Stormwater Management Page Page 18 of 1 of 675

19 DRAFT APRIL 5, 2016 Committee of the Whole Meeting Minutes File Councillor Hathaway left the meeting. The copy of the letter dated March 16, 2016 from the Powell River Regional District to the Honourable Todd Stone, Minister of Transportation and Infrastructure, regarding the need for a comprehensive plan for drainage control and stormwater management was received. Councillor Hathaway returned to the meeting. 4.2 Letter dated March 17, 2016 from the Climate Action Powell River Committee regarding Actions to Lower Greenhouse Gas Emissions The letter dated March 17, 2016 from the Climate Action Powell River Committee regarding actions to lower greenhouse gas emissions was received. 5. REPORTS 5.1 Report dated April 5, 2016 from the Director of Infrastructure regarding BikeBC Grant Application for Phase III - Bike Lane Construction By unanimous consent, the report dated April 5, 2016 from the Director of Infrastructure regarding a BikeBC Grant Application for Phase III - Bike Lane Construction was referred to the April 6, 2016 Council meeting. 5.2 Report dated April 5, 2016 from the Director of Planning Services regarding Development Variance Permit Request to Vary the Height of the Accessory Building for the Former 3583 Marine Avenue Councillor Leishman declared a conflict of interest in the next matter, as her employer is the applicant, and left the meeting. Councillor Leishman returned and declared a conflict of interest in the next matter, as she worked on the original plan for the project, and left the meeting. Moved and seconded that staff be directed to give notice in accordance with section 499 of the Local Government Act of Council s intention to consider issuance of Development Variance Permit 192 for Lot 3 District Lot 1423 Group 1 NWD Plan EPP52699 to Part 8 Table 1 of the Zoning Bylaw 2100, 2006 to increase the height of the accessory building. CARRIED 5.3 Report dated April 5, 2016 from the Senior Planner regarding Public Information Meeting for Proposed Exclusion from the Agricultural Land Reserve Over a Portion of Vacant Land on Marine Avenue, Lot A By unanimous consent, the report dated April 5, 2016 from the Senior Planner regarding a public information meeting for the proposed exclusion from the Agricultural Land Reserve over a portion of vacant land on Marine Avenue, Lot Page Page 19 of 2 of 675

20 DRAFT APRIL 5, 2016 Committee of the Whole Meeting Minutes File A, was referred to the April 6, 2016 Council meeting. Councillor Leishman returned to the meeting. 5.4 Report dated April 5, 2016 from the Chief Administrative Officer regarding Standing Round Tables The report dated April 5, 2016 from the Chief Administrative Officer regarding standing community roundtables was referred to the April 21, 2016 Council meeting. 5.5 Community Engagement Reports - Councillors Councillors Leishman and Hathaway reported on the Tapping the Groundswell Conference held last weekend. Councillor Southcott reported on the ongoing Powell River Wellness Challenge and speaker forum on April Action List dated March 17, 2016 The action list dated March 17, 2016 was reviewed. By unanimous consent staff was directed to provide a report with recommendations regarding stale dated items on the Action List. 6. UNFINISHED BUSINESS 6.1 Memorandum from the Director of Planning Services regarding Clarification of Status of Easement for the Loop Road Next to the Proposed Private School Campus 7. NEW BUSINESS Mayor Formosa declared a conflict of interest in the next matter as he is one of the owners of the subject subdivision and left the meeting. The memorandum from the Director of Planning Services regarding clarification of status of easement for the loop road next to the proposed private school campus was received. Mayor Formosa returned to the meeting. 7.1 Community Engagement Event - Willingdon Beach - Councillor Hathaway Councillor Hathaway noted that the annual Sea Fair event at Willingdon Beach is cancelled this year and proposed the City put on a community appreciation event at Willingdon Beach following the Sea Fair parade. The Committee discussed various options for proceeding. Page Page 20 of 3 of 675

21 DRAFT APRIL 5, 2016 Committee of the Whole Meeting Minutes File By unanimous consent, it was recommended to Council that Councillor Hathaway take the lead to explore the idea of a Council City Community Appreciation event at Willingdon Beach following the 2016 Sea Fair parade and report back to Council with a recommendation. By unanimous consent, this matter was referred to the April 21 Council meeting. 7.2 Proposed Late Resolution regarding Herring Recovery Plan for Salish Sea for the Association of Vancouver Island Coastal Communities Conference - Councillor Hathaway Councillor Hathaway proposed sending the following as a late resolution to the 2016 Association of Vancouver Island and Coastal Communities (ACIVV) conference: WHEREAS Fisheries and Oceans Canada has initiated a 2016 commercial herring fishery and roe herring harvest in the Salish Sea; and WHEREAS a previous moratorium on the commercial fishing of herring in the late 1960s resulted in significant recovery of herring populations; NOW THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal Communities call upon Prime Minister Justin Trudeau to direct the Department of Fisheries and Oceans to initiate a process to develop a West Coast Herring Recovery Plan, with local communities, First Nations, independent scientists and naturalists. BE IT ALSO RESOLVED that a moratorium on all commercial fishing of herring be instituted immediately until populations recover to the level decided upon by the Herring Recovery Plan. By unanimous consent the resolution proposing a West Coast Herring Recovery Plan to the 2016 AVICC was referred to the April 6 Council meeting. 7.3 Request for Support for a BC Natural Lands Acquisition Fund - Councillor Southcott Councillor Southcott reported on the City of Victoria s actions for the creation of a BC natural lands acquisition fund to ensure the conservation of natural areas and suggested the City of Powell River send a letter to the Province in support of the fund. He noted that the District of Highlands submitted a resolution supporting the initiative to the 2016 AVICC conference. By unanimous consent it was agreed that Councillor Hathaway report on the outcome of the Highlands resolution when she returns from the AVICC. Page Page 21 of 4 of 675

22 DRAFT APRIL 5, 2016 Committee of the Whole Meeting Minutes File Plastic Free Challenge Councillor Leishman reported on the Lets Talk Trash Team s plastic free challenge for the month of April. She challenged all members of Council to participate in the challenge and bring their results to the May 5 Council meeting. 8. MOTION TO GO IN CAMERA Moved and seconded that following adjournment of this regular meeting, Council move in camera to discuss personal information about an individual, and that the meeting be closed to the public on the grounds that the subject matter to be considered relates to matters covered by the Community Charter under Section 90(1)(b) personal information about an identifiable individual who is being considered for a municipal honour. CARRIED 9. QUESTIONS Prior to adjournment the Chair received a question from the public regarding the proposed private school teacher staffing. 10. ADJOURNMENT Moved and seconded that the meeting adjourn at 5:50 pm. CARRIED CERTIFIED CORRECT: Marie Claxton City Clerk The next regular meeting of Committee of the Whole will be at 3:30 pm on April 19, Page Page 22 of 5 of 675

23 CITY OF POWELL RIVER DEVELOPMENT VARIANCE PERMIT 192 TO: 3C1B DEVELOPMENTS LTD 7045 FIELD STREET POWELL RIVER, BC V8A 0A1 (PERMITTEE) 1. This Development Variance Permit is issued subject to compliance with all of the bylaws of the City applicable thereto, except as specifically varied or supplemented by this Permit. 2. This Development Variance Permit applies to and only to those lands within the City described below, and any and all buildings, structures and other development thereon; Lot 3 District Lot 1423 Group 1 NWD Plan EPP52699 (LAND) 3. The City of Powell River Zoning Bylaw 2100, 2006 is supplemented by varying the R1 Zone Part 8 Table i to increase the height of the accessory building by 3.22 metres (to a maximum building height of 8.2 metres). 4. The Land described herein shall be developed strictly in accordance with the terms, conditions and provisions of this permit: I. That the development shall be carried out in accordance to the plan and specifications attached hereto which form part of this permit as the attached DVP 192 (A) through (C); II. That all other buildings and structures meet with the applicable zoning regulations. 5. This Development Variance Permit shall lapse if construction is not substantially started within two (2) years of Council s resolution regarding issuance of the Development Variance Permit. Lapsed Permits cannot be renewed; therefore application for a new Development Variance Permit must be made and approved by Council in order to proceed. 6. This is not a Building Permit. Page 23 of 67

24 AUTHORIZING RESOLUTION PASSED BY COUNCIL THE DAY OF, 2016 ISSUED THIS DAY OF, 2016 City Clerk AGREEMENT TO DEVELOPMENT VARIANCE PERMIT 192 I/We,., hereby agree to the terms and conditions of Development Variance Permit herein before set forth bearing the number "192". Authorized Signatory Date Print name and title Page 24 of 67

25 DVP 192 (A) Site Plan Page 25 of 67

26 DVP 192 (B) Principle Building Page 26 of 67

27 DVP 192 (C) Accessory Building Page 27 of 67

28 CITY OF POWELL RIVER REPORT File No DATE: April 5, 2016 TO: FROM: SUBJECT: Mayor and Council Thomas Knight, Director of Planning Services Development Variance Permit 192 Request to Vary the Height of the Accessory Building for the Former 3583 Marine Avenue RECOMMENDATION: That staff be directed to give notice in accordance with section 499 of the Local Government Act of Council s intention to consider issuance of Development Variance Permit 192 for Lot 3 District Lot 1423 Group 1 NWD Plan EPP52699 to Part 8 Table 1 of the Zoning Bylaw 2100, 2006 to increase the height of the accessory building. CHIEF ADMINISTRATIVE OFFICER S COMMENTS: I concur with the recommendation. Mac Fraser, CAO ORIGIN/PURPOSE: This intent of this report is to consider the issuance of a Development Variance Permit to allow an increase to the permitted height requirement for the proposed accessory building to be located on lot 3 of the former Convent property located at 3583 Marine Avenue. BACKGROUND: The former Convent property has been the focus of three recent land development applications. The first application was the subdivision of the subject property into six fee simple lots that front on to Marine Avenue (Appendix 1). These lots were successfully registered at Land Title and Survey Authority of BC. The second application was for a Development Variance Permit in which, given the historic practice to site the principal residence to the rear of the property overlooking Malaspina Strait, the applicants applied for a Variance Permit to allow accessory buildings to be located within the front yard setback. This variance was approved by Council on August 20t The most recent application was again for a Development Variance Permit. In which instance the applicants for lot 6 applied for a Variance Permit to allow for an increase for both the principal and accessory buildings. The application was subsequently withdrawn as Page 28 of 67

29 DVP 192 Marine Vacant 2 of 9 April 5, 2016 the applicants confirmed that the proposed increase in heights would fall within the parametres for roof slopes with a 5 in 12 pitch or higher [Zoning Bylaw Part 8 (b)]. STRATEGIC PRIORITY: The request to consider issuance of Development Variance Permit 192 to vary the height requirements for the accessory building is consistent with the City's Corporate Plan: Strategic Priority #2, Governance. EXISTING POLICY: The subject property is designated as Urban Residential Single Family within the Sustainable Official Community Plan (SOCP) and zoned Single Family Residential (R1). The R1 zone is intended for single family dwellings in areas that are fully serviced by sanitary sewer and water. ANALYSIS AND IMPACT: Approval of this Development Variance Permit application will permit the new owner of lot 3 to construct principal and accessory buildings to the rear of the property overlooking Malaspina Strait [DVP 192 (A)]. As noted previously, a Variance Permit was approved by Council to allow the siting of the principal building towards the rear of the property. The requested variance in this instance is to allow for an increase to the height requirement for the accessory building. As presently regulated within the Zoning Bylaw, property owners within the R1 zone are limited to a height of 4.9 metres for the accessory building. The intent of the applicant is to increase the height of the accessory building by 3.22 metres (to a maximum building height of 8.2 metres). To identify the proposed building heights, the applicant has provided an elevation plan of the proposed residence and accessory building [DVP 192 (B) & (C)]. As with the previous height relaxation request for lot 6, staff is supportive of the proposed variance given the minor nature of the request and that the proposed location of the smaller building is to the front of the property. The location of the proposed building is particularly relevant as it follows the "law of perspective" that the size of an object (in this case the proposed accessory building) is reduced the further away the object is being observed. Accordingly, the location of the smaller building setback from the front of the property will negate any potential impact the proposed variance may have. FINANCIAL IMPACT: There should be no financial impact to the City resulting from the recommendation to issue a Development Variance Permit to increase the height of the principal and accessory building for lot 3. STAFF TIME/INPUT: Approximately 3.5 hours has been spent by Planning Services staff to review the various requirements of the Zoning Bylaw and background information pertaining to the proposed variance request. Page 29 of 67

30 DVP 192 Marine Vacant 3 of 9 April 5, 2016 PUBLIC CONSULTATION: Should Council support this application, a Notice of Council s intention to pass a resolution approving this Development Variance Permit will be mailed to all owners/occupants within 60 metres of the subject property. Council s final decision on whether to pass the resolution is taken after the determined time for response to the Notice (10 days minimum) is complete. OPTIONS: 1. That staff be directed to give notice in accordance with section 498 of the Local Government Act of Council s intention to consider issuance of Development Variance Permit 192 for Lot 3 District Lot 1423 Group 1 NWD Plan EPP52699 to vary Part 8 Table 1 of the Zoning Bylaw 2100, 2006 to increase the height of the accessory building. 2. Deny issuance of Development Variance Permit Approve an alternative recommendation. Respectfully submitted, Thomas Knight MCIP, RPP Director of Planning Services TK/tw Attachment(s) Page 30 of 67

31 DVP 192 Marine Vacant 4 of 9 April 5, 2016 APPENDIX 1 Page 31 of 67

32 DVP 192 Marine Vacant 5 of 9 April 5, 2016 APPENDIX 2 CITY OF POWELL RIVER DRAFT DEVELOPMENT VARIANCE PERMIT 192 TO: 3C1B DEVELOPMENTS LTD 7045 FIELD STREET POWELL RIVER, BC V8A 0A1 (PERMITTEE) 1. This Development Variance Permit is issued subject to compliance with all of the bylaws of the City applicable thereto, except as specifically varied or supplemented by this Permit. 2. This Development Variance Permit applies to and only to those lands within the City described below, and any and all buildings, structures and other development thereon; Lot 3 District Lot 1423 Group 1 NWD Plan EPP52699 (LAND) 3. The City of Powell River Zoning Bylaw 2100, 2006 is supplemented by varying the R1 Zone Part 8 Table i to increase the height of the accessory building by 3.22 metres (to a maximum building height of 8.2 metres). 4. The Land described herein shall be developed strictly in accordance with the terms, conditions and provisions of this permit: I. That the development shall be carried out in accordance to the plan and specifications attached hereto which form part of this permit as the attached DVP 192 (A) through (C); II. That all other buildings and structures meet with the applicable zoning regulations. 5. This Development Variance Permit shall lapse if construction is not substantially started within two (2) years of Council s resolution regarding issuance of the Development Variance Permit. Lapsed Permits cannot be renewed; therefore application for a new Development Variance Permit must be made and approved by Council in order to proceed. 6. This is not a Building Permit. Page 32 of 67

33 DVP 192 Marine Vacant 6 of 9 April 5, 2016 AUTHORIZING RESOLUTION PASSED BY COUNCIL THE DAY OF, 2016 ISSUED THIS DAY OF, 2016 City Clerk AGREEMENT TO DEVELOPMENT VARIANCE PERMIT 192 I/We,., hereby agree to the terms and conditions of Development Variance Permit herein before set forth bearing the number "192". Authorized Signatory Date Print name and title Page 33 of 67

34 DVP 192 Marine Vacant 7 of 9 April 5, 2016 DVP 192 (A) Site Plan Page 34 of 67

35 DVP 192 Marine Vacant 8 of 9 April 5, 2016 DVP 192 (B) Principal Building Page 35 of 67

36 DVP 192 Marine Vacant 9 of 9 April 5, 2016 DVP 192 (C) Accessory Building Page 36 of 67

37 CITY OF POWELL RIVER REPORT File No DATE: April 5, 2016 TO: FROM: SUBJECT: Mayor and Council Mac Fraser, Chief Administrative Officer Community Roundtable for Sustainability RECOMMENDATION: That the detailed plan for the convening and hosting of a Community Roundtable for the Strategic Community Priority of Sustainability be approved; and That two members of Council be appointed as interim Co-Chairs for the inaugural meeting of the Roundtable on Sustainability. ORIGIN/PURPOSE: To direct staff with respect to the convening of Community Roundtables. BACKGROUND: The staff report of January 19, 2016 regarding Strategic Priorities grouped the strategic ideas identified by Council in late 2015 into two general categories of Strategic Community Priorities and Strategic Corporate Priorities and nine sub-categories, as follows; Strategic Community Priorities - Sustainability - Community Engagement - Economic Re-vitalization - Social Planning and Action Strategic Corporate Priorities - Financial Resiliency - Asset Management - Regional Recreation - Community Planning - Emergency Preparedness The first general category was submitted as issues that affect, and should involve, the whole community (Strategic Community Priorities) while the second general category encompasses objectives that are largely achieved through action internal to the municipal organization Page 37 of 67

38 Community Roundtable For Sustainability 2 of 8 April 5, 2016 (Strategic Corporate Priorities). This categorization was proposed to clearly delineate the primary areas of focus for Council (Community) and staff (Corporate). The report identified that considerable further discussion and development of the Strategic Community Priorities are required such that staff cannot determine the timelines and resource requirements at this time. It was submitted that staff should not be taking the lead on this work but rather that members of Council should be advancing a community-level discussion in each sub-category through an appropriate forum, in concert with the objectives of community engagement as detailed in the municipal Governance and Communications policies. These community discussions may identify that information needs to be garnered, partnerships forged and initiatives advanced in the community but not necessarily with the direct involvement of the municipality. This means that the traditional committee structure of local government is not the best forum for these community discussions as it presupposes the municipality has a direct involvement and fuels a public expectation of municipal service provision. It was submitted that a new level of community engagement requires a new forum of engagement. It was proposed that a highly suitable forum of community engagement to advance each of the Strategic Community Priorities is a Roundtable format. The European Union Guide to Roundtables (Ashton et al, 2010/2011 and ) explains the roundtable format as follows: Roundtables, as a technique, arose out of a need for consensus-building to identify problems and seek solutions in the relationship between formal decision makers (such as governments & judiciaries) and other sectors of society (such as environmental groups, community groups & other interest groups) during the 1980 s. A roundtable is NOT a public meeting - it is a focus event to closely explore specific issues identified elsewhere or to identify new issues not addressed before, it can be used to explore solutions, define actions, develop strategies. A roundtable confronts issues rather than people and aims to create a win-win situation rather than a win-lose scenario (Day et al 1998) The premise on which the idea of roundtables is based is simple participants, be they business people, local authority employees, environmentalists, members of community-based organizations or members of the public, are seen as being of equal stature. (Day et al 1998) There is no leader as such but there will be a facilitator to ease the work process and to maintain focus and scribes to record the process, decisions & actions. Nobody is at the head of the table; everyone has an equal voice and can speak their mind freely on the subject. The use of a roundtable format does not preclude a participating municipal councilor from subsequently raising any idea or issues at a Committee of the Whole meeting but also doesn t presuppose that all ideas or issues must go to that Committee. The true power of a roundtable format is the sharing of all available information and perspectives, the empowerment of all participants and the probability of greater public support for any consensus reached. All too often Council members are restricted by the format and composition of traditional municipal committee structure. The staff report specifically recommended that four roundtables be convened and hosted by one or two members of Council in order to advance the four identified Strategic Community Priorities of Sustainability, Community Engagement, Economic Revitalization and Social Planning & Action. Page 38 of 67

39 Community Roundtable For Sustainability 3 of 8 April 5, 2016 At the Council meeting of February 4, 2016, Council resolved; That Council direct staff to develop a detailed plan on the convening and hosting of a Roundtable for each of the four Strategic Community Priorities of Sustainability, Community Engagement, Economic Re-vitalization and Social Planning & Action. STRATEGIC PRIORITY: The implementation of the recommendation of this report would advance the strategic community priorities of Sustainability, Community Engagement, Economic Re-vitalization and Social Planning & Action. EXISTING POLICY: All actions resulting from the recommendation to this report would be implemented in accordance with municipal policies and regulations. ANALYSIS AND IMPACT: The convening of Community Roundtables to advance the four Strategic Community Priorities is a new and large effort for the City. To that end it is proposed that one Roundtable be convened first and that the Council take stock of any lessons learned from the initial meeting before proceeding with the other three Roundtables. Since there are many existing sustainabilityfocused groups and a wide spread public interest in sustainability within Powell River, it seems logical to take advantage of this momentum to convene the Roundtable on Sustainability first. The Terms of Reference of the Roundtable on Sustainability are enclosed as Appendix A for review and confirmation. Although each Roundtable will require customization of its Terms of Reference, the enclosed text is proposed as a general template for all Roundtables. Therefore the following plan of action is submitted for convening the Roundtable on Sustainability; 1. Council to appoint two interim Roundtable Co-Chairs from the Council for the initial Roundtable meeting; 2. The Co-Chairs to invite five members of the public to form the interim Roundtable Steering Committee to organize the initial Roundtable meeting; 3. City staff to develop a comprehensive communications plan to engage the community in attending the Roundtable on Sustainability, to the satisfaction of the Steering Committee; 4. The Steering Committee to convene the inaugural meeting of the Roundtable on Sustainability on June 4, 2016 in a suitable municipal venue to include: a. A Sustainability Exposition where all people and organizations interested in sustainability are invited to share their activities to date at display tables and at a free forum Conversation Café. All participants would self-identify through reserving a display area and/or individually attending the session; b. Followed by a meeting of the Roundtable on Sustainability to: i. present and discuss the concept of the Roundtable; ii. share collective learnings from the Sustainability Exposition; Page 39 of 67

40 Community Roundtable For Sustainability 4 of 8 April 5, 2016 iii. advance the purpose of the Roundtable; and iv. select the ongoing Co-Chairs and Steering Committee. 5. The Co-Chairs to report to Council on the lessons learned from the inaugural Roundtable meeting; and 6. Council to determine next steps regarding the Community Roundtables. FINANCIAL IMPACT: The implementation of the recommendation would have a maximum cost of $1,000 and funds would be drawn from the Mayor and Council consulting account. STAFF TIME/INPUT: Approximately 10 hours of staff time was expended in completing this report. PUBLIC CONSULTATION: This report requires Council consideration and thus will be discussed in open meetings at the Committee of the Whole and Council meetings. OPTIONS: 1. That Council approve the detailed plan for the convening and hosting of a Community Roundtable for the Strategic Community Priority of Sustainability; and That Council appoint two members of Council as interim Co-Chairs for the Inaugural meeting of the Roundtable on Sustainability. 2. That the staff be directed on this matter; and 3. That staff proceed no further on this matter. Respectfully submitted, Mac Fraser Chief Administrative Officer Page 40 of 67

41 Community Roundtable For Sustainability 5 of 8 April 5, 2016 Appendix A Powell River Roundtable on Sustainability Terms of Reference Purpose The purpose of the Powell River Roundtable on Sustainability is to provide an open forum for exchanging ideas and information to foster collaboration on ways to advance environmental, economic and social/cultural sustainability in Powell River. Background In 2015, the Powell River City Council identified four Strategic Community Priorities of Sustainability, Community Engagement, Economic Re-vitalization and Social Planning & Action. The Council believes that considerable further discussion and development of these Priorities are required and that the whole community should be involved in advancing the Priorities in concert with the objectives of community engagement, as detailed in the municipal Governance and Communications policies. These community discussions may identify that information needs to be garnered, partnerships forged and initiatives advanced in the community but not necessarily with the direct involvement of the municipality. This means that the traditional committee structure of local government is not the best forum for these community discussions as it presupposes the municipality has a direct involvement and fuels a public expectation of municipal service provision. It is proposed that a new level of community engagement requires a new forum of engagement and that a highly suitable forum is a Roundtable format. The European Union Guide to Roundtables (Ashton et al, 2010/2011 and ) explains the roundtable format as follows; Roundtables, as a technique, arose out of a need for consensus-building to identify problems and seek solutions in the relationship between formal decision makers (such as governments & judiciaries) and other sectors of society (such as environmental groups, community groups & other interest groups) during the 1980 s. A roundtable is NOT a public meeting - it is a focus event to closely explore specific issues identified elsewhere or to identify new issues not addressed before, it can be used to explore solutions, define actions, develop strategies. A roundtable confronts issues rather than people and aims to create a win-win situation rather than a win-lose scenario (Day et al 1998) The premise on which the idea of roundtables is based is simple participants, be they business people, local authority employees, environmentalists, members of community-based organizations or members of the public, are seen as being of equal stature. (Day et al 1998) There is no leader as such but there will be a facilitator to ease the work process and to maintain focus and scribes to record the process, decisions & actions. Nobody is at the head of the table; everyone has an equal voice and can speak their mind freely on the subject. The use of a roundtable format does not preclude a participating municipal councilor from subsequently raising any idea or issues at a municipal Committee of the Whole meeting but also doesn t presuppose that all ideas or issues must go to that Committee. The true power of a roundtable format is the sharing of all available information and perspectives, the empowerment of all participants and the probability of greater public support for any consensus reached. All Page 41 of 67

42 Community Roundtable For Sustainability 6 of 8 April 5, 2016 too often Council members are restricted by the format and composition of traditional municipal committee structure. The City Council will convene four roundtables which are to be hosted by one or two members of Council in order to advance the four identified Strategic Community Priorities of Sustainability, Community Engagement, Economic Re-vitalization and Social Planning & Action. Scope In practice, the scope of the Roundtable s activities and accomplishments will depend on the initiatives and priorities of the participants, as well as the availability of resources. Issues the Roundtable will likely explore include; Advantages and obstacles to sustainability in Powell River; Advancing a sustainability culture through individual and group actions; Opportunities to collaborate; Identifying and filling gaps in community resources and knowledge concerning sustainability; and Promoting sustainability in Powell River. Functions The specific functions and tasks of the Roundtable on Sustainability include the following; To serve as a local forum for sharing information and promoting individual and collective responsibility for sustainability. The Roundtable is not a decision-making body, but rather an opportunity to engage individuals representing diverse groups, organizations, interests, and backgrounds; To conduct outreach activities to inform others about the findings, consensus and activities of the Roundtable; To provide an opportunity for interested individuals and groups to participate in the Roundtable; and To annually report to the community on the progress of sustainability in Powell River. Roundtable Participation The Roundtable recognizes the importance of having a broad range of interests represented among its participants and will seek to achieve and maintain diversity; Participation in the Roundtable is open to all interested parties and is intended to be inclusive of a wide range of interests. Participants will not receive compensation, allowances or benefits by reason of their participation in the Roundtable; Roundtable participants are expected to contribute to the workings of the Roundtable by contributing in at least one of the many different roles; o Attend meetings where participants will have an opportunity to share information, ideas, and views with their Roundtable participants and to assist in documenting the proceedings; Page 42 of 67

43 Community Roundtable For Sustainability 7 of 8 April 5, 2016 o Share information internally with participants and externally with appropriate membership groups; o Contribute resources in staff, money, or materials in support of the Roundtable; o Actively recruit new members and supporters of the Roundtable; and o Participants may serve on the Steering Committee or as a Co-Chair. Guiding Principles The Roundtable is a self-directed body that strives to operate effectively rather than be bound by rigid rules of governance. However, in the course of conducting its activities, decisions will be governed by the following guiding principles; Consensus The Roundtable actions in general will be governed by consensus decision-making, indicating the general acceptance and/or support of participants; Diversity Fundamental to the Roundtable is the participation of individuals representing diverse interests and organizations. Hence, the Roundtable actions should reflect diverse participation to the extent feasible and consistent with the overall Roundtable composition; and Consistency Findings, consensus and activities of the Roundtable should strive to build a web of consistency in thought and action. Role of Co-Chairs and Steering Committee The Steering Committee provides principal leadership for the Roundtable, ensuring that the activities and accomplishments of the Roundtable progress adequately and conform to the Roundtable purpose, scope and guiding principles. The Co-Chairs act as agents of the Steering Committee but in this regard must also provide additional leadership. The Steering Committee and Co-Chairs do not set the agenda of the Roundtable, but rather facilitate a process for the Roundtable to establish its own agenda and then facilitate and monitor the accomplishment of that agenda. Some of the overall roles and responsibilities include; Take an active role in leadership of the Roundtable, including personal initiative and encouraging involvement from the participants and groups to which they may belong; Act as an advocate and spokesperson for the Roundtable; promoting its agenda, accomplishments and findings; Seek to broaden the participation in the Roundtable by active recruitment among those in government, business, environmental, public interest, academic, professional associations, and other organizations; Develop and manage a budget, including solicitation of funding, to provide resources for the Roundtable operations. Identify services in-kind that organizations may be able to contribute to Roundtable operations; Develop and monitor an ongoing program for the Roundtable, with the support of the roundtable participants and supporting organizations; Charter work groups of the Roundtable in response to Roundtable initiatives; and Participate in administrative decisions of the Steering Committee. Funding Responsibilities The City of Powell River will provide a meeting venue, refreshments and meeting coordination services at no cost to the Roundtable; and Page 43 of 67

44 Community Roundtable For Sustainability 8 of 8 April 5, 2016 The Roundtable participants will be responsible to provide or obtain any required human and financial resources for Roundtable projects or initiatives. Meeting Frequency The Roundtable will meet at least semi-annually and at a greater frequency, as decided upon by the participants. Page 44 of 67

45 CITY OF POWELL RIVER REPORT File No DATE: April 21, 2016 TO: FROM: SUBJECT: Mayor and Council Corien Becker, Interim Chief Financial Officer Grant-In-Aid Requests First Intake RECOMMENDATION: That Grants-In-Aid totaling $22,500 to the following organizations be approved: Conseil jeunesse francophone de la Colombie-Britannique $ 5,000 (BC Francophone Youth Council) Marine Area Business Association 2,000 Powell River Action Centre Food Bank 10,000 Powell River & District Christmas Cheer Committee 2,000 Powell River Cycling Association 1,000 Powell River Sea Fair Society 2,500 $ 23,500 That a Grant-in-Aid for $3,000 to the Malaspina Land Conservancy Society be approved. CHIEF ADMINISTRATIVE OFFICER S COMMENTS: I concur with the recommendations. Mac Fraser, CAO EXECUTIVE SUMMARY Nine community groups submitted requests for financial assistance through the City's Grant-in-Aid program. The funding requests support a variety of events and activities. The Finance Committee referred the recommended grants for Council's consideration. Two grant in-kind requests are linked to financial grant requests. ORIGIN/PURPOSE: The City's Grant-in-Aid program provides financial and in-kind support for local non-profit organizations that, through activities and events, improve the economic and civil wellbeing of the community. BACKGROUND: Page 45 of 67

46 Grants-In-Aid First Intake 2 of 6 April 21, 2016 Grants-in-Aid have been provided to various organizations for a number of years in accordance with the Council policy. The City also provides $19,000 in cash and $20,000 of in-kind funding to the Powell River Council for Arts, Culture and Heritage that oversees grant applications from local organizations pertaining to those specific functions. STRATEGIC PRIORITY: Providing Grants-In-Aid for local non-profit organizations is consistent with Strategic Priority #4: Sustainability, fostering social and economic sustainability in the delivery of services, in that they support the well-being of the community, and Strategic Priority #3: Economic Revitalization to facilitate, promote and develop economic resiliency, as the work of the groups help build the economic fabric of the community. Limiting the financial support to the funds allocated in the Five-Year Financial Plan supports Strategic Priority #1: Living Within Our Means - ensuring that community events are supported in a fiscally responsible manner. EXISTING POLICY: Council Policy 229 Grants-in-Aid directs the consideration of requests for funding. As per the policy, financial grants require Council approval. ANALYSIS AND IMPACT: To date the City received twenty-two applications for financial or in-kind assistance in Nine applications are cash requests, with two of the in-kind applications tied to cash grants. Twelve inkind requests were approved in accordance with the policy for a total in-kind commitment to date of $21,414. The following table and narratives provides a brief summary of the applications referred to Council by the Finance Committee Financial Assistance Grant Requests referred by the Finance Committee, March 31, 2016 Organization Project/ Event Funding Request BC Francophone Youth Council (Conseil jeunesse francophone de la Columbie-Britannique The 24th BC Francophone Games at the Cote-du-Soleil School; May 20-23, 2016 $ 5,000 Malaspina Land Conservancy Society The Earth Month Events - for Speakers 3,000 Marine Area Business Association Blackberry Festival; Aug 19, ,000 Powell River Action Centre - Food Bank Assistance with costs of rent and expenses for the Food Bank facility 10,000 Powell River and District Christmas Cheer Committee Provide hampers at Christmas time to low income families in Powell River 2,000 Bike to Work Week; May 30-June 5, Powell River Cycling Association ,000 Powell River Sea Fair Society Seafair (Parade only) 2,500 Page 46 of 67

47 Grants-In-Aid First Intake 3 of 6 April 21, 2016 Total Cash Requested $25,500 Conseil jeunesse francophone de la Colombie-Britannique (BC Francophone Youth Council) The Youth Council is hosting the BC Francophone Games in Powell River May 20th to 23, hosting approximately 160 participants and volunteers from across BC. The funding will assist with hosting the event. Malaspina Land Conservancy Society - Earth Month The Society is organizing a speaker series in April (Earth Month) to engage the public in efforts to reduce carbon emissions, waste, and the misuse of the earth's resources. The funding will cover the cost of the speakers and the in-kind support will provide the use of the Evergreen Theater. Marine Area Business Association The Association is coordinating the 23rd anniversary of the Blackberry Festival Street Party on August 19, The grant will provide financial support to coordinate the festival, and in-kind support from the City for traffic control. Powell River Action Centre - Food Bank The Food Bank undertakes significant fundraising efforts to provide food support for citizens with low incomes who are in need of assistance. Powell River and District Christmas Cheer Committee The Committee is raising funds to purchase food and toys/gifts for inclusion in Christmas Hampers for low income families. Powell River Cycling Association May 30 - June 5 is Bike to Work Week. The Association aims to promote Bike to Work Week to support sustainable alternative transportation and health, to raise awareness among cyclists and motorists to share the road and identify bike routes, and to promote biking as a great way to get around town, stay in shape, save money, and reduce carbon emissions. Powell River Sea Fair Society The Society submitted an application to support a community parade on July 23, The Society cancelled plans for a full Sea Fair in The grant will provide funding for insurance and other financial obligations that are normally funded from fundraising during the Sea Fair. This will ensure the Society is able to survive to Deferred Decision on Funding Request - Sunset Homes Society The request for a grant in aid from the Sunset Homes Society for the taxes on their property at 7105 Kemano Street is deferred pending the receipt of additional information from BC Assessment. The application will be considered at the April 28 Finance Committee meeting. FINANCIAL IMPACT: All requests for cash funding and in-kind facility use are tracked via the Grant-In-Aid application process. A summary of the City s 2016 Grant-In-Aid / Grant In-Kind program to date is shown in Appendix 1. The budget currently has $25,000 allocated for financial grants, and $50,000 for in-kind grants. The in-kind grants cover the cost of facility rental fees and staff labour for some events. The requests for financial support of $25,500 exceed the $25,000 funding available. STAFF TIME/INPUT: Page 47 of 67

48 Grants-In-Aid First Intake 4 of 6 April 21, 2016 Approximately 6 hours were used to prepare and finalize this report. PUBLIC CONSULTATION: The full staff report with applications is attached to the March 31 Finance Committee agenda and available on the website. The new committee being considered to review the grant in aid and permissive tax exemption policies are expected to increase the level of public participation and oversight on reviewing grant applications. OPTIONS: 1. That a cash Grant-in-Aid at the full $25,000 budgeted amount be allocated to the groups. 2. That a cash Grant-in-Aid at an amount less than the $25,000 budgeted amount allocated to the groups. 3. That Council reject some or all of the grant applications until the proposed Grant in Aid Review Committee has the opportunity to review the policy and recommend changes. Respectfully submitted, Corien Becker, BComm, CPA, CGA Interim Chief Financial Officer CB/sb Attachments Page 48 of 67

49 Grants-In-Aid First Intake 5 of 6 April 21, 2016 APPENDIX 1 Page 49 of 67

50 Grants-In-Aid First Intake 6 of 6 April 21, 2016 Status of 1st Quarter Grants-In-Aid Requests Page 50 of 67

51 DRAFT APRIL 7, 2016 Public Hearing Report File CITY OF POWELL RIVER Report of the Public Hearing held in the Council Chambers, City Hall on Thursday, April 7, 2016 at 6:00 PM. PRESENT: ALSO PRESENT: ABSENT WITH LEAVE: Mayor D.J. Formosa Councillor R.G.W. Brewer Councillor M.J. Hathaway Councillor J.G. Palm Councillor K.G. Skadsheim Councillor R.R.D. Southcott Mac Fraser, Chief Administrative Officer Marie Claxton, City Clerk/Recording Secretary Jason Gow, Senior Planner Thomas Knight, Director of Planning Services Members of the Public Media Representatives Councillor C.A. Leishman 1. OPENING OF PUBLIC HEARING 2. BYLAWS 2436, 2016 AND 2437, City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2436, 2016 A Bylaw to amend Schedule B to Sustainable Official Community Plan Bylaw 2370, 2014, by re-designating a portion of the vacant parcel located on Marine Avenue, legally described as Lot A District Lot 450 Plan BCP23887 except part subdivided by Plan BCP42255 as shown outlined in red on the map below from "Agriculture" to "Employment Centre" City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, 2016 A Bylaw to amend Schedule A to Zoning Bylaw 2100, 2006 by rezoning a portion of the vacant parcel located on Marine Avenue, legally described as Lot A District Lot 450 Plan BCP23887 except part subdivided by Plan BCP42255, as shown outlined in red on the adjacent map, from "Large Lot Rural Zone (A2)" to "Institutions (NT)" 2.2 Reports There were no reports. 2.3 Public Input - Correspondence George Orchiston, 3377 Joyce Avenue, regarding Bylaw 2437, Page 51 of 67

52 DRAFT APRIL 7, 2016 Public Hearing Report File opposed. The City Clerk reported on the following three pieces of correspondence that were received after the Public Hearing agenda was published: from Margery Duda opposed to proposed bylaws 2436 and 2437; Letter from Sino Bright School BC in support of proposed bylaws 2436 and 2437; Letter from Western Forest Products Inc Stillwater Forest Operation opposed to any change in land use that would limit or interfere with their Statutory Right of Way rights on the haul road. 2.4 Public Input - Presentations Eagle Walz, resident of Tla amin lands, spoke in favour of proposed bylaws 2436 and 2437.His presentation included the following main points: o o o o o people came to Powell River from all over the world to settle here and have lived in harmony and safety; education programs should be growing rather than shrinking and closing schools; families should be encouraged to come here and education is critical; different ethnic groups wanting to come here will help grow Brooks school and its programs; he hopes there will be greenspace in the proposed school development. Pat Hull, resident of Wildwood, spoke in favour of proposed bylaws 2436 and His presentation included the following main points: o o the subject property is the correct location next to Brooks; we need to be broad minded and open hearted as the school program will benefit the students, families and community. Linda Wegner of 5549 Maple Avenue spoke in favour of proposed bylaws 2436 and 2437, noting that the subject property is the best location for the students and the community and that we have a responsibility to welcome new people to our community. Ted Rodonets of Fernwood Avenue spoke in favour of proposed bylaws 2436 and 2437 and likes that the proponents indicated a willingness to implement an agriculture use. Page 52 of 67

53 DRAFT APRIL 7, 2016 Public Hearing Report File ADJOURNMENT Moved and seconded that the meeting adjourn at 6:30 pm. CARRIED Pursuant to Section 465 of the Local Government Act, I certify this to be a fair and accurate summary of the nature of the representations made at the Public Hearing held April 7, Marie Claxton City Clerk Page 53 of 67

54 CITY OF POWELL RIVER BYLAW 2436, 2016 A Bylaw to amend City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014 NOW THEREFORE, the Council of the City of Powell River, in an open meeting assembled, enacts as follows: 1. This bylaw may be cited as City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014 Amendment Bylaw 2436, City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014 is amended as follows: By amending Schedule B to Sustainable Official Community Plan Bylaw 2370, 2014, being the Official Land Use Designation Map, by re-designating of a portion of the vacant parcel located on Marine Avenue and legally described as Lot A District Lot 450 Group 1 New Westminster District Plan BCP23887 except part subdivided by Plan BCP42255 as shown outlined in bold on Schedule 1 attached hereto and forming a part of this bylaw, from Agriculture to Employment Centre. READ a first time the 4 th day of February, READ a second time the 4 th day of February, PUBLIC NOTICE given the 25 th day of March, 2016 and the 1 st day of April, PUBLIC HEARING held the 7 th day of April, READ a third time the day of, ADOPTED the day of, David Formosa, Mayor Marie Claxton, City Clerk Page 54 of 67

55 Schedule 1 Bylaw 2436, 2016 Page 55 of 67

56 CITY OF POWELL RIVER REPORT File Nos DATE: January 19, 2016 TO: FROM: SUBJECT: Mayor and Council Thomas Knight, Director of Planning Services Proposed Sustainable Official Community Plan and Zoning Bylaw Amendment and Partial Exclusion from the Agricultural Land Reserve to Permit Development of a Private School Campus and Dormitories - Lot A, District Lot 450 Group 1 NWD Plan BCP23887 Except Part Subdivided by Plan BCP42255 RECOMMENDATIONS: That City of Powell River Sustainable Official Community Plan 2370, 2014, Amendment Bylaw 2436, 2016 be read a first and second time; and That City of Powell River Sustainable Official Community Plan 2370, 2014, Amendment Bylaw 2436, 2016 proceed to Public Hearing and that staff be directed to schedule the Public Hearing and give notice in accordance with section 499 of the Local Government Act. That Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, 2016 be read a first and second time; and That Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, 2016 proceed to Public Hearing and that staff be directed to schedule the Public Hearing and give notice in accordance with section 499 of the Local Government Act. THAT Council defer a resolution in support of the partial Agricultural Land Reserve exclusion application until a public information process as prescribed by the Agricultural Land Commission Act has been completed by the proponent. CHIEF ADMINISTRATIVE OFFICER S COMMENTS: I concur with the recommendation. MF:pw Mac Fraser, CAO Page 56 of 67

57 Proposed SOCP & Zoning Amendments and ALR Exclusion for Sino Bright 2 of 8 January 19, 2016 BACKGROUND: The intent of this report is to provide follow up to the staff report presented to the Committee of the Whole on December 15, At this meeting, Council was advised that while staff was in support of the proposal to development a private school campus and dormitories by Sino Bright Investments Limited (Sino Bright), more clarification was required in regards to the zoning classification requested. Under their original submission, the proponents requested rezoning of their hectares (30 acres) parcel from Large Lot Rural Zone (A-2) to General Commercial Zone (C-1). Staff was not in support of this commercial zoning classification. Since this meeting, the proponents have now advised the City of their intent to rezone the subject parcel to Institutions (NT). Staff is in support of this zoning classification as it is more in keeping with the intent to development a private school campus. In view of the foregoing, it is recommended that both the Sustainable Official Community Plan (SOCP) and Zoning Bylaw amendments proceed to first and second readings. To avoid the need to repeat the strategic priority or policy basis for this recommendation, a copy of the original staff report to the Committee of the Whole is provided (Appendix C). ANALYSIS AND IMPACT: The two key points within the original staff report that are worth highlighting are the proposal's link to the City's Economic Development Strategy and the Agricultural Land Reserve (ALR) exclusion process moving forward. In reference to the first, the proposal is in keeping with the intent of the City of Powell River Economic Development Strategy as it will provide an employment-generating use consistent with the types of use being considered in the SOCP. Total employment impacts in the Powell River area are estimated at 143 person-years during project construction plus 107 permanent jobs once the private school campus is operational. For a more detailed analysis of the economic impacts that may be realized as a result of this proposal, the proponent's summary remains attached to the original staff report as Appendix 3. The second point is with respect to the request for a partial exclusion from the ALR. As previously referred to in the original staff report, Council is not yet in a position to provide a resolution to the Agricultural Land Commission (ALC). Prior to Council's consideration of the partial ALR exclusion application, a public information process overseen by the applicant is required. Once completed, Council will then be in a position to consider a resolution pertaining to the ALR exclusion request. Upon adoption of such a resolution, Planning Services staff will then forward the partial ALR exclusion application to the ALC for their consideration. Accordingly, it is suggested that Council defer a resolution in support of a partial ALR exclusion application until a public information process has been completed. One housekeeping matter that should be noted is a discrepancy in the legal boundary of the plan submitted by the proponents (Appendix B). In reviewing the actual legal boundaries, staff have identified that the subject property also includes the looped road area contained within the adjoining RM1 Compact Residential subdivision boundaries. This additional area is highlighted in bold. Given the proponent's request to rezone their subject property to Institutions (NT), this additional area will also be identified with the same zoning classification. As such, the residential subdivision will be technically "split-zoned" between two separate zoning classifications. Resolution of this could occur at the subdivision stage whereby the proponent could sell this looped road area to a neighbouring property owner. An amendment to the proposed SOCP and Zoning Bylaw currently being considered at this time will incur a further delay in order to redraft bylaws to their proper SOCP and Zoning classifications. Page 57 of 67

58 Proposed SOCP & Zoning Amendments and ALR Exclusion for Sino Bright 3 of 8 January 19, 2016 OPTIONS: 1. THAT Council approve an amendment to Sustainable Official Community Plan 2370, 2014, to redesignate a portion of the subject property from Agricultural to Employment Centre; 2. THAT Council approve an amendment to Zoning Bylaw 2100, 2006 to rezone a portion of the subject property from Large Lot Rural Zone (A-2) to Institutions (NT); 3. THAT Council defer a resolution in support of a partial ALR exclusion application until a public information process as prescribed by the Agricultural Land Commission Act has been completed by the proponent; 4. That Council not approve these applications at this time; 5. That Council provide staff with an alternative direction. Respectfully submitted, Thomas Knight MCIP, RPP Director of Planning Services TK/tw Attachment(s) Page 58 of 67

59 Proposed SOCP & Zoning Amendments and ALR Exclusion for Sino Bright 4 of 8 January 19, 2016 CITY OF POWELL RIVER BYLAW 2436, 2016 A Bylaw to amend City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014 NOW THEREFORE, the Council of the City of Powell River, in an open meeting assembled, enacts as follows: 1. This bylaw may be cited as City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014 Amendment Bylaw 2436, City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014 is amended as follows: By amending Schedule B to Sustainable Official Community Plan Bylaw 2370, 2014, being the Official Land Use Designation Map, by re-designating of a portion of the vacant parcel located on Marine Avenue and legally described as Lot A District Lot 450 Group 1 New Westminster District Plan BCP23887 except part subdivided by Plan BCP42255 as shown outlined in bold on Schedule 1 attached hereto and forming a part of this bylaw, from Agriculture to Employment Centre. READ a first time the day of, READ a second time the day of, PUBLIC NOTICE given the and days of, PUBLIC HEARING held the day of, READ a third time the day of, ADOPTED the day of, David Formosa, Mayor Marie Claxton, City Clerk Page 59 of 67

60 Proposed SOCP & Zoning Amendments and ALR Exclusion for Sino Bright 5 of 8 January 19, 2016 Schedule 1 Bylaw 2436, 2016 Page 60 of 67

61 Proposed SOCP & Zoning Amendments and ALR Exclusion for Sino Bright 6 of 8 January 19, 2016 CITY OF POWELL RIVER BYLAW 2437, 2016 A Bylaw to amend City of Powell River Zoning Bylaw 2100, 2006 NOW THEREFORE, the Council of the City of Powell River, in an open meeting assembled, enacts as follows: 1. This bylaw may be cited as City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, City of Powell River Zoning Bylaw 2100, 2006 is amended as follows: By amending Schedule A to Zoning Bylaw 2100, 2006, being the Official Zoning Map, by rezoning the vacant parcel located on Marine Avenue and legally described as Lot A District Lot 450 Group 1 New Westminster District Plan BCP23887 except part subdivided by Plan BCP42255 as shown outlined in bold on Schedule 1 attached hereto and forming a part of this bylaw, from Large Lot Rural Zone (A2) to Institutions (NT). READ a first time the day of, READ a second time the day of, PUBLIC NOTICE given the and days of, PUBLIC HEARING held the day of, READ a third time the day of, ADOPTED the day of, David Formosa, Mayor Marie Claxton, City Clerk Page 61 of 67

62 Proposed SOCP & Zoning Amendments and ALR Exclusion for Sino Bright 7 of 8 January 19, 2016 Schedule 1 Bylaw 2437, 2016 Page 62 of 67

63 Proposed SOCP & Zoning Amendments and ALR Exclusion for Sino Bright 8 of 8 January 19, 2016 APPENDIX B Page 63 of 67

64 CITY OF POWELL RIVER BYLAW 2437, 2016 A Bylaw to amend City of Powell River Zoning Bylaw 2100, 2006 NOW THEREFORE, the Council of the City of Powell River, in an open meeting assembled, enacts as follows: 1. This bylaw may be cited as City of Powell River Zoning Bylaw 2100, 2006, Amendment Bylaw 2437, City of Powell River Zoning Bylaw 2100, 2006 is amended as follows: By amending Schedule A to Zoning Bylaw 2100, 2006, being the Official Zoning Map, by rezoning the vacant parcel located on Marine Avenue and legally described as Lot A District Lot 450 Group 1 New Westminster District Plan BCP23887 except part subdivided by Plan BCP42255 as shown outlined in bold on Schedule 1 attached hereto and forming a part of this bylaw, from Large Lot Rural Zone (A2) to Institutions (NT). READ a first time the 4 th day of February, READ a second time the 4 th day of February, PUBLIC NOTICE given the 25 th day of March, 2016 and the 1 st day of April, PUBLIC HEARING held the 7 th day of April, READ a third time the day of, ADOPTED the day of, David Formosa, Mayor Marie Claxton, City Clerk Page 64 of 67

65 Schedule 1 Bylaw 2437, 2016 Page 65 of 67

66 CITY OF POWELL RIVER REPORT File No DATE: April 21, 2016 TO: FROM: Mayor and Council Tor Birtig, Director of Infrastructure SUBJECT: New Building Canada - Small Communities Fund Grant Application Second Intake RECOMMENDATION: That the City of Powell River submit a grant application to New Building Canada Small Communities Fund for the Haslam Lake Water Supply Main Replacement Project. CHIEF ADMINISTRATIVE OFFICER S COMMENTS: I concur with the recommendation. MF:pw Mac Fraser, CAO ORIGIN/PURPOSE: To receive Council s endorsement of a grant application for replacement of the Haslam Lake feeder main. BACKGROUND: The Haslam supply main is currently the only source for drinking water for the City of Powell River. The original 900mm concrete supply main was constructed in the late 1950 s and has surpassed its design life of 50 years. The main is predominantly inaccessible for maintenance or emergency repairs and concerns have been raised regarding its structural integrity. Failure of the main has been identified as a major risk in the City s Water Supply Asset Management Plan. Application was made to the first round of Small Community Fund grants for this project in February The City was notified on August 19, 2015 that the project was not selected for funding. STRATEGIC PRIORITY: Strategic Priority #1: Living Within Our Means Strategic Priority #5: Asset Management EXISTING POLICY: None Page 66 of 67